Good morning David, We found that we could not manage the owners and timelines. They have their own competing activities and most of the time, policy fits in around those other items. We publish an annual calendar of formal committee dates and when the associated materials are due. The consultation with key stakeholders takes place before they come to the Policy Advisory Committee or President's Policy Committee. Once the individuals have gone through this process and the two committees we allow for a 30-day all University review. Unless it's an especially sensitive change or new policy, most policy feedback comes through in the first two weeks.
We do sent out an email to the Policy Advisory Committee members approximately one month before the next meeting asking if they know of any policies coming through. There is one representative for each vice president and for each system campus so they would know how close the drafts are for moving forward. I also send out a report annual to members in both committees which shows when the policies are due for a comprehensive review. We do coach policy owners on the timing of their policies (the 30-day open review should not occur during the summer months for academic policies because two many faculty are on 9-month appointments.) Michele On Thu, Oct 20, 2016 at 5:36 PM, David Lane <[email protected]> wrote: > Good afternoon colleagues….Looking for any processes, timelines, > procedures, etc. that you all use to solicit “new” anticipated policies. > At the University of California, our Presidential Policies (systemwide—13 > locations, 200,000+ employees) must often go out for vetting to the full > community. This requires at least 90 days for each policy. Our Academic > Personnel office has said that they must know in advance which policies are > anticipated so that they can plan the solicitation of vetting ideas within > their academic calendar and committee structure. So I’m asking if any of > you have a process with timelines, deadlines, etc. to ask policy > owners/offices for anticipated policies or cut-off dates for a particular > year so that vetting and processing can be planned. > > Any thoughts/help would be appreciated. > > David Lane, Ph.D., CHC > Systemwide Deputy Compliance Officer > University of California > 510-987-0851 (o) > 808-635-9877 (c) > [email protected] > > > > > > *Replying to Messages:* Replying (using Reply) to an ACUPA-L e-mail will > distribute your message to the *ENTIRE list of members*. To send a > message privately, reply directly to the individual who sent the message > (their e-mail address appears in the "From" line of their original e-mail). > > *To Unsubscribe*: Go to http://www.acupa.org/MembershipForm_Discontinue. > html and complete the form. We will remove you from the list within 24 > hours, during normal business hours. > > *Questions about the ACUPA e-list?* Contact Jamie Parris at > [email protected] > <[email protected]?subject=ACUPA%20e-list%20assistance> or > 607-255-6837. > > -- Michele Gross, Director Policy Program University of Minnesota 356-1 McNamara, 200 Oak street Minneapolis, MN 55454 612-624-8081 http://policy.umn.edu/
