Re: [GNC] Tracking Travel expenses

2022-11-14 Thread Michael or Penny Novack
On 11/14/2022 5:59 PM, Stan Brown wrote: On 2022-11-14 14:36, Michael or Penny Novack wrote: Yes would be under assets. But we are discussing personal books, not books of a business (accrual basis so can use business features like invoicing). Probably no "accounts receivable". You d

Re: [GNC] credit account negative balance increases with payment

2023-03-06 Thread Michael or Penny Novack
<< aside first -- general user advice >> My computer recently automatically upgraded the OS to Ubuntu 22.04.2 and Linux kernel to 5.19.0-35. I may be grasping at straws here but could that be the problem? I may have been working in GC at the time of the upgrade. Do NOT allow automatic upgrade

Re: [GNC] Schedule transaction for 2 Wednesday?

2023-03-11 Thread Michael or Penny Novack
The earliest the second Thursday can be is the 8th and the latest is the 14th, so if you want the Friday after the second Thursday, you just want "day is Friday AND the day number is between 9 and 15". But I've not found a schedule that can handle that. That is another example of a

Re: [GNC] Help with downloading transactions.

2023-03-17 Thread Michael or Penny Novack
This is a philosophical point. There is group "M" who always enter every transaction first in their books and then use the bank documents to reconcile and There is group "K" who enter some things and use the bank download to keep their accounts. There are pros and cons to each method.

Re: [GNC] Additional check for out of balance 'Trial Balance' and 'Balance Sheet'

2023-03-19 Thread Michael or Penny Novack
Further investigation found that in the 'Edit Account' panel, the 'Smallest fraction' was set at '1' on this particular account, and the amount was being rounded up on one side, causing the mismatch. Setting the 'Smallest fraction' to 'Use Commodity Value' and running 'Repair All' sorted the

Re: [GNC] new user woes

2023-03-12 Thread Michael or Penny Novack
On 3/11/2023 4:58 PM, Jamie Tolbert via gnucash-user wrote: Its been a number of years, but I did take a few accounting classes in college..so I have an idea of WHAT I want to do, but unclear on HOW to do it in gnucash.I will continue to fumble my way thru it, the tutorial is rather

Re: [GNC] Can a bank account have sub-accounts?

2023-03-15 Thread Michael or Penny Novack
On 3/13/2023 5:47 PM, Vincent Dawans wrote: This sort of fund accounting is typically taken care of by using the analytical dimension feature offered by some accounting softwares. Unfortunately gnuCash doesn't have that feature (yet). Here is an article somewhat explaining how it works (for a

Re: [GNC] Two versions, same computer

2023-03-23 Thread Michael or Penny Novack
On 3/22/2023 4:56 PM, R Losey wrote: It may not just be a matter of separate directories... an install program may put things (like DLLs for MS Windows) in some common directories. This is not the place for this sort of techie stuff except to point out that this sort of expertise/experience

Re: [GNC] Modify Balance Sheet report in 4.13?

2023-03-23 Thread Michael or Penny Novack
On 3/23/2023 7:01 PM, Stan Brown wrote: I'm setting up a local nonprofit with GnuCash books. It's a bare-bones organization, with no liabilities. When I run a Balance Sheet report in 4.13, there's a final line, "Total for Liability and Equity". Of course that's appropriate in most cases, but in

Re: [GNC] Reporting Woes - Newbie incompetence

2023-03-24 Thread Michael or Penny Novack
The end of the UK Tax Year approaches and I am thinking about my tax return. When I used Quicken there was a report that listed every transcation in particular accounts which was useful since not all my accounts are related to the Return. I had been hoping to do the same in GNU but I don't

Re: [GNC] Site certificate expiry warning

2023-03-24 Thread Michael or Penny Novack
On 3/24/2023 9:30 AM, Simon Roberts wrote: On this, I would disagree. The certificate verifies that the *connection* has not been usurped by a "man in the middle" attack, and thereby that the target site is the one you believe it to be. The certificate says absolutely nothing about the quality

Re: [GNC] Error in "Close Book" help text

2023-03-24 Thread Michael or Penny Novack
On 3/24/2023 5:48 PM, Adrien Monteleone wrote: When you first click 'New' or 'File a Bug', you get the option to select Documentation. (see screenshot) I'm not sure if you can move it after filing, but if not, one of the devs can do that for you. Care should be used in defining this bug. The

Re: [GNC] Error in "Close Book" help text

2023-03-25 Thread Michael or Penny Novack
On 3/25/2023 4:28 AM, David T. wrote: Michael, As a past documentation contributor, I'd assume any person taking up this bug would attempt to document the functionality of the newly added feature, regardless of the initial bug request. David T. What I meant is that it is easy for those

Re: [GNC] Modify Balance Sheet report in 4.13?

