Get a mail rack/shelving unit with shelf slots that easily remove, or get nametags that easily remove (Velcro or tape on the back or laminated sheet inserts).
Leave enough blank shelves in between every 5 or 10 members, so when new people come, you only have to move 5 or 10 slots (or whatever), not 100. If moving slots is still hard, you could give each member a number and have a searchable sheet on the iPad or whatever device is near your slots, with autosuggest, that shows number, face, and name, to just add new members to the last number available and find them pretty easily. For overflowing mail, you could have a 2-week (or whatever) limit, where every two weeks you do something with mail that has been there more than 1 month. You could add a manila folder on top of the mail ever week and date it, or something. We do that with the fridge, every week the food that looks old is thrown out by a staffperson, and otherwise we date the food so we know how long it's been there. It actually is super-quick to do that, after the first few times. How much value does the mail add to membership, and how much cost (emotional and time and financial) does the mail add to you? Could you pay someone to do it or find another way to make your work on it fun? -Alex Linsker, Collective Agency, Portland Oregon http://colllectiveagency.co On Tuesday, December 8, 2015 at 11:55:11 AM UTC-8, Megan Holcomb wrote: > > Hi All, > > I am exploring options for a flexible mail delivery system. Currently we > have small, square, stacked mailboxes with member names on labels > (alphabetized). We sort the mail ourselves into the member's mailbox and > they (members) are responsible for checking their box. But every time we > get a new member the labels have to be shifted. Some members have > overflowing mail or rarely check their box. Often mail arrives for > past/non-members. For reference we have between 100-200 members. > > Maybe there are some creative mail management solutions out there?! New to > this google group so thought Id ask. Haven't seen it in previous topic > threads. > > Thanks! > > -- Visit this forum on the web at http://discuss.coworking.com --- You received this message because you are subscribed to the Google Groups "Coworking" group. To unsubscribe from this group and stop receiving emails from it, send an email to [email protected]. For more options, visit https://groups.google.com/d/optout.
