Re: [MLO] Pictures of how you use MLO effectively

[birdv...@gmail.com]

Thanks Mike! That's beauty of MLO. There's so much there. It's like a
sandbox where you can build whatever you want.

Thanks,
Eddie
---
818 338-6061
Skype: major.billion

On Mon, Apr 10, 2017 at 11:35 AM, Michael Mroczka  wrote:

> Eddie, I love that! It is such a different way to use MLO than what I do —
> and I like seeing the difference! One of the truest things you said was
> that 'realizing a mere list of tasks and projects does nothing to motivate
> you'. That is what I'm coming to realize as well. Following GTD so
> anal-retentively has done nothing for my productivity because all the
> traction I *gain* by using the system is *lost* in setting contexts,
> urgency, importance, start dates, due dates, reminders, flags, dependencies
> and appropriate subtasks. I love how you use the system and may consider
> adopting certain aspects of it! Your tricks to motivate yourself are also
> inspiring. :)
>
> Please if anyone else wants to share I'd love to glean more insights from
> other users as well! I can't imagine that I'm the only one that could
> benefit from this discussion!
> -Mike
>
> On Monday, April 10, 2017 at 12:30:41 PM UTC-4, Majorbillion wrote:
>>
>> Hi Mike:
>>
>> What you see below is the tip of my iceberg. What it does not include,
>> which I may screen grab at some later point are dozens of checklists I use
>> for projects I do with many moving pieces.
>>
>> [image: Inline image 1]
>>
>> USE AUTOMATIC FORMATTING:
>>
>> Notice that I use Automatic Formatting quite a bit. Automatic Formatting
>> changes the appearance of your tasks based on context and other variables.
>> That makes things stand out.
>>
>> Just everything thing I do eventually winds up in a mindmap called
>> Simplemind. But the hierarchy is similar to the screen grab above.
>>
>> IF YOU PROCRASTINATE HERE'S WHAT WORKS FOR ME:
>>
>> Maybe this is a little off-topic, but it is integrated into my MLO usage.
>> I have found, over the years, that it doesn't matter how fancy I get. I
>> used to use roles, priorities, effort and urgency. The truth is that I
>> spend more time maintaining the structure than actually getting important
>> things done.
>>
>> Where I'm getting the most traction has been:
>>
>> 1) Realizing that a mere list of tasks and projects does nothing to
>> motivate me to get them done.
>> 2) What motivates me are things that I want in the here and now.
>>
>> So in MLO, I have a list of things that motivate me.
>>
>> So, I use MLO and Simplemind to structure my flow of work as follows:
>>
>> 1) Prioritize tasks and projects
>> 2) Group them in bite-sized chunks
>> 3) Make a list of little things that you can reward yourself with.
>>
>> I will take a 24 oz of vanilla flavored coffee in a thermos and take one
>> big sip. I will place it on the other side of the room. Then, I will not
>> take another sip until a accomplish the set of tasks. The I'll do another
>> set, using perhaps some other motivation.
>>
>> There's a lot more to than that. But that gives you the gist.
>>
>> It's a big paradox. Most motivational experts tell you that the key to
>> success is delayed gratification. But really, it can be used to way of
>> tricking yourself into getting things done.
>>
>> I know this will sound stupid to a lot of people. But this is the only
>> approach that consistently enables me to step away from my computer at the
>> end my work day patting myself on the back.
>>
>> Eddie
>>
>> On Mon, Apr 10, 2017 at 8:38 AM, Michael Mroczka 
>> wrote:
>>
>>> Alright, so I know some of us have private things in our MLO lists, but
>>> I'm looking for this post to open up the secrecy of how you structure your
>>> personal MLO. In an effort to share I've provided some pics to get an idea
>>> of how I personally use it. You can always blur tasks that you want to keep
>>> private with a quick online tool like this (
>>> http://www196.lunapic.com/editor/ ).
>>>
>>> It took me forever to figure out how I wanted to structure my Projects
>>> and Folders so that they weren't a total mess. I finally stumbled across 
>>> this
>>> amazing post  showing how to
>>> use Omnifocus effectively by setting up folders by ROLES in your life. See
>>> the picture below.
>>>
>>>
>>> 
>>>
>>> After I had that revelation, I modified it slightly to better fit my
>>> life's priorities and ended up with this...
>>>
>>>
>>> 
>>> This is a cool configuration I've used for the last 2 years. The best
>>> thing about using this type of folder hierarchy is that if you prioritize
>>> these top level folders into what is most important to you then all your
>>> tasks in your default views will 'default' 

Re: [MLO] Pictures of how you use MLO effectively

[birdv...@gmail.com]

Hi Mike:

What you see below is the tip of my iceberg. What it does not include,
which I may screen grab at some later point are dozens of checklists I use
for projects I do with many moving pieces.

[image: Inline image 1]

USE AUTOMATIC FORMATTING:

Notice that I use Automatic Formatting quite a bit. Automatic Formatting
changes the appearance of your tasks based on context and other variables.
That makes things stand out.

Just everything thing I do eventually winds up in a mindmap called
Simplemind. But the hierarchy is similar to the screen grab above.

IF YOU PROCRASTINATE HERE'S WHAT WORKS FOR ME:

Maybe this is a little off-topic, but it is integrated into my MLO usage. I
have found, over the years, that it doesn't matter how fancy I get. I used
to use roles, priorities, effort and urgency. The truth is that I spend
more time maintaining the structure than actually getting important things
done.

Where I'm getting the most traction has been:

1) Realizing that a mere list of tasks and projects does nothing to
motivate me to get them done.
2) What motivates me are things that I want in the here and now.

So in MLO, I have a list of things that motivate me.

So, I use MLO and Simplemind to structure my flow of work as follows:

1) Prioritize tasks and projects
2) Group them in bite-sized chunks
3) Make a list of little things that you can reward yourself with.

I will take a 24 oz of vanilla flavored coffee in a thermos and take one
big sip. I will place it on the other side of the room. Then, I will not
take another sip until a accomplish the set of tasks. The I'll do another
set, using perhaps some other motivation.

There's a lot more to than that. But that gives you the gist.

It's a big paradox. Most motivational experts tell you that the key to
success is delayed gratification. But really, it can be used to way of
tricking yourself into getting things done.

I know this will sound stupid to a lot of people. But this is the only
approach that consistently enables me to step away from my computer at the
end my work day patting myself on the back.

Eddie

On Mon, Apr 10, 2017 at 8:38 AM, Michael Mroczka 
wrote:

> Alright, so I know some of us have private things in our MLO lists, but
> I'm looking for this post to open up the secrecy of how you structure your
> personal MLO. In an effort to share I've provided some pics to get an idea
> of how I personally use it. You can always blur tasks that you want to keep
> private with a quick online tool like this (
> http://www196.lunapic.com/editor/ ).
>
> It took me forever to figure out how I wanted to structure my Projects and
> Folders so that they weren't a total mess. I finally stumbled across this
> amazing post  showing how to use
> Omnifocus effectively by setting up folders by ROLES in your life. See the
> picture below.
>
>
> 
>
> After I had that revelation, I modified it slightly to better fit my
> life's priorities and ended up with this...
>
>
> 
> This is a cool configuration I've used for the last 2 years. The best
> thing about using this type of folder hierarchy is that if you prioritize
> these top level folders into what is most important to you then all your
> tasks in your default views will 'default' to this priority. So for
> example, if I looked for tasks due in the next 7 days it would first show
> me my '12 Week Year' tasks, then my 'Husband' tasks, then my 'Spiritual'
> tasks, etc. That is super cool!
>
> With this said, however, I've seen other people use simpler structures
> like just 2 folders Work and Personal with much success and many variations
> apart from this. The biggest drawback I've found with using this folder
> hierarchy is that there are many cases where a task could easily fall into
> more than one folder and you're left with either needing to duplicate the
> task (BAD) or only seeing it in one of the folders. For example, I may
> personally want to work on "Improving my Python coding skills", but should
> that go in the Hobbyist folder? Or perhaps Career Development? Or maybe
> Education? And if I need to "Do the dishes", should that go into the
> "Husband" folder or the "Owner" folder, or the "Misc" folder?
>
>
> I also found a problem with identifying tasks that were relavant to do NOW
> vs. seeing things that I may someday want to do. Grouping them by context
> can work, but for me using folders seemed to work better, so in each major
> folder I have a 2 sub-folders. I keep projects and single tasks that I'm
> actively working on this week inside the major folder and then sort
> tasks/projects that are not in progress into a folder called
> "Someday/Definitely (But Not This Week)" folder and 

Re: [MLO] POLL: How many of you would like Rapid Task Entry to store frequently used targets in MLO?

[birdv...@gmail.com]

Laurence...super idea. I will deploy it immediately!

At the same time, I'm glad that there are others who'd benefit with
destinations being stored.

Thanks,
Eddie
---
818 338-6061
Skype: major.billion

On Sat, Apr 8, 2017 at 3:49 AM, Laurence Glazier  wrote:

> One approach you can use now is to include a string (I use ##) in your
> frequent destinations. Typing ## in the filter field when choosing
> destination brings up only the filtered ones. Alternatively you can click
> on View which appears when you click on the Parent button. If you assign
> your frequent destinations to a context, and build a view to display them,
> you can make RTE use that view by default.
>
> Hope this helps
>
> Laurence
>
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Re: [MLO] POLL: How many of you would like Rapid Task Entry to store frequently used targets in MLO?

[birdv...@gmail.com]

Yup...thx.

I hope we can get this up the priority list.

Thanks,
Eddie
---
818 338-6061
Skype: major.billion

On Fri, Apr 7, 2017 at 5:28 AM, tbGroupster  wrote:

> Agreed, this would be really nice to have it show a small list, perhaps
> through a list of either recent destinations or favorite destinations
> marked in the hierarchy.
>
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Re: [MLO] Two users, two iPhones and two cloud sync?

[birdv...@gmail.com]

Hi:

Well, it's easier for me to conceptualize this if you also own the PC
version. If that were the case, both of you would be able to access it.
Both of you would have your email addresses registered to Cloud sync.

Secondly, when you refer to iCloud Sync, I'm assuming you mean MLO's cloud
sync.

Once you have the above set up, I think you could both sync your phones to
that one desktop MLO.

The reason I think the above is feasible is that I have both my iPhone and
Android Tablet synced in that manner.

Hope that helps,
Eddie


On Wed, Mar 29, 2017 at 10:13 AM, importfilta 
wrote:

> How do I get my wife and I to share one MLO to-do list with two different
> iPhones and also get iCloud sync for our devices as well? Thank you for
> your time.
>
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[MLO] POLL: How many of you would like Rapid Task Entry to store frequently used targets in MLO?

[birdv...@gmail.com]

While I used Rapid Task Entry (RTE) to send things to my Inbox, I also use
to insert tasks into other areas of MLO.

Every time I switch to a different location, I have to type in keywords
which I get right 90% of the time. But still, this is more clunky than it
should be.

Far better would be if I could simply store, several frequently used
locations in RTE so that I am "rapidly" (pun intended) getting the task
where it supposed to go in milliseconds rather than seconds.

I have already made this request via the Facebook page for new suggestions.
But I'd like to see if there are others of you who like this idea enough to
rally behind it so that maybe it's prioritized a bit for future
implementation.

I realize that MLO does not revolve around my personal needs. So if
nobody's interested, I'm happy to wait longer. But if you're a fan of RTE,
I would think you'd like this features.

Thanks,
Eddie
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Re: [MLO] Using Siri to Add Reminders to MLO

[birdv...@gmail.com]

Hi, I'd be very curious about whether there's a practical way to add due
dates, context etc,

*Here's an update on what I'm doing:*

I currently use "Hey Siri" to send a task to MLO via email. I say, "Hey
Siri, email to ." And then I tell Siri what I want to say.

But MLO is not able to parse via email. It's not that big of a problem,
though as I just go in there later and add parameters later on.

Most of the time, if I have a routine task such as, "remind me to charge my
Fitbit at 2:00 PM, I route it by default to an app called "Alarmed!" and it
parses it. Nothing more needs to be done. I prefer this approach for
trivial tasks.

But for most work-related tasks, I either have Siri send an email to MLO or
I text or voice it into my  "Drafts" app. Then when I get back to my desk,
I go into MLO and just prioritize, add reminders, etc.



Thanks,
Eddie
---
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On Tue, Jan 24, 2017 at 6:18 AM, Jonathan Davis  wrote:

> Many thanks!
>
>
> --
> *From:* mylifeorganized@googlegroups.com 
> on behalf of cmsmitt...@gmail.com 
> *Sent:* 24 January 2017 13:49
> *To:* MyLifeOrganized
> *Subject:* Re: [MLO] Using Siri to Add Reminders to MLO
>
> Below is the Workflow link. You will have to change the From and To in the 
> *Send
> Email *action. Also, you can adjust your Reminders list name in the *
> Find Reminders *action.
>
> I have this set up as a Today Widget, but you can change that in the
> options of the workflow to be anything you want.
>
> The way I use this is when I'm out and about I'll add things to my
> Reminders list and then when I get back to my desk, I run the workflow.
> After a couple of minutes, all of the Reminders are in my MLO Inbox :)
>
> If you are savvy with the formatting of MLO email, you can make this
> Workflow do a lot more, like add due dates, contexts, etc. etc.
>
> https://workflow.is/workflows/03a5b25047fb4c568a5e6f910c59b6f9
>
> On Wednesday, October 12, 2016 at 6:39:39 PM UTC-4, Majorbillion wrote:
>>
>> As many MLO users with iPhones already know, it is pretty easy to use
>> Siri to add reminders or notes to MLO.
>>
>> Actually, it has been possible to do this for a long time, by having Siri
>> send a email to your sync address. But, recently, I really increased my
>> usage of this feature because Siri has recently become better at voice
>> recognition.
>>
>> With that said, what would raise it by several notches is if tasks
>> created via email could be parsed, as is the case with the Rapid Entry box.
>>
>> Comments, anyone?
>>
>>
>>
>>
>>
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Re: [MLO] Re: Why is MLO Cloud Sync paid?

[birdv...@gmail.com]

I have a iPhone 6s Plus, iPad Air, and Asus Android Tablet. There is
absolutely no decent task/project app I've seen that syncs across these
platformsnow made even better with push sync.

