Re: Beware the Inadvertent Global Search and Replace

[Bodvar Bjorgvinsson]

Yes, with FM 7 / 7.2, but luckily without any disaster that I know of,
thank God. I ususally start with Find, and as FM defaults to book, if
the book is open, I sometimes get stuck for a while while FM opens and
closes maybe hundreds of files before I am allowed to do anything.

I would call this a bug, not a feature, because if the default was the
open file, it would oftentimes only take a fraction of the time it
 takes for Find or Replace to browse through the whole book. :-( Something 
 lacking in structuring of the layout of the feature. IMHO, the programmers 
 seem not to have taken human behaviour sufficiently into consideration.

A very dangerous feature, indeed.

Bodvar Bjorgvinsson


 2009/10/14 David Dorbin ddor...@gmail.com:
 Argh.

 Before I had Frame 9, I had Frame 7, and I used to would Find things thusly:

 1. Press Ctrl-f
 2. Start typing the text to find.
 3. Press Enter.

 Now in Frame 9, when I press ctrl-f, the Find/Change pod displays, but the
 cursor is rarely waiting there in the text box. In fact, the focus seems
 to be unpredictable.

 This has bitten me a few times already. I hit ctrl-f and start typing, and
 Frame decides that I meant to do a global search and replace. It might be
 that I'm typing c and that activates the Change button. Lucky for me, I've
 usually got the Document rather than the Book radio button selected, so it
 only makes the change in the current chapter. And I can do a quick Undo
 Replace.

 Lucky until today, that is. This time the Book radio button was lit up, and
 Frame replaced x with y 27 times across all chapter files. And it opens each
 one, makes the changes, and closes it, so there is no Undo. I had to open up
 each of 18 chapter files, search for the replace text, evaluate each
 occurrence with my actual mind to see if was one of the inadvertent
 replacements, and fix it back.

 Anyone else experienced this? Any advice, other than to slow down and to
 rely less on keyboard shortcuts?

 Dave D.
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Re: Beware the Inadvertent Global Search and Replace

[Peter Gold]

Hi, Bodvar:

On Thu, Oct 15, 2009 at 3:52 AM, Bodvar Bjorgvinsson bod...@gmail.comwrote:

 Yes, with FM 7 / 7.2, but luckily without any disaster that I know of,
 thank God. I ususally start with Find, and as FM defaults to book, if
 the book is open, I sometimes get stuck for a while while FM opens and
 closes maybe hundreds of files before I am allowed to do anything.

 I would call this a bug, not a feature, because if the default was the
 open file, it would oftentimes only take a fraction of the time it
  takes for Find or Replace to browse through the whole book. :-( Something
 lacking in structuring of the layout of the feature. IMHO, the programmers
 seem not to have taken human behaviour sufficiently into consideration.

 A very dangerous feature, indeed.


Consider entering a feature request here
wishhttps://www.adobe.com/cfusion/mmform/index.cfm?name=wishform for
a preference or option to set the Find/Replace default to what you think is
needed.


 Bodvar Bjorgvinsson


Regards,


Peter

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RE: Beware the Inadvertent Global Search and Replace

[Corcoran, Susan]

This has driven me crazy in FM9!  And I never know what process is going
to start, or has already started.  It all depends on where the cursor
has decided to place itself.

And as long as we're griping about bugs, yesterday I realized that if
I've applied a character tag, then remove it (return to Default format),
the paragraph tag then displays with an asterisk, indicating an
override.  I have to re-apply the paragraph tag to remove the override
indicator.  What a pain!

 
Susan Corcoran
 
 --
 
 Message: 5
 Date: Wed, 14 Oct 2009 15:02:52 -0400
 From: David Dorbin ddor...@gmail.com
 Subject: Beware the Inadvertent Global Search and Replace
 To: framers@lists.frameusers.com
 Message-ID:
   53bd0cb50910141202u199cdd63x9ac9bad94f3fe...@mail.gmail.com
 Content-Type: text/plain; charset=ISO-8859-1
 
 Argh.
 
 Before I had Frame 9, I had Frame 7, and I used to would Find 
 things thusly:
 
 1. Press Ctrl-f
 2. Start typing the text to find.
 3. Press Enter.
 
 Now in Frame 9, when I press ctrl-f, the Find/Change pod 
 displays, but the cursor is rarely waiting there in the text 
 box. In fact, the focus seems to be unpredictable.
 
 This has bitten me a few times already. I hit ctrl-f and 
 start typing, and Frame decides that I meant to do a global 
 search and replace. It might be that I'm typing c and that 
 activates the Change button. Lucky for me, I've usually got 
 the Document rather than the Book radio button selected, so 
 it only makes the change in the current chapter. And I can do 
 a quick Undo Replace.
 
 Lucky until today, that is. This time the Book radio button 
 was lit up, and Frame replaced x with y 27 times across all 
 chapter files. And it opens each one, makes the changes, and 
 closes it, so there is no Undo. I had to open up each of 18 
 chapter files, search for the replace text, evaluate each 
 occurrence with my actual mind to see if was one of the 
 inadvertent replacements, and fix it back.
 
 Anyone else experienced this? Any advice, other than to slow 
 down and to rely less on keyboard shortcuts?
 
 Dave D.
 
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Old styles being picked up

[Nina Rogers]

Hi all,

 

For several years, I was the sole tech writer at my company and was the
only person in my department who used Framemaker. Now we have another
tech writer, for a total of two.

 

For this year's user guides, I made some changes to the paragraphs and
character styles, cross-reference names, etc. I created a template
document that contained info about all of these new styles and when to
use them-it took quite a bit of work, but we needed it, particularly
since we now had more than one tech writer, and the new tech writer
(unfortunately) cannot read my mind. :)

 

Anyway, I have no problem with using the new styles on my computer. When
the new tech writer opens my documents on his computer for editing or
proofreading, however, or when he creates a document on his own using
the template, many of the obsolete styles end up finding their way in
his documents. 