2023-03-26 Thread Michael or Penny Novack
On 3/26/2023 11:35 AM, Stan Brown wrote: Thanks for this, Adrien. As I look further into it, there are some other changes I'll need to make too, so I think exporting to Excel and then editing the HTML may be easier overall. Keeping books for organizations I was always exporting and editing.

Re: [GNC] Site certificate expiry warning

2023-03-24 Thread Michael or Penny Novack
On 3/24/2023 7:16 AM, Michael Hendry wrote: I’ve been promoting GnuCash to incoming Rotary Club Treasurers, and I’ve just been informed that www.gnucash.org is being flagged up as dangerous because its site certificate expired recently. I can get through by overriding the warnings, but I

Re: [GNC] Modify Balance Sheet report in 4.13?

2023-03-24 Thread Michael or Penny Novack
On 3/23/2023 7:01 PM, Stan Brown wrote: I'm setting up a local nonprofit with GnuCash books. It's a bare-bones organization, with no liabilities. When I run a Balance Sheet report in 4.13, there's a final line, "Total for Liability and Equity". Of course that's appropriate in most cases, but in

Re: [GNC] Two versions, same computer

2023-03-22 Thread Michael or Penny Novack
Perhaps I expressed myself badly. I had to decide between two options, yes, but you put them both in your item 1. Since nobody was confident enough in 1(a) to advocate it, I followed David's advice and did 1(b). I have been keeping out of this because anybody experienced enough to put

Re: [GNC] Can a bank account have sub-accounts?

2023-03-13 Thread Michael or Penny Novack
On 3/13/2023 10:35 AM, Mort Q wrote: Hi Robert I do have lots of expense accounts for repairs, catering, office expenses, utilities, etc, and income accounts for fund raising, donations, memberships, etc. so we can track income and expenses easily. The GnuCash reports really help people see

Re: [GNC] Schedule transaction for 2 Wednesday?

2023-03-11 Thread Michael or Penny Novack
On 11 Mar 2023, at 2:09 am, David Carlson wrote: We must be having fun by now! The only schedule that I have not been able to implement correctly every single time is the Friday after the second Thursday of the month, but then I really don't expect to get that one right. That requires a

Re: [GNC] Manually edit pmt info (reverse a payment) for a vendor?

2023-03-02 Thread Michael or Penny Novack
However .. learning how to properly correct something like this should be on your agenda. In the not distant future you are likely to be faced with something like this when you have many transactions already entered (and so would not want to have to be re-starting from scratch) Precisely

Re: [GNC] Hierarchy of accounts & multiple currencies

2023-03-04 Thread Michael or Penny Novack
On 3/4/2023 4:19 AM, TimR via gnucash-user wrote: I am a new user, having imported a QIF from Quicken. In the import process I didn't follow the process thoroughly enough and I've ended up with a very flat hierarchy of accounts. 1. How do I go about editing the hierarchy of accounts?

Re: [GNC] credit account negative balance increases with payment

2023-03-04 Thread Michael or Penny Novack
I would take Stan's advice and change, at least temporarily, to the formal accounting labels. The logic implemented in GnuCash to keep to the accounting formalism is most clearly expressed in that format. Yes --- those new to double entry bookkeeping can be easily confused by the

Re: [GNC] credit account negative balance increases with payment

2023-03-05 Thread Michael or Penny Novack
On 3/4/2023 1:26 PM, Custom Shots wrote: I just noticed this. Something has changed. I keep 30 day backups and this has been going on in all my backups. When I add a payment transaction to my credit card account the negative balance increases instead of decreasing. Any clues to what is

Re: [GNC] Migrating from PC to Mac

2023-02-17 Thread Michael or Penny Novack
On 2/16/2023 7:47 PM, Martin Taylor wrote: Thanks David Found the file and have moved it to an iCloud folder. How then do I access it from the Mac? Let's change the question, and then you might see the answer. Because your gnucash data file (your gnucash books)  is just a special case of a

Re: [GNC] Not-for-profit report configurations sought

2023-02-22 Thread Michael or Penny Novack
On 2/22/2023 8:13 AM, briancady413--- via gnucash-user wrote: Hi folks, I seek standard not-for-profit report configurations, for quarterly use internal-to-organization. Links/leads appreciated, Brian- I can help with this BUT .. a) The how to set up the CoA and what is normal for

