On 6/21/03 7:50 PM, "Deborah Shadovitz" <[EMAIL PROTECTED]> wrote:
> On 6/19/03 12:50pm, "Paul Berkowitz" <[EMAIL PROTECTED]> typed: > >> On 6/19/03 12:20 PM, "Beth Rosengard" <[EMAIL PROTECTED]> wrote: >> >>>> My Entourage database is pretty huge -- and it occurs to me that this may >>>> be >>>> due to the fact that I keep a year's worth of SENT mail. >>>> >>>> Here's the thing -- I often send out attachments, and I've noticed the SENT >>>> mail also has the attachment attached. >>>> >>>> Is there a way to automatically keep sent mail, but not the attachments? >>> >>> Yes. Make an outgoing Rule: >>> >>> IF "attachment" "exists" >>> THEN "remove attachment" >>> >>> And move it to the top position if you have any other outgoing rules. >> >> And don't worry - for once, it's an advantage that Outgoing rules run after >> the message gets sent. The recipient will get the attachment, but it will be >> removed from your Sent message. > > The rule is great. There is one more option, too. If you want to keep an > attachment for a while, but remove it later, when it's not relevant, you > can. > > Double-click the message > Click the Edit button or choose Message>Edit Message You actually don't need to choose the "Edit Message" command before doing this. Simply selecting the attachment in the saved message window and clicking "Remove" will do it. One easy way to go through old messages and clear attachments selectively is to create a Custom View like this: ITEM TYPES Messages LOCATION This Folder: Sent Items CRITERIA Match if any criteria are met Attachment Exists Save the Custom View, and then open it. You'll see all messages in your Sent Items folder with attachments. You should enable the "Sent" column (View -> Columns -> Sent), and then sort by that column by clicking the column header - then you'll see all sent messages with attachments in order of date sent, ascending or descending depending on the direction of the triangle next to the column header. You can then follow Deborah's instructions to remove attachments from select messages, using the Preview Pane (View -> Preview Pane) or not. > If needed, click the arrow by the word Attachments to reveal the attachment. > Click the attachment in the revealed list. > Click the Remove button. -- Mickey Stevens (Microsoft MVP for Office:mac) PowerPoint FAQ featuring PowerPoint:mac: <http://www.pptfaq.com/> Entourage Help Page: <http://www.entourage.mvps.org/toc.html> -- To unsubscribe: <mailto:[EMAIL PROTECTED]> archives: <http://www.mail-archive.com/entourage-talk%40lists.letterrip.com/> old-archive: <http://www.mail-archive.com/entourage-talk%40lists.boingo.com/>