 

It is very time consuming for him to have to go through every document
he touches and delete the obsolete styles. Can someone tell me how to
avoid this issue? Thanks!

 

Nina Rogers, Technical Writer

Drake Software Tax Development

nina.rog...@drakesoftware.com

 

This email (including any attachments) contains PRIVILEGED AND
CONFIDENTIAL INFORMATION protected by federal and/or state law and is
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email, you are hereby notified that any disclosure, copying,
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is strictly prohibited. Disclosure to anyone other than the intended
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Re: Old styles being picked up

[Art Campbell]

I use CleanImport from electropubs.com to purge the existing catalogs
before importing the valid set.

Art

Art Campbell
   art.campb...@gmail.com
  ... In my opinion, there's nothing in this world beats a '52
Vincent and a redheaded girl. -- Richard Thompson
  No disclaimers apply.
   DoD 358



On Thu, Oct 15, 2009 at 10:30 AM, Nina Rogers
nina.rog...@drakesoftware.com wrote:
 Hi all,



 For several years, I was the sole tech writer at my company and was the
 only person in my department who used Framemaker. Now we have another
 tech writer, for a total of two.



 For this year's user guides, I made some changes to the paragraphs and
 character styles, cross-reference names, etc. I created a template
 document that contained info about all of these new styles and when to
 use them-it took quite a bit of work, but we needed it, particularly
 since we now had more than one tech writer, and the new tech writer
 (unfortunately) cannot read my mind. :)



 Anyway, I have no problem with using the new styles on my computer. When
 the new tech writer opens my documents on his computer for editing or
 proofreading, however, or when he creates a document on his own using
 the template, many of the obsolete styles end up finding their way in
 his documents.



 It is very time consuming for him to have to go through every document
 he touches and delete the obsolete styles. Can someone tell me how to
 avoid this issue? Thanks!



 Nina Rogers, Technical Writer

 Drake Software Tax Development

 nina.rog...@drakesoftware.com



 This email (including any attachments) contains PRIVILEGED AND
 CONFIDENTIAL INFORMATION protected by federal and/or state law and is
 intended only for the use of the individual(s) or entity(ies) designated
 as recipient(s). The information contained within this email should not
 be construed as tax advice. If you are not an intended recipient of the
 email, you are hereby notified that any disclosure, copying,
 distribution, or action taken in reliance on the contents of this email
 is strictly prohibited. Disclosure to anyone other than the intended
 recipient does not constitute a waiver of any applicable privilege. If
 you have received this email in error, please immediately notify us by
 phone at (828) 524-2922 or by email at secur...@dnet.net
 mailto:secur...@dnet.net  and then permanently delete the original and
 any copy of this email (including any attachments) and destroy any
 printout thereof.

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RE: Old styles being picked up

[Combs, Richard]

Art Campbell wrote:
 
 I use CleanImport from electropubs.com to purge the existing catalogs
 before importing the valid set.

I'll second the recommendation of CleanImport -- a very useful tool,
worth far more than its modest price. 

But I don't understand how formats that don't exist in Nina's documents
suddenly appear in those documents when her new associate opens them. Or
where they come from when he creates a document based on a template in
which they don't exist. 

I think I'd want to watch very closely as the new writer opens a
document. :-)


Richard G. Combs
Senior Technical Writer
Polycom, Inc.
richardDOTcombs AT polycomDOTcom
303-223-5111
--
rgcombs AT gmailDOTcom
303-777-0436
--






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Re: Old styles being picked up

[William Abernathy]

If the obsolete styles are consistently applied, you could use CudSpan's 
TemplateMapper app to address this.

--William

Nina Rogers wrote:
 Hi all,
 
  
 
 For several years, I was the sole tech writer at my company and was the
 only person in my department who used Framemaker. Now we have another
 tech writer, for a total of two.
 
  
 
 For this year's user guides, I made some changes to the paragraphs and
 character styles, cross-reference names, etc. I created a template
 document that contained info about all of these new styles and when to
 use them-it took quite a bit of work, but we needed it, particularly
 since we now had more than one tech writer, and the new tech writer
 (unfortunately) cannot read my mind. :)
 
  
 
 Anyway, I have no problem with using the new styles on my computer. When
 the new tech writer opens my documents on his computer for editing or
 proofreading, however, or when he creates a document on his own using
 the template, many of the obsolete styles end up finding their way in
 his documents. 
 
  
 
 It is very time consuming for him to have to go through every document
 he touches and delete the obsolete styles. Can someone tell me how to
 avoid this issue? Thanks!
 
  
 
 Nina Rogers, Technical Writer
 
 Drake Software Tax Development
 
 nina.rog...@drakesoftware.com
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Re: Beware the Inadvertent Global Search and Replace

[David Dorbin]

Yeah, someone on the TCS Users list (where I cross-posted this) also
reported having replace all with a space. I don't know what I would have
done!

I love Frame, always have, but as with all previous versions I've used,
there are some what were they thinking moments.

On Thu, Oct 15, 2009 at 1:26 PM, Callie Bertsche c.berts...@tecplot.comwrote:

  I just had to reply that it's nice to hear from another framer out there
 who has had the same trouble with Ctrl-f and typing being misinterpreted by
 FM 9! I used to do this habitually in FM 7 to navigate quickly in my huge
 books. Now with FM 9, as you said, the focus is unpredictable and it has
 also bitten me a couple times!! Most recently I accidentally did a book
 global find all note text and replace with space with 57 instances
 accidentally when I only meant to type a word into the Find text field!!
 Unfortunately I hadn't checked my files into source control in a couple days
 so I had to painstakingly go through and re-add all of my note
 text...fortunately I had a built PDF to copy from, but still took me quite a
 while and was infuriating. Quite an unfortunate change of behavior from FM
 7!