Re: [GNC] Deleting an account

2023-04-14 Thread Michael or Penny Novack
On 4/14/2023 4:51 PM, Gyle McCollam wrote: I have a fixed asset account for an automobile with subaccounts for the purchase cost and depreciation. I am selling this car and purchasing a new car. How do I delete the old car from my COA without messing up the financials as there have been

Re: [GNC] [Bug 798864] Budget Revalues for the Income are positive numbers.porting on select reports are wrong

2023-04-17 Thread Michael or Penny Novack
On 4/17/2023 4:01 AM, Richard Lindgren wrote: Sounds like you understand my problem. However, since I'm not a programmer, I hesitate to tackle this patch. Maybe it is easier than it looks and is probably the best fix? I'm just nervous here. Let me ask this basic question. When I am creating

Re: [GNC] getting help

2023-04-17 Thread Michael or Penny Novack
On 4/17/2023 8:42 PM, carol hardin wrote: Hi there, Ludite here on the open source accounting Gnucash. Is there anyone doing live tutorials on how to use the program? I've gone through the documentation and still have lots of questions. thanks for any referrals. Carol H Are you asking

Re: [GNC] CSV import crash in 5.0+

2023-04-20 Thread Michael or Penny Novack
On 4/20/2023 6:58 PM, Stephen M. Butler wrote: I have been running 5.0.77 on Ubuntu and importing CSV transactions without problems.  So this may be tied to Windows. However, speaking as a retired pro, I would consider a program crashing on ANY bad input to be a bug << a failure of its

Re: [GNC] New Accounts do not Display

2023-04-24 Thread Michael or Penny Novack
On 4/23/2023 9:58 PM, Murugan Muruganandam wrote: please check in edit account if the hidden flag is enabled, Or perhaps more obviously ... Are these new accounts child accounts of a pre-existing parent? And if so, have you clicked the little symbol along side that parent to expand the

Re: [GNC] Reorganize Trading accounts

2023-04-24 Thread Michael or Penny Novack
On 4/24/2023 4:24 PM, R Losey wrote: If you have a trust (I assume that it is for someone else), a business, and personal accounts, why not just have three separate books? Not necessarily. From the description, probably only one tax ID. I am guessing the trust might be a revocable trust (we

Re: [GNC] Starting balance of new account is not $0

2023-04-26 Thread Michael or Penny Novack
A brand new credit account would have a zero balance. A brand new cash or checking account *could* have the initial deposit as the starting balance. Am I completely off the rails here? I wouldn't say completely. But because folks new to double entry bookkeeping can be tripped up by

Re: [GNC] GNUcash 5 - Trial Balance

2023-04-27 Thread Michael or Penny Novack
On 4/27/2023 12:54 PM, smit...@smith54.karoo.co.uk wrote: I would recommend going to tools and using Close Book to remove the previous years TB P figures. Then re-run the TB. Regards, David I think this might be the place for a bit of double entry bookkeeping theory/terminology and how the

Re: [GNC] GNUcash 5 - Trial Balance

2023-04-27 Thread Michael or Penny Novack
On 4/27/2023 11:44 AM, Chris Bastock via gnucash-user wrote: Hi Hive Mind Apologies if asked before, I have searched and searched but can’t seem to find a definitive answer. I need to send a TB to my accountant and - as with last year - when I run the report I get a report that covers the

Re: [GNC] GNUcash 5 - Trial Balance PS

2023-04-27 Thread Michael or Penny Novack
PS --- And in the "old days" we used to do a trial balance BEFORE closing the books because wanting  to be sure the books were in balance at that point, and not having to try to find/fix the errors after. Of course also done at periodic intervals to make sure any errors fixed between now and

Re: [GNC] Retained Losses on Balance Sheet

2023-04-15 Thread Michael or Penny Novack
On 4/15/2023 3:17 PM, Murugan Muruganandam wrote: this thread gives you a complete run down on the concept. https://lists.gnucash.org/pipermail/gnucash-user/2016-December/067980.html to cross verify your retained losses, run a Profit and Loss report from the starting of your book date and

Re: [GNC] Transactions in Placeholder

2023-04-29 Thread Michael or Penny Novack
On 4/29/2023 10:08 AM, David T. wrote: Michael, I disagree. The importer shouldn't put transacting into an account that is--by definition-- write protected. My counter example would be a write-protected file folder. An operating system that allowed a user to put data into a write-protected

Re: [GNC] Transactions in Placeholder

2023-04-29 Thread Michael or Penny Novack
On 4/29/2023 2:39 AM, David T. via gnucash-user wrote: There's no hard rule either way. Some users feel strongly about not having any transactions in placeholder accounts, though, and advocate loudly on the list in support of it.  But there's nothing in the software preventing a placeholder

Re: [GNC] Any performance improvement in GnuCash 5.x?

