Dear all,
surely we don't want to "overengineer" the governance of the curently
incepted AALOA.
Still I sugest a very lightweight organization with two organs:
- a council (or call it college, or advisory board...) of people who
volunteer to help in discussing matters but cannot necessarily
dedicate manpower or resources - nor make commitments in this respect.
This council might be composed of coopted volunteers (any number per
organization, since the role of the council would only to discuss a
wide range of topics). Cooptation makes sense to keep the group open,
while still keeping some level of cohesion.
- a more operational organ (call it an executive committee ?) composed
of people whose participation in AALOA might fit in their job
description, who might have to report on its progress and,
consequently, might be able to dedicate a "predicatable" fraction of
their time (%FTE) to the association. Typically, this second body
should not count more than one representative per organization,
keeping in mind that the mecanism of proxies can always be used.
In any event, at this point, a consensus based decision process is to
be prefered. Formal votes should only be used in the second organ
(exec committee) only when no consensus can be reached.
My 2 cents
On Tue, Sep 7, 2010 at 11:39 AM, Francesco Furfari
<francesco.furf...@isti.cnr.it <mailto:francesco.furf...@isti.cnr.it>>
wrote:
sure volunteers.
Let me also add that sometime the lazy consensus used by Apache
community works very fine.
When a new member is invited to join to a software project, at
least 3 favourable votes should be collect to accept the new member.
It helps the board by avoiding a boring counting of the people. Of
course if there is one negative vote it works as a veto. So people
start to discuss until a consensus is reached, that's veto is
cancelled.
This rule cannot be used for example for modification of a
by-laws, but it works as facilitate asynchronous communication.
I would avoid to use one more doodle poll every time we need to
take a decision that should be fast ... especially now that we are
growing.
In Apache there is a distinction among binding votes and non
binding votes. In this case people of the board have binding
votes, but non-binding votes are important as well, they represent
the community involved in the project activities. They are however
taken into account, and opinion expressed by a of non-binding vote
is always commented and discussed.
With respect the shaping of AALOA, I think we will discuss all the
issues related to statute, by-laws organization in working groups
here with the promoters mailing list, and any final decision will
be communicated to the supporters list for getting their comments.
The governing board for the moment has very few things to decide
:-) so it is only an official way to represent AALOA to the
external world and to allocate resources to people who want open a
project within AALOA community.
Said that, I agree to have one person for organization and CNR in
this case does not request an exception (thanks Saied)
So please volunteers wanted :-)
francesco
Il 07/09/2010 8.19, Joe Gorman ha scritto:
I had been just about to write a message saying that I think
we should have just one representative from any one
organisation (otherwise it can look unfair, especially for
anything needing a vote). I had also been going to say that
each official representative should have a recognised
"deputy", to attend meetings etc. when the main representative
is unavailable. But I don't need to say that now, as Saied
already suggested it!
The only other thing I would add is that the governing board
should be made up only of "volunteers". So: the fact that an
organisation is listed as a promoter should not mean that we
automatically insist on that organisation being represented on
the board. They would be allowed, but not required. So we
should ask for people who actively volunteer for this role
e.g. by responding to a request from you, Francesco.
For SINTEF, I volunteer to be the representative, with Marius
as my alternate.
. Joe
On 6/09/2010 14:15 , "Mohammad-Reza
Tazari"<saied.taz...@igd.fraunhofer.de
<mailto:saied.taz...@igd.fraunhofer.de>> wrote:
Oh, sorry Francesco, my mistake (to have forgotten the initial
email,
now attached)! This is why I simply referred to the web site...
Looking at the member list in the attached email + Ricardo
Serafin @ TSB
+ Juan Carlos Naranjo Martinez& Laura Belenguer Querol @ ITACA
+ Marco
Eichelberg @ OFFIS, there are 27 people from 13 orgs.
I would suggest to have only one representative from each
organization,
MAYBE just with exception for CNR-ISTI, in order to have a
size that
reaches more easily a majority (assuming 2/3) when meeting and
telcos
are organized. This way, the upper-limit for the size of the
board will
be 14, depending on if all orgs do want to be present in the
board. The
following numbers should help to have an imagination of what
it means
for our meetings and telcos:
size min. # of members necessary for meetings
---- ----------------------------------------
10 7
11-12 8
13 9
14 10
But, I suggest that each official board member from each org can
nominate just a second person as possible proxy to increase
the chance
that all orgs are presented when meetings and telcos are
organized.
Regards,
-- Saied
Francesco Furfari wrote on 06-Sep-10 13:14:
Dear Said,
yes, but personally I would not limit the size of
governing board, being
temporary, to 10 people.
The four organizations cited in the website are willing to
spend some
resources for incubating AALOA, but we haven't to limit the
participation to them.
In general in this mailing list we have individuals that
don't represent
formally organizations, I'm thinking to Francois Letellier
or to Thomas
Karopka to name a few. But I think their point of views
can enrich the
governing board to take the right decisions.
Furthermore, I think that people belonging to the
governing board will
have binding vote, but I would get the opinion of all the
AALOA
subscribers.
francesco
Il 06/09/2010 11.35, Mohammad-Reza Tazari ha scritto:
Hi everybody,
from Fh-IGD, Reiner& me would like to join the
temporary governing
board.
Just to make sure: taking the list under
http://www.aaloa.org/team/role_of_promoters (CNR-ISTI,
Fh-IGD, ITACA,
and SINTEF) and the newest announcement that Marco
Eichelberg from
OFFIS has also joined this list (welcome on board,
Marco!), with the
suggestion by Francesco, there will be at most 10
people as members of
the temporary governing board. Is that right?
Regards,
-- Saied
Francesco Furfari wrote on 06-Sep-10 09:42:
Hello to everybody,
an important issue we discussed in Lisbon was
about the appointment of a
temporary governing board.
I hope all of you are now returned and relaxed
from their summer
vacation to proceed with the board nomination.
I would like to report in the slides presenting
AALOA initiative at AAL
Forum the names of the people composing the
temporary governing board.
I have not got a specific procedure in mind. Maybe
we could consider to
include not more than 2 people from the same
organization.
Then we should only propose our candidature.
WDYT? any other hint?
francesco
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Open innovation and open-source software
Tel: +33 6 84 64 00 24 - Skype: francois.letellier
Web site: http://www.flet.fr
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