 It's nice to know that someone else out there has shared my frustration. :)

 Cheers, Callie





 Message: 5

 Date: Wed, 14 Oct 2009 15:02:52 -0400

 From: David Dorbin ddor...@gmail.com

 Subject: Beware the Inadvertent Global Search and Replace

 To: framers@lists.frameusers.com

 Message-ID:

   53bd0cb50910141202u199cdd63x9ac9bad94f3fe...@mail.gmail.com

 Content-Type: text/plain; charset=ISO-8859-1



 Argh.



 Before I had Frame 9, I had Frame 7, and I used to would Find things
 thusly:



 1. Press Ctrl-f

 2. Start typing the text to find.

 3. Press Enter.



 Now in Frame 9, when I press ctrl-f, the Find/Change pod displays, but the
 cursor is rarely waiting there in the text box. In fact, the focus seems
 to be unpredictable.



 This has bitten me a few times already. I hit ctrl-f and start typing, and
 Frame decides that I meant to do a global search and replace. It might be
 that I'm typing c and that activates the Change button. Lucky for me, I've
 usually got the Document rather than the Book radio button selected, so it
 only makes the change in the current chapter. And I can do a quick Undo
 Replace.



 Lucky until today, that is. This time the Book radio button was lit up, and
 Frame replaced x with y 27 times across all chapter files. And it opens each
 one, makes the changes, and closes it, so there is no Undo. I had to open up
 each of 18 chapter files, search for the replace text, evaluate each
 occurrence with my actual mind to see if was one of the inadvertent
 replacements, and fix it back.



 Anyone else experienced this? Any advice, other than to slow down and to
 rely less on keyboard shortcuts?



 Dave D.





 *Callie Bertsche**
 *Technical Writer
 Phone: 425.653.1200 x278

 Email: *c.berts...@tecplot.com .c.berts...@tecplot.com
 **
 Tecplot Inc. | Enjoy the View
 *3535 Factoria Blvd. SE, Ste. 550
 Bellevue, WA USA 98006
 Fax: 425.653.9200
 Web: *www.tecplot.com*

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Re: Beware the Inadvertent Global Search and Replace

[David Dorbin]

Another good tip. And since #%^$! was approximately the word in my head at
the time anyway, I could use that!

On Thu, Oct 15, 2009 at 4:45 PM, Jon Harvey jhar...@cambridgesoft.comwrote:

 One of the habits I've gotten into is to put some random characters in
 the Change field while I'm looking for something, not wanting to do a
 global change. For example, if I want to search for each instance of
 dog, I might put XCLQF%$ in the Change field. That way, if things go
 south, I just have to reverse the process, globally search for XCLQF%$
 and change it back to dog. To make this work, you have to use a random
 string that you KNOW is not in your document anywhere.


 Jon Harvey
 Manager, Desktop Documentation
 CambridgeSoft Corporation
 100 CambridgePark Drive
 Cambridge, MA 02140
 (617) 588-9354
 -Original Message-
 From: framers-boun...@lists.frameusers.com
 [mailto:framers-boun...@lists.frameusers.com] On Behalf Of David Dorbin
 Sent: Wednesday, October 14, 2009 3:03 PM
 To: framers@lists.frameusers.com
 Subject: Beware the Inadvertent Global Search and Replace

 Argh.

 Before I had Frame 9, I had Frame 7, and I used to would Find things
 thusly:

 1. Press Ctrl-f
 2. Start typing the text to find.
 3. Press Enter.

 Now in Frame 9, when I press ctrl-f, the Find/Change pod displays, but
 the
 cursor is rarely waiting there in the text box. In fact, the focus
 seems
 to be unpredictable.

 This has bitten me a few times already. I hit ctrl-f and start typing,
 and
 Frame decides that I meant to do a global search and replace. It might
 be
 that I'm typing c and that activates the Change button. Lucky for me,
 I've
 usually got the Document rather than the Book radio button selected, so
 it
 only makes the change in the current chapter. And I can do a quick Undo
 Replace.

 Lucky until today, that is. This time the Book radio button was lit up,
 and
 Frame replaced x with y 27 times across all chapter files. And it opens
 each
 one, makes the changes, and closes it, so there is no Undo. I had to
 open up
 each of 18 chapter files, search for the replace text, evaluate each
 occurrence with my actual mind to see if was one of the inadvertent
 replacements, and fix it back.

 Anyone else experienced this? Any advice, other than to slow down and to
 rely less on keyboard shortcuts?

 Dave D.
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RE: Old styles being picked up

[Nina Rogers]

Thanks for all the feedback, everyone. I was very careful to purge all
of the old styles from the template, so I think what I need to do now it
get the CleanImport utility that several people have recommended.


Thanks for your help!

 

Nina Rogers



From: Les Smalley [mailto:l_c_smal...@yahoo.com] 
Sent: Thursday, October 15, 2009 5:32 PM
To: Art Campbell; Nina Rogers; RichardCombs
Cc: framers@lists.frameusers.com
Subject: RE: Old styles being picked up

 

Maybe I'm reading Nina's original message slightly differently than
others are, but to me it was NOT clear that the old styles have been
purged from the documents, just that new formats were created and
carefully applied to files' content so that the obsolete formats were
not used anywhere.  If this is incorrect, then just hit delete now as
the remainder of this doesn't apply.

If my interpretation is correct, that's a huge source for potential
problems and can explain how some of the recent edits by the new writer
have resulted in these obsolete formats reappearing.

