Pamina, The Washington State Records Committee has approved the following records series for our use that fit the description you’re looking for:
MINUTES AND FILES OF POLICY-SETTING MEETINGS Minutes, agendas, and meeting files of the governing body of the University or of meetings that formulate policy, rules or regulations for the University. May include multimedia recordings. Retention and Disposition Action: Retain for 6 years after date of document, then transfer to University Archives for appraisal and selective retention. Disposition Authority No. (DAN): GS 10004 Remarks: Archival (appraisal required); Essential BOARD OF REGENTS’ MINUTES, ARCHIVAL MICROFILM COPY* Microfilm copy of Board of Regents’ minutes. Retention and Disposition Action: Retain permanently. DAN: 95-mf-55777 *Record copy held by WSU President’s Office. Hope this helps — Deb ------------------------- Deb Bartlett Director Office of Procedures, Records, and Forms Washington State University Pullman, WA 99164-1225 Phone: 509-335-2004 Fax: 509-335-3969 Email: [email protected] From: Pamina Deutsch <[email protected]<mailto:[email protected]>> Reply-To: Association of College and University Policy Administrators <[email protected]<mailto:[email protected]>> Date: Tuesday, April 26, 2016 at 2:31 PM Subject: Governing boards' email correspondence Hi, At the University of New Mexico, the minutes, agendas, and exhibits for our Board of Regents' meetings are deposited and retained in an online archive, but we have no formal policy on the retention and disposition of routine Regents' correspondence, including email communications. I'm interested in knowing whether other institutions have record retention and disposition policies that specifically address the routine correspondence, especially email, of Regents or other governing board members. Thanks, Pamina ___________________________________________ [cid:EDF3A975-AED0-4DFA-B379-9819FFEF73B8] Pamina M. Deutsch University Policy and Administrative Planning Director UNM Policy Office, 114B Scholes Hall MSC05 3357 1 University of New Mexico Albuquerque, NM 87131-0001 Tel. 505.277-2069 Web. http://policy.unm.edu<https://urldefense.proofpoint.com/v2/url?u=http-3A__policy.unm.edu_&d=CwMFAg&c=C3yme8gMkxg_ihJNXS06ZyWk4EJm8LdrrvxQb-Je7sw&r=iqHR1B_HJlUU6vlFd3lUew&m=uMs7rvFgxQ9RnfvwHAT4iG9pWSlcJVfLYQU3wemwn4o&s=CprlN6vovMu4h5V-Uf70EBUPu7ogIXZsrozLKxQbdgQ&e=>
