<with my Board of Directors hat on> On 2019-07-05 11:18, Kevin A. McGrail wrote: > >> Remember this is a notification to the board. The level of specificity you >> are proposing I add goes well beyond what the board requires from other >> areas; even for budget requests. I will not hold up this item until that >> level of detail is available.
Gris' statement is accurate and correct, based on the reports I see from other committees. > While it is a notice to the board, it's also a roadmap for the committee > to follow. And roadmaps evolve over time. Give this one some more, please. > I am -1 on notifying them with such vague terms. If you prefer, once > you commit it to the board agenda, I can instead email board@ and > request that such vagueness should be clarified. That would be completely out of line, Kevin. Gris is the chair of this committee and has the authority to submit the report she sees fit. The board is looking for direction and intent at this time, with the faith that the precise details you're asking for will be filled in later, shephered by Gris and the full committee. Any specific questions can be provided as feedback by the board through Whimsy, or emails to this list. On that note: the board is watching this committee very, very closely. Do not think for one second that any of the nine of us are unaware of what's going on. If you insist on emailing board@, I can't stop you, but your email will go ignored by this Director. >> We will need to work out these details in order to implement this program, >> but that will take time, and it's only fair to the board and the volunteers >> doing the work to let them know that we are working on it, and give them >> the opportunity to object, before we head off "into the weeds" so to speak. > Then specify that the vague terms are TBD and will be reported in > another follow-up. >> However, if you want to create an area in confluence or Jira and start >> breaking down the tasks in the manner you intimate in your feedback here, >> that would really help us move forward on this. > > I'm a google fan not a wiki person. Want me to setup a Google drive for > D&I and start working on a Google Sheet? Please no. We've already had complaints about Google tooling being exclusionary on this list (or, it might have been discuss@). We already have a plethora of ASF-provided tools, and we should work with what we've got today: Jira, Confluence, or even a git repository. >> On Fri, Jul 5, 2019 at 1:07 PM Kevin A. McGrail <[email protected]> wrote: >> >>> On 7/5/2019 5:21 AM, Myrle Krantz wrote: >>>> Alright, new version. With an added section on measuring. >>> I see some issues with the lack of specificity. You will set things up >>> for success by adding this specificity on deliverables. It will set >>> expectations and help answer hard questions that might otherwise go >>> unnoticed. >>> >>> #1: how specifically will you advertise this? It is extremely difficult >>> to get the word spread on things within the ASF and there are concerns >>> constantly with overwhelming people using bulk lists. Please discuss >>> how you envision this happening because I see this as a pretty big hurdle: >>> >>> * Advertise this opportunity to projects and seek mentors & proposals. >>> >>> >>> #2: What tool will we use for the feedback? Email? Surveys? Please >>> specify the number of times and the frequency or a minimum such as no less >>> than 3x's during the program. >>> >>> * Ask interns for feedback on their experiences at various times throughout >>> the internship. >>> >>> >>> #3: Define regular intervals, please. It's far too vague. >>> * In a seperate effort we will be working on and administering a survey at >>> regular intervals. >>> >>> regards, >>> KAM >>> >>>> Best, >>>> Myrle >>>> >>>> ----------------- >>>> Subject: [NOTICE] D&I intends to coordinate an Outreachy intern program. >>>> >>>> Background: D&I wishes to perform UX research on the experience of >>> members >>>> of underrepresented groups as they get started with our communities. >>>> Internships via Outreachy provide us with an excellent opportunity to do >>> so. >>>> A sponsor has offered to provide stipends via Outreachy which will cover >>> 3 >>>> interns. D&I plans to provide the following support: >>>> >>>> * Advertise this opportunity to projects and seek mentors & proposals. >>>> * Manage the project submission process to Outreachy, including filtering >>>> out unsuitable project proposals, and, if necessary, making a final >>>> selection of intern-project pairs. >>>> * Ask interns for feedback on their experiences at various times >>> throughout >>>> the internship. >>>> * Provide appropriate and useful feedback to the Foundation and to the >>>> projects about opportunities to improve how welcoming we are, and what we >>>> can improve on. >>>> * Use this as an opportunity to increase awareness and acceptance of the >>>> ASF in communities which we are currently not reaching as well as we >>> would >>>> like. >>>> >>>> If Outreachy receives funding for more than 3 interns for the ASF, we >>> will >>>> facilitate the placement of such additional interns with Apache projects, >>>> but we plan to keep the initial rounds of this project relatively small >>> for >>>> learning purposes. >>>> >>>> We intend to measure the success of this program in the following ways: >>>> * In a seperate effort we will be working on and administering a survey >>> at >>>> regular intervals. >>>> * We will ask participating projects to provide feedback on the program >>> and >>>> on our resulting documentation. >>>> >>>> ----------------- >>>> The road ahead on this proposal is as follows (** indicates where we are >>>> now): >>>> * Start a [DISCUSS] thread. >>>> ** Allow the discussion to run as long as *new* points are being made. >>>> * Start a [VOTE] thread to run for 72 hours. >>>> * Submit a [NOTICE] to the board. >>>> * Wait 72 hours for potential board objections. >>>> * Get to work. >>>> >>>> On Fri, Jul 5, 2019 at 10:33 AM Naomi S <[email protected]> wrote: >>>> >>>>> On Fri, 5 Jul 2019 at 05:48, Roman Shaposhnik <[email protected]> >>>>> wrote: >>>>> >>>>>> This is just a from-a-peanut-gallery-wish-list (feel free to ignore), >>>>>> but I'd really love to see >>>>>> us partner with at least a few orgs like Outreachy simply to be able to >>>>>> get more >>>>>> diverse set of opinions on how to approach D&I issue at ASF. >>>>>> >>>>> don't want to get ahead of ourselves. but in general, +1 >>>>> >>>>> a plurality of approaches, organizations, and efforts is important >>> because >>>>> there are so many intersecting issues, perspectives, and needs >>>>> >>> -- >>> Kevin A. McGrail >>> Member, Apache Software Foundation >>> Chair Emeritus Apache SpamAssassin Project >>> https://www.linkedin.com/in/kmcgrail - 703.798.0171 >>> >>> >
