I think having two areas is a good idea plus voting cards to avoid confusion. 

Discussion amoungst members should be as free flowing as possible but directed 

by the chair. If non-members wish to add to the discussion, they must be 
recognised 

by the chair to be able to make a comment.

 
> Date: Wed, 18 Mar 2009 20:19:23 +0000
> From: thomas.dal...@gmail.com
> To: wikimediauk-l@lists.wikimedia.org
> Subject: Re: [Wikimediauk-l] Jimbo at the AGM
> 
> 2009/3/18 Tom Holden <thomas.hol...@gmail.com>:
> > To clarify (if it needed it), this was discussed at the board meeting this
> > week and we decided non-members are perfectly welcome to attend.
> 
> Ok, a general invitation is fine (I've found the discussion in the IRC
> log, but I can't see it in the minutes - all decisions need to be
> minuted), but you'll need to give some thought to how you are going to
> conduct the meeting. I can see two options - separate seating areas
> for members and non-members, or voting cards. (If we have a very small
> turnout we can just rely on the chair knowing who is and isn't a
> member, but hopefully we'll get more people than that!)
> 
> I know some people think I am being overly formal and strict about
> this kind of stuff, but the AGM of a limited company, particularly a
> charitable one, is a serious event and needs to be handled properly.
> This isn't just a bunch of people from the internet getting together
> for a pint and a chat about what we're going to do, it's an official
> meeting of the membership if a charitable company.
> 
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