The solution, as I see it is to take an existing document (template)
with the desired styles, and be absolutely sure to purge all unwanted
info: formats for paragraphs and character ranges, cross-reference
styles, table definitions, color options, master and reference pages,
etc.   

Once you have a true, clean template, then you have a basis to use the
CleanImport utility on the documents, or using only Frame itself, open a
virgin document from the template and cut  paste content from a bad
file, reapply the new desired formats as necessary, and then save as the
desired document.

- Les Smalley

--- On Thu, 10/15/09, Combs, Richard richard.co...@polycom.com wrote:

Art Campbell wrote:


 I use CleanImport from electropubs.com to purge the existing catalogs
 before importing the valid set.

I'll second the recommendation of CleanImport -- a very useful tool,
worth far more than its modest price. 

But I don't understand how formats that don't exist in Nina's documents
suddenly appear in those documents when her new associate opens them. Or
where they come from when he creates a document based on a template in
which they don't exist. 

I think I'd want to watch very closely as the new writer opens a
document. :-)

Richard G. Combs
Senior Technical Writer
Polycom, Inc.
richardDOTcombs AT polycomDOTcom
303-223-5111
--
rgcombs AT gmailDOTcom
303-777-0436
--

 

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Beware the Inadvertent Global Search and Replace

[Bodvar Bjorgvinsson]

Yes, with FM 7 / 7.2, but luckily without any disaster that I know of,
thank God. I ususally start with Find, and as FM defaults to book, if
the book is open, I sometimes get stuck for a while while FM opens and
closes maybe hundreds of files before I am allowed to do anything.

I would call this a bug, not a feature, because if the default was the
open file, it would oftentimes only take a fraction of the time it
> takes for Find or Replace to browse through the whole book. :-( Something 
> lacking in structuring of the layout of the feature. IMHO, the programmers 
> seem not to have taken human behaviour sufficiently into consideration.

A very dangerous feature, indeed.

Bodvar Bjorgvinsson

>
> 2009/10/14 David Dorbin :
>> Argh.
>>
>> Before I had Frame 9, I had Frame 7, and I used to would Find things thusly:
>>
>> 1. Press Ctrl-f
>> 2. Start typing the text to find.
>> 3. Press Enter.
>>
>> Now in Frame 9, when I press ctrl-f, the Find/Change pod displays, but the
>> cursor is rarely waiting there in the text box. In fact, the "focus" seems
>> to be unpredictable.
>>
>> This has bitten me a few times already. I hit ctrl-f and start typing, and
>> Frame decides that I meant to do a global search and replace. It might be
>> that I'm typing "c" and that activates the Change button. Lucky for me, I've
>> usually got the Document rather than the Book radio button selected, so it
>> only makes the change in the current chapter. And I can do a quick Undo
>> Replace.
>>
>> Lucky until today, that is. This time the Book radio button was lit up, and
>> Frame replaced x with y 27 times across all chapter files. And it opens each
>> one, makes the changes, and closes it, so there is no Undo. I had to open up
>> each of 18 chapter files, search for the replace text, evaluate each
>> occurrence with my actual mind to see if was one of the inadvertent
>> replacements, and fix it back.
>>
>> Anyone else experienced this? Any advice, other than to slow down and to
>> rely less on keyboard shortcuts?
>>
>> Dave D.
>> ___
>>
>>
>> You are currently subscribed to Framers as bodvar at gmail.com.
>>
>> Send list messages to framers at lists.frameusers.com.
>>
>> To unsubscribe send a blank email to
>> framers-unsubscribe at lists.frameusers.com
>> or visit 
>> http://lists.frameusers.com/mailman/options/framers/bodvar%40gmail.com
>>
>> Send administrative questions to listadmin at frameusers.com. Visit
>> http://www.frameusers.com/ for more resources and info.
>>
>
>
>
> --
> "Life is not only a game--it is also a dance on roses."
> ? ? ? ?--Fleksnes (Rolv Wesenlund)
>



-- 
"Life is not only a game--it is also a dance on roses."
--Fleksnes (Rolv Wesenlund)

Beware the Inadvertent Global Search and Replace

[Peter Gold]

Hi, Bodvar:

On Thu, Oct 15, 2009 at 3:52 AM, Bodvar Bjorgvinsson wrote:

> Yes, with FM 7 / 7.2, but luckily without any disaster that I know of,
> thank God. I ususally start with Find, and as FM defaults to book, if
> the book is open, I sometimes get stuck for a while while FM opens and
> closes maybe hundreds of files before I am allowed to do anything.
>
> I would call this a bug, not a feature, because if the default was the
> open file, it would oftentimes only take a fraction of the time it
> > takes for Find or Replace to browse through the whole book. :-( Something
> lacking in structuring of the layout of the feature. IMHO, the programmers
> seem not to have taken human behaviour sufficiently into consideration.
>
> A very dangerous feature, indeed.
>

Consider entering a feature request here
wish for
a preference or option to set the Find/Replace default to what you think is
needed.


> Bodvar Bjorgvinsson
>

Regards,


Peter

___

Peter Gold

KnowHow ProServices

Beware the Inadvertent Global Search and Replace

[Corcoran, Susan]

This has driven me crazy in FM9!  And I never know what process is going
to start, or has already started.  It all depends on where the cursor
has decided to place itself.

And as long as we're griping about bugs, yesterday I realized that if
I've applied a character tag, then remove it (return to Default format),
the paragraph tag then displays with an asterisk, indicating an
override.  I have to re-apply the paragraph tag to remove the override
indicator.  What a pain!