2023-05-02 Thread Michael or Penny Novack
On 5/1/2023 7:07 PM, Lipp F. wrote: I am wondering if users can comment on performance for GnuCash 5.x. I remember reading that GnuCash 5.x is supposed to use proper SQL to query the records and not load the entire history of records in memory on startup. For the record, I am using pretty new

Re: [GNC] Printing addresses on checks

2023-05-02 Thread Michael or Penny Novack
On 5/1/2023 9:20 PM, Sherman Yoder wrote: Hello, I've started using GnuCash recently. I like the program, and would like to use it in my small business. I have not found how to save a vendor's address so it prints on a check without first creating a bill and then "paying"

Re: [GNC] gnucash 4.8 does not save settings

2023-04-14 Thread Michael or Penny Novack
On 4/14/2023 7:17 AM, Carsten Hütter wrote: Hi Papa Oz! First of all: I'd recommend updating to a more current version both of GnuCash (latest 4.x is 4.14 from 2023-03-25) and Finance::Quote (latest is 1.54 from 2022-12-26). GnuCash 5.0 still has some issues. The developers decided to publish

Re: [GNC] Site certificate expiry warning

2023-03-30 Thread Michael or Penny Novack
"Here are the criteria for a URL to rate as good in page experience status in Google Search:: - *Failed:* The URL is served using HTTP, not HTTPS. So it seems to me that the argument that a website does not collect personal information, so does not need HTTPS, is flawed. You can argue the

Re: [GNC] Edit problem

2023-04-03 Thread Michael or Penny Novack
On 4/3/2023 8:11 AM, Fred Tydeman wrote: I change the USD trading split to 53.49 and click on Enter and it reverts back to 53.25 I  know what I would do if faced with the problem of trying to keep multiple currencies in one set of books and every now and then having small out of balances

Re: [GNC] How to run Year End Procedures for the Tax Year (UK end 5 April 2023), and start new Data set for the New Tax Year starting 6 April 2023

2023-04-07 Thread Michael or Penny Novack
On 4/7/2023 10:58 AM, Gyle McCollam wrote: 1st , you should run your yearend reports before you "Close" and if you need to rerun at some future point, you could just delete the "closing" entries and rerun any reports then reclose after. As for not closing, when you run reports for the next

Re: [GNC] Company plan for stocks and stock options

2023-04-07 Thread Michael or Penny Novack
On 4/5/2023 9:01 AM, Wolfgang Paul Rauchholz wrote: Hi Stan / Murugan all, Thanks for picking up and providing your insight. That was very helpful. I would assume that options and stocks I have not exercised yet cannot get managed in gnucash? Only when exercising options into stocks or selling

Re: [GNC] How to run Year End Procedures for the Tax Year (UK end 5 April 2023), and start new Data set for the New Tax Year starting 6 April 2023

2023-04-07 Thread Michael or Penny Novack
That's certainly possible, and I agree it's much better than undoing things. But there's a very large caveat: When you open GnuCash, it opens the file you were working on most recently. So you need to be very sure that you have opened the file you intended to, after you have finished whatever

Re: [GNC] Calculating IRR of an investment account

2023-04-08 Thread Michael or Penny Novack
On 4/8/2023 10:27 AM, Stan Brown wrote: Thunderbird autosaves drafts, and they do not disappear automatically from the Drafts folder after you send the message. You have to delete them manually. (It's bad design, I agree, because it leads to confusion. But there it is: we get what we pay for.)

Re: [GNC] How to import PayPal transactions in to GC

2023-04-10 Thread Michael or Penny Novack
On match transactions I then get a lot of errors about new, unbalanced need acct to transfer. Example: Date 6/4/2023 Amount 2.34 Description: Sale 001 Comments: New, UNBALANCED (need acct to transfer -2.34) What is this error all about? I have to right click on and select a transfer

Re: [GNC] Registering Off Balance Sheet in GNUCash

2023-04-11 Thread Michael or Penny Novack
On 4/11/2023 10:25 AM, Murugan Muruganandam wrote: I wanted to input off balance sheet items in gnucash , contingent asset and contingent liabilities. any of you have done this with existing account structure? Yes, some of us might have very significant amounts of what is in effect our

Re: [GNC] How to run Year End Procedures for the Tax Year (UK end 5 April 2023), and start new Data set for the New Tax Year starting 6 April 2023

