Paul is completely on-track here! :-) Anyway, the "Custom Views" page has been revised as a result of this thread. Check out <http://www.entourage.mvps.org/custom_views/index.html#eventdelete>
There is also now a description on how to use the "Match" options. <http://www.entourage.mvps.org/custom_views/index.html#match> Learn how to show all recurring events. <http://www.entourage.mvps.org/custom_views/index.html#recurringevents> On 3/8/03 1:29 PM, "Paul Berkowitz" <[EMAIL PROTECTED]> wrote: > Oh, you meant in combination with the other criteria for "all events". Yes, > you're right. You can just leave off the Category stuff, as you say. Just > the single "Recurrence" (Any or None) will do. the only reason for the > "Category" stuff with "match if ANY criteria are met" was for an easy way to > get everything, since the Custom Field composer doesn't let you have no > criteria at all. (Any pair of contradictory criteria with "ANY" will do.) > Once you have even one real criterion (e.g., I often use "Category is not > Holiday" to exclude holidays when looking at all other events) you don't > need anything else. And particularly, as you say, if needing two criteria > with "ALL" it won't work. > > So just the Recurrence (Any or None) for two different views will work best, > as you said. > > -- > Paul Berkowitz > MVP Entourage > Entourage FAQ Page: http://www.entourage.mvps.org/toc.html > > PLEASE always state which version of Entourage you are using - 2001 or X. > It's often impossible to answer your questions otherwise. > > > >> From: Paul Berkowitz <[EMAIL PROTECTED]> >> Reply-To: "Entourage:mac Talk" <[EMAIL PROTECTED]> >> Date: Sat, 08 Mar 2003 11:21:27 -0800 >> To: Entourage Mac Talk <[EMAIL PROTECTED]> >> Subject: Re: Removing old calendar entries? >> >> I didn't say "Category Is None". Mickey. I said to add "Recurrence is None". >> >> -- >> Paul Berkowitz >> MVP Entourage >> Entourage FAQ Page: http://www.entourage.mvps.org/toc.html >> >> PLEASE always state which version of Entourage you are using - 2001 or X. >> It's often impossible to answer your questions otherwise. >> >> >> >>> From: Mickey Stevens <[EMAIL PROTECTED]> >>> Reply-To: "Entourage:mac Talk" <[EMAIL PROTECTED]> >>> Date: Sat, 08 Mar 2003 13:08:42 -0600 >>> To: "Entourage:mac Talk" <[EMAIL PROTECTED]> >>> Subject: Re: Removing old calendar entries? >>> >>> Good idea, except you wouldn't add the criteria, otherwise you'd get no >>> events (there are no events which match both "Category is None" and >>> "Category Is not None"). >>> >>> Instead, create a separate view that looks like this: >>> ITEM TYPES Calendar Events >>> MATCH unless any criteria are met >>> Recurrence is Any >>> >>> You could call it "All One-Time Events" or something of the sort. >>> >>> Like Paul said, the easiest way to clean the Recurring Events list is to >>> create a separate view for "Recurrence is Any", like below: >>> ITEM TYPES Calendar Events >>> MATCH if any criteria are met >>> Recurrence is Any >>> >>> On 3/8/03 11:36 AM, "Paul Berkowitz" <[EMAIL PROTECTED]> wrote: >>> >>>> Be ware that recurring events are listed just once - their first >>>> occurrence. >>>> If you delete them, you'll lose all future occurrences too. So probably you >>>> should exclude them from this view by add (with the "Match" popup set to >>>> <if >>>> ALL criteria are met>) >>>> >>>> Recurrence Is None >>>> >>>> Since a recurring event is just a single event as far as the database is >>>> concerned, they are not actually cluttering up the database with hundreds >>>> of >>>> past events, even though it may look that way in the Calendar. Howevere, if >>>> you're determined, you could make a separate Custom View for >>>> >>>> Recurrence Is Any >>>> >>>> and go through them manually editing the start date to the next occurrence >>>> and deleting ones whose last occurrence has passed. There's no fast way to >>>> do this except by AppleScript. I might just come up with one of those, but >>>> it's very complicated parsing the recurrence data to calculate the last >>>> occurrence. (I do have some routines which do that - that took me 3 months >>>> to write - but not to edit the recurrence data to make a new start date. >>>> That would be a lot of effort.) >>>> >>>> I'd just omit recurring events if I were you, aside from deleting ones >>>> whose >>>> last occurrences have passed. Just DON'T delete them if they're still >>>> ongoing. >>>> -- >>>> Paul Berkowitz >>>> MVP Entourage >>>> Entourage FAQ Page: http://www.entourage.mvps.org/toc.html >>>> >>>> PLEASE always state which version of Entourage you are using - 2001 or X. >>>> It's often impossible to answer your questions otherwise. >>>> >>>> >>>> >>>>> From: Mickey Stevens <[EMAIL PROTECTED]> >>>>> Reply-To: "Entourage:mac Talk" <[EMAIL PROTECTED]> >>>>> Date: Sat, 08 Mar 2003 10:53:33 -0600 >>>>> To: "Entourage:mac Talk" <[EMAIL PROTECTED]> >>>>> Subject: Re: Removing old calendar entries? >>>>> >>>>> You first need to create a Custom View to list all calendar events. There >>>>> is a procedure for doing so located on the new Custom Views page on The >>>>> Entourage Help Page. >>>>> <http://www.entourage.mvps.org/custom_views/index.html#calendar> >>>>> >>>>> Instructions to create Custom Views are located at: >>>>> <http://www.entourage.mvps.org/custom_views/index.html#create> >>>>> >>>>> After you have the editing window open, you can configure the editing >>>>> window >>>>> to look like the example at the first URL. Click "OK", then click the >>>>> Custom View called "All Events" under the "Calendar Views" folder. >>>>> >>>>> Click the "Date" header to sort the view by date. I would have it in >>>>> order >>>>> from oldest to newest events (the triangle should point up on the "Date" >>>>> header - click the header name to toggle). Now go to the beginning of the >>>>> list and select the first entry. Use the scroll bar to find December 31, >>>>> 1999 (or the last event before 01/01/02), hold down the Shift key, and >>>>> select the event. You'll now have all events before January 1, 2002 >>>>> selected. Just press the "Delete" button on the toolbar to delete all of >>>>> these calendar events. >>>>> >>>>> On 3/8/03 10:13 AM, "James Tummins" <[EMAIL PROTECTED]> wrote: >>>>> >>>>>> My calendar is getting quite large, and I'd like to remove old entries. >>>>>> By >>>>>> 'old entries', I mean all items prior to Jan 1, 2002. I looked on the >>>>>> Entourage FAQ page but didn't find anything about calendar archiving or >>>>>> deleting. >>>>>> >>>>>> Is there an easy way to do this other that deleting each entry >>>>>> individually? >>>>>> >>>>>> Thanks, >>>>>> >>>>>> James -- Mickey Stevens (Microsoft MVP for Office:mac) PowerPoint FAQ featuring PowerPoint:mac: <http://www.pptfaq.com/> The Entourage Help Page: <http://www.entourage.mvps.org/> -- To unsubscribe: <mailto:[EMAIL PROTECTED]> archives: <http://www.mail-archive.com/entourage-talk%40lists.letterrip.com/> old-archive: <http://www.mail-archive.com/entourage-talk%40lists.boingo.com/>