I think it is well worth it to pay for cloud service so that they can
continue to maintain it and continue to come up with future enhancements.



Thanks,
Eddie
---
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On Wed, Nov 30, 2016 at 10:24 AM, Mario Gourgel 
wrote:

> I agree with you James,
>
> Everyone must choose the desired and sustainable business model that
> suites their own business.
>
> It was a suggestion, a desire, call it whatever you want.
>
> But we can charge in different ways so that appealing more customers/users.
>
> I think the review is a good way...not the unique, but the one I
> appreciate.
>
> There are, for sure, others.
>
> For example, prices according to packages : business package, small groups
> package (2 users, 3 users, others); still be payied but with different
> prices...I don't know.
>
> It depends on MLO business purposes.
>
> Regarding Zainan, can you please tell which feature would you like to pay
> to vote for upcoming features?
>
> I would say that I appreciate MLO app, and I expect it to be enhanced more
> and more...
>
> I am waiting for the task custom properties and calculated fields.
>
>
> A Qua, 30/11/2016, 13:56, Zainan Victor Zhou  escreveu:
>
>> +1 on charging for Cloud Service. I am also wishing to be able to pay to
>> vote for upcoming features
>>
>>
>> Zainan Victor Zhou, 周载南
>> 650-336-5691 <(650)%20336-5691>
>>
>> On Tue, Nov 29, 2016 at 10:37 PM, James D  wrote:
>>
>> From the perspective of an enthusiastic user of other "dead" PIM programs
>> of the past, most notably Ecco Pro, a great outliner-based PIM program...
>> When I put my life and information and plans and schemes and goals into a
>> program like MLO, the last thing I want is for the company producing that
>> software to go belly-up.
>> MLO cloud fees are a small price to pay for being able to count on having
>> the features of this awesome program available year after year.
>>
>> For example, Google sells advertising.  That's their business model.
>> They can afford to "give away" things that help their business model, or
>> give them a competitive advantage that leads people to the part of the
>> business where they make money. At last check MLO was not in the business
>> of selling ads, just the business of providing great personal productivity
>> software on PC, Mac, and mobile platforms.  How else can MLO stay in
>> business and pay their developers if they can't make money somewhere?  I
>> guarantee you don't want to be a loyal user of a dead program from a
>> company that no longer exists.  MLO's cloud fees are reasonable enough.
>> Servers and bandwidth and people and systems to monitor them and keep them
>> up aren't free, so MLO has an expense to cover in providing the service.
>> MLO even provides us a way to sync over WiFi and other options so we are
>> not "forced" to use the cloud service.  However, being able to use cloud
>> sync is such a big productivity booster, to me it's worth paying a few
>> bucks every year or two.
>>
>> It's a small price to pay to ensure the ongoing viabiity of a program
>> whose primary agenda is to help US be more productive, without us being
>> funneled and forced into other agendas like happens with Google, Microsoft,
>> Apple, Amazon, etc.  Don't get me wrong, I love and use products from all
>> those companies.
>>
>> P.S. I'm hoping before long their might even be a "skill" developed for
>> Amazon Echo so that "Alexa, add a task to my to-do list, buy my girlfriend
>> a Seattle Sounders jersey for Christmas", and have that task added to my
>> *MLO* to-do list, instead of the lame Amazon Echo one.  Oh yes, and "Alexa,
>> add a task to buy tickets to MLS Cup at 7 pm pacific time tomorrow".
>>
>>
>> On Saturday, November 19, 2016 at 3:51:30 PM UTC-8, MG wrote:
>>
>> Andrey,
>>
>> I guess I was misunderstood.
>>
>> I did not meant that MLO would have to be free at all but, only the cloud
>> sync service.
>>
>> I do not agree of free app or whatever product, and regarding MLO would
>> not be too, since it is a good app.
>>
>> But regarding the cloud sync service, what is the main reason to keep it
>> under charge?
>>
>> I think MLO Team would have to reconsider this issue, since those who
>> bought the app or the windows version would have this cloud sync for free,
>> in my opinion.
>>
>> Because this subscriptions works like a limitation for the app in
>> everyday usage.
>>
>>
>> MG
>>
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>>
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Re: [MLO] Re: Feature Request: MLO on IOS, Quick Action for Add Inbox Item

[birdv...@gmail.com]

Rene,

Yes that clarifies and I totally agree with you. It would be nice to be
able to perform multiple functions by hard pressing the mlo icon without
even entering the app.

On Fri, Nov 18, 2016 at 12:32 AM René  wrote:

> Hi Majorbillion,
>
> 3D touch is a standard feature of iOS which recognises a harder press on
> the touch screen and triggers some action as a result.
>
> For MLO this would mean hard pressing the app icon on the home screen
> could reveal a menu which offers e.g. Add to inbox and/or Add by voice.
> Thus you could add an entry to the inbox without opening the app, moving to
> the side menu and pressing the Blue button --> one hard press instead of
> three. Doesn't that sound like a good ratio?
>
> Btw.: not all generations of iPhones support this feature (starting with
> iPhone 6s).
>
> If you own an iPhone 6s or above try pressing hard on the app icon and see
> what happens...
>
> Hope that helped to clarify.
>
> BR,
> René
>
>
>
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Re: [MLO] Re: Hotkey question for MLO old-timers for "Insert task above current selected task"

[birdv...@gmail.com]

 Hi John.

Maybe I didn't understand your approach. When you say:

"Try
left arrow, (moves focus to parent, and then)
Alt+Insert  (creates a child immediately under the parent"

It appears that you are inserting a sub item.

In my scenario, you have a bunch a list of items. You want insert an item
above the top item with minimal steps.

It doesn't seem like we're talking about the same thing.

...

On Thu, Nov 24, 2016 at 7:03 AM Smith, John <ship...@gmail.com> wrote:

> Eddie
>
> I am confused. Did you find a way other than what I described to insert
> and item at the top of the currently list?
>
> J
>
>
> On 22 November 2016 at 15:27, birdv...@gmail.com <birdv...@gmail.com>
> wrote:
>
> Hi John,
>
> Thank you for that insight. But inserting a sub-task has not been a
> problem. What stumped me over a year ago is inserting a task above the the
> current item, when that item is at the very top of the list.
>
> So I'm glad I now have a way to do that.
>
> Eddie
>
> Thanks,
> Eddie
> ---
> 818 338-6061
> Skype: major.billion
>
> On Tue, Nov 22, 2016 at 3:32 AM, John . Smith <ship...@gmail.com> wrote:
>
>
> If you want to get to the top of your current hierarchy layer and insert a
> task there try:
>
> Try
> left arrow, (moves focus to parent, and then)
> Alt+Insert  (creates a child immediately under the parent)
>
> J
>
>
>
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Re: [MLO] Re: Hotkey question for MLO old-timers for "Insert task above current selected task"

[birdv...@gmail.com]

Even better!!!
 up

Thanks,
Eddie
---
818 338-6061
Skype: major.billion

On Mon, Nov 21, 2016 at 8:14 AM, birdv...@gmail.com <birdv...@gmail.com>
wrote:

> Correction. You actually to click another MLO tab before the focus goes
> away.
>
> Thanks,
> Eddie
> ---
> 818 338-6061
> Skype: major.billion
>
> On Mon, Nov 21, 2016 at 8:11 AM, birdv...@gmail.com <birdv...@gmail.com>
> wrote:
>
>> ​Hi, guys...this morning, well over a year after I posed this question: ​
>>
>> *"Let's say that I have a task that is currently selected. What is the
>> hotkey command that creates a task above it?"*
>>
>> ...I stumbled onto the solution.
>>
>> 1) Click any object on MLO, other than a task. For example, you click the
>> border above the menus.
>> 2) Focus goes away from the tasks.
>> 3) Now when hit the "Insert" key, the next task is creative at the very
>> top by default.
>>
>> Many people probably do this without thinking about. I've probably done
>> it hundreds of times without consciously realizing it.
>>
>> Thanks,
>> Eddie
>> ---
>> 818 338-6061
>> Skype: major.billion
>>
>> On Thu, Jun 4, 2015 at 5:39 AM, Andrei Bacean <bacean.and...@gmail.com>
>> wrote:
>>
>>> Hi Roman
>>> Maybe Alt+Insert will work for you.
>>> Also here is a handy website for mlo shortcuts
>>>
>>> http://www.shortcutworld.com/en/win/MyLifeOrganized.html
>>>
>>> Andrei
>>>
>>> --
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>>
>>
>

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Re: [MLO] Re: Hotkey question for MLO old-timers for "Insert task above current selected task"

[birdv...@gmail.com]

Correction. You actually to click another MLO tab before the focus goes
away.

Thanks,
Eddie
---
818 338-6061
Skype: major.billion

On Mon, Nov 21, 2016 at 8:11 AM, birdv...@gmail.com <birdv...@gmail.com>
wrote:

> ​Hi, guys...this morning, well over a year after I posed this question: ​
>
> *"Let's say that I have a task that is currently selected. What is the
> hotkey command that creates a task above it?"*
>
> ...I stumbled onto the solution.
>
> 1) Click any object on MLO, other than a task. For example, you click the
> border above the menus.
> 2) Focus goes away from the tasks.
> 3) Now when hit the "Insert" key, the next task is creative at the very
> top by default.
>
> Many people probably do this without thinking about. I've probably done it
> hundreds of times without consciously realizing it.
>
> Thanks,
> Eddie
> ---
> 818 338-6061
> Skype: major.billion
>
> On Thu, Jun 4, 2015 at 5:39 AM, Andrei Bacean <bacean.and...@gmail.com>
> wrote:
>
>> Hi Roman
>> Maybe Alt+Insert will work for you.
>> Also here is a handy website for mlo shortcuts
>>
>> http://www.shortcutworld.com/en/win/MyLifeOrganized.html
>>
>> Andrei
>>
>> --
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>> email to mylifeorganized+unsubscr...@googlegroups.com.
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>> gid/mylifeorganized/366a868a-a606-48c6-9f0f-012a9de2ae15%
>> 40googlegroups.com.
>> For more options, visit https://groups.google.com/d/optout.
>>
>
>

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Re: [MLO] Re: Hotkey question for MLO old-timers for "Insert task above current selected task"

[birdv...@gmail.com]

​Hi, guys...this morning, well over a year after I posed this question: ​

*"Let's say that I have a task that is currently selected. What is the
hotkey command that creates a task above it?"*

...I stumbled onto the solution.

1) Click any object on MLO, other than a task. For example, you click the
border above the menus.
2) Focus goes away from the tasks.
3) Now when hit the "Insert" key, the next task is creative at the very top
by default.

Many people probably do this without thinking about. I've probably done it
hundreds of times without consciously realizing it.

Thanks,
Eddie
---
818 338-6061
Skype: major.billion

On Thu, Jun 4, 2015 at 5:39 AM, Andrei Bacean 
wrote:

> Hi Roman
> Maybe Alt+Insert will work for you.
> Also here is a handy website for mlo shortcuts
>
> http://www.shortcutworld.com/en/win/MyLifeOrganized.html
>
> Andrei
>
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Re: [MLO] Re: Feature Request: MLO on IOS, Quick Action for Add Inbox Item

[birdv...@gmail.com]

Hi, I've been a user of the full iOS version for quite a while.

Regarding your question about quickly add something to the inbox, I thought
that's what the blue button at the bottom of the "home page" that says "Add
to inbox" is all about.

Let me know if you're talking about something else.

Regarding 3d Touch...when you mentioned it..I was looked for any reference
to it in most up to date documentation. Couldn't find anything. Can you let
me know what features of MLO for iOS now use 3d touch?

Thanks!



Thanks,
Eddie
---
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Skype: major.billion

On Wed, Nov 16, 2016 at 11:36 PM, René  wrote:

> Any news on this question?
>
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Re: [MLO] Repeating tasks on N day of month

[birdv...@gmail.com]

I'm not sure if this will help, but the "Review" function allows you
specify Review every N days.

So every N days you'll get a reminder.

Thanks,
Eddie
---
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Skype: major.billion

On Fri, Nov 11, 2016 at 7:07 AM, Leszek  wrote:

> While I think MLO is incredibly deep in all the functionality it covers,
> there is something I need to do that I have not been able to figure out.  I
> have a repeating monthly event which always happens on the 2nd Wednesday
> of every month, it’s not a fixed date.  I have a number of repeating tasks
> and reminders that I need to set up, some of which happen before that day,
> and some after.  So for example, say I need to set up a repeating monthly
> task which needs to happen on the Monday, 2 days before.  I can’t set this
> to “2nd Monday of the Month”, because depending on how the calendar falls,
> this would not always be correct.  So the way I have tried to do it, is to
> set the Due Date to the 2nd Weds of the month, and then use a lead time
> of 2 days.  This is close, but it’s not quite what I need, because really I
> want the *Due Date* to be on the Monday, not the lead time date, because
> the task actually has to be completed on the Monday. How can I do this?
>
>
>
> Similarly, I also need to assign some tasks that have to happen on the
> Friday, 2 days after the second Weds of the month.  Here I am really stuck,
> because there is no way to use a negative lead time.  Again, I can’t say “2
> nd Friday of the month”, what I need is “2 days after the 2nd Wed of the
> month”, which may not be the same thing.
>
>
> So far, I have not found a way to set this up, is there a way?
>
>
> Thanks
>
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Re: [MLO] How Connect Android MLO 2 to Existing Cloud Sync Subscription

[birdv...@gmail.com]

Hi Nick:

I figured it out. Desperate for a solution, I started tapping all over the
screen that comes up when you select sync. One of those taps triggered the
sync setup page and I was easily able to set up sync after that.

The place where you tap is not all that intuitive. They should make look
more like a button.