Susan Corcoran

> --
> 
> Message: 5
> Date: Wed, 14 Oct 2009 15:02:52 -0400
> From: David Dorbin 
> Subject: Beware the Inadvertent Global Search and Replace
> To: framers at lists.frameusers.com
> Message-ID:
>   <53bd0cb50910141202u199cdd63x9ac9bad94f3fecef at mail.gmail.com>
> Content-Type: text/plain; charset=ISO-8859-1
> 
> Argh.
> 
> Before I had Frame 9, I had Frame 7, and I used to would Find 
> things thusly:
> 
> 1. Press Ctrl-f
> 2. Start typing the text to find.
> 3. Press Enter.
> 
> Now in Frame 9, when I press ctrl-f, the Find/Change pod 
> displays, but the cursor is rarely waiting there in the text 
> box. In fact, the "focus" seems to be unpredictable.
> 
> This has bitten me a few times already. I hit ctrl-f and 
> start typing, and Frame decides that I meant to do a global 
> search and replace. It might be that I'm typing "c" and that 
> activates the Change button. Lucky for me, I've usually got 
> the Document rather than the Book radio button selected, so 
> it only makes the change in the current chapter. And I can do 
> a quick Undo Replace.
> 
> Lucky until today, that is. This time the Book radio button 
> was lit up, and Frame replaced x with y 27 times across all 
> chapter files. And it opens each one, makes the changes, and 
> closes it, so there is no Undo. I had to open up each of 18 
> chapter files, search for the replace text, evaluate each 
> occurrence with my actual mind to see if was one of the 
> inadvertent replacements, and fix it back.
> 
> Anyone else experienced this? Any advice, other than to slow 
> down and to rely less on keyboard shortcuts?
> 
> Dave D.
> 

Old styles being picked up

[Nina Rogers]

Hi all,



For several years, I was the sole tech writer at my company and was the
only person in my department who used Framemaker. Now we have another
tech writer, for a total of two.



For this year's user guides, I made some changes to the paragraphs and
character styles, cross-reference names, etc. I created a template
document that contained info about all of these new styles and when to
use them-it took quite a bit of work, but we needed it, particularly
since we now had more than one tech writer, and the new tech writer
(unfortunately) cannot read my mind. :)



Anyway, I have no problem with using the new styles on my computer. When
the new tech writer opens my documents on his computer for editing or
proofreading, however, or when he creates a document on his own using
the template, many of the obsolete styles end up finding their way in
his documents. 



It is very time consuming for him to have to go through every document
he touches and delete the obsolete styles. Can someone tell me how to
avoid this issue? Thanks!



Nina Rogers, Technical Writer

Drake Software Tax Development

nina.rogers at drakesoftware.com



This email (including any attachments) contains PRIVILEGED AND
CONFIDENTIAL INFORMATION protected by federal and/or state law and is
intended only for the use of the individual(s) or entity(ies) designated
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be construed as tax advice. If you are not an intended recipient of the
email, you are hereby notified that any disclosure, copying,
distribution, or action taken in reliance on the contents of this email
is strictly prohibited. Disclosure to anyone other than the intended
recipient does not constitute a waiver of any applicable privilege. If
you have received this email in error, please immediately notify us by
phone at (828) 524-2922 or by email at Security at Dnet.net
  and then permanently delete the original and
any copy of this email (including any attachments) and destroy any
printout thereof.

Old styles being picked up

[Art Campbell]

I use CleanImport from electropubs.com to purge the existing catalogs
before importing the valid set.

Art

Art Campbell
   art.campbell at gmail.com
  "... In my opinion, there's nothing in this world beats a '52
Vincent and a redheaded girl." -- Richard Thompson
  No disclaimers apply.
   DoD 358



On Thu, Oct 15, 2009 at 10:30 AM, Nina Rogers
 wrote:
> Hi all,
>
>
>
> For several years, I was the sole tech writer at my company and was the
> only person in my department who used Framemaker. Now we have another
> tech writer, for a total of two.
>
>
>
> For this year's user guides, I made some changes to the paragraphs and
> character styles, cross-reference names, etc. I created a template
> document that contained info about all of these new styles and when to
> use them-it took quite a bit of work, but we needed it, particularly
> since we now had more than one tech writer, and the new tech writer
> (unfortunately) cannot read my mind. :)
>
>
>
> Anyway, I have no problem with using the new styles on my computer. When
> the new tech writer opens my documents on his computer for editing or
> proofreading, however, or when he creates a document on his own using
> the template, many of the obsolete styles end up finding their way in
> his documents.
>
>
>
> It is very time consuming for him to have to go through every document
> he touches and delete the obsolete styles. Can someone tell me how to
> avoid this issue? Thanks!
>
>
>
> Nina Rogers, Technical Writer
>
> Drake Software Tax Development
>
> nina.rogers at drakesoftware.com
>
>
>
> This email (including any attachments) contains PRIVILEGED AND
> CONFIDENTIAL INFORMATION protected by federal and/or state law and is
> intended only for the use of the individual(s) or entity(ies) designated
> as recipient(s). The information contained within this email should not
> be construed as tax advice. If you are not an intended recipient of the
> email, you are hereby notified that any disclosure, copying,
> distribution, or action taken in reliance on the contents of this email
> is strictly prohibited. Disclosure to anyone other than the intended
> recipient does not constitute a waiver of any applicable privilege. If
> you have received this email in error, please immediately notify us by
> phone at (828) 524-2922 or by email at Security at Dnet.net
>  ?and then permanently delete the original and
> any copy of this email (including any attachments) and destroy any
> printout thereof.
>
> ___
>
>
> You are currently subscribed to Framers as art.campbell at gmail.com.
>
> Send list messages to framers at lists.frameusers.com.
>
> To unsubscribe send a blank email to
> framers-unsubscribe at lists.frameusers.com
> or visit 
> http://lists.frameusers.com/mailman/options/framers/art.campbell%40gmail.com
>
> Send administrative questions to listadmin at frameusers.com. Visit
> http://www.frameusers.com/ for more resources and info.
>

Old styles being picked up

[Combs, Richard]

Art Campbell wrote:

> I use CleanImport from electropubs.com to purge the existing catalogs
> before importing the valid set.

