On Thu, Jul 4, 2019 at 2:54 AM Myrle Krantz <[email protected]> wrote:
>
> Hey Ross,
>
> You've asked a very important question. Let me take it on, a little bit in
> the style of a balanced score-card. To measure impact, we first have to be
> in agreement about which impact we want to achieve.
+1000!
> Going all the way back to first principles to justify this:
>
> What is the mission of the foundation? "To produce open source software for
> the public good."
> What is the mission of D&I? "To welcome people from diverse backgrounds,
> and bring them into the process of producing open source software for the
> public good."
> What is the purpose of this initiative?
> * "To explicitly express our welcome to people from diverse backgrounds
> via an organization that has good relationships in these communities."
> (Welcoming)
> * "To better understand the obstacles and bright spots in our communities,
> and to document and share that information." (Understanding)
>
> So how do we measure impact for these two items?
> * For Welcoming, we'll find it difficult to narrow down cause and effect
> (as is always the case in marketing efforts). But we can still measure
> trends. To do this we will be working on and administering a survey at
> regular intervals. But that is a separate effort with its own, already
> approved budget. While formulating that survey, we should keep in mind how
> our goals connect to the mission of our Foundation.
Great!
> * For Understanding, we will be producing documentation. One measure is:
> "does the documentation exist, was it read by the projects, and were they
> able to derive value from it?" We can also ask that projects give us
> feedback about whether or not they found the process helpful. This
> information will help us when it comes time to decide if we want to go more
> rounds with Outreachy in the future.
Makes perfect sense.
For both of the above -- personally I'd love for at least a sentence or two
to be included in the draft.
Now, one more question I have is this: the above aims at measuring the program
itself. Is there any way we can also commit to measuring the effectiveness of
Outreachy itself?
To be clear, I have nothing against Outreachy -- I just want to make sure we
don't simply "delegate" D&I to them, but rather view them as (perhaps the best)
one of the group that we may need to actively evaluate. E.g.:
https://blog.capterra.com/diversity-in-tech-11-associations-and-organizations-for-it-professionals-of-color/
This is just a from-a-peanut-gallery-wish-list (feel free to ignore),
but I'd really love to see
us partner with at least a few orgs like Outreachy simply to be able to get more
diverse set of opinions on how to approach D&I issue at ASF.
Thanks,
Roman.
> On Wed, Jul 3, 2019 at 8:39 PM Ross Gardler
> <[email protected]> wrote:
>
> > +1 for measuring impact, given that the goal is to learn I had assumed it
> > was there by default. Wouldn't hurt to make it explicit.
> >
> > That said. This is about people funding ASF interns through Outreachy NOT
> > through ASF. There is no "I" for the ASF, in this proposal, other than
> > volunteer energy which is not under the boards control.
> >
> > If a future request asks for an ASF "I" having data would indeed be useful.
> >
> > Roas
> >
> >
> >
> > Get Outlook for Android<https://aka.ms/ghei36>
> >
> > ________________________________
> > From: Roman Shaposhnik <[email protected]>
> > Sent: Wednesday, July 3, 2019 11:33:50 AM
> > To: [email protected]
> > Subject: Re: [DISCUSS] Notify the board that D&I intends to coordinate an
> > Outreachy intern program
> >
> > On Tue, Jul 2, 2019 at 11:59 PM Myrle Krantz <[email protected]> wrote:
> > >
> > > Based on the preceding discussion, I'm stripping the first sentence out
> > of
> > > the background section. The notice is confusing though if I strip every
> > > mention of funding, so I've left some bits in there. The latest version
> > is
> > > below.
> > >
> > > I believe the discussion is petering out. I'm going to give it another
> > day
> > > and, if nothing happens, I'll move on to the next step.
> > >
> > > Best,
> > > Myrle
> > >
> > > -----------------
> > > Subject: [NOTICE] D&I intends to coordinate an Outreachy intern program.
> > >
> > > Background: D&I wishes to perform UX research on the experience of
> > members
> > > of underrepresented groups as they get started with our communities.
> > > Internships via Outreachy provide us with an excellent opportunity to do
> > so.
> > >
> > > A sponsor has offered to provide stipends via Outreachy which will cover
> > 3
> > > interns. D&I plans to provide the following support:
> > >
> > > * Advertise this opportunity to projects and seek mentors & proposals.
> > > * Manage the project submission process to Outreachy, including filtering
> > > out unsuitable project proposals, and, if necessary, making a final
> > > selection of intern-project pairs.
> > > * Ask interns for feedback on their experiences at various times
> > throughout
> > > the internship.
> > > * Provide appropriate and useful feedback to the Foundation and to the
> > > projects about opportunities to improve how welcoming we are, and what we
> > > can improve on.
> > > * Use this as an opportunity to increase awareness and acceptance of the
> > > ASF in communities which we are currently not reaching as well as we
> > would
> > > like.
> > >
> > > If Outreachy receives funding for more than 3 interns for the ASF, we
> > will
> > > facilitate the placement of such additional interns with Apache projects,
> > > but we plan to keep the initial rounds of this project relatively small
> > for
> > > learning purposes.
> > >
> > > -----------------
> > > The road ahead on this proposal is as follows (** indicates where we are
> > > now):
> > > * Start a [DISCUSS] thread.
> > > ** Allow the discussion to run as long as *new* points are being made.
> > > * Start a [VOTE] thread to run for 72 hours.
> > > * Submit a [NOTICE] to the board.
> > > * Wait 72 hours for potential board objections.
> > > * Get to work.
> >
> > This is a really good draft, but I have to ask: is this committee
> > planning to put
> > some kind of reasonable metrics in place to evaluate the ROI of this
> > effort?
> >
> > This is very similar to tough questions that Myrle was asking around ROI on
> > spending money for anniversary promotions. In both cases we all know in our
> > gut that these are probably good investments and yet unless you can measure
> > it you can't improve it also applies.
> >
> > Can something tangible be added to the draft so that we don't have to go
> > through
> > the same set of discussions we went through with anniversary
> > promotions expenditure?
> >
> > Thanks,
> > Roman.
> >