Thanks,
Eddie

On Thu, Oct 27, 2016 at 8:10 AM, birdv...@gmail.com <birdv...@gmail.com>
wrote:

> Hi, Nick...yes. When I go into settings and tap "Registration," it
> confirms that I am, as well as thanking me for my purchase.
>
> On a hunch I closed the app and then restarted in the hopes that
> something other than sales pitches would show up when I tap sync...but
> it's still pretty much the same.
>
>
>
> On Wed, Oct 26, 2016 at 3:19 PM, Nick Clark <nick.clar...@gmail.com>
> wrote:
> > Have you registered your copy? Cloud sync is a Pro feature so the free
> version won't show it.
> >
> > --
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>
>
>
> --
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> Eddie
> ---
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> Skype: major.bilion
>



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<https://www.linkedin.com/pub/eddie-kwong/4/54a/620>

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Re: [MLO] How Connect Android MLO 2 to Existing Cloud Sync Subscription

[birdv...@gmail.com]

Hi, Nick...yes. When I go into settings and tap "Registration," it
confirms that I am, as well as thanking me for my purchase.

On a hunch I closed the app and then restarted in the hopes that
something other than sales pitches would show up when I tap sync...but
it's still pretty much the same.



On Wed, Oct 26, 2016 at 3:19 PM, Nick Clark  wrote:
> Have you registered your copy? Cloud sync is a Pro feature so the free 
> version won't show it.
>
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[MLO] How Connect Android MLO 2 to Existing Cloud Sync Subscription

[birdv...@gmail.com]

I just upgraded to MLO 2 for my Android tablet. While I did not have
any problem setting up the Wifi sync, I'd prefer using my existing
Cloud Sync subscription.

When I go to that section in the settings for the Android version of
MLO2, it only shows instructions for starting a new subscription. When
I tap into that, there's no information I can find for existing
subscribers.

Anybody have insights on this?

BTW...So I now I have MLO on my Windows PC, iPhone 6s Plus, iPad Air,
and Android. I keep trying new things, but always come back to MLO

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[MLO] Feature request: Rapid Entry Box, allows you to select from several pre-selected destinations

[birdv...@gmail.com]

It would be nice if, when using the Rapid Entry Box, you could have a
choice of several commonly used destinations, as opposed to having to
change from one destination to another.

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Re: [MLO] iOS widget

[birdv...@gmail.com]

I 2nd that.

On Fri, Oct 7, 2016 at 9:55 PM, Tom  wrote:

> Is there an MLO widget for iPhone that will show starred and/or due items?
>
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Re: [MLO] Using Siri to Add Reminders to MLO

[birdv...@gmail.com]

​If you have ​set up the ability to input tasks via email, I recommend the
following:

1) Give your email a unique name that Siri will easily recognize and not
mix up with your apps, and other contacts etc. In my case, I say, "email to
Pooba." Actually, that's not the name I use, but it gives you a sense of
the principle.

2) State whatever your task is.

3) Once you pause, Siri will display the email containing your task in the
subject line. If you're happy with just tap send.

4) Your task should appear in your MLO inbox in a few minutes.

On Thu, Oct 13, 2016 at 9:26 AM, Jonathan Davis <lim...@gmail.com> wrote:

> Can you elaborate on exactly how you do this? "Hey Siri send a mail to
> "?
>
> ------
> From: birdv...@gmail.com
> Date: Wed, 12 Oct 2016 15:38:17 -0700
> Subject: [MLO] Using Siri to Add Reminders to MLO
> To: mylifeorganized@googlegroups.com
>
>
> ​As many MLO users with iPhones already know, it is pretty easy to use
> ​Siri to add reminders or notes to MLO.
>
> Actually, it has been possible to do this for a long time, by having Siri
> send a email to your sync address. But, recently, I really increased my
> usage of this feature because Siri has recently become better at voice
> recognition.
>
> With that said, what would raise it by several notches is if tasks created
> via email could be parsed, as is the case with the Rapid Entry box.
>
> Comments, anyone?
>
>
>
>
>
>
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Re: [MLO] Using Siri to Add Reminders to MLO

[birdv...@gmail.com]

One thing that Apple has, from what I can tell, improved upon is that
they've made Siri more patient. She gives you more time to say what you
want to say before cutting you off. Unfortunately, she is not patient
enough to listen while you spell out something letter my letter,

On Wed, Oct 12, 2016 at 6:39 PM, Dwight Arthur  wrote:

> Parsing of Task By Email (TBE) tasks would be very useful, and not just to
> IOS users.
>
> Btw, I wonder how you would dictate an MLO-PARABLE string, because it's
> generally unpronounceable. Would you spell it out letter by letter?
>
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[MLO] Using Siri to Add Reminders to MLO

[birdv...@gmail.com]

​As many MLO users with iPhones already know, it is pretty easy to use
​Siri to add reminders or notes to MLO.

Actually, it has been possible to do this for a long time, by having Siri
send a email to your sync address. But, recently, I really increased my
usage of this feature because Siri has recently become better at voice
recognition.

With that said, what would raise it by several notches is if tasks created
via email could be parsed, as is the case with the Rapid Entry box.

Comments, anyone?

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Re: [MLO] How to Display All Projects in One Tab, without duplicates

[birdv...@gmail.com]

Hi Steph and Dwight:

Both of your emails inspired me to take a closer look. And, of course...my
bad.

I turned out that I done two things that caused duplicates to be spawned:

   1. I kept a template of what I think a great daily routine for me to
   follow. The template was there in case, I needed to recreate a format in
   case I mistakenly deleted it. Of course, that's why MLO generates backup
   files. So I deleted that.
   2. Actually, I had backups.

Since deleting all of the above, everything makes sense again.

Thanks for being the catalysts for me finding what should have been
obvious.

Eddie



On Tue, Oct 4, 2016 at 2:38 PM, Dwight Arthur <m...@dwightarthur.us> wrote:

> Could you send a picture of the hierarchical view being a mess, and
> describe what you don't like about it? I still suspect that hierarchical is
> the cure, but perhaps you will have to use the hierarchy configuration
> button to make it look right.
>
> On October 4, 2016 4:02:32 PM "birdv...@gmail.com" <birdv...@gmail.com>
> wrote:
>
>> Hi Dwight,
>>
>> the hierarchical view is even more of a a mess.
>>
>> Advance filter is just "isProject"
>>
>> I think the problem is that I have the Projects in different location, as
>> opposed to all being in one place, i.e. all under the same top item. But,
>> usually, one of the things that MLO is great at is allowing me to have
>> items scattered all over the place, while still being able to put through
>> all in one place using views and filtering. It works for everything I do,
>> except projects.
>>
>> Eddie
>>
>> On Tue, Oct 4, 2016 at 9:20 AM, Dwight Arthur <m...@dwightarthur.us>
>> wrote:
>>
>>> 1. Have you tried making it a hierarchical view? I would expect that to
>>> work better for projects than a non-hierarchical view would.
>>>
>>> 2. Could you post what your advanced filter specifies?
>>>
>>> On October 4, 2016 11:47:56 AM "birdv...@gmail.com" <birdv...@gmail.com>
>>> wrote:
>>>
>>>> Hi:
>>>>
>>>> I have created view for Projects items only, using the Advanced
>>>> Filtering. I am using the non-hierarchical view.
>>>>
>>>> But...I get all the projects displaying several times...all duplicates.
>>>> I have confirmed that there are no actual duplicates. This is the way that
>>>> MLO is displaying them.
>>>>
>>>> Does anyone now of a way top prevent this from happening?
>>>>
>>>> Thanks,
>>>> Eddie
>>>>
>>>> --
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>>
>>
>>
>> --
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>> Eddie
>> ---
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>> Skype: major.bilion
>>
>> <https://www.linkedin.com/pub/eddie-kwong/4/54a/620>
>>

Re: [MLO] How to Display All Projects in One Tab, without duplicates

[birdv...@gmail.com]

Hi Dwight,

the hierarchical view is even more of a a mess.

Advance filter is just "isProject"

I think the problem is that I have the Projects in different location, as
opposed to all being in one place, i.e. all under the same top item. But,
usually, one of the things that MLO is great at is allowing me to have
items scattered all over the place, while still being able to put through
all in one place using views and filtering. It works for everything I do,
except projects.

Eddie

On Tue, Oct 4, 2016 at 9:20 AM, Dwight Arthur <m...@dwightarthur.us> wrote:

> 1. Have you tried making it a hierarchical view? I would expect that to
> work better for projects than a non-hierarchical view would.
>
> 2. Could you post what your advanced filter specifies?
>
> On October 4, 2016 11:47:56 AM "birdv...@gmail.com" <birdv...@gmail.com>
> wrote:
>
>> Hi:
>>
>> I have created view for Projects items only, using the Advanced
>> Filtering. I am using the non-hierarchical view.
>>
>> But...I get all the projects displaying several times...all duplicates. I
>> have confirmed that there are no actual duplicates. This is the way that
>> MLO is displaying them.
>>
>> Does anyone now of a way top prevent this from happening?
>>
>> Thanks,
>> Eddie
>>
>> --
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[MLO] How to Display All Projects in One Tab, without duplicates

[birdv...@gmail.com]

Hi:

I have created view for Projects items only, using the Advanced Filtering.
I am using the non-hierarchical view.

But...I get all the projects displaying several times...all duplicates. I
have confirmed that there are no actual duplicates. This is the way that
MLO is displaying them.

Does anyone now of a way top prevent this from happening?

Thanks,
Eddie

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Re: [MLO] Re: How do you specify which inbox receives "Task by email"

[birdv...@gmail.com]

As it turns out, the Inbox is the default Inbox and you can't change it.
However, I've found that you can alter it's name. But to be on the safe
side, I wouldn't mess too much with that.

However, for the time being at least, you can definitely move it to
different locations...even to being a sub-item. I have found this to be a
very powerful, undocumented feature and I hope it does't go away. This
allows me to put Inbox, right into the "center of action"

On Fri, Sep 16, 2016 at 4:25 AM, Laurence Glazier <
laurence.glaz...@gmail.com> wrote:

> You specify the email addresses at this address
>
> https://sync.mylifeorganized.net/mlo/StoredFiles.aspx
>
> You can have a different email address for each profile, but if more than
> one person is using the account, all the sender email addresses need to be
> included for each profile.
>
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Re: [MLO] Re: THIS IS HUGE (for me at least): Inbox "Task by Email" can be moved

[birdv...@gmail.com]

Hopefully, the ability to send to the default Inbox, regardless of where it
is placed in an hierarchy -- does not change. It is powerful and I think if
people stumbled across the way I'm using it, they'd be similarly happy with
this hidden ability.

Thanks,
Eddie

On Fri, Aug 12, 2016 at 2:19 AM, Andrey Tkachuk (MLO) <
for...@mylifeorganized.net> wrote:

> Eddie,
>
>  in MLO is a very special place.
> - it is the place for Inbox view
> - it is the home for  Rapid Task Entry tasks
> - it is the home for Task By Email
> - it is the home for the tasks which could not find parents due to
> different conflicts in move and/or sync
> - it is the home for any other tasks MLO could not find where it to place
> there are maybe other usage I could forget.
>
> With such wide usage of the  the MLO system should be sure that
> this place exists on each platform and it is the same place for all of them.
> Since MLO is very flexible and each user may have completely different
> outline structure we decided that  is the *first folder with such
> name in the outline root*. If it does not exist - it is created
> automatically just before using. We designed it a long time ago and it
> works this way for all platforms and cloud now.
>
> The functionality of moving  to other location and still receive
> TBE to it is not documented. It can be changed later during any bug fix.
>
> Andrey.
>
> P.S. I have just checked and even if you rename  to other name
> after moving it from the root to other location it still receives the task
> by email. This is very strange even for me now...
>
> On Tuesday, July 26, 2016 at 9:31:02 PM UTC+3, Majorbillion wrote:
>>
>> ​I needed to create a new thread of a topic I started a few weeks ago
>> because I want people to see this.
>>
>> A few weeks ago, I had asked the question:
>>
>> Can you designate which item is an inbox. Based on responses, culminating
>> with the MLO Support, the answer is no. I thought I had done it a year or
>> so again, but I was wrong.
>>
>> The reason this is important is that the Inbox is the default location of
>> "Task by Email." I am a heavy user of this feature.
>>
>> Today, I discovered something that is just as good...perhaps better than
>> my original hypothesis. *It appears that you can move the Inbox anywhere
>> and it will still receive "Tasks by Email." *
>>
>> *It can even be a sub-item and still receive "Tasks by Email."*
>>
>> Why is that a good thing?
>>
>> I have my own outline structure which incorporates the use of "Stickies"
>> I created with Automatic Formatting containing bits of knowledge that
>> doesn't change often, but which I refer to a lot. *This discovery allows
>> me to move my Inbox to a place that I visit a lot.*
>>
>> ​Some of you may be laughing at me because you've known this all along.
>> But ​if you are power user who doesn't know this...today is your lucky day.
>>
>> Eddie
>>
>>
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Re: [MLO] Re: Is there a setting that prevents new sub-item from inheriting date of parent item?

[birdv...@gmail.com]

The approach of putting an item to sleep is not easy to set up. But it
saves a lot of the because I have found that the use of dates is an
all-or-non proposition. Sleeping tasks allow me to have non-dated items
that a simple Important and urgent.