I'll second the recommendation of CleanImport -- a very useful tool,
worth far more than its modest price. 

But I don't understand how formats that don't exist in Nina's documents
suddenly appear in those documents when her new associate opens them. Or
where they come from when he creates a document based on a template in
which they don't exist. 

I think I'd want to watch very closely as the new writer opens a
document. :-)


Richard G. Combs
Senior Technical Writer
Polycom, Inc.
richardDOTcombs AT polycomDOTcom
303-223-5111
--
rgcombs AT gmailDOTcom
303-777-0436
--

Old styles being picked up

[William Abernathy]

If the obsolete styles are consistently applied, you could use CudSpan's 
TemplateMapper app to address this.

--William

Nina Rogers wrote:
> Hi all,
> 
>  
> 
> For several years, I was the sole tech writer at my company and was the
> only person in my department who used Framemaker. Now we have another
> tech writer, for a total of two.
> 
>  
> 
> For this year's user guides, I made some changes to the paragraphs and
> character styles, cross-reference names, etc. I created a template
> document that contained info about all of these new styles and when to
> use them-it took quite a bit of work, but we needed it, particularly
> since we now had more than one tech writer, and the new tech writer
> (unfortunately) cannot read my mind. :)
> 
>  
> 
> Anyway, I have no problem with using the new styles on my computer. When
> the new tech writer opens my documents on his computer for editing or
> proofreading, however, or when he creates a document on his own using
> the template, many of the obsolete styles end up finding their way in
> his documents. 
> 
>  
> 
> It is very time consuming for him to have to go through every document
> he touches and delete the obsolete styles. Can someone tell me how to
> avoid this issue? Thanks!
> 
>  
> 
> Nina Rogers, Technical Writer
> 
> Drake Software Tax Development
> 
> nina.rogers at drakesoftware.com

Beware the Inadvertent Global Search and Replace

[Callie Bertsche]

I just had to reply that it's nice to hear from another framer out there who 
has had the same trouble with Ctrl-f and typing being misinterpreted by FM 9! I 
used to do this habitually in FM 7 to navigate quickly in my huge books. Now 
with FM 9, as you said, the focus is unpredictable and it has also bitten me a 
couple times!! Most recently I accidentally did a book global "find all note 
text and replace with space" with 57 instances accidentally when I only meant 
to type a word into the Find text field!! Unfortunately I hadn't checked my 
files into source control in a couple days so I had to painstakingly go through 
and re-add all of my note text...fortunately I had a built PDF to copy from, 
but still took me quite a while and was infuriating. Quite an unfortunate 
change of behavior from FM 7!



It's nice to know that someone else out there has shared my frustration. :)

Cheers, Callie





Message: 5

Date: Wed, 14 Oct 2009 15:02:52 -0400

From: David Dorbin 

Subject: Beware the Inadvertent Global Search and Replace

To: framers at lists.frameusers.com

Message-ID:

  <53bd0cb50910141202u199cdd63x9ac9bad94f3fecef at mail.gmail.com>

Content-Type: text/plain; charset=ISO-8859-1



Argh.



Before I had Frame 9, I had Frame 7, and I used to would Find things thusly:



1. Press Ctrl-f

2. Start typing the text to find.

3. Press Enter.



Now in Frame 9, when I press ctrl-f, the Find/Change pod displays, but the 
cursor is rarely waiting there in the text box. In fact, the "focus" seems to 
be unpredictable.



This has bitten me a few times already. I hit ctrl-f and start typing, and 
Frame decides that I meant to do a global search and replace. It might be that 
I'm typing "c" and that activates the Change button. Lucky for me, I've usually 
got the Document rather than the Book radio button selected, so it only makes 
the change in the current chapter. And I can do a quick Undo Replace.



Lucky until today, that is. This time the Book radio button was lit up, and 
Frame replaced x with y 27 times across all chapter files. And it opens each 
one, makes the changes, and closes it, so there is no Undo. I had to open up 
each of 18 chapter files, search for the replace text, evaluate each occurrence 
with my actual mind to see if was one of the inadvertent replacements, and fix 
it back.



Anyone else experienced this? Any advice, other than to slow down and to rely 
less on keyboard shortcuts?



Dave D.


Callie Bertsche
Technical Writer
Phone: 425.653.1200 x278
Email: c.bertsche at tecplot.com

Tecplot Inc. | Enjoy the View
3535 Factoria Blvd. SE, Ste. 550
Bellevue, WA USA 98006
Fax: 425.653.9200
Web: www.tecplot.com

Beware the Inadvertent Global Search and Replace

[David Dorbin]

Yeah, someone on the TCS Users list (where I cross-posted this) also
reported having replace all with a space. I don't know what I would have
done!

I love Frame, always have, but as with all previous versions I've used,
there are some "what were they thinking" moments.