2023-04-11 Thread Michael or Penny Novack
/path/to/gnucash --nofile That will invoke GnuCash without any Book/Ledger open, but you will have the four most recentl entries in GnuCash's File menu, so you can choose to open whichever one of the four you want to, rather than having to hard-code any particular file at every startup time,

Re: [GNC] How to import PayPal transactions in to GC

2023-04-11 Thread Michael or Penny Novack
As others have mentioned, you should read up on the rules of double entry bookkeeping. If GnuCash cannot identify the proper account, it puts it in the account call "Unbalanced" - this account should BTW always be ZERO Anything in "unbalanced" is a mistake somewhere. A little closer to

Re: [GNC] New GnuCash file and importing Chart of Accounts

2023-04-11 Thread Michael or Penny Novack
5. Enter a transaction to make all the starting balances in the new file match the ending balances from the old file, referring to the report you saved in step 1. Yes, you could use a single, massive transaction split on both the debit and credit side. Or you could use two massive

Re: [GNC] Exporting reports to spreadsheet

2023-03-29 Thread Michael or Penny Novack
When I Export a report I've been supplying a windows extension of ".ods". Which I assumed would cause that exported report file to open in some OpenDocumentSpreadsheet application, in my case: LibreOffice Calc. But it doesn't do that. I double-click the file to open it in the default

Re: [GNC] Exporting reports to spreadsheet

2023-03-29 Thread Michael or Penny Novack
On Mar 29, 2023, at 3:03 PM, George Riner wrote: Yeah... isn't that curious? Gnucash writes out HTML regardless of any windows filename extension you supply. But if the filename I supply ends with the extension ".xlsx" then surprise! - it opens in LibreOffice Calc with an opening dialog

Re: [GNC] Huge number of missing transactions

2023-02-05 Thread Michael or Penny Novack
On 2/5/2023 4:26 AM, David T. via gnucash-user wrote: I'll briefly chime in here to suggest that network issues and potential simultaneous access are more likely culprits for your data corruption and loss. I will second that. Gnucash does NOT support multiple simultaneous users. It does

Re: [GNC] Credit/Debit vs Withdrwal/Deposit

2023-02-05 Thread Michael or Penny Novack
On 2/5/2023 4:05 PM, Robert Heller wrote: I believe this is a function of the account type. "Bank" accounts get the Withdrawal and Deposit labels, and others get labeled the Debit and Credit (I think credit [card] accounts get labeled with Charge and Payment). At Sun, 5 Feb 2023 15:50:18 -0500

Re: [GNC] Getting a history

2023-02-06 Thread Michael or Penny Novack
On 2/6/2023 10:40 AM, Mahon Finbar wrote: Hi, I bet this has been asked before, but just in case Is it possible, anywhere, to create a history of actions, or transactions, or anything? Thanks, Barry A little history of "history" ORIGINALLY with double entry bookkeeping you FIRST

Re: [GNC] Report question

2023-02-10 Thread Michael or Penny Novack
I have two classes of Expenses, "Ordinary" and "Exceptional"; I want the full breakdown of the Exceptional expenses (which is provided) but I only need the total for the Ordinary expenses. After a few hours of clicking check boxes I've not been able to get what I want - is it possible? You

Re: [GNC] Saved Report Configurations

2023-02-13 Thread Michael or Penny Novack
On 2/13/2023 8:18 AM, Mahon Finbar wrote: Thank you so much David, much appreciated and entirely logical. I now have 2021 and 2022 nicely arranged. Just to be sure, for 2023 I should save it, when the time comes, as 'Save Config as' and give it the appropriate title?? Thanks again. Finbar

Re: [GNC] Saved Report Configurations

2023-02-13 Thread Michael or Penny Novack
On 2/13/2023 5:00 PM, Tommy Trussell wrote: Maybe we are discussing a completely different use-case, but the vast majority of my Saved Report configurations use the "Previous Month" or "Previous Year" date options. That way when I open the report, it's already showing the previous month or

Re: [GNC] "Nested" Expense Category Report

2023-02-03 Thread Michael or Penny Novack
On 2/3/2023 5:53 PM, Maf. King wrote: I think the profit and loss report may be a start point for you, Steve. the option "Parent Account subtotals : Show Subtotals" might be useful. HTH, Maf. Yes, "Profit and Loss" (or the same report by one of its other names. With gnucash you first run a

Re: [GNC] Adding new accounts

2023-02-04 Thread Michael or Penny Novack
On 2/4/2023 2:27 PM, Gyle McCollam wrote: 1. It brings up the dialogue to set up the new account. It lets me enter all the information and when I click on OK the dialogue goes away and no new account is set up. 2. No I don't have a large number of account, but I thought of that as

