Hi, Al.
This is exactly what we are doing here at SSU. We did this for a couple of reasons. One is that our procedures change more often than our policies. Second, our policies are approved by the Board of Trustees, while our procedures are approved by the President. We not only broke procedures away from policies, we subdivided them by topic. Take a look at our website to see how we have done this. My only issue with this system is that it is very labor intensive. http://shawnee.edu/leadership/policies/policies_numeric.aspx Sarah L. Brown, M.B.A., RP Legal Assistant /Public Records Officer Office of General Counsel Shawnee State University Portsmouth, OH 45662 Phone: (740) 351-3046 http://shawnee.edu/offices/general-counsel/ CONFIDENTIAL COMMUNICATION This e-mail and any files transmitted with it are confidential and are intended solely for the use of the individual or entity to whom it is addressed. This communication may contain material protected by attorney-client privilege. If you are not the intended recipient or the person responsible for delivering the e-mail to the intended recipient, be advised that you have received this e-mail in error and that any use, dissemination, forwarding, printing, or copying of this e-mail and any file attachments is strictly prohibited. If you have received this e-mail in error, please immediately notify the General Counsel's Office by telephone at 740.351.3283 or by reply mail to the sender. You must destroy the original transmission and its contents. P Think Green! Before printing this e-mail, ask the question... is it necessary? From: [email protected] [mailto:[email protected]] On Behalf Of Alan Sibert Sent: Wednesday, April 16, 2014 8:55 AM To: Institutional policy-related discussions Subject: RE:[acupa-l] Editing or Revising policies versus procedures I am also interested in knowing what "usual" practice is in this area - and possibly in expanding the discussion slightly. When this position was created at UNG (and I was thrust into it) I was given a template which combined a policy with its procedure(s) in a single document. As I have worked towards implementation, I saw this as a potential problem area since procedures would be changed more frequently that their underlying policy. What we (just last week) decided to do was to split the procedures out into separate documents, with a link in each document tying it to the other. Each document will now contain its own update log. Any discussion of how someone has implemented this variation (problems discovered, lessons learned, etc.) would also be appreciated. Alan Alan Sibert University Policies Coordinator UNIVERSITY of NORTH GEORGIA Physical Address: 60 West Main Street / Room 239 Mailing Address: 82 College Circle Dahlonega, GA 30597 706-867-2558 (Office) 678-485-1765 (Cell) From: [email protected] [mailto:[email protected]] On Behalf Of Hornsby, Eunice Sent: Wednesday, April 16, 2014 8:35 AM To: [email protected] Subject: [acupa-l] Editing or Revising policies versus procedures Hello all. For those of you who have a combined document - policy and procedure - do you allow separate update dates (edit, revision) for each of those sections (policy/procedure), or when a document is updated, do you change both dates? In the past, we've had folks update both dates, and I'm leaning towards going the other way. So I figured I'd ask to see if there is a "usual" practice out there. -Eunice Eunice Hornsby, Ph.D. Policy and Training Director The Ohio State University Office of University Compliance and Integrity 1543 N. High St., Columbus, OH 43201-2190 614-292-8728 Office [email protected] <mailto:[email protected]> compliance.osu.edu <http://compliance.osu.edu> osu.edu/policies/ <http://www.osu.edu/policies/> ATTN: Please be aware that when you respond to an ACUPA-L e-mail, the reply will be distributed to the ENTIRE e-listing of members. If you do NOT want to send an e-mail to everyone, please reply directly to the individual who initiated the query (their e-mail address appears in the "From" line of their original e-mail). If you wish to remove yourself from the ACUPA e-mail list, please go to this web address and fill out the form. We will remove you from the list within 24 hours during normal business hours. http://www.acupa.org/MembershipForm_Discontinue.html ATTN: Please be aware that when you respond to an ACUPA-L e-mail, the reply will be distributed to the ENTIRE e-listing of members. 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