Or you could use some form of collaboration software such as Outlook Team Folders (similar to PF's but more versatility)- unsupported by MS at present but it looks good. If u can't find it I can send the pack over -it's only about 1.6mb for both files. Have a look at: http://www.slipstick.com/dev/teamfolders.htm
-----Original Message----- From: Dean Cunningham [mailto:[EMAIL PROTECTED] Sent: 21 September 2003 23:50 To: Exchange Discussions Subject: RE: options What happens when their hard drive fails, where is the backup. You have already decided that keeping the emails is important, therefore: 1) storing the emails in a public folder is the way to go 2) Permissions can be set to only allow them to add messages and not delete. (no different to file permissions 3) You could assign a SMTP address to the PF and get them to send on behalf of the PF to save them . 4) Archiving after project closure to PST is the way to go (OL 2003 removes the 2GB limit) cheers Dean >>> [EMAIL PROTECTED] 19/09/2003 11:13:01 p.m. >>> I fear that I will run out of disk space very fast on the server. They all have 20 GB free on their workstations, how about setting up a pst folder on their D-drives, then they can drag the mails into that one? Kim -----Original Message----- From: Robert Moir [mailto:[EMAIL PROTECTED] Sent: vrijdag 19 september 2003 13:04 To: Exchange Discussions Subject: RE: options Why not a publilc folder? You know the access on these can be limited so each "pair" has their own folder that no one else can see let alone read content from. > -----Original Message----- > From: Kim Schotanus [mailto:[EMAIL PROTECTED] > Sent: 19 September 2003 09:39 > To: Exchange Discussions > Subject: options > > > Hi there, > > I have been asked to think about a way to implent a kind of policy for > keeping emails. Our users work per two, i.e. a scientiific officer and > an assistant. They get a lot of emails about certain projects, > but after a while emails get lost, people don't know who > replied etc... > > Now they want a system where the two people working together establish > a sort of directory structure in which they can create a folder per > project and keep all correspondance in there (not as a public folder). > The lifespan of a project can be up to fice years so the volume of > emails will be quite big. We have about 10 'couples' like that and > what they want to dio is put eachother in CC for each > response/received email, so that's already a duplication. > > Problem is that the diskspace on the E2K server has about 10 GB left > so I'm worried about that fact, and I don't know whether using the > archive function in Outlook (XP) is a good option. > > Does anyone want to share their opinion on this? Maybe some of you > have faced a similar problem? > > Kim > ********************************************************************** Northland State of the Environment Report 2002 now online at www.nrc.govt.nz ********************************************************************** NORTHLAND REGIONAL COUNCIL This email and any files transmitted with it are confidential and intended solely for the use of the individual or entity to whom they are addressed. If you have received this email in error please notify [EMAIL PROTECTED] ********************************************************************** _________________________________________________________________ List posting FAQ: http://www.swinc.com/resource/exch_faq.htm Web Interface: http://intm-dl.sparklist.com/cgi-bin/lyris.pl?enter=exchange&text_mode=&; lang=english To unsubscribe: mailto:[EMAIL PROTECTED] Exchange List admin: [EMAIL PROTECTED] intY has scanned this email for all known viruses (www.inty.com) This email is confidential and intended solely for the use of the individual(s) to whom it is addressed. It should not be deemed to constitute a binding contract between TKC Group and the recipient(s) unless a purchase order number is quoted. Any views or opinions presented are solely those of the author and do not necessarily represent those of TKC Group Ltd. If you are not the intended recipient(s), please do not copy or disclose its contents. Please return it to: [EMAIL PROTECTED] then delete the email. intY has scanned this email for all known viruses (www.inty.com) _________________________________________________________________ List posting FAQ: http://www.swinc.com/resource/exch_faq.htm Web Interface: http://intm-dl.sparklist.com/cgi-bin/lyris.pl?enter=exchange&text_mode=&lang=english To unsubscribe: mailto:[EMAIL PROTECTED] Exchange List admin: [EMAIL PROTECTED]