On Mon, Aug 15, 2016 at 10:14 PM, Dwight <m...@dwightarthur.us> wrote:

> Hi, birdvibe. I'm not sure that I follow how you put items to sleep.
> Possibly because I have never used autoformatting (because it's supported
> only on Windows, which I am using less and less)
>
> I often find a task which meets all of my criteria for a spot on my top
> to-do list but which for some reason I do not want to do today. I would
> like to make them go away from my to-do list until tomorrow. For many of my
> tasks which have no start/due date, it's just a matter of setting start
> date to tomorrow which is only a few taps. But for tasks that already have
> start or due dates, especially recurring tasks, that might have undesirable
> repercussions. So I keep a task called "wait for tomorrow" with tomorrow's
> star date and highest importance. Every morning this task appears at the
> top of my top to-do list. I duplicate it, mark it completed (which causes
> yesterday's postponed tasks to appear) and reschedule the new duplicate for
> one day into the future. Then if I want to postpone a take I add a
> dependency on "wait for tomorrow"This whole process seems clumsy to me but
> I have gotten fast at it and I only do it once a day.
>
> -Dwight
>
> On 8/15/2016 11:43 AM, birdv...@gmail.com wrote:
>
>> Hi Chris:
>>
>> Many months after you wrote that glorious reply regarding, inheriting
>> sub-items, I am only now noticing it. Sorry about that.
>>
>> Yes, I do, do a lot of filtering using custom views, but now it's not as
>> relevant as it was back when I initially wrote up that question.
>>
>> Because of the extra work involved with management of dates, I just gave
>> up on that approach altogether...in favor of a this simplified approach:
>>
>> 1) I categorize all tasks into main categories using color coded
>> customer formatting. I run several businesses and each business is a
>> main item.
>> 2) I flag the items I need to focus on each day ACROSS the main items.
>> This way in the flag view, important tasks a projects from each business
>> show up.
>> 3) I put to sleep items for X amount of time important items that are
>> too important to unflag but which I don't want to distract me. I do this
>> using Automatic Formatting.  Items that are "sleeping" are grayed out
>> for anywhere from 15 minutes to 8 hours.
>>
>> If there's anyone else who uses "putting items to sleep" let's discuss.
>>
>>
>>
>> On Mon, Nov 23, 2015 at 12:27 PM, chrisleeuk <chrisle...@gmail.com
>> <mailto:chrisle...@gmail.com>> wrote:
>>
>> Many questions on the MLO forum are hard to understand, this is
>> because the way people think and organize things within MLO can be
>> very different.
>>
>> As far as I'm aware it's not possible to set a global option that
>> will prevent inherited dates in sub tasks.
>> You can of course uncheck the 'Inherit parent dates' option, or
>> remove the dates , but only after the sub task has been created.
>>
>> That's not to say such an option wouldn't be useful to your way of
>> working.
>>
>> However beyond this answer, I think we need to look at what the
>> alternative options are.
>>
>> It looks like you are trying to create some kind of list of high
>> level parent tasks, without showing all the small detail of the
>> individual sub-tasks?
>>
>> Obviously dates are important to what you are trying to do, as you
>> are trying to get a view on today's workload.
>>
>> From my way of thinking (and this is just an opinion) outside of
>> your actual view, it would seem logical that sub-tasks would have
>> either the same date as the parent or an earlier date if I set one.
>>
>> I could be wrong, but I think the issue is, that your trying to
>> remove the inherited sub-task dates to achieve your high level view?
>>
>> If I was trying to achieve this kind of thing myself, I wouldn't
>> fight with the dates, I'd probably enable the flag column in the
>> outline view (right clicking on column header and select 'flag')
>>
>> Then I'd flag the important 'parent' tasks that I want to appear in
>> my non-hierarchical view (by right clicking the flag column.  You
>> ca

[MLO] STOP subtasks from inheriting custom formatting

[birdv...@gmail.com]

Hi,

I use custom formatting to make main hierarchical items stand out
visually. Therefore, when subtasks inherit that formatting, it defeats
the purpose.

I have unchecked "Subtasks Inherit Custom formatting" and yet this
behavior still occurs consistently.

This is problem I had brought up some time last year.

No...this does not lower the quality of my life or make me break out in hives.

But if someone knows a trick...or if MLO developers on the verge of
squashing this bud, it sure would be nice.

Thanks,
Eddie

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Re: [MLO] Cut and paste bug

[birdv...@gmail.com]

Well I tried cut and paste this morning. While I didn't experience glitches
that can be attributed to small sample size.

Bigger picture, I highly recommend the native "move" command. I don't think
I've ever experienced any problems with it.

On Fri, Aug 5, 2016 at 8:45 AM, Laurence Glazier  wrote:

> Thanks, I might have to resort to Ctrl-M. However I often work from a view
> of projects, which is more focused than the All Tasks outline, and my
> natural usage is to paste into a project. Unfortunately the prior cut often
> triggers the bug and the program closes.
>
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Re: [MLO] Cut and paste bug

[birdv...@gmail.com]

Interesting. I'm going to try that. Normally, when I move items, I use the
"Move" function, i.e.  M.



On Fri, Aug 5, 2016 at 6:23 AM, Laurence Glazier  wrote:

> I like to move items between different views by cut and paste, and while
> this often works, more often MLO crashes after I press Ctrl-X.
>
> I have several times sent a bug report to the developer, and have had no
> come-back. I am sure I have seen this bug mentioned in these forums
> somewhere, but cannot find where right now.
>
> Can someone suggest a way of working that bypasses this bug, a workflow to
> keep me planning unimpeded for the time being?
>
> Many thanks,
>
> Laurence
>
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Re: [MLO] Re: THIS IS HUGE (for me at least): Inbox "Task by Email" can be moved

[birdv...@gmail.com]

​Hi Nick, if I understand you correctly, I have done something similar
because the mobile device (at least for iOS) has a  primitive interface and
it's very easy to get lost. So only allow the mobile version to see a
sliver of what my PC sees.​

On Mon, Aug 1, 2016 at 1:49 AM, Nick Clark  wrote:

> Eddie - I use a similar approach as a consultant working for several
> organisations, but add the step of creating a separate workspace on the
> mobile devices zoomed to the folder level of the organisation. This way I
> can used any of the views while focussed on a particular organisation, not
> just a flat one.
> Doesn't work so well with the Windows version as it multiplies tabs if you
> switch views.
> Nick
>
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Re: [MLO] Re: THIS IS HUGE (for me at least): Inbox "Task by Email" can be moved

[birdv...@gmail.com]

Steph:

The past year I've switched back and forth between using hierarchy and then
flat and then back to hierarchy.

But what seem to be settling on -- is both.

Hierarchy for planning for several separate online business I run.

Then I use either flag or context to create a view of the most important
things I need to do today across all businesses and view this in the flat
view.

Then, one at a time, I double click each item. It brings me to the
hierarchical parent. Then a use ctrl-R to focus. Then I execute on that
item.

I use a lot of automatic formatting to help me focus on what I have to do
now.

I mention the above, not to ask aquestion, but share how my usage has
evolved in trying to tackle exactly the same challenge you face: INCOMPLETE
TASKS.

I have not solved the problem. But there is no program or app that has
enabled me to come this close to solving the problem.

Eddie




On Sat, Jul 30, 2016 at 2:38 PM, Stéph  wrote:

> Not staff - Just a fairly long-term user and a beta tester.
>
> I'm still trying to get control of my to-dos. MLO helps a lot, but with so
> many incomplete tasks in my list, I definitely can't claim to be a power
> user. :-)
>
>
>
> On Wednesday, 27 July 2016 15:18:15 UTC+1, Majorbillion wrote:
>
>> You are most welcome Steph.
>>
>> BTW...are MLO power user or are you on the MLO staff? Just curious :-)
>>
>> Eddie
>>
>> On Tue, Jul 26, 2016 at 4:24 PM, Stéph  wrote:
>>
>>> Thanks for working that out, Eddie.  There are bound to be other MLO
>>> users who need to move the in-box, just like you did.
>>>
>>> Stéph
>>>
>>>
>>> On Tuesday, 26 July 2016 19:31:02 UTC+1, Majorbillion wrote:
>>>
 ​I needed to create a new thread of a topic I started a few weeks ago
 because I want people to see this.

 A few weeks ago, I had asked the question:

 Can you designate which item is an inbox. Based on responses,
 culminating with the MLO Support, the answer is no. I thought I had done it
 a year or so again, but I was wrong.

 The reason this is important is that the Inbox is the default location
 of "Task by Email." I am a heavy user of this feature.

 Today, I discovered something that is just as good...perhaps better
 than my original hypothesis. *It appears that you can move the Inbox
 anywhere and it will still receive "Tasks by Email." *

 *It can even be a sub-item and still receive "Tasks by Email."*

 Why is that a good thing?

 I have my own outline structure which incorporates the use of
 "Stickies" I created with Automatic Formatting containing bits of knowledge
 that doesn't change often, but which I refer to a lot. *This discovery
 allows me to move my Inbox to a place that I visit a lot.*

 ​Some of you may be laughing at me because you've known this all along.
 But ​if you are power user who doesn't know this...today is your lucky day.

 Eddie


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>>
>>
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>>
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Re: [MLO] Re: Feature Request - New 'super'-task.

[birdv...@gmail.com]

​Hi Daniel:

I've been wanting that for a while too. I don't know if it was 6 months or
a year ago, but the scenario that presented at that time was:

You're at the very top of the page:
1) One keystroke to create a item ABOVE the current item...same level.
AND
2) One keystroke to create a parent item ABOVE the current item.

Almost the same as what you're asking.

Eddie​

On Wed, Jul 27, 2016 at 8:56 AM, Daniel Real 
wrote:

> +1
> Would be a very helpful feature
>
> On Monday, September 21, 2009 at 10:35:25 AM UTC-4, bs27975 wrote:
>>
>> One can create a new item, at the same level. (Ins)
>>
>> One can create a new sub-item. (Alt-Ins)
>>
>> Could a keystroke be created to enter a new item at the parent level?
>>
>> Typing away (no mouse movement or item shifting up/down/in/out), item,
>> item, down, item, item, up (???)
>
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Re: [MLO] Re: THIS IS HUGE (for me at least): Inbox "Task by Email" can be moved

[birdv...@gmail.com]

You are most welcome Steph.

BTW...are MLO power user or are you on the MLO staff? Just curious :-)

Eddie

On Tue, Jul 26, 2016 at 4:24 PM, Stéph  wrote:

> Thanks for working that out, Eddie.  There are bound to be other MLO users
> who need to move the in-box, just like you did.
>
> Stéph
>
>
> On Tuesday, 26 July 2016 19:31:02 UTC+1, Majorbillion wrote:
>
>> ​I needed to create a new thread of a topic I started a few weeks ago
>> because I want people to see this.
>>
>> A few weeks ago, I had asked the question:
>>
>> Can you designate which item is an inbox. Based on responses, culminating
>> with the MLO Support, the answer is no. I thought I had done it a year or
>> so again, but I was wrong.
>>
>> The reason this is important is that the Inbox is the default location of
>> "Task by Email." I am a heavy user of this feature.
>>
>> Today, I discovered something that is just as good...perhaps better than
>> my original hypothesis. *It appears that you can move the Inbox anywhere
>> and it will still receive "Tasks by Email." *
>>
>> *It can even be a sub-item and still receive "Tasks by Email."*
>>
>> Why is that a good thing?
>>
>> I have my own outline structure which incorporates the use of "Stickies"
>> I created with Automatic Formatting containing bits of knowledge that
>> doesn't change often, but which I refer to a lot. *This discovery allows
>> me to move my Inbox to a place that I visit a lot.*
>>
>> ​Some of you may be laughing at me because you've known this all along.
>> But ​if you are power user who doesn't know this...today is your lucky day.
>>
>> Eddie
>>
>>
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[MLO] THIS IS HUGE (for me at least): Inbox "Task by Email" can be moved

[birdv...@gmail.com]

 ​I needed to create a new thread of a topic I started a few weeks ago
because I want people to see this.

A few weeks ago, I had asked the question:

Can you designate which item is an inbox. Based on responses, culminating
with the MLO Support, the answer is no. I thought I had done it a year or
so again, but I was wrong.

The reason this is important is that the Inbox is the default location of
"Task by Email." I am a heavy user of this feature.

Today, I discovered something that is just as good...perhaps better than my
original hypothesis. *It appears that you can move the Inbox anywhere and
it will still receive "Tasks by Email." *

*It can even be a sub-item and still receive "Tasks by Email."*

Why is that a good thing?

I have my own outline structure which incorporates the use of "Stickies" I
created with Automatic Formatting containing bits of knowledge that doesn't
change often, but which I refer to a lot. *This discovery allows me to move
my Inbox to a place that I visit a lot.*

​Some of you may be laughing at me because you've known this all along. But
​if you are power user who doesn't know this...today is your lucky day.

Eddie

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Re: [MLO] Re: How do you specify which inbox receives "Task by email"

[birdv...@gmail.com]

Thank you. I have now escalated to sending the question to support. Will
post for the benefit of everyone once I hear back. thx

On Sat, Jul 16, 2016 at 12:48 AM, Stéph  wrote:

> Perhaps this is one to raise with MLO support. When they give you an
> answer it would be useful if you could post it as a reply to this thread.
>
> Regards
>
>
> On Friday, 15 July 2016 17:53:56 UTC+1, Majorbillion wrote:
>
>> Thanks, actually that sounds like it would still save some time over my
>> current method. Worth trying.
>>
>> At the same time, I'm still thinking there's a setting some where that
>> allows me to achieve this in a more direct way. The reason I say is my
>> emails are currently going to a non-default inbox which I specified over a
>> year ago.
>>
>> If only I could remember how I did it!
>>
>> On Fri, Jul 15, 2016 at 9:35 AM, Dwight Arthur 
>> wrote:
>>
>>> I have an approach that is somewhat awkward; I would not really
>>> recommend it. But I will pass it along just in case someone finds it
>>> helpful.
>>>
>>> When composing (or forwarding) an email to send to TBE, you can add
>>> attributes in MLO parsing syntax. In this case, if you want the task to
>>> eventually arrive in a folder named "xyz" you can add a parameter at the
>>> end saying -tofld=xyz - (tofld is the parsing command for moving the task
>>> to a specified folder).
>>>
>>> TBE will still drop the unparsed task into the inbox, but once it
>>> arrives you can select it and hit Alt/Enter which will strip off the
>>> parsing commands and process them. In this case, that would entail moving
>>> the task to the specified folder.
>>>
>>> The idea of combining Alt/Enter with TBE was first documented by Lisa
>>> Stroyan.
>>>
>>> On July 15, 2016 11:49:33 AM "bird...@gmail.com" 
>>> wrote:
>>>
 Hi Steph:

 I use the Rapid Task Entry all the time and unfortunately, it does not
 affect the location emails are sent to.

 But I'm glad you remember, as I do, that there is a way to define the
 inbox for tasks sent my email.

 I hope there is someone out there who has the answer.