Re: [GNC] Net Income & Retained Earnings do not match

2023-02-14 Thread Michael or Penny Novack
On 2/14/2023 12:14 PM, John Wilson wrote: I have set up a new set of books by exporting a tree of accounts from 2022, the old books, to 2023 the new books. In the old books the Net Income in my P report matched the Retained Earnings in my Balance Sheet report but it doesn't in my new set of

Re: [GNC] The wacky idea and the accountant

2023-02-02 Thread Michael or Penny Novack
When I showed them GNC, admittedly briefly, they got quite excited--well, by accountant standards at least :) They asked me to discuss it more with them, and help them understand further, after tax time, and were very interested in having it for themselves to browse my books interactively.

Re: [GNC] Request for Assistance with GnuCash Setup and Fundamentals

2023-02-02 Thread Michael or Penny Novack
On 2/2/2023 3:42 PM, Joel via gnucash-user wrote: Dear Support Team, I hope this post finds you well. We are posting to request your assistance with setting up GnuCash for our new business and understanding its fundamentals. I have already watched all the Busy Bee training videos on YouTube,

Re: [GNC] GNUcash 5 - Trial Balance

2023-04-28 Thread Michael or Penny Novack
On 4/28/2023 2:59 AM, Chris Bastock via gnucash-user wrote: Thanks for all the input. I am aware that both TB and Balance sheet are snapshots on a particular date and of the respective uses of both of them. Personally I’m happy with the TB report and I do it periodically throughout the year. I

Re: [GNC] Description input on a transaction difficulty

2023-06-12 Thread Michael or Penny Novack
On 6/12/2023 12:06 AM, davidvernonl...@gmail.com wrote: Hi, When entering a description into a transaction, I think GnuCash is trying to autofill, but it does not allow me to input the description I wish to enter. Is it me, or is it a bug? Thanks David This is unlikely to be a bug. Bugs don't

Re: [GNC] Description input on a transaction difficulty

2023-06-14 Thread Michael or Penny Novack
On 6/13/2023 7:52 PM, David Long wrote: Hi, What happens is that when I enter the description, the autofill tries to find a match, but if it does not I am unable to continue typing the description I want. As Michael D Novack, says , I can end up fighting with GnuCash to get the description I

Re: [GNC] How to record 'balancing' trnsactions?

2023-07-12 Thread Michael or Penny Novack
On 7/12/2023 4:45 PM, Chris Green wrote: On Wed, Jul 12, 2023 at 02:25:33PM +0100, Paul Feakins wrote: On 12/07/2023 13:55, Chris Green wrote: On Wed, Jul 12, 2023 at 01:19:41PM +0100, Paul Feakins wrote: Why would you have 2 separate instances of GnuCash rather than simply 2 Asset accounts?

Re: [GNC] How to record 'balancing' trnsactions?

2023-07-12 Thread Michael or Penny Novack
On 7/12/2023 8:12 AM, Chris Green wrote: This is as much an accounting question as a GnuCash one but how one does this depends on the sofware's capabilities so it makes sense to ask here. Our church has two main accounts (as in places where money is kept), a current account at a bank, and a

Re: [GNC] Equity Account "problem"

2023-07-12 Thread Michael or Penny Novack
On 7/11/2023 6:48 PM, Default User wrote: Hi! Is there a way to have Gnucash 4.13 (Debian GNU/Linux 12 Bookworm) automatically calculate, and update "Equity" in the main accounts tab, to show the "real" value of total Equity, after any action (or at least transaction) that would affect "real"

Re: [GNC] Equity Account "problem"

2023-07-13 Thread Michael or Penny Novack
On 7/12/2023 8:18 PM, Default User wrote: On Wed, 2023-07-12 at 16:38 -0400, Michael or Penny Novack wrote: On 7/11/2023 6:48 PM, Default User wrote: This is a case of not knowing the history (how bookkeeping changed over ~thousand year history) and never having kept books pen and ink

Re: [GNC] Equity Account "problem"

2023-07-13 Thread Michael or Penny Novack
1) Gnucash account ledgers should be thought of as primarily just a place to enter and edit actual transactions. That's a SHORT CUT and available only when the transaction being entered has just a single debit and single credit. In a way a "special case" except probably true for 90+% of

Re: [GNC] Two Instances as opposed to two separate files

2023-07-14 Thread Michael or Penny Novack
On 7/14/2023 1:14 AM, Ken Pyzik wrote: Question about a matter of setup. I use Windows 11 - so answers/information specific to that OS would be appreciated. First - can two instances of the program be loaded (exist in the system) such that one instance opens a personal file and one opens a

Re: [GNC] "Comparative" reports?