On Thu, Oct 15, 2009 at 1:26 PM, Callie Bertsche wrote:

>  I just had to reply that it's nice to hear from another framer out there
> who has had the same trouble with Ctrl-f and typing being misinterpreted by
> FM 9! I used to do this habitually in FM 7 to navigate quickly in my huge
> books. Now with FM 9, as you said, the focus is unpredictable and it has
> also bitten me a couple times!! Most recently I accidentally did a book
> global "find all note text and replace with space" with 57 instances
> accidentally when I only meant to type a word into the Find text field!!
> Unfortunately I hadn't checked my files into source control in a couple days
> so I had to painstakingly go through and re-add all of my note
> text...fortunately I had a built PDF to copy from, but still took me quite a
> while and was infuriating. Quite an unfortunate change of behavior from FM
> 7!
>
>
>
> It's nice to know that someone else out there has shared my frustration. :)
>
> Cheers, Callie
>
>
>
>
>
> Message: 5
>
> Date: Wed, 14 Oct 2009 15:02:52 -0400
>
> From: David Dorbin 
>
> Subject: Beware the Inadvertent Global Search and Replace
>
> To: framers at lists.frameusers.com
>
> Message-ID:
>
>   <53bd0cb50910141202u199cdd63x9ac9bad94f3fecef at mail.gmail.com>
>
> Content-Type: text/plain; charset=ISO-8859-1
>
>
>
> Argh.
>
>
>
> Before I had Frame 9, I had Frame 7, and I used to would Find things
> thusly:
>
>
>
> 1. Press Ctrl-f
>
> 2. Start typing the text to find.
>
> 3. Press Enter.
>
>
>
> Now in Frame 9, when I press ctrl-f, the Find/Change pod displays, but the
> cursor is rarely waiting there in the text box. In fact, the "focus" seems
> to be unpredictable.
>
>
>
> This has bitten me a few times already. I hit ctrl-f and start typing, and
> Frame decides that I meant to do a global search and replace. It might be
> that I'm typing "c" and that activates the Change button. Lucky for me, I've
> usually got the Document rather than the Book radio button selected, so it
> only makes the change in the current chapter. And I can do a quick Undo
> Replace.
>
>
>
> Lucky until today, that is. This time the Book radio button was lit up, and
> Frame replaced x with y 27 times across all chapter files. And it opens each
> one, makes the changes, and closes it, so there is no Undo. I had to open up
> each of 18 chapter files, search for the replace text, evaluate each
> occurrence with my actual mind to see if was one of the inadvertent
> replacements, and fix it back.
>
>
>
> Anyone else experienced this? Any advice, other than to slow down and to
> rely less on keyboard shortcuts?
>
>
>
> Dave D.
>
>
>
>
>
> *Callie Bertsche**
> *Technical Writer
> Phone: 425.653.1200 x278
>
> Email: *c.bertsche at tecplot.com <.c.bertsche at tecplot.com>
> **
> Tecplot Inc. | Enjoy the View
> *3535 Factoria Blvd. SE, Ste. 550
> Bellevue, WA USA 98006
> Fax: 425.653.9200
> Web: *www.tecplot.com*
>

Beware the Inadvertent Global Search and Replace

[Jon Harvey]

One of the habits I've gotten into is to put some random characters in
the Change field while I'm looking for something, not wanting to do a
global change. For example, if I want to search for each instance of
"dog", I might put "XCLQF%$" in the Change field. That way, if things go
south, I just have to reverse the process, globally search for "XCLQF%$"
and change it back to "dog". To make this work, you have to use a random
string that you KNOW is not in your document anywhere.


Jon Harvey
Manager, Desktop Documentation
CambridgeSoft Corporation
100 CambridgePark Drive
Cambridge, MA 02140
(617) 588-9354
-Original Message-
From: framers-boun...@lists.frameusers.com
[mailto:framers-bounces at lists.frameusers.com] On Behalf Of David Dorbin
Sent: Wednesday, October 14, 2009 3:03 PM
To: framers at lists.frameusers.com
Subject: Beware the Inadvertent Global Search and Replace

Argh.

Before I had Frame 9, I had Frame 7, and I used to would Find things
thusly:

1. Press Ctrl-f
2. Start typing the text to find.
3. Press Enter.

Now in Frame 9, when I press ctrl-f, the Find/Change pod displays, but
the
cursor is rarely waiting there in the text box. In fact, the "focus"
seems
to be unpredictable.

This has bitten me a few times already. I hit ctrl-f and start typing,
and
Frame decides that I meant to do a global search and replace. It might
be
that I'm typing "c" and that activates the Change button. Lucky for me,
I've
usually got the Document rather than the Book radio button selected, so
it
only makes the change in the current chapter. And I can do a quick Undo
Replace.

Lucky until today, that is. This time the Book radio button was lit up,
and
Frame replaced x with y 27 times across all chapter files. And it opens
each
one, makes the changes, and closes it, so there is no Undo. I had to
open up
each of 18 chapter files, search for the replace text, evaluate each
occurrence with my actual mind to see if was one of the inadvertent
replacements, and fix it back.

Anyone else experienced this? Any advice, other than to slow down and to
rely less on keyboard shortcuts?

Dave D.
___


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Beware the Inadvertent Global Search and Replace

[David Dorbin]

Another good tip. And since #%^$! was approximately the word in my head at
the time anyway, I could use that!

On Thu, Oct 15, 2009 at 4:45 PM, Jon Harvey wrote:

