Be ware that recurring events are listed just once - their first occurrence.
If you delete them, you'll lose all future occurrences too. So probably you
should exclude them from this view by add (with the "Match" popup set to <if
ALL criteria are met>)
Recurrence Is None
Since a recurring event is just a single event as far as the database is
concerned, they are not actually cluttering up the database with hundreds of
past events, even though it may look that way in the Calendar. Howevere, if
you're determined, you could make a separate Custom View for
Recurrence Is Any
and go through them manually editing the start date to the next occurrence
and deleting ones whose last occurrence has passed. There's no fast way to
do this except by AppleScript. I might just come up with one of those, but
it's very complicated parsing the recurrence data to calculate the last
occurrence. (I do have some routines which do that - that took me 3 months
to write - but not to edit the recurrence data to make a new start date.
That would be a lot of effort.)
I'd just omit recurring events if I were you, aside from deleting ones whose
last occurrences have passed. Just DON'T delete them if they're still
ongoing.
--
Paul Berkowitz
MVP Entourage
Entourage FAQ Page: http://www.entourage.mvps.org/toc.html
PLEASE always state which version of Entourage you are using - 2001 or X.
It's often impossible to answer your questions otherwise.
> From: Mickey Stevens <[EMAIL PROTECTED]>
> Reply-To: "Entourage:mac Talk" <[EMAIL PROTECTED]>
> Date: Sat, 08 Mar 2003 10:53:33 -0600
> To: "Entourage:mac Talk" <[EMAIL PROTECTED]>
> Subject: Re: Removing old calendar entries?
>
> You first need to create a Custom View to list all calendar events. There
> is a procedure for doing so located on the new Custom Views page on The
> Entourage Help Page.
> <http://www.entourage.mvps.org/custom_views/index.html#calendar>
>
> Instructions to create Custom Views are located at:
> <http://www.entourage.mvps.org/custom_views/index.html#create>
>
> After you have the editing window open, you can configure the editing window
> to look like the example at the first URL. Click "OK", then click the
> Custom View called "All Events" under the "Calendar Views" folder.
>
> Click the "Date" header to sort the view by date. I would have it in order
> from oldest to newest events (the triangle should point up on the "Date"
> header - click the header name to toggle). Now go to the beginning of the
> list and select the first entry. Use the scroll bar to find December 31,
> 1999 (or the last event before 01/01/02), hold down the Shift key, and
> select the event. You'll now have all events before January 1, 2002
> selected. Just press the "Delete" button on the toolbar to delete all of
> these calendar events.
>
> On 3/8/03 10:13 AM, "James Tummins" <[EMAIL PROTECTED]> wrote:
>
>> My calendar is getting quite large, and I'd like to remove old entries. By
>> 'old entries', I mean all items prior to Jan 1, 2002. I looked on the
>> Entourage FAQ page but didn't find anything about calendar archiving or
>> deleting.
>>
>> Is there an easy way to do this other that deleting each entry individually?
>>
>> Thanks,
>>
>> James
>>
>
> --
> Mickey Stevens (Microsoft MVP for Office:mac)
> PowerPoint FAQ featuring PowerPoint:mac: <http://www.pptfaq.com/>
> The Entourage Help Page: <http://www.entourage.mvps.org/>
>
>
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