2023-07-19 Thread Michael or Penny Novack
Not only can you create the two reports, export them, and print them to look at side by side. But you can also use your favorite full function editor to place them side by side. And do not that some editing might be necessary in any case because the reports from consecutive periods might not

Re: [GNC] Two Instances as opposed to two separate files

2023-07-15 Thread Michael or Penny Novack
Of course Mac doesn't know how to open a file in Gnucash, so that remains different. Liz Neither does a machine under Windows unless it has been "told" what application to use for an object of that type. Just because an object has a file extension isn't enough. There also has to be an

Re: [GNC] Two Instances as opposed to two separate files

2023-07-15 Thread Michael or Penny Novack
With 'cash accounting' it's trivial to ensure the end of year figures are correct, they **must** be the same as the bank statement for 31st December. Similarly uncashed cheques simply don't appear, a cheque payment only appears in the accounts when it is actually debited from the bank

Re: [GNC] Invoice system and Deffered Income

2023-05-30 Thread Michael or Penny Novack
On 5/29/2023 5:44 PM, Sergey Mende wrote: Hi there, I am trying to figure out if the existing customer invoice system is suitable for my needs. For simplicity, let's say I have the following accounts: Current (Bank) Undetermined Income (Income, for bank account transactions just imported from

Re: [GNC] Invoice system and Deffered Income

2023-05-30 Thread Michael or Penny Novack
On 5/30/2023 8:35 AM, Sergey Mende wrote: Hi, David, yes, probably this is a more convenient option in my case as when a customer does not pay an invoice before the due date, I still have to deal with such invoice differently, by posting it to the bad debt asset and take further actions (all

Re: [GNC] Dealing with discounts when not using Business Features

2023-06-01 Thread Michael or Penny Novack
As I said, I haven’t been using the Business Features because they’re an added complication, and because our accounts are kept on a cash basis. A Bursary is a grant made to assist a talented student who might otherwise be unable to afford a course. It’s doesn’t usually involve competition

Re: [GNC] Dealing with discounts when not using Business Features

2023-06-01 Thread Michael or Penny Novack
On 6/1/2023 12:24 PM, Michael Hendry wrote: Thanks, Michael. IIRC, we exchanged some posts on the list some years ago, when I created Liability accounts for donations that were earmarked by the donors for particular purposes and later had to backtrack, following the advice of the accountant

Re: [GNC] Rounded Up/Down Share Purchase with Dividend

2023-06-07 Thread Michael or Penny Novack
On 6/7/2023 6:54 PM, jbonn...@internode.on.net wrote: So, you get $10 dividend plus a $2 franking credit. The only amount you can do anything with is that $10, the franking credit only applies at tax time. This is why we who are not accountants in the jurisdiction should not make accounting

Re: [GNC] Rounded Up/Down Share Purchase with Dividend

2023-06-07 Thread Michael or Penny Novack
On 6/7/2023 12:00 PM, xboxboy.mageia+GnuCash wrote: Hi Jim, that's just it, the $2 does 'vanish'. I don't see it, it's not passed to me at that time, or any time in the future: As for a line to account for that, I guess that's what I'm asking: How do I create an account to absorb that $2,

Re: [GNC] balance of interests between users and developers

2023-05-20 Thread Michael or Penny Novack
Precisely because I am a retired pro, I have not worked on development in this volunteer environment. See, my experience was in a different environment when we had end user commitment to the project. By which I mean end user TIME. Not "I want" but "I am willing to commit to the end user part

Re: [GNC] Description List

2023-05-23 Thread Michael or Penny Novack
On 5/23/2023 12:49 AM, Peter West via gnucash-user wrote: Wouldn’t this be a case where correcting the database or XML file would be a feasible solution? Not feasible for end users. Leave something like that for pros. Could I do something like that? Sure, its the sort of thing they were

Re: [GNC] cost of goods sold, unsold inventory

2023-05-22 Thread Michael or Penny Novack
On 5/21/2023 7:26 PM, Jamie Tolbert wrote: I am slowly wrapping my head around things, kinda stuck on a question about accounting for unsold inventory. Say I bought 10 widgets, for 100 each, my cost of good sold is 1000; I sold 6 for 140 each. My sales is 840, but my cost of good sold is only

Re: [GNC] Today's search....for .lck

2023-08-02 Thread Michael or Penny Novack
If you do a search for all files with file extension ".lck" what reason do you have to suppose that it is a lock file for a gnucach file? I will repeat, this is a rather common method for preventing simultaneous access to a resource. Do you KNOW that none of your other applications are

