All, Thank you for your feedback. The norm here is to have travel and business in one policy. We determined that we would keep it that way so that we would meet user expectations. We did split off travel advances and requesting reimbursement for travel and business expenses into their own policies. We also developed a grid that describes the eligibility for reimbursement for specific expenses (e.g., airfare, seat up grade fees, baggage fess, etc.). Thepolicies have not been approved yet so things could change.
Thanks for the help. Tony Graham From: [email protected] [mailto:[email protected]] On Behalf Of Rogers, Jen Sent: Wednesday, November 30, 2016 2:36 PM To: Association of College and University Policy Administrators <[email protected]> Subject: RE:[acupa-l] Separate Travel and Business Policies or Combined Tony: UND has split its travel policies into a number of documents: * Employee Travel: Advance<https://na01.safelinks.protection.outlook.com/?url=http%3A%2F%2Fund.edu%2Ffinance-operations%2F_files%2Fdocs%2F2-24-travel-advance.pdf&data=01%7C01%7Cagraham%40cfo.pitt.edu%7C884e9cb4437a425c315908d419581d10%7C9ef9f489e0a04eeb87cc3a526112fd0d%7C1&sdata=9TCUIuLA4HOq6KjXRtQoztj%2B5zbQspxJlDt0vH%2BI98M%3D&reserved=0> * Employee Travel: Air and Rail<https://na01.safelinks.protection.outlook.com/?url=http%3A%2F%2Fund.edu%2Ffinance-operations%2F_files%2Fdocs%2F2-19-travel-air-rail.pdf&data=01%7C01%7Cagraham%40cfo.pitt.edu%7C884e9cb4437a425c315908d419581d10%7C9ef9f489e0a04eeb87cc3a526112fd0d%7C1&sdata=81rRgWdocH5kAWhbwZCOh95Oi57yziU2kLq%2FhyTeBfI%3D&reserved=0> * Employee Travel: Lodging<https://na01.safelinks.protection.outlook.com/?url=http%3A%2F%2Fund.edu%2Ffinance-operations%2F_files%2Fdocs%2F2-20-travel-lodging.pdf&data=01%7C01%7Cagraham%40cfo.pitt.edu%7C884e9cb4437a425c315908d419581d10%7C9ef9f489e0a04eeb87cc3a526112fd0d%7C1&sdata=aFxqoN7YY%2FiEeKLYhUwuTHWdvu3S5jgoih6L5q3mChI%3D&reserved=0> * Employee Travel: Meals<https://na01.safelinks.protection.outlook.com/?url=http%3A%2F%2Fund.edu%2Ffinance-operations%2F_files%2Fdocs%2F2-21-travel-meals.pdf&data=01%7C01%7Cagraham%40cfo.pitt.edu%7C884e9cb4437a425c315908d419581d10%7C9ef9f489e0a04eeb87cc3a526112fd0d%7C1&sdata=37AuUE7Pu72W%2B%2BW%2FtS8ebyuPCL7Zf9U5etut0oiLrYk%3D&reserved=0> * Employee Travel: Mileage<https://na01.safelinks.protection.outlook.com/?url=http%3A%2F%2Fund.edu%2Ffinance-operations%2F_files%2Fdocs%2F2-22-travel-mileage.pdf&data=01%7C01%7Cagraham%40cfo.pitt.edu%7C884e9cb4437a425c315908d419581d10%7C9ef9f489e0a04eeb87cc3a526112fd0d%7C1&sdata=RqO7dT7hzg3%2FU%2B1UCxyySnlHZHPD5DNBs9XVL7xlsww%3D&reserved=0> * Employee Travel: Other<https://na01.safelinks.protection.outlook.com/?url=http%3A%2F%2Fund.edu%2Ffinance-operations%2F_files%2Fdocs%2F2-23-travel-other.pdf&data=01%7C01%7Cagraham%40cfo.pitt.edu%7C884e9cb4437a425c315908d419581d10%7C9ef9f489e0a04eeb87cc3a526112fd0d%7C1&sdata=tA%2BkZ6fR3tOx4c%2F5w8hm9vOTDfWSeTce3cV83tw5NME%3D&reserved=0> (includes misc. business expenses) * Non-Employee<https://na01.safelinks.protection.outlook.com/?url=http%3A%2F%2Fund.edu%2Ffinance-operations%2F_files%2Fdocs%2F2-25-travel-non-employee.pdf&data=01%7C01%7Cagraham%40cfo.pitt.edu%7C884e9cb4437a425c315908d419581d10%7C9ef9f489e0a04eeb87cc3a526112fd0d%7C1&sdata=hBv%2FyA55bt3fVaTFjO1lA%2B35SyNSnn%2Fmr62EAJdnD4E%3D&reserved=0> Travel * Student<https://na01.safelinks.protection.outlook.com/?url=http%3A%2F%2Fund.edu%2Ffinance-operations%2F_files%2Fdocs%2F2-26-travel-student.pdf&data=01%7C01%7Cagraham%40cfo.pitt.edu%7C884e9cb4437a425c315908d419581d10%7C9ef9f489e0a04eeb87cc3a526112fd0d%7C1&sdata=xKqnqR6KsMCcq5fwSOBFBgYk3R%2F9zJW3Cx3RbRPkc4I%3D&reserved=0> Travel All the best, JEN Jennifer Rogers Special Projects Assistant to the VPFO Office of the Vice President for Finance and Operations University of North Dakota Twamley Hall, Room 314 264 Centennial Drive Stop 8378 Grand Forks, ND 58202-8378 O 701.777.3511 | D 701.777.4392 F 701.777.4082 [email protected]<mailto:[email protected]> | UND.edu/finance-operations<https://na01.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwww.UND.edu%2Ffinance-operations&data=01%7C01%7Cagraham%40cfo.pitt.edu%7C884e9cb4437a425c315908d419581d10%7C9ef9f489e0a04eeb87cc3a526112fd0d%7C1&sdata=bsXx0EYCW%2FSeQH0y31LE0bJVcFiMeo9vg7tdUXna%2BrY%3D&reserved=0> From: Graham, Anthony R [mailto:[email protected]] Sent: Wednesday, September 28, 2016 2:29 PM Subject: Separate Travel and Business Policies or Combined All, We are updating our current Travel and Business Expense policy. It is one document now and it pretty long and unwieldly. I recommended that we split it into three policies (travel, travel advances, and business expense). We are getting questions from eventual users of the policy on why we decided to separate the two (because they use the same reimbursement process). My initial review consisted of the structure that the University of Minnesota and Cornell University use (separate policies), but I would like more information to support our rationale for either using one or separating them. Can you share with me your structure on travel and business (hospitality) expenses? Thank you, Tony Graham Manager Sarbanes-Oxley 3100 Cathedral of Learning University of Pittsburgh 412-624-4206 Replying to Messages: Replying (using Reply) to an ACUPA-L e-mail will distribute your message to the ENTIRE list of members. 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