 Thanks!
 Eddie

 On Thu, Jul 14, 2016 at 2:39 PM, Stéph  wrote:

> Hello Eddie,
>
> When I read your message, I remembered that you could define an inbox,
> but then I couldn't find it either.  I think now that I've just stumbled
> onto it, though:
>
> In the Rapid Task Entry dialogue box, you have a button at the bot to
> specify "*P*arent" for any new tasks.  I suspect that emailed tasks
> will go into whatever parent you specify I the Rapid Tasks Entry box. Let
> me know if I've got that wrong.  I can't test, because I haven't got MLO
> set up to receive emailed tasks.
>
>
>
> On Thursday, 14 July 2016 17:00:23 UTC+1, Majorbillion wrote:
>
>> Hi, I seem to recall there was a way to specify where tasks sent by
>> email wind up.
>>
>> But I've searched both Help and through the community. I've found
>> references to this, but so far no clear instructions.
>>
>> Anybody out there know how to do this?
>>
>> Thanks,
>> Eddie
>>
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Re: [MLO] Re: How do you specify which inbox receives "Task by email"

[birdv...@gmail.com]

Thanks, actually that sounds like it would still save some time over my
current method. Worth trying.

At the same time, I'm still thinking there's a setting some where that
allows me to achieve this in a more direct way. The reason I say is my
emails are currently going to a non-default inbox which I specified over a
year ago.

If only I could remember how I did it!

On Fri, Jul 15, 2016 at 9:35 AM, Dwight Arthur <m...@dwightarthur.us> wrote:

> I have an approach that is somewhat awkward; I would not really recommend
> it. But I will pass it along just in case someone finds it helpful.
>
> When composing (or forwarding) an email to send to TBE, you can add
> attributes in MLO parsing syntax. In this case, if you want the task to
> eventually arrive in a folder named "xyz" you can add a parameter at the
> end saying -tofld=xyz - (tofld is the parsing command for moving the task
> to a specified folder).
>
> TBE will still drop the unparsed task into the inbox, but once it arrives
> you can select it and hit Alt/Enter which will strip off the parsing
> commands and process them. In this case, that would entail moving the task
> to the specified folder.
>
> The idea of combining Alt/Enter with TBE was first documented by Lisa
> Stroyan.
>
> On July 15, 2016 11:49:33 AM "birdv...@gmail.com" <birdv...@gmail.com>
> wrote:
>
>> Hi Steph:
>>
>> I use the Rapid Task Entry all the time and unfortunately, it does not
>> affect the location emails are sent to.
>>
>> But I'm glad you remember, as I do, that there is a way to define the
>> inbox for tasks sent my email.
>>
>> I hope there is someone out there who has the answer.
>>
>> Thanks!
>> Eddie
>>
>> On Thu, Jul 14, 2016 at 2:39 PM, Stéph <st...@senglish.plus.com> wrote:
>>
>>> Hello Eddie,
>>>
>>> When I read your message, I remembered that you could define an inbox,
>>> but then I couldn't find it either.  I think now that I've just stumbled
>>> onto it, though:
>>>
>>> In the Rapid Task Entry dialogue box, you have a button at the bot to
>>> specify "*P*arent" for any new tasks.  I suspect that emailed tasks
>>> will go into whatever parent you specify I the Rapid Tasks Entry box. Let
>>> me know if I've got that wrong.  I can't test, because I haven't got MLO
>>> set up to receive emailed tasks.
>>>
>>>
>>>
>>> On Thursday, 14 July 2016 17:00:23 UTC+1, Majorbillion wrote:
>>>
>>>> Hi, I seem to recall there was a way to specify where tasks sent by
>>>> email wind up.
>>>>
>>>> But I've searched both Help and through the community. I've found
>>>> references to this, but so far no clear instructions.
>>>>
>>>> Anybody out there know how to do this?
>>>>
>>>> Thanks,
>>>> Eddie
>>>>
>>> --
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>>
>>
>>
>> --
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>> Eddie
>> ---
>> 818 338-6061
>> Skype: major.bilion
>>
>> <https://www.linkedin.com/pub/eddie-kwong/4/54a/620>
>>
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Re: [MLO] Re: How do you specify which inbox receives "Task by email"

[birdv...@gmail.com]

Hi Steph:

I use the Rapid Task Entry all the time and unfortunately, it does not
affect the location emails are sent to.

But I'm glad you remember, as I do, that there is a way to define the inbox
for tasks sent my email.

I hope there is someone out there who has the answer.

Thanks!
Eddie

On Thu, Jul 14, 2016 at 2:39 PM, Stéph  wrote:

> Hello Eddie,
>
> When I read your message, I remembered that you could define an inbox, but
> then I couldn't find it either.  I think now that I've just stumbled onto
> it, though:
>
> In the Rapid Task Entry dialogue box, you have a button at the bot to
> specify "*P*arent" for any new tasks.  I suspect that emailed tasks will
> go into whatever parent you specify I the Rapid Tasks Entry box. Let me
> know if I've got that wrong.  I can't test, because I haven't got MLO set
> up to receive emailed tasks.
>
>
>
> On Thursday, 14 July 2016 17:00:23 UTC+1, Majorbillion wrote:
>
>> Hi, I seem to recall there was a way to specify where tasks sent by email
>> wind up.
>>
>> But I've searched both Help and through the community. I've found
>> references to this, but so far no clear instructions.
>>
>> Anybody out there know how to do this?
>>
>> Thanks,
>> Eddie
>>
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[MLO] How do you specify which inbox receives "Task by email"

[birdv...@gmail.com]

Hi, I seem to recall there was a way to specify where tasks sent by email
wind up.

But I've searched both Help and through the community. I've found
references to this, but so far no clear instructions.

Anybody out there know how to do this?

Thanks,
Eddie

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Re: [MLO] Re: Group tasks by absolute importance or absolute urgency

[birdv...@gmail.com]

I do something that resembles what you're asking about as follows:

1) Create dedicated workspace.
2) In filter, set Show Hierarchy to "No"
3) Go Advanced filter setup
4) Set filters according to your criteria, i.e. importance and/or urgency

As I've said before, MLO does some magical things when you only show the
parent items by not showing Hierarchy. You outlines still exist of course
you'll still use them as you get into the granular execution of your tasks.

Eddie


On Fri, Mar 25, 2016 at 4:19 AM,  wrote:

> I have the same question.
>
> On Friday, April 29, 2011 at 4:14:30 PM UTC+1, Renan Vinícius Mozone wrote:
>>
>> Hello everyone. How can I group tasks on the TODO list by absolute
>> importance or absolute urgency? It seems to me that MLO group the
>> tasks using the relative importance.
>
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Re: [MLO] Re: I turned complex multiple unrelated projects into a simple "grocery list"

[birdv...@gmail.com]

a e:

You hit the bullseye. Flattening outlines to the non-hierarchical view is
what took my use of MLO to the next level...I think nearly year ago. I look
it at this way:

1) Hierarchy enables to you to plan.
2) The Flat view enables you to execute.

Using filters, different workspaces, and even automatic formatting make MLO
more powerful than every other takes management app (for the PC) I've ever
tired. That power does not translate all that will to the iOS version, but
that's okay, at least in my world because I'm mostly in front of my PC
during the course of my work.

Hopefully, they fix the glitch with sub-item inheriting parent dates soon.

HOW TO COMBINE HIERARCHY WITH FLATTENING:

1. Create multiple projects using hierarchy view. When I say projects I
don't necessarily mean MLO's project view, which I do you sometimes. I'm
just referring to groups of tasks that accomplish a certain higher goal
such as creating an email marketing campaign. If you're like me, you have a
huge number of items and it becomes bewildering to sort them all manually
by priority.

2. Create a separate workspace that is designated for the nonhierarchical
view.

3. In your task views window over on the left, enable show hierarchy: no.

4. Once you have gone to the flattened view, you can now have MLO sort by
importance, urgency, or effort – or as in my case all three of them
combined. This is where you begin to see the power of this because if you
have 50 different projects, you can now give them a rating of each of these
three variables and MLO will do the sorting for you. You have to enable
sorting in the settings, but I'm not going to get into those details here
as you can look that up in the help.

5. You can also use different workspaces in order to narrow down the field
of projects to just the handful that are important for each day. When I do
that revert back to manual sorting.

And basically that's it. Out of the complexity of setting this up, you wind
up, paradoxically, with simplicity.

I would not use MLO any other way.

I hope that helps,
Eddie



On Wed, Mar 2, 2016 at 4:14 AM, a e  wrote:

> *I've been doing multiple project each of which have their own task list.
>> ... you lose sight of the big picture and ToDo items tend to get lost in
>> outlines.*
>>
>> *Well...today, remembered that ToDos can be flattened. ... *
>>
>> *It simplifies complex project to down to the level of grocery list!*
>>
>
> How do you do this?
>
> Thanks.
>
>
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Re: [MLO] Re: Inherited Date

[birdv...@gmail.com]

Hi Tammy:

The other side of the coin is for users, like myself, who use the
non-hierarchical view which allows you to sort automatically by importance,
urgency, and effort.

The non-hierarchical view, let's say to filter out everything except for
items with due date "today." We then run into situation in which sub items
which inherit parent due dates of today show up in this view. In those
cases sub items inheriting the parents is undesirable.

In these kinds of situations, I wind up having to manually clear the dates
from those subitems.

There is a checkbox under properties which is intended to prevent
inheritance from parents dates, but I find that it usually does not work.

A few months ago, when I brought this issue up, I thought I was in a very
small subset of users who used MLO in this way. But others have chimed in
on this issue, which was sort of a surprise.

Anyway, the developers had responded to me, saying that this issue will be
dealt with incoming updates.

Eddie

On Tue, Feb 9, 2016 at 3:48 PM, Elizabeth Lindsay 
wrote:

> Hi Tammy,
>
> When an item inherits the date of the item above, it sets the start and
> due dates to the same as the parent item.  As other discussions have shown,
> this can be helpful or irritating - it depends on what you are trying to
> achieve.  I personally appreciate the inheritance, as it helps me notice
> the date range and not set a start earlier than the parent or a due after
> the parent (unless that's what I really want to do).
>
> Does that help?
>
>
> On Thursday, February 4, 2016 at 1:50:56 AM UTC-6, Tammy Metayer wrote:
>>
>> How is the inherited Date function used?
>>
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[MLO] How Do You Change Rapid Task Entry Box Font Size?

[birdv...@gmail.com]

​Hi guys. This morning the font size on my Rapid Task Entry box went super
microscopic. ​I changed none of the setting as far as I know.

How do I adjust the font size for that?

Eddie

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Re: [MLO] Feature Request: Parsing with Task by Email.

[birdv...@gmail.com]

I 2nd that. I've had the same thought, but because I have access to the
Rapid Task Entry all day, it doesn't bother that much that I can't parse
via email. Would be nice though.

On Sat, Feb 6, 2016 at 12:56 PM, Daniel M  wrote:

> I use task by email to get my ideas to the MLO inbox before they are gone.
> But I'd also like to see parsing work with task by email the same way it
> works with desktop. That way I can quickly add things like contexts and due
> dates etc. Does anyone else see this as extremely useful?
>
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Re: [MLO] Re: Feature Request: Subtasks NOT required to inherit parent's context & start date

[birdv...@gmail.com]

George:

Thank you for your support for this request. Nearly every day, because I
have extraneous items show up in my non-hierarchical review (which is where
the POWER of MLO is) that I have to un-date manually!

Let's hope that up the priority get it in the next update!

On Thu, Feb 4, 2016 at 7:08 AM, george  wrote:

> Has there been any update on this feature request? Is there a way to turn
> off/on (toggle) date/contexts inheriting from parent?
>
> Thanks
>
> On Monday, June 16, 2014 at 4:34:46 PM UTC-7, TotheMoonAlice wrote:
>>
>> I agree -- I would love that people could at least have the option to not
>> have tasks inherit the context of a parent!!
>>
>> I think it makes sense to at least disallow this option -- many generic
>> projects I can think of (e.g. "Plan my party" require sub-tasks in a lot of
>> different contexts (phone, store, home, errands) etc.
>>
>> It seems a bit counter-logical to only allow contexts to not be inherited
>> when dragged from another parent.
>>
>> But, I'd like to add, the program is great Thanks for all of your
>> hard work!!!
>>
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Re: [MLO] Re: MLO runs very slow on my PC: Is this normal? Any ideas?

[birdv...@gmail.com]

Jennifer,

I have been working with MLO for about 5 years. 2 years ago I actually
started a new file. It has built up thousands of items over that time. Up
until a week or two ago it was going at lightning speed doing the usual
basic things.

But last week I notice that it slowed down dramatically.

After trying a whole bunch of things, including archiving old done tasks,
 and starting fresh using a backup from a few days before I noticed the
problem started happening, I saw some initial success followed by
disappointment when MLO reverted back to slowing down and giving me the
"not responding"  error message.

I sent an email to MLO tech support and they were spectacularly fast in
answering my question.

They asked me if I was using a lot of custom icons, and indeed I was using
them for every single one of my tabs. They recommended that I remove them.
I did remove the ones for the normal tabs. But I could not remove the ones
for the pinned tabs because that would make them unidentifiable.

 Since I did that  2 hours ago, my MLO has been operating at what I
considered to be normal hyperdrive speed.

We'll see how things go the rest of the day and into the rest of the week.
But so far that solution seems to have worked for me.
Eddie

On Tue, Dec 1, 2015 at 7:44 AM, Jennifer Lefeaux  wrote:

> Hi Chris, thanks for the feedback.
>
> I'm glad to know the system generally works fast (I only have maybe 200
> tasks), I hope I can get it running that way for me!
>
> On Friday, November 20, 2015 at 1:53:55 PM UTC-5, chrisleeuk wrote:
>>
>> Hi Jennifer,
>>
>> No it's not normal, I've used MLO on a wide range of machines and
>> operating systems and it's always been very fast.
>> In fact in comparison to other applications it's typically faster and
>> very light, even with many tasks.
>>
>> I don't think it's a typically issue either as I've not seen many
>> complaints about this kind of thing.
>>
>> I'm guessing other applications run fine?
>> Also how many tasks have you got?
>>
>> I'm running at about 2500 and I don't notice any slow down.
>>
>> Hopefully MLO support can point you as to what to check.
>>
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[MLO] Is there a setting that prevents new sub-item from inheriting date of parent item?

[birdv...@gmail.com]

Hi, I've brought this up before.

I'm one of those, probably all too rare, MLO users that uses automatic sort
by  importance, urgency, and effort. That requires that you work in the
 non-hierarchical view.

The problem is that when I create sub-items, they automatically inherit the
dates of the parent items. So when I have a few to see all of today's
items. Not only do I have the parent item, but I also have the child items
show up, which defeats the purpose of using this non-hierarchical view.