Re: [GNC] Ideas and recommendations for community project

2023-08-02 Thread Michael or Penny Novack
Please -- we are not competent to give this sort of accounting advice. Especially for what is an esoteric/rare type of entity (probably not addressed in most accounting texts) This seriously needs consulting with an accountant familiar with this form of entity, especially if unable to find an

Re: [GNC] Ideas and recommendations for community project

2023-07-31 Thread Michael or Penny Novack
But when you ask an accounting question, particularly a rather esoteric one, it's going to two sets of people: those who are _not_ professional accountants and are reluctant to give an answer that might be incorrect because of information the questioner didn't think to include, and those who

Re: [GNC] Ideas and recommendations for community project

2023-08-01 Thread Michael or Penny Novack
And yet, apart from that, it would already help me a lot if there was an idea how I could promptly and internally (i.e. without all tax aspects and legal requirements) map the (partial) payments of members and their shares in the overall project, because the other tasks will take up quite a

Re: [GNC] GnuCash preferred OS - Windows or Linux

2023-08-01 Thread Michael or Penny Novack
On 8/1/2023 4:29 AM, Ben Kamen wrote: On 7/27/23 11:55 AM, Adrien Monteleone wrote: GnuCash won't let you make 'double entry errors'. Well - I think I used the wrong term... When i say "double entry" - I'm meaning having to manually enter transactions from banking statements into accounting

Re: [GNC] Installing 3.11 in Windows

2023-08-03 Thread Michael or Penny Novack
My concern would be that GnuCash stores some data in the user's home directory (reports; perhaps preferences), and there may be issues with having the same user try to run three different versions. Not some data but all data (it is the program, etc. that is in a directory shared by all

Re: [GNC] Today's search....for .lck

2023-08-01 Thread Michael or Penny Novack
On 8/1/2023 11:12 AM, Mahon Finbar via gnucash-user wrote: GNU FEB 12 2019.gnucash.20210219151108.gnucash.LCK I did a restart of the pc and did the search again for .lck and this is is what I get. It is marked modified on 1.03.2021, type LCK file, 0 KB Further mystery. I appreciate your

Re: [GNC] Another try at "How to record payments for several items paid with a single transaction?"

2023-07-24 Thread Michael or Penny Novack
I believe this is another case where "history" might be important. For people who know how bookkeeping worked in the days of pen and ink on paper obvious, but for those not familiar with that, what gnucash is doing (automating parts of that old process) less so. In the "old days" there were

Re: [GNC] How to record payments for several items paid with a single transaction?

2023-07-23 Thread Michael or Penny Novack
What sort of account would the 'intermediate' account be? It's not an 'income' because money from it doesn't go straight to the bank account. I guess it could be called an Asset. In fact I suppose an Asset account called 'Cash in Hand' would make some sense. The reality is that I only count

Re: [GNC] Cannot write to file a new wrinkle

2023-07-30 Thread Michael or Penny Novack
On 7/30/2023 8:13 AM, Adrien Monteleone wrote: Also, verify that GnuCash is not running, then check to see if you have any files ending with a '.lck' extension in that data folder and delete those. (but reply back with their file names first) BE CAREFUL --- this control of a resource by

Re: [GNC] How to record payments for several items paid with a single transaction?

2023-07-21 Thread Michael or Penny Novack
I'm just going to speak to this part of the matter. a) The way you enter a transaction via "split" is the original way all transactions were entered. First into the "journal" and then posted to the "ledger". When you are entering a "split" you are in journal mode though with gnucash the

Re: [GNC] Should GNUCash allow a split to reference the same account twice

2023-07-21 Thread Michael or Penny Novack
A good, clear example why something like that should be allowed. Ordinary users need examples like that to make it real to them (why should NOT be disallowed even though very rarely needed). I would perhaps just have pointed out that gnucash should not disallow something that COULD be entered

Re: [GNC] Should GNUCash allow a split to reference the same account twice

2023-07-21 Thread Michael or Penny Novack
with different credit cards for different purposes. Thus I have one strictly for tax deductible medical expenses (nothing else put on there) On 7/21/2023 11:51 AM, Henry Law wrote: On Fri, 2023-07-21 at 11:43 -0400, Michael or Penny Novack wrote: A good, clear example why something like that should

Re: [GNC] How to record payments for several items paid with a single transaction?

2023-07-22 Thread Michael or Penny Novack
But what if one has cash from two collections to go to the same account. I.e. a collection on 22nd July and a collection on 29th July both paid in at the same time? First of all, you are perhaps confusing when money/cash/check received with when deposited. Let's say the following events:

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