Hi Adam I'm always very happy for your help, don't worry about the repeat information! I was busy struggling with Quicken 2015 which always puts me in a bad mood!
I am mystified that the pre-existing authority files should automatically update the dropdown lists (and they are heavily modified) when the new ones do not. Should this happen automatically when loading authority files? When I used the RDM before, it was clearly a 2 step process. I have copied the existing authority files, updated with our data, updated the ENTITY_TYPE_X_ADOC.csv and our programmer Mai has updated the resource graphs. The only thing I didn't do is add a concept scheme name to the last column in the ENTITY_TYPE_X_ADOC.csv. To be honest I wasn't sure if it was necessary. I took out the LA name but left it blank. Is this the problem? We have all our entities simply showing under Arches, which I saw was the case when we used all the sample authority files. I understand Phil's point that you may not want all the concepts on the drop down list but it doesn't make sense to me that you can't do everything through authority load file as any changes made using the RDM will be wiped out when reloading the custome database. Lucy Sent from my iPad > On 25 Jan 2016, at 19:26, Adam Cox <[email protected]> wrote: > > Ah, well, looks like I missed some of the answers in this thread. Sorry for > the repeat information! > >> On Mon, Jan 25, 2016 at 11:23 AM, Adam Cox <[email protected]> wrote: >> HI Lucy, one thing to check is the ENTITY_TYPE_X_ADOC.csv. Did you update >> that with the new nodes? In fact, the authority document nodes in the >> resource graphs are just place holders. The actual linkages between nodes >> and domains happens in the ENTITY_TYPE_X_ADOC.csv file. >> >> Adam >> >>> On Mon, Jan 25, 2016 at 9:33 AM, Carlisle, Philip >>> <[email protected]> wrote: >>> Hi Lucy, >>> This isn't a back end problem. If the node/entity IS in the dropdown then >>> you need to do what I said originally. >>> >>> Using the 'Add Dropdown entry' (see screenshot). >>> >>> The reason that the entire vocabulary isn't just replicated in the >>> dropdwon, and therefore you have to add it, is that there are often times >>> when you want to use a larger vocabulary for many different dropdowns, for >>> instance taking sections of the Getty AAT and adding them for use in >>> various dropdowns. >>> >>> The process is quite quick; you merely add the top level concepts by >>> searching for them. The largest thesaurus I imported was 6000+ concepts but >>> it only took me 10 minutes to add the 18 top concepts to the dropdown and >>> now I have access to all 6000+ in my monument type field. >>> >>> It may seem like a pain but it is actually quite sensible as it means that >>> the person responsible for the vocabularies has more flexibility. >>> >>> Phil >>> >>> Phil Carlisle >>> Data Standards Supervisor >>> Data Standards Unit, Listing Group >>> Historic England >>> The Engine House >>> Fire Fly Avenue >>> Swindon >>> SN2 2EH >>> Tel: +44 (0)1793 414824 >>> >>> http://thesaurus.historicengland.org.uk/ >>> http://www.heritagedata.org/blog/ >>> >>> >>> -----Original Message----- >>> From: Lucy Fletcher-Jones [mailto:[email protected]] >>> Sent: 25 January 2016 14:43 >>> To: Carlisle, Philip >>> Cc: Arches Project; Mai Abdelaziz El Kady >>> Subject: Re: [Arches] Adding concepts to drop down lists through authority >>> document load >>> >>> Hi Phil, >>> >>> Yes, we have followed step 9 and that seems to work, because the new nodes >>> with all the concepts appear in the first list of the RDM. The new >>> node/entity itself also appears in the drop down list section but just not >>> with any of the concepts added as drop downs. It is a back-end problem and >>> we're probably missing something simple. >>> >>> Thanks for your help, >>> Lucy >>> ----- Original Message ----- >>> From: "Carlisle, Philip" <[email protected]> >>> To: "Lucy Fletcher-Jones" <[email protected]> >>> Cc: "Arches Project" <[email protected]>; "Mai Abdelaziz El >>> Kady" <[email protected]> >>> Sent: Monday, January 25, 2016 3:45 PM >>> Subject: RE: [Arches] Adding concepts to drop down lists through authority >>> document load >>> >>> >>> Hi Lucy, >>> I'm sure you can. You just need to create the dropdown. I think this must >>> be back end stuff though as you can't create a completely new dropdown >>> through the RDM as far as I can tell. >>> >>> Have you followed step 9 of the documentation for loading reference data? >>> See >>> http://arches3.readthedocs.org/en/latest/arches-data/#loading-reference-data >>> >>> That may help. >>> >>> Phil >>> >>> Phil Carlisle >>> Data Standards Supervisor >>> Data Standards Unit, Listing Group >>> Historic England >>> The Engine House >>> Fire Fly Avenue >>> Swindon >>> SN2 2EH >>> Tel: +44 (0)1793 414824 >>> >>> http://thesaurus.historicengland.org.uk/ >>> http://www.heritagedata.org/blog/ >>> >>> >>> -----Original Message----- >>> From: Lucy Fletcher-Jones [mailto:[email protected]] >>> Sent: 25 January 2016 11:36 >>> To: Carlisle, Philip >>> Cc: Arches Project; Mai Abdelaziz El Kady >>> Subject: Re: [Arches] Adding concepts to drop down lists through authority >>> document load >>> >>> Hi Phil, >>> Yes, I am talking about a new node with a new authority document attached >>> to it, which has a new input field. Neither the RDM nor the input field >>> show the concepts in the dropdown. I know I can add these through the RDM >>> but I thought there would be a quicker way to do it through loading the >>> authority document directly into Arches. >>> >>> Lucy >>> >>> >>> >>> Sent from my iPad >>> >>> > On 25 Jan 2016, at 13:21, Carlisle, Philip >>> > <[email protected]> wrote: >>> > >>> > Hi Lucy, >>> > Sorry my misunderstanding. I thought you were simply talking about the >>> > addition of concepts to a dropdown but you're actually talking about >>> > the creation of a new dropdown. >>> > >>> > Phil >>> > >>> > Phil Carlisle >>> > Data Standards Supervisor >>> > Data Standards Unit, Listing Group >>> > Historic England >>> > The Engine House >>> > Fire Fly Avenue >>> > Swindon >>> > SN2 2EH >>> > Tel: +44 (0)1793 414824 >>> > >>> > http://thesaurus.historicengland.org.uk/ >>> > http://www.heritagedata.org/blog/ >>> > >>> > >>> > -----Original Message----- >>> > From: Lucy Fletcher-Jones [mailto:[email protected]] >>> > Sent: 25 January 2016 10:51 >>> > To: Carlisle, Philip; Arches Project >>> > Cc: Mai Abdelaziz El Kady >>> > Subject: Re: [Arches] Adding concepts to drop down lists through >>> > authority document load >>> > >>> > Hi Phil, >>> > >>> > Thank you for your reply, but I don't understand it. We have >>> > completely the changed the cultural period authority document, for >>> > instance, admittedly possibly with fewer concepts on it but it loads >>> > onto the drop down fine, likewise the keyword authority file. Is it >>> > where we've added additional concepts to an authority file, making it >>> > longer than before? >>> > >>> > Lucy >>> > >>> > >>> > ----- Original Message ----- >>> > From: "Carlisle, Philip" <[email protected]> >>> > To: "Lucy FJ" <[email protected]>; "Arches Project" >>> > <[email protected]> >>> > Sent: Monday, January 25, 2016 12:02 PM >>> > Subject: RE: [Arches] Adding concepts to drop down lists through >>> > authority document load >>> > >>> > >>> >> Hi Lucy, >>> >> I'm afraid you have to add the concepts to the relevant dropdown >>> >> yourself. >>> >> Similarly if you've added any concepts to any of the pre-existing >>> >> authority documents you'll need to add them to the dropdown as well. >>> >> >>> >> The good news is you only have to add the highest level terms and >>> >> their children will automatically be added as well. >>> >> >>> >> Phil >>> >> >>> >> Phil Carlisle >>> >> Data Standards Supervisor >>> >> Data Standards Unit, Listing Group >>> >> Historic England >>> >> The Engine House >>> >> Fire Fly Avenue >>> >> Swindon >>> >> SN2 2EH >>> >> Tel: +44 (0)1793 414824 >>> >> >>> >> http://thesaurus.historicengland.org.uk/ >>> >> http://www.heritagedata.org/blog/ >>> >> >>> >> >>> >> -----Original Message----- >>> >> From: [email protected] >>> >> [mailto:[email protected]] On Behalf Of Lucy FJ >>> >> Sent: 25 January 2016 09:01 >>> >> To: Arches Project >>> >> Subject: [Arches] Adding concepts to drop down lists through >>> >> authority document load >>> >> >>> >> We have created new authority documents for new nodes and they are >>> >> loading correctly and appearing in the concepts list but not in the >>> >> drop down section of the RDM and therefore not in the input forms. We >>> >> have used 'index' as the concept type and in every respect they look >>> >> like the standard authority documents such as cultural period whose >>> >> concepts do appear in the dropdown lists. What are we missing and >>> >> what do we need to do? >>> >> >>> >> Thank you, Lucy >>> >> >>> >> -- >>> >> -- To post, send email to [email protected]. To >>> >> unsubscribe, send email to [email protected]. >>> >> For more information, visit >>> >> https://groups.google.com/d/forum/archesproject?hl=en >>> >> --- >>> >> You received this message because you are subscribed to the Google >>> >> Groups "Arches Project" group. >>> >> To unsubscribe from this group and stop receiving emails from it, >>> >> send an email to [email protected]. >>> >> For more options, visit https://groups.google.com/d/optout. >>> >>> >>> >> We are the public body that looks after England's historic >>> >> environment. We champion historic places, helping people to >>> >> understand, value and care for them, now and for the future. >>> >> Sign up to our enewsletter to keep up to date with our latest news, >>> >> advice and listings. >>> >> >>> >> HistoricEngland.org.uk Twitter: @HistoricEngland >>> >> >>> >> This e-mail (and any attachments) is confidential and may contain >>> >> personal views which are not the views of Historic England unless >>> >> specifically stated. If you have received it in error, please delete >>> >> it from your system and notify the sender immediately. Do not use, >>> >> copy or disclose the information in any way nor act in reliance on it. >>> >> Any information sent to Historic England may become publicly available. >>> >> >>> > >>> > We are the public body that looks after England's historic >>> > environment. We champion historic places, helping people to >>> > understand, value and care for them, now and for the future. >>> > Sign up to our enewsletter to keep up to date with our latest news, >>> > advice and listings. >>> > >>> > HistoricEngland.org.uk Twitter: @HistoricEngland >>> > >>> > This e-mail (and any attachments) is confidential and may contain >>> > personal views which are not the views of Historic England unless >>> > specifically stated. If you have received it in error, please delete >>> > it from your system and notify the sender immediately. Do not use, >>> > copy or disclose the information in any way nor act in reliance on it. >>> > Any information sent to Historic England may become publicly available. >>> We are the public body that looks after England's historic environment. We >>> champion historic places, helping people to understand, value and care for >>> them, now and for the future. >>> Sign up to our enewsletter to keep up to date with our latest news, advice >>> and listings. >>> >>> HistoricEngland.org.uk Twitter: @HistoricEngland >>> >>> This e-mail (and any attachments) is confidential and may contain personal >>> views which are not the views of Historic England unless specifically >>> stated. If you have received it in error, please delete it from your system >>> and notify the sender immediately. Do not use, copy or disclose the >>> information in any way nor act in reliance on it. Any information sent to >>> Historic England may become publicly available. >>> >>> We are the public body that looks after England's historic environment. We >>> champion historic places, helping people to understand, value and care for >>> them, now and for the future. >>> Sign up to our enewsletter to keep up to date with our latest news, advice >>> and listings. >>> >>> HistoricEngland.org.uk Twitter: @HistoricEngland >>> >>> This e-mail (and any attachments) is confidential and may contain personal >>> views which are not the views of Historic England unless specifically >>> stated. If you have received it in error, please delete it from your system >>> and notify the sender immediately. Do not use, copy or disclose the >>> information in any way nor act in reliance on it. Any information sent to >>> Historic England may become publicly available. >>> >>> -- >>> -- To post, send email to [email protected]. To unsubscribe, >>> send email to [email protected]. For more >>> information, visit https://groups.google.com/d/forum/archesproject?hl=en >>> --- >>> You received this message because you are subscribed to the Google Groups >>> "Arches Project" group. >>> To unsubscribe from this group and stop receiving emails from it, send an >>> email to [email protected]. >>> For more options, visit https://groups.google.com/d/optout. > -- -- To post, send email to [email protected]. To unsubscribe, send email to [email protected]. For more information, visit https://groups.google.com/d/forum/archesproject?hl=en --- You received this message because you are subscribed to the Google Groups "Arches Project" group. To unsubscribe from this group and stop receiving emails from it, send an email to [email protected]. For more options, visit https://groups.google.com/d/optout.