Then I have to manually remove dates of sub items.

It's been a few months since I reported this to the developers. But  now I
see that my MLO has updated to a beta version.  I'm just wondering if
anybody has noticed any fix or toggle functionality that would address this
problem.

*The ability to sort by importance, urgency, and efforts, is a huge game
changer for those of you who have far too many tasks to sort manually. I
believe that this is one of the most powerful ways to use them MLO. *

Eddie

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Re: [MLO] Re: How do I stop my bad habit of "ploughing too deeply" (i.e. too perfectionist)?

[birdv...@gmail.com]

J:

I have this quote on my monitor:

Patton: “A good plan violently executed now is better than a perfect plan
executed at some indefinite time in the future.”

Eddie

On Fri, Oct 2, 2015 at 9:23 AM, J Smith  wrote:

> P.S.
> To get clear you can add a Start Date and/or a Due Date easily enough for
> a task, but I don't think you can do anything similar for a Context...
>
>
>
> On Friday, 2 October 2015 17:14:20 UTC+1, J Smith wrote:
>>
>> Hello
>>
>> I am working at home a lot and I have a problem with the way I am using
>> MLO which is that I keep "ploughing too deeply". i.e. I am spending too
>> long on tasks and being too perfectionist about things. Part of the problem
>> is that I am also not jumping into different Contexts often enough. (In
>> fact I often do not bother to add a context for things that must be done at
>> the computer screen and this may not help)
>>
>> I rather feel that I should allocate block of time for each context.
>> However I can see no obvious way to put this sort of thing into MLO.
>>
>> Do you have any hints / tricks that you use?
>>
>> e.g. I am toying with using a kitchen timer for this sort of thing...
>> i.e. only allow a certain amount of time in one sitting for each context.
>>
>> J
>>
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Re: [MLO] Re: How do I stop my bad habit of "ploughing too deeply" (i.e. too perfectionist)?

[birdv...@gmail.com]

Actually, I think the quotes from General George Patton really does touch
directly on the issues that you're dealing with. Many times procrastination
arises out of the desire to want to get everything perfect.

I myself I'm guilty of that. I refuse to move forward because I worry that
I have not thoroughly covered every single base.. But what I have found is
that it is often the case that I am just deluding myself. And what stands
in the way is simply an uncomfortable feeling That you're missing something.

If you look back and reflect, as you have already done,  you see that your
perfectionism is causing you to dwell too long on a particular project.

So the quote from Patton is simply telling us that you reach a certain
point where things are in pretty good shape and that it's time to move on
to something else. Don't worry, you can always come back to it later on.

Patent is not saying now now now, he is saying proceed if you have a good
plan now.

I use an app called forest Which works along the same lines as Pomodoro,
except that it has a more compelling approach to punishing you if you get
off track.



On Fri, Oct 2, 2015 at 10:00 AM, J Smith  wrote:

>
> Hmmm I'm not so sure.
>
> "Now! Now! Now!" sounds more like a recipe for stress than a recipe for
> success.
>
>
>
>
> On Friday, 2 October 2015 17:26:09 UTC+1, Majorbillion wrote:
>>
>> J:
>>
>> I have this quote on my monitor:
>>
>> Patton: “A good plan violently executed now is better than a perfect plan
>> executed at some indefinite time in the future.”
>>
>> Eddie
>>
>> On Fri, Oct 2, 2015 at 9:23 AM, J Smith  wrote:
>>
>>> P.S.
>>> To get clear you can add a Start Date and/or a Due Date easily enough
>>> for a task, but I don't think you can do anything similar for a Context...
>>>
>>>
>>>
>>> On Friday, 2 October 2015 17:14:20 UTC+1, J Smith wrote:

 Hello

 I am working at home a lot and I have a problem with the way I am using
 MLO which is that I keep "ploughing too deeply". i.e. I am spending too
 long on tasks and being too perfectionist about things. Part of the problem
 is that I am also not jumping into different Contexts often enough. (In
 fact I often do not bother to add a context for things that must be done at
 the computer screen and this may not help)

 I rather feel that I should allocate block of time for each context.
 However I can see no obvious way to put this sort of thing into MLO.

 Do you have any hints / tricks that you use?

 e.g. I am toying with using a kitchen timer for this sort of thing...
 i.e. only allow a certain amount of time in one sitting for each context.

 J

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Re: [MLO] MLO - so many great things but integration lacking

[birdv...@gmail.com]

I briefly stopped using MLO for several months, switching to Wunderlist.

Then I cam to my senses.

On Wed, Sep 30, 2015 at 4:08 PM, Ultradianguy 
wrote:

> I've just returned to MLO after 4 years of trying various other systems in
> a GTD model.  First time around I found MLO too awkward and difficult to
> use.  I've tried Todoist (which I like a lot but not for complex projects),
> and Trello several others.  But they all lacked certain power, so now - I'm
> back to MLO and this time around I've learned to use it much better and
> learned to use the GTD Focus 4 Power (or something like that) Template.
> It's a really great program. I can live with the complexity and drilling
> down through many menus to get to the features.
>
> But what I'm really frustrated with is the complete lack of integrations
> that almost every task manager has.
>
> For instance:
> Todoinst and Trello support emailing tasks directly to a list or inbox or
> category
> Todoist and Trello both have chrome addins that let you add tasks directly
> from Gmail without even using the forwarded email capability.
> Todoist has a way to integrate into the Outlook window making it easier to
> create tasks while in Outlook.
> Both Todoist and Trello have integrations through Zapier and IFTTT and can
> connect to OneNote as well as many other apps via those mechanisms. (And
> OneNote lets you add tasks directly to Outlook without leaving OneNote).
>
> MLO has none of these.
> The only integration MLO has is Outlook Sync and Outlook Drag and Drop but
> neither works well in current corporate configurations. In fact, one of the
> biggest reasons I gave up the first time is that the Outlook sync was so
> buggy. I tried to do two way sync with category/context matching and it
> ended up being a big mess
> I just tried it again - if I do sync to outlook, tasks keep reappearing in
> MLO in the inbox from Outlook even after they've been processed once within
> MLO.
> I'd be happy with the Drag and Drop of emails to MLO, but the link back to
> Outlook doesn't work as has been reported by other users as well. Perhaps
> it works under some conditions, but not in a typical corporate set up.
>
> So really where I've arrived is that the only safe thing to do is just
> create my tasks in MLO by hand based on emails in Outlook and Gmail.  So at
> best it's a trade off between the simplicity and superior integration of
> Todoist and Trello and many other tools vs the tremendous power and
> flexibility of MLO, albeit without any reliable integration with anything
> else.
>
> I really hope the MLO team will take this seriously.  It doesn't seem to
> me that the Outlook integration has improved one bit since I tried it 4
> years ago when version 4 had just come out.  In fact, it seems worse as
> Outlook itself has changed. MLO already has the Cloud Sync.  It needs to
> support emailing into that cloud. And genuinely robust integration with
> Outlook. Support of IFTTT or Zapier or Gmail integration (for example via
> Powerbot) would be great, but I could live without that if the other two
> worked.
>
>
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[MLO] Is there a way to turn off default "inherit parent dates"

[birdv...@gmail.com]

Hello, my fellow MLO brethren:

Because I now use the very powerful method of automatic sorting by
Importance, Urgency and Effort -- I have now have run into this problem:

When there are sub-items, they, by default, inherit parent dates. This is
the case even when have unchecked the "Inherit Parent Dates" box.


When this occurs, sub items will appear along with the parent item in
the *non-hierarchical auto-sort
view which confusing.*


Does anyone know of a way to fully disable this default setting? I can't
find anything. I'm guessing it's in the registry.

This really defeats the purpose of doing the automatic sorting capability.

Eddie

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Re: [MLO] Re: Do you put *multiple* tasks into single lines? (e.g. task1 == task2 == task3 == task4 etc.)

[birdv...@gmail.com]

​Hi:

That's the beauty of it all. I just copy and paste from MLO into iMindQ.
The caveat is that since MLO does not have a multi-branch structure, you
kinda have to copy and paste one level of at a time. But, you see that's
not an issue for me because I normally get to a point in my MLO outlines
where I know...Hmm -- it's time time to switch this project over to iMindQ.
So then I copy and paste beginnings of my Mindmap from MLO to iMindq and
then build from there.

​As for plug-ins, I thought I was a genius when I tried the following:

1) Export to MindManager
2) Open using FreeMind
3) Open FreeMind file using iMindQ.

But unfortunately, the export to Mindmanager didn't even work.

Let me know if you have any success with this!

Eddie



On Mon, Aug 24, 2015 at 3:08 AM, J Smith shiph...@gmail.com wrote:

 Yes without any user control of layout TheBrain is absolutely hopeless IMO.

 Obvious questions:
 - How do you get data between iMindQ and MLO (or dont you) ?
 - Are there any plugins for MLO that let you do mindmaps with MLO data?

 J


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Re: [MLO] Re: Do you put *multiple* tasks into single lines? (e.g. task1 == task2 == task3 == task4 etc.)

[birdv...@gmail.com]

Hi John:

To answer your question about strict hierarchy, iMindQ is set up for
project management and ToDo lists, but I would find it cumbersome because
within one Mindmap, there is only one central starting point. So, if I
interpret your question correctly, the answer is yes.

That is why can't be a iMindQ or MLO purist -- for now at least.

But with most big projects I do in MLO, I come to a point where there are
many interelationships and scenarios. MLO becomes abstract and convoluted.
Everything is suddenly crystal clear when I envision it in iMindQ.

Eddie

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Re: [MLO] Re: Do you put *multiple* tasks into single lines? (e.g. task1 == task2 == task3 == task4 etc.)

[birdv...@gmail.com]

I use a MindMap along with MLO to set up tasks in a rigid sequence.

I've tried to be an MLO purist, but there's a point where, in my work,
things get too complicated, with too many contingencies and scenarios to
build...so that's when I turn to the Mindmap in order to see big picture
granularly.

I've tried to be a MindMap purist (iMindQ is what I use), but it's overkill
for simple to-do lists and projects.

I mention this because doing the horizontal chain is insanely easy using a
Mindmap. But it gives you the flexibility to make it more complex if you
need to.


On Sat, Aug 22, 2015 at 8:12 PM, Dwight Arthur m...@dwightarthur.us wrote:

 Hi, Elizabeth. My approach is very similar to what you have described.
 Comparing your approach with John's, it seems to me that both approaches
 achieve largely the same results - easily sets up multiple streams of tasks
 with linear dependency (ie tasks must be done in order), allows completed
 tasks to be removed from the active listing, allows you to execute tasks
 out of order if you want, easy to see the next task, easy to get a view of
 just the next task in each series with no extra lines for tasks that aren't
 immediately actionable, but easy to get a view of those other pending
 (future) tasks. I love the fact that MLO supports both of these approaches
 and that everyone canselectthe approach that most comfortable, or invent a
 new one.

 Trading off between these two approaches, I find that John's approach has
 one significant advantage: from a view that shows next actions for several
 different streams, you can view the hidden future tasks of any stream by
 just hovering the (mouse) pointer over the relevant line in the view. By
 contrast, the approach you described would require that the tab containing
 the next actions view would have synchronized task selection with the first
 tab, then you would doubleclick the relevant line in the view to switch to
 an  all-tasks view showing the line and its neighbors, then double-click
 again to switch back. While managable, this is definitely more complex that
 John's process.

 Offsetting this advantage are several disadvantages to my way of thinking,
 including a much greater amount of editing required whenever a subtask is
 completed, loss of nonlinear dependencies (eg two tasks that run in
 parallel; also one task that can start whenever both predecessor tasks
 (running in parallel) have completed. Also loss of any history of completed
 subtasks and when each one was completed.
 -Dwight
 MLO Betazoid on Windows, Cloud and Android SGN2
 On 8/22/2015 7:12 PM, Elizabeth Lindsay wrote:

 That is an interesting approach.  I personally would find it cumbersome to
 keep editing the same item, especially to insert an unplanned (but now
 identified) task in the middle of the list.

 Instead, I use the vertical approach, tag the project/folder as complete
 in order, and use a view of only active items so only the next action is
 shown (not taking up too much room).

 If I'm feeling I need to focus on that project and I need to see the whole
 list, I change the view and zoom in to just that project.

 I find keeping sub-tasks separate from each other allows me the full
 flexibility of adding dependencies.  For example, maybe it is mostly
 linear, but there are a few where I can pick and choose the order in the
 middle, but the last few tasks can't be done until all the middle ones are
 done.

 Good luck!

 On Saturday, August 22, 2015 at 8:10:20 AM UTC-5, John Smith wrote:


 Hello

 I want to re-open this topic.

 After some months of using MLO, I am now in the habit of writing multiple
 tasks on one line - which I separate with  == .

 I normally use this for things that need doing a particular order... or
 sometimes it's just a way of inspiring me to START a project by defining
 something small to get started with.
 I use CAPITALS for major projects (btw, is there really no way to get MLO
 to capitalise MLO-level Project names automatically?  I already get it to
 change colour...)

 e.g. HOUSE NOW CLEAN == clean bedroom == hoover stairs == bathroom
 (hoover+mirrors) == hoover hallway  == clear/hoover main room.

 Now here's the why I like doing this:

 a) I can see my *first *task clean bedroom automatically, AND

 b) I'm not wasting vertical screen space with a long list of stuff which
 I'm not ready to process yet (i.e. I *know* it's there but I'm not
 interested in it right now) AND

 c) If I do want to see the other tasks/sub-task, then all I need to do is
 just hover with my mouse and all the hidden text appears with a simple
 mouse-over.

 d) Then, as soon as I have completed something (quite possibly *not *in
 the rigid order I had previous suggested to myself !) it's simply a matter
 of clicking on the line at the relevant spot and hitting the delete key a
 few times. (or of in doubt anywhere on the line in question hit F2)

 This stricks me as entirely brilliant !
 To re-cap in this way:

 i) I can see what I 

Re: [MLO] Re: Do you put *multiple* tasks into single lines? (e.g. task1 == task2 == task3 == task4 etc.)

[birdv...@gmail.com]

The Brain, for all the hype and smooth graphics is a disaster. I could rant
all day about it. In the last version I used, I think in 2013 -- you could
not change the order of topics and you couldn't see the full map, unless
you totally turned offf all snap-to structure. Then it becomes chaos.

