Hi Folks, We had a call with the Outreachy team, the following people were present: - Sage Sharp (Outreachy) - Karen Sandler (Outreachy) - Sam Ruby - David Nalley - Daniel Ruggeri - Naomi Slater
The objective of the call was to better understand the order of operations to establish the ASF as one of Outreachy's communities. Below are the notes I took and topics we discussed. Let me know if you have any questions. In terms of next steps, I'll be opening a call for volunteers to find a Coordinator for the ASF, I'll do this knowing that the vote to give notice to the board is ongoing[1], the reason is that Sage recommended we did this in parallel to avoid rushing through upcoming deadlines. I confirmed with Sam and he concurred. [1] https://lists.apache.org/thread.html/41d8b64938fb5d2fec944202c45fc10de85a242d151b026b84123b87@%3Cdev.diversity.apache.org%3E __________________________________ Notes [Gris shared context for introduction] - The ASF recently created a D&I committee, our goal for this year is have a clear understanding of the current status of D&I - We're approaching this goal in two fronts: quantitative (we're revamping our contributor survey) and qualitative (we're doing UX research with new contributors around their contribution experience) - We want to align the Outreachy internships with the UX research methodology [Discussion started] - Sage likes the UX approach of this idea (interviews work well), Mozilla has done some work around this (Emma Irwin) - Once we kick-off internships, need to ensure we make the distinction, that questions related to our research are about the interns' experience with the ASF projects and not Outreachy - We should connect with the Mozilla folks for knowledge sharing [Questions about operations] - An Outreachy Coordinator is the person who does the project vetting & fund raising - Recommendation from Karen: Ask the coordinator to do fundraising in coordination w/ Outreachy through the partners already sponsoring, the funds go through Outreachy - From David: It's ok to have 1 coordinator for the ASF - It's ok to split the sponsorship duties and the project evaluation duties - Important deadlines: First week of August, We need a coordinator; Sept. 24th, projects need to be submitted - Funding has until Dec. to get in, we should be fine Next Steps - Find a coordinator in parallel to current voting (ask the dev@ list) - Work on funding from IBM (Sam is on this) - Start promoting the opportunity to PMCs (this can wait until after the voting, ideally give 1 mo for this) Projects are due for Sept 24th (application deadline)
