On 6/19/03 5:45 PM, Paul Berkowitz at [EMAIL PROTECTED] asked [REPLY IN CAPS]:
> Lindsley, > > What exactly are you talking about? What's a "record copy"? IT'S THE OUTGOING EMAIL ITSELF, WITH ATTACHMENTS OR DOCUMENTATION AS TO WHAT WAS ATTACHED AT THE TIME SENT. > Paul went on at the same time to observe: > If you need a link from the sent message to the attachment file that was > sent (and removed), just make a link yourself, in the message: > > Press Link button, Link to Existing/File (same file you just attached). > > For some reason, the link window says "0 files" but it's actually linked. Actually, I tried this and got the window stating one (1) file was linked, and it was, but the fact there is a linked file is not readily apparent in the relevant column view of email, namely the "paper clip" icon. Moreover, when composing an email -- the time when you are attaching items to be sent -- before you can "link" my entourage states that the user must "save" the item. Doing this results in a draft of the document once saved appearing in the draft list, but then it can have a link established. Thus, overall this method requires at least twice as many steps as simply attaching something in the first place, and the step to create a "saved" version; plus you still have to run the suggested outgoing rule. In addition, the saved copy of the email does not depict the name of the linked file(s) in the body of its text (which is where I would want it, just above the "sig" as in a normal letter ending with cc's and then a list of attachments), meaning that the user must open the link(s) to see if the link was to a file and, if so, to what one(s). For future ENTOURAGE development, why not allow for attachment(s) by alias or the equivalent, with a similar icon to appear in the "paperclip" column (not the link column, where it can take on multiple meanings), so users (not just scripters) could visually determine the nature (and thus bulk) of the various attachments, and an option built in (preference?) to remove those "actual" (and bulky) attachments where there the file name is recorded once successfully sent, substituting or retaining just the attachment(s)' file name(s) or what's shown now in the link, once opened. Over time, this could result in a great savings of space within the overall identify(ies) each installed Entourage must contend with. (Perhaps MS, if not MBS, in cahoots with manufacturers of hard drives and other storage media? ;) ) > Then send the message. The outgoing rule will remove the attachment but the > link to the file will remain. That's your record of the sent attachment. > > Before you ask: no it it can't be done by script as yet since external files > cannot yet be linked by AppleScript. Hopefully that's coming. > > A script could be written that would append the name and/or file path of > attachment files, then remove the attachments. But it would turn HTML > messages into plain text, so may not be a good idea. -- To unsubscribe: <mailto:[EMAIL PROTECTED]> archives: <http://www.mail-archive.com/entourage-talk%40lists.letterrip.com/> old-archive: <http://www.mail-archive.com/entourage-talk%40lists.boingo.com/>