I've complained to them about this. They claim to be the most advanced
Mindmap out there, but in reality...its crude and inflexible.

On Sun, Aug 23, 2015 at 1:56 PM, John Smith ship...@gmail.com wrote:


 Interesting, Eddie

 Yes, for more complex projects there is definitely a role for mindmapping,
 because it allows you to see all the different areas of a project on one
 screen in 2D rather than in effect in 1D (or 1.5D if you include
 indentation!).
 For one thing this let's you see what parts of the project you may not
 have been paying enough attention to.

 HOWEVER for me it  mindmapping didnt work well for actual *task
 management* lists of such projects. I think it was just rather hard to
 see things like Next Task (nor next 2 or 3 tasks) within all my projects on
 a single screen.  Somehow with larger projects and too many tasks (say over
 100 or so) the whole thing starts to melt down!
 Possibly there is something clever one could do with filters in
 MindManager but I never discovered it!

 Regarding hierachies yes, being forced to start in a central point is
 exactly what I meant.

 What sounds brilliant on paper is https://www.thebrain.com. There is no
 central point at all and you just feed in the relationship and a sort of
 web / network / graph builds up. In many ways this is very much how the
 human mind works... in theory.

 However personally I absolutely loathed it in practice. The reason is that
 I,  like many people I guess, actually work in a series of mental pictures.
 And with TheBrain, every time you add something new, the whole damned thing
 wobbles  spins around all over the place, and the last photography your
 brain took is suddenly upside down/inside out/ all over the place. Absolute
 nightmare!

 Interestingly enough part of the reason I *do* quite like Mindjet's
 MindManager mindmapping tool is because as you add new things it only moves
 things around when it more or less has to. i.e. Things by default snap into
 intelligent positions, but without being in your face about it. And when it
 all moves around it still pretty much looks like the previous layout.

 [By analogy, for anyone how has worked with HTML you will appreciate how
 useful it is to be able to apply a tool to tidy out the code *when
 required* - correct formatting  indenting etc - *and yet* it's useful to
 be able stop the software from messing with your layouts unnecessarily.
 i.e. Most of the time we want the new version to look as much as possible
 like the old version so that we can find our way around! MindManager is
 quite good like that]

 I'd be interested to hear how you get on with TheBrain.

 And please do let me know iof you think iMindQ is better than MindManager.
 (I have invested too much money into MindManager already but I see no long
 term future with them mainly because they are WAY too expensive for the
 non-corporates SMEs like moi... so I am on the looking for new a new tool
 of comparable power and sophistication.)

 J













 On Sunday, August 23, 2015 at 8:42:33 PM UTC+1, Majorbillion wrote:

 Hi John:

 To answer your question about strict hierarchy, iMindQ is set up for
 project management and ToDo lists, but I would find it cumbersome because
 within one Mindmap, there is only one central starting point. So, if I
 interpret your question correctly, the answer is yes.

 That is why can't be a iMindQ or MLO purist -- for now at least.

 But with most big projects I do in MLO, I come to a point where there are
 many interelationships and scenarios. MLO becomes abstract and convoluted.
 Everything is suddenly crystal clear when I envision it in iMindQ.

 Eddie

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Re: [MLO] Re: How to re-enable the Check Parsing box after Rapid Quick Entry

[birdv...@gmail.com]

Thx...no worries. I've done stuff in Registry before.

On Mon, Aug 10, 2015 at 1:02 PM, pottster kenwarren...@gmail.com wrote:

 Andrey has previously posted a registry edit to achieve this: -

 HKEY_CURRENT_USER\Software\MyLifeOrganized.net\MyLife\Settings
 delete this value: ParsingConfirmation

 Usual warnings about editing the registry apply; only do it if you know
 how, back up key/registry first, don't blame me etc etc

 Good luck.

 On Monday, 10 August 2015 20:55:48 UTC+1, Majorbillion wrote:

 Hi:

 By accident, after re-installing MLO on a 2nd laptop I have, I discovered
 that there very useful Parse Interpretation box that that comes up after
 you send something via the Rapid Entry box.

 Can someone tell me how to re-enable that on my other computer?

 Thanks,
 Eddie

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Re: [MLO] Re: MLO end of life?

[birdv...@gmail.com]

While the MLO's PC version's user interface has some inefficiencies that
I've mentioned in this forum, the reason that I stick with it is that I
have not found anything better.

Most importantly, I attribute any development slowdown, to it's having just
about everything feature you can pack into it. Over the past couple years
that my business and grown and become more complex, I've found features
I've never used before and MLO has adapted to my needs.

The area where I think it needs some movement is where you take the
existing interface and just make it easier or more intuitive to use. But as
for as development on features themselves, my list is short:

1) Make the iOS versions pull in reminders spoke in through Siri

Other than that, just make it easier to use. Would be nice to have macros
for repetitive series of commands for example.

I am one of those who thinks he's tried everything started with EccoPro
in the 1990's to what's current both in the PC and iOS world. It would be
labor intensive to list them all here, but if to Google best Task
Managers AND best ToDo lists for iOS chances are good that I've tried
the all ones that are the highest ranked. The one exception is Nosbe (too
much ego over there).

Currently there are 4 that I use:

MLO (for past 3 years --a record!)
ToDo Cloud (for 4 or 5 months)
SimpleMind (Mindmap)
iMindQ (Mindmap - temporary hiatus until they got their iOS act together)

Though only reason I use ToDo Cloud is due to it's impeccable Siri
integration. But I wind up send a good chunk of those reminders to MLO.

Eddie



On Wed, Jul 22, 2015 at 5:43 PM, Todd Gleason toddglea...@gmail.com wrote:

 You're right, of course. I too bought my copy of MLO for what it had at
 the time, not what it might become, and it has a huge lead--despite not
 much new development--over everything else I've seen.

 Since then, the big issues for me have been the time zone issue (something
 I had taken for granted until I was surprised by it while traveling) and
 the scrolling issue (a matter of code rot--it used to work in older
 versions). Everything else seems like minor issues or nice-to-haves.

 I do understand the emotional response of wanting rapid updates, but it's
 not worth changing to a lesser platform. People who think otherwise can
 feel free to leave, but I'd like to know what better outliner/task manager
 exists, at least for Android+Windows.

 On Wednesday, July 22, 2015 at 4:27:37 PM UTC-6, Elizabeth Lindsay wrote:

 I sometimes feel the odd man out on this forum.  While there has not been
 a big upgrade, I picked this tool because of the features it had at the
 time, not the future.  Sure, there are things I look forward to doing on
 Android, but I'm so happy MLO exists!  I could not have tracked all that I
 do without this tool.  Plus, how many tools out there are released one time
 and that's all she wrote?  Too many!  I'm thrilled a future exists for MLO
 and I'm fine with them taking their time.

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[MLO] I turned complex multiple unrelated projects into a simple grocery list

[birdv...@gmail.com]

​I'm amazed that even now after using MLO over two years, I'm discover new
ways to use it that enhance my productivity​.

For a long time, I've been doing multiple project each of which have their
own task list. That's certainly doable, but at the same time, you lose
sight of the big picture and ToDo items tend to get lost in outlines.

Well...today, remembered that ToDos can be flattened. I knew that before,
but I returned to that view for the first time in over a year.

It simplifies complex project to down to the level of grocery list!

Massively improves my focus on simply checking off each task.

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Re: [MLO] Re: Mind Maps (revisted)

[birdv...@gmail.com]

Today I had MLO and iMindQ open simultaneously, one in each of two
monitors.

In iMindQ, I had a complicated cross-marketing deal I had setup. Some
aspects of it are linear. Other aspects have conditional branches.

In MLO, I have a linear checklist of todo items that are related to the
execution of the setup I have iMindQ.

I have tried doing both in each of these programs. As hard as iMindQ tries
to include Task and Project management, I find it to be awkward and clunky.

With MLO I can't visualize complex relationships between multiple companies
I work with.

But putting both together is gets the job done.

Eddie

On Fri, Jun 5, 2015 at 2:10 AM, Stéph st...@senglish.plus.com wrote:

 +1 for opml import (and export).  I use iThoughts HD on my iPad, then copy
 and paste nodes into MLO.  However, that only takes the node text, not the
 note, dates or anything else.

 I would much rather have better import / export with mind-mapping apps
 than built-in mind-mapping.  I'm keen to see MLO stay reasonably
 light-weight.

 Stéphane



 On Thursday, 4 June 2015 16:58:30 UTC+1, pottster wrote:

 I brainstorm with Scapple http://www.literatureandlatte.com/scapple.php and
 then import into MLO if required. (Hint to Andrey: this is another instance
 where .opml import for MLO would be useful).

 On Thursday, 4 June 2015 16:46:17 UTC+1, Majorbillion wrote:

 I know the subject of Mind Maps has been kicked around for a long time.

 When I do something that request brain storming or structure complex
 deals, I use iMindQ.

 I think MLO is the best for task and project management. But at some
 point, when I get stuck, I copy and paste from MLO to iMindQ and it really
 gets the ideas flowing again.

 I don't know that MLO ever needs create their own dedicated mind map,
 but I just wanted to toss this out there and check out (revisit) other MLO
 experiences.

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[MLO] Mind Maps (revisted)

[birdv...@gmail.com]

I know the subject of Mind Maps has been kicked around for a long time.

When I do something that request brain storming or structure complex deals,
I use iMindQ.

I think MLO is the best for task and project management. But at some point,
when I get stuck, I copy and paste from MLO to iMindQ and it really gets
the ideas flowing again.

I don't know that MLO ever needs create their own dedicated mind map, but I
just wanted to toss this out there and check out (revisit) other MLO
experiences.

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Re: [MLO] Re: Hotkey question for MLO old-timers for Insert task above current selected task

[birdv...@gmail.com]

This have evolved quite a bit. Recently I decided to get a smart watch. The
irony is that, the main reason is so that I don't have to look at my iPhone
as much.

On Wed, Jun 3, 2015 at 9:12 AM, Steve Kunkel kunkel...@gmail.com wrote:

 Yea, I don't know.  Looks like there was a blog post in 2013.  I was still
 using the Windows version up until a couple years ago when it started
 giving my problems.  Then I used Freeplane.  Now MLO, because it syncs with
 Android.  There are a couple of other old timey Bonsai users here on this
 forum too.  :-}

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Re: [MLO] Re: Hotkey question for MLO old-timers for Insert task above current selected task

[birdv...@gmail.com]

Hi, thx Baddr.

On Wed, Jun 3, 2015 at 10:33 AM, Baddr el Din baddr.el.din.de...@gmx.de
wrote:

 Maybe following works for you:

 Use Shift - Insert (German: Umschalt - Einfg) for creating a subtask of
 the parent

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Re: [MLO] Add tasks to inbox with voice recognition on IOS iPhone or iPad.

[birdv...@gmail.com]

​That's great to hear. The one thing that annoys me is that I have to
unlock before Siri will allow me to send an email to MLO.

I use a Plantronics Voyage Edge. Without taking my phone out my pocket, I
can long-press a button next to my ear to summon Siri. ​I use Siri for a
lot of things that way.

But sending an email requires me to reach into my pocket and place my Thumb
on my home button.

I'm being somewhat facetious obviously. But still, if you or any one knows
of a way to bypass unlock for sending an email to MLO, let me know.



On Wed, Jun 3, 2015 at 9:55 AM, devan devan.bha...@gmail.com wrote:

 Thanks Eddie,

 I added my MLO inbox email as the user tasks and now siri recognized it
 as a mail recipient.

 Thanks for the tip,

 Devan

 On Monday, June 1, 2015 at 10:51:27 PM UTC-4, Majorbillion wrote:

 I do that all time. There are two ways with MLO:

 1) Using Siri, I dictate a reminder sends it to MLO via email which then
 automatically goes into my Inbox. Siri is accessed by long pressing the
 Home button. This can be done from sleep mode.
 2) I can open MLO and then dictate a new task into my Inbox.

 There is an even better way which I hope the developers of MLO some day
 implement. That is to integrate with a folder in IOS native reminders.

 Eddie

 On Mon, Jun 1, 2015 at 3:39 PM, devan devan@gmail.com wrote:

 Hi,

 I'm currently an enthusiastic MLO user from the Android world.  In
 Android, I have an icon to quickly record my voice and then add that task
 to my inbox as a text entry.  Is there a similar function for IOS devices?
 I've checked the videos and the forum without much success.

 Thanks,

 Devan

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Re: [MLO] Re: Hotkey question for MLO old-timers for Insert task above current selected task

[birdv...@gmail.com]

Hi Steve. thanks...Yeah that's been what I've doing. I was just hoping
there was a way to directly open a new task above the current one.

*I hope the folks at MLO will consider adding a hotkey for. Surely I'm not
the only one that wants to insert a task a task that is at the top of a
list. *

And...amazingly -- yes I did use Natara Bonsai. And yes, that may be from
where I remember there was such a command.

Wow...that certainly brings back memories.

I just checked their website...do you know if they're out of business?

Thanks,
Eddie


On Tue, Jun 2, 2015 at 8:41 AM, Steve Kunkel kunkel...@gmail.com wrote:

 Here we go...
 Insert type blah blah Enter, then Shift+Alt+UpArrow...

 As a side note, my MLO prefs indicate that Ctrl+Alt+M is the key for
 manual sort.  However on my Lenovo R61, Ctrl+Alt+M+Up also seems to be the
 hotkey for flipping my screen display 180 degrees.  LOL.

 Also side note:  Did you used to use Natara Bonsai?  I think it might have
 had an actual command for insert above.

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Re: [MLO] Re: Hotkey question for MLO old-timers for Insert task above current selected task

[birdv...@gmail.com]

No, because the exact situation I deal with almost every day is that I want
to insert a new item ABOVE the CURRENT TOP ITEM of a list.







On Mon, Jun 1, 2015 at 2:39 PM, Steve Kunkel kunkel...@gmail.com wrote:

  Can you do plain old Arrow Up then Insert ?

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Re: [MLO] Add tasks to inbox with voice recognition on IOS iPhone or iPad.

