Thank you for the notes. "If it didn't happen on the list it didn't happen" does not mean nothing can happen in this way, only that decisions are not made without time for community feedback and engagement.
No problem in this case. Thank you for keeping things moving. --- Sent from my phone, likely while waking down the stars and having a conversation. Sorry about my carelessness, I blame the machines. ________________________________ From: Griselda Cuevas <[email protected]> Sent: Monday, July 8, 2019 4:53:42 PM To: [email protected] <[email protected]> Subject: Recap from call w/ Outreachy's team Hi Folks, We had a call with the Outreachy team, the following people were present: - Sage Sharp (Outreachy) - Karen Sandler (Outreachy) - Sam Ruby - David Nalley - Daniel Ruggeri - Naomi Slater The objective of the call was to better understand the order of operations to establish the ASF as one of Outreachy's communities. Below are the notes I took and topics we discussed. Let me know if you have any questions. In terms of next steps, I'll be opening a call for volunteers to find a Coordinator for the ASF, I'll do this knowing that the vote to give notice to the board is ongoing[1], the reason is that Sage recommended we did this in parallel to avoid rushing through upcoming deadlines. I confirmed with Sam and he concurred. [1] https://nam06.safelinks.protection.outlook.com/?url=https%3A%2F%2Flists.apache.org%2Fthread.html%2F41d8b64938fb5d2fec944202c45fc10de85a242d151b026b84123b87%40%253Cdev.diversity.apache.org%253E&data=02%7C01%7CRoss.Gardler%40microsoft.com%7C6b0a320e011c4eb812a408d703bc7d69%7C72f988bf86f141af91ab2d7cd011db47%7C1%7C1%7C636981980400586766&sdata=l7m2eIKQhZ9FWQhYGXUmj0V31dKuN%2FkeuwVOzr0IpIM%3D&reserved=0 __________________________________ Notes [Gris shared context for introduction] - The ASF recently created a D&I committee, our goal for this year is have a clear understanding of the current status of D&I - We're approaching this goal in two fronts: quantitative (we're revamping our contributor survey) and qualitative (we're doing UX research with new contributors around their contribution experience) - We want to align the Outreachy internships with the UX research methodology [Discussion started] - Sage likes the UX approach of this idea (interviews work well), Mozilla has done some work around this (Emma Irwin) - Once we kick-off internships, need to ensure we make the distinction, that questions related to our research are about the interns' experience with the ASF projects and not Outreachy - We should connect with the Mozilla folks for knowledge sharing [Questions about operations] - An Outreachy Coordinator is the person who does the project vetting & fund raising - Recommendation from Karen: Ask the coordinator to do fundraising in coordination w/ Outreachy through the partners already sponsoring, the funds go through Outreachy - From David: It's ok to have 1 coordinator for the ASF - It's ok to split the sponsorship duties and the project evaluation duties - Important deadlines: First week of August, We need a coordinator; Sept. 24th, projects need to be submitted - Funding has until Dec. to get in, we should be fine Next Steps - Find a coordinator in parallel to current voting (ask the dev@ list) - Work on funding from IBM (Sam is on this) - Start promoting the opportunity to PMCs (this can wait until after the voting, ideally give 1 mo for this) Projects are due for Sept 24th (application deadline)