> One of the habits I've gotten into is to put some random characters in
> the Change field while I'm looking for something, not wanting to do a
> global change. For example, if I want to search for each instance of
> "dog", I might put "XCLQF%$" in the Change field. That way, if things go
> south, I just have to reverse the process, globally search for "XCLQF%$"
> and change it back to "dog". To make this work, you have to use a random
> string that you KNOW is not in your document anywhere.
>
>
> Jon Harvey
> Manager, Desktop Documentation
> CambridgeSoft Corporation
> 100 CambridgePark Drive
> Cambridge, MA 02140
> (617) 588-9354
> -Original Message-
> From: framers-bounces at lists.frameusers.com
> [mailto:framers-bounces at lists.frameusers.com] On Behalf Of David Dorbin
> Sent: Wednesday, October 14, 2009 3:03 PM
> To: framers at lists.frameusers.com
> Subject: Beware the Inadvertent Global Search and Replace
>
> Argh.
>
> Before I had Frame 9, I had Frame 7, and I used to would Find things
> thusly:
>
> 1. Press Ctrl-f
> 2. Start typing the text to find.
> 3. Press Enter.
>
> Now in Frame 9, when I press ctrl-f, the Find/Change pod displays, but
> the
> cursor is rarely waiting there in the text box. In fact, the "focus"
> seems
> to be unpredictable.
>
> This has bitten me a few times already. I hit ctrl-f and start typing,
> and
> Frame decides that I meant to do a global search and replace. It might
> be
> that I'm typing "c" and that activates the Change button. Lucky for me,
> I've
> usually got the Document rather than the Book radio button selected, so
> it
> only makes the change in the current chapter. And I can do a quick Undo
> Replace.
>
> Lucky until today, that is. This time the Book radio button was lit up,
> and
> Frame replaced x with y 27 times across all chapter files. And it opens
> each
> one, makes the changes, and closes it, so there is no Undo. I had to
> open up
> each of 18 chapter files, search for the replace text, evaluate each
> occurrence with my actual mind to see if was one of the inadvertent
> replacements, and fix it back.
>
> Anyone else experienced this? Any advice, other than to slow down and to
> rely less on keyboard shortcuts?
>
> Dave D.
> ___
>
>
> You are currently subscribed to Framers as jharvey at cambridgesoft.com.
>
> Send list messages to framers at lists.frameusers.com.
>
> To unsubscribe send a blank email to
> framers-unsubscribe at lists.frameusers.com
> or visit
> http://lists.frameusers.com/mailman/options/framers/jharvey%40cambridges
> oft.com
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> http://www.frameusers.com/ for more resources and info.
>
>
>

Old styles being picked up

[Les Smalley]

Maybe I'm reading Nina's original message slightly differently than others are, 
but to me it was NOT clear that the old styles have been purged from the 
documents, just that new formats were created and carefully applied to files' 
content so that the obsolete formats were not used anywhere.? If this is 
incorrect, then just hit delete now as the remainder of this doesn't apply.

If my interpretation is correct, that's a huge source for potential problems 
and can explain how some of the recent edits by the new writer have resulted in 
these "obsolete" formats reappearing.

The solution, as I see it is to take an existing document (template) with the 
desired styles, and be absolutely sure to purge all unwanted info: formats for 
paragraphs and character ranges, cross-reference styles, table definitions, 
color options, master and reference pages, etc.?? 

Once you have a true, clean template, then you have a basis to use the 
CleanImport utility on the documents, or using only Frame itself, open a virgin 
document from the template and cut & paste content from a "bad" file, reapply 
the new desired formats as necessary, and then save as the desired document.

? Les Smalley

--- On Thu, 10/15/09, Combs, Richard  wrote:
Art Campbell wrote:

> I use CleanImport from electropubs.com to purge the existing catalogs
> before importing the valid set.

I'll second the recommendation of CleanImport -- a very useful tool, worth far 
more than its modest price. 

But I don't understand how formats that don't exist in Nina's documents
suddenly appear in those documents when her new associate opens them. Or
where they come from when he creates a document based on a template in
which they don't exist. 

I think I'd want to watch very closely as the new writer opens a document. :-)

Richard G. Combs
Senior Technical Writer
Polycom, Inc.
richardDOTcombs AT polycomDOTcom
303-223-5111
--
rgcombs AT gmailDOTcom
303-777-0436
--

Old styles being picked up

[Nina Rogers]

Thanks for all the feedback, everyone. I was very careful to purge all
of the old styles from the template, so I think what I need to do now it
get the CleanImport utility that several people have recommended.


Thanks for your help!



Nina Rogers



From: Les Smalley [mailto:l_c_smal...@yahoo.com] 
Sent: Thursday, October 15, 2009 5:32 PM
To: Art Campbell; Nina Rogers; RichardCombs
Cc: framers at lists.frameusers.com
Subject: RE: Old styles being picked up



Maybe I'm reading Nina's original message slightly differently than
others are, but to me it was NOT clear that the old styles have been
purged from the documents, just that new formats were created and
carefully applied to files' content so that the obsolete formats were
not used anywhere.  If this is incorrect, then just hit delete now as
the remainder of this doesn't apply.

If my interpretation is correct, that's a huge source for potential
problems and can explain how some of the recent edits by the new writer
have resulted in these "obsolete" formats reappearing.

The solution, as I see it is to take an existing document (template)
with the desired styles, and be absolutely sure to purge all unwanted
info: formats for paragraphs and character ranges, cross-reference
styles, table definitions, color options, master and reference pages,
etc.   

Once you have a true, clean template, then you have a basis to use the
CleanImport utility on the documents, or using only Frame itself, open a
virgin document from the template and cut & paste content from a "bad"
file, reapply the new desired formats as necessary, and then save as the
desired document.

- Les Smalley

--- On Thu, 10/15/09, Combs, Richard  wrote:

Art Campbell wrote:


> I use CleanImport from electropubs.com to purge the existing catalogs
> before importing the valid set.

I'll second the recommendation of CleanImport -- a very useful tool,
worth far more than its modest price. 

But I don't understand how formats that don't exist in Nina's documents
suddenly appear in those documents when her new associate opens them. Or
where they come from when he creates a document based on a template in
which they don't exist. 

I think I'd want to watch very closely as the new writer opens a
document. :-)

Richard G. Combs
Senior Technical Writer
Polycom, Inc.
richardDOTcombs AT polycomDOTcom
303-223-5111
--
rgcombs AT gmailDOTcom
303-777-0436
--