[birdv...@gmail.com]

I do that all time. There are two ways with MLO:

1) Using Siri, I dictate a reminder sends it to MLO via email which then
automatically goes into my Inbox. Siri is accessed by long pressing the
Home button. This can be done from sleep mode.
2) I can open MLO and then dictate a new task into my Inbox.

There is an even better way which I hope the developers of MLO some day
implement. That is to integrate with a folder in IOS native reminders.

Eddie

On Mon, Jun 1, 2015 at 3:39 PM, devan devan.bha...@gmail.com wrote:

 Hi,

 I'm currently an enthusiastic MLO user from the Android world.  In
 Android, I have an icon to quickly record my voice and then add that task
 to my inbox as a text entry.  Is there a similar function for IOS devices?
 I've checked the videos and the forum without much success.

 Thanks,

 Devan

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Re: [MLO] Is there Hot Key for Insert New Task Above Current One?

[birdv...@gmail.com]

Thanks, Oliver.

I do use use alt-shift all the time and it's definitely the fastest way I
know to move an existing task above another task.

Just wishing I could create a task above the currently selected task. :-)

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[MLO] Is there Hot Key for Insert New Task Above Current One?

[birdv...@gmail.com]

Hi:

I remember when I first started using MLO that there was a hotkey that puts
a new task above the current selected task.

Is that a figment of my imagination or does anyone know what it is?:

Thanks,
Ed

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[MLO] Hotkey question for MLO old-timers for Insert task above current selected task

[birdv...@gmail.com]

Hi:

I started using MLO around 2011. At that time, I'm 90% sure there was
hotkey command that fits the following scenario:

*Let's say that I have a task that is currently selected. What is the
hotkey command that creates a task above it?*

I had asked tech support, but they stated it doesn't exist. So maybe it did
exist, but was eliminated.

However, such a hotkey is important because many times I have an item at
the very top of list and I want to add a task above it.

If there is no hotkey command for this, can anyone suggest a simple way to
do this that does not require me to enter a task below it and then move
above that other task?

Thanks,
Eddie






On Wed, Apr 22, 2015 at 12:45 PM, 'Ron' via MyLifeOrganized 
mylifeorganized@googlegroups.com wrote:

 I have set up a view and sorted by computed score.  As far as I can see
 there is no computed score working.  I have set in my options to show my
 computed score in task statistics.  I show importance as zero, urgency as
 zero, and Importanceurgency as zero on all tasks.  I checked on my laptop
 (which I sync to) as well last night and it is showing the same results.
 Not sure if there is something wrong with my mlo file or if it is something
 else.  I have re-installed software to no avail.  I told it to get rid of
 my settings but when I re-install it still shows my license, etc...

 On Tuesday, April 21, 2015 at 1:13:49 PM UTC-6, Andrei Bacean wrote:

 Hi, Have you checked to sort tasks by computed score, in the view
 settings?

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[MLO] might be URGENT: did MLO cloud sever just get hacked?

[birdv...@gmail.com]

Hi :

My MLO just synced and there was an entry that contained a large amount of
gibberish. I did not create that entry.

Any thoughts?

p155

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Re: [MLO] Re: MLO Tutorials. What I really hate about MLO.

[birdv...@gmail.com]

I think another approach to using MLO is to come up with you own strategy
for time and task management. I started out wanting to use GTD, but evolved
away from that because MLO can be time management system in itself which
makes, GTD feel inflexible and limited.

I run a business and categorize by revenue and non-revenue generating
activities using the tabs up at the top. I use the outline capability to
organize project and tasks.

I just the Starred View to create my to-do list for each day.

It's simple.

I think GTD has evolved into sort of a religion. While many people benefit
from it, others like myself, find it unnatural, hard to stick to, and prone
to driving you into wasting time.

I'm sure many people will disagree with me and that's okay. But the main my
point is that if you find it difficult to implement GTD in MLO, just
explore the features of MLO and come up with your own system.


On Thu, Nov 21, 2013 at 2:22 PM, Petr Urbanec p...@urbanec.cz wrote:

 The easy way could be this:

 *a) create a simple folder structure, for example*

 /
 +--Simple List *(single tasks that don't have other next actions)*
 |
 +-+Project List *(task that have more next actions)*
 | |
 | +--Project A
 | +--Project B
 | +--Project C
 | +--etc
 |
 +--Someday/Maybe List

 *b) make up a short contexts list, for example*

 @Home
 @Office
 @PC
 @Phone
 @Errands
 @Waiting For


 *c) use only the Outline View and the Active Actions by Context*

 and that's it.

 Of course, you can use more complicated structures, but if you are
 confused about lot of folders and contexts, you need a very simple
 structure.

 On the other hand, how Olivier R wrote, the MLO is just a tool, like a
 paper, notebook. You must not think the MLO software gets your thinks done.
 The main solution is in your mind.

 Petr

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[MLO] Slightly weird behavior on certain types of Rapid Entries

[birdv...@gmail.com]

Hi:

I use Rapid Entry all the time in Parse mode.

When I use this in the following config...

*Multiple task entry unchecked*
*
*
*Parse Input checked*

Something weird happens:

*Let's say I enter this: *

George would like to set up meeting with Sergei Brin -*
Call Sergei and get it set up.

*In the Outline, it appears as follows:*

George would like to set up meeting with Sergei Brin

*In the notes it will appear as follows:*

George would like to set up meeting with Sergei Brin -*
Call Sergei and get it set up.

*In notes, I think it should look like this instead:*
Call Sergei and get it set up.*
*

Thanks!
Eddie
*
*

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[MLO] With two monitors, set up workspace appears on other monitor

[birdv...@gmail.com]

Hi:

This is a very minor thing. Not a high prioirty, but I hope you can fix it
one of these days.

I use an external monitor in addition to my laptop's native screen. MLO is
usually on the external monitor.

When I right-click a tab to setup a workspace, the properties box appears
on my laptop screen even though MLO is on the monitor. But what makes it
harder to deal with is that not all the properties are accessible from the
properties box.

I have another program, not related to MLO, that also does behavior BUT, at
least all the properties are accessible.

Right now, the quick fix for me is to simply move the MLO window to my
laptop when I need to setup workspace associated with a tab.

Thanks,
Eddie

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Re: [MLO] Hotkey for Moving A Task To The Top Of A List and another for Moving A Task To The Bottom

[birdv...@gmail.com]

I totally 2nd that hotkey for moving a task to top or bottom. Every day,
I go through the tedious process of dragging items manually.

Ed


On Tue, Jun 25, 2013 at 5:56 PM, 2phabl...@gmail.com wrote:

 Hi There,

 I simply LOVE MLO!!  Been faithfully using it for about 18 months now
 since jumping from one system to another.  Practically changed my life!

 My lists tend to be rather long and are always manually sorted.  In this
 mode, is there a hotkey for moving a task to the top/bottom of my list?

 Pray tell.  And great job with the new release!!

 cheers,

 g

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Re: [MLO] Formatted Notes

[birdv...@gmail.com]

I 2nd that. I mentioned it before too.

I use the notes quite a bit and many times I wish I could boldface,
underling, highlight indent, and bullet.

The organizational usefulness of outlines works well for planning. But if
you have a lot of information that you collect, free form notes is some
times the only practical way to record this info.

Eddie

On Thu, Feb 21, 2013 at 2:40 AM, Heinz Gäggeler 
heinz.lindal.gaegge...@gmail.com wrote:

 When it will be possible to insert and edit formatted notes in future of
 MLO?

 I think this is a feature that is requested since years!

 Here in Google Groups it's possible! Its state of the art, I think.

 Best Regards
 Heinz

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Re: [MLO] MyLifeOrganized v.4 PUBLIC Release Candidate

[birdv...@gmail.com]

Hi Andrey:

That is great news indeed. One quick question, does it have Rapid Task
Entry that can be brought up using a shortcut?  That's one of the features
I use the most these days.

Thanks,
Eddie




On Thu, Dec 20, 2012 at 7:05 AM, Andrey Tkachuk (MLO) 
for...@mylifeorganized.net wrote:

 We have great news for all MyLifeOrganized fans before the New Year! We
 are excited to announce that MyLifeOrganized v. 4.0 PUBLIC Release
 Candidate is available for download and upgrade. More details:

 http://blog.mylifeorganized.net/2012/12/mylifeorganized-v4-public-release.html

 Andrey.

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[MLO] Update of version 3.6.1 MLO not working

[birdv...@gmail.com]

Hi, I have version 3.6.1. I tried to update to 3.6.2 by downloading it from
the download link at:
http://www.mylifeorganized.net/products/my-life-organized/change-log.htm

I made two attempts and each time, when I try to open the install file, I
get the following message:

*Installer integrity check has failed Common causes include incomplete
download and damaged media. *
*
*
I don't think the problem is in my side because I have recently been
downloading files and installing them without any problem. Can you please
look into this?

Thanks!
Eddie

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Re: [MLO] Update of version 3.6.1 MLO not working

[birdv...@gmail.com]

Thanks. The 2nd link worked, I just copied and pasted all the files into a
folder and clicked the executable and MLO worked.

However, none of the update files, including the first link below worked.

Eddie

On Mon, Nov 26, 2012 at 7:58 AM, Alexandra Borovytskaya
spin...@gmail.comwrote:

 Dear Eddie

 Please try this
 http://mylifeorganized.net/downloads/download-mlo-exe.htm
 or
 http://mylifeorganized.net/downloads/download-mlo-zip.htm


 On Mon, Nov 26, 2012 at 5:38 PM, birdv...@gmail.com birdv...@gmail.comwrote:

 Hi, I have version 3.6.1. I tried to update to 3.6.2 by downloading it
 from the download link at:
 http://www.mylifeorganized.net/products/my-life-organized/change-log.htm

 I made two attempts and each time, when I try to open the install file, I
 get the following message:

 *Installer integrity check has failed Common causes include incomplete
 download and damaged media. *
 *
 *
 I don't think the problem is in my side because I have recently been
 downloading files and installing them without any problem. Can you please
 look into this?

 Thanks!
 Eddie

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[MLO] Upgraded to PRO version for Android, but reverted back to trial--Help!

[birdv...@gmail.com]

Hi, over the weekend I upgraded to the PRO MLO for Android through the MLO
site. I had it all synced with over 2000 items.

As of last night, everything was working fine.

This morning I opened it and it not only had reverted back to the trial
version, but it appears to have wiped out all my synced items.

Can you guys explain what happened and how to fix it?

Thanks,
Eddie

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Re: [MLO] Re: Upgraded to PRO version for Android, but reverted back to trial--Help!

[birdv...@gmail.com]

Ok, I will do that.

Thanks,
Eddie

On Mon, Apr 2, 2012 at 9:10 AM, Andrey Tkachuk (MLO) 
for...@mylifeorganized.net wrote:

 According to your explanation the application data cleared on your Android
 device including profiles and activation code. Please try again to
 reinstall app on your device, activate it and sync to the cloud. Please
 contact as via email if you still have problems.

 Andrey.


 On Monday, April 2, 2012 4:12:17 PM UTC+3, Majorbillion wrote:

 Hi, over the weekend I upgraded to the PRO MLO for Android through the
 MLO site. I had it all synced with over 2000 items.

 As of last night, everything was working fine.

 This morning I opened it and it not only had reverted back to the trial
 version, but it appears to have wiped out all my synced items.

 Can you guys explain what happened and how to fix it?

 Thanks,
 Eddie

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[MLO] Weird...duplicate todo's

[birdv...@gmail.com]

Hi:

I use the To-Do tab quite a bit. Use Context as a filter.

What I started observing this morning is that there can be multiple
instances of the same To-Do. I know they are the same because when I click
on them, they take my the same exact location in my outline.

What makes it even stranger is that, as a test, I deleted one of the
duplicate To-Dos thinking that it would delete all the duplicate to-dos, as
well as the outline entire within the ouline view. It didn't.

Somebody please enlighten me on how this can be?

Thanks!
Eddie

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[MLO] how to play sound by default

[birdv...@gmail.com]

Hi:

Every time I sent a reminder, I have to check the box that says, play
sound. I am required to do this even though I say yes to use the
settings for future reminders.

Is there a way to have it default to play sound?

Eddie

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Re: [MLO] Re: Hotkey for checking and unchecking

[birdv...@gmail.com]

Spectacular...same as Bonsai.

Funny thing is that that was very first thing I tried. But for some reason,
it didn't work.

Now it does and that's the important thing.

Thanks Pottster!
Eddie

On Mon, Jan 30, 2012 at 5:30 AM, pottster kenwarren...@gmail.com wrote:

 Spacebar.

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[MLO] Hotkey for checking and unchecking

[birdv...@gmail.com]

Hi Guys:

I must be missing something. Surely there is a hotkey for checking and
unchecking the Completed checkbox for a task. If there is I haven't been
able to find it.

I did find however, alt C, but completes both the task and the
subtaskswhich kinda overdoes it.

Birdvibe

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Re: [MLO] Quickly putting a task in a specific folder

[birdv...@gmail.com]

Hi Eberhard:

Thanks for posting the AutoHotKey Guidlines. Given the power of MLO, I find
myself having to memorize a lot of hotkey commands. In fact, I printed out
a cheat sheet and refer to it often.

I am hoping that your approach will help me streamline things a bit.

Birdvibe

On Sat, Jan 28, 2012 at 12:02 PM, Ram Rachum r...@rachum.com wrote:

 Hi Eberhard,

 I'm a big fan of both MLO and AHK, but I think that this add-on is
 overkill for me, given that I want only one feature out of it.


 Thanks,
 Ram.


 On Sat, Jan 28, 2012 at 7:46 AM, Eberhard dr.ger...@gmail.com wrote:

 Dear Ram,

 I'm using AutoHotKey in combination with a script that was published
 here.

 http://www.jonrumens.com/MLO-Hotkeys.zip

 Check it out if you like. For me it was a boost in productivity for my
 MLO system.

 Eberhard

 On Sat, Jan 28, 2012 at 3:02 AM, Ram Rachum ram.rac...@gmail.com wrote:

 Hello,

 I want to have a keyboard shortcut for putting the currently-selected
 task in a specific folder.

 For example, every time I press Ctrl-Alt-W I want MLO to put the
 selected task in my Work folder.

 Can that be accomplished with MLO?


 Thanks,
 Ram.

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