I think what would help is some success stories to share - we had some good experiences with GSOD last year in Apache Airflow and that's why we were very interested in participating (and we have two interns now from Outreachy starting the work). So I hope we can share some of it once the internships conclude.
I generally think the key is to share it in more diverse channels than just sending emails. Some more intense campaigns with the involvement of past interns and mentors going via multiple available channels and getting the word out to not only PMCs but also to committers might help with that. I think often some of the PMCs (this is the case for Apache Airflow) - are not really deeply involved in the project on a daily basis and simply scan the emails for the most important topics.Together With Kaxil - another PMC from Airflow - we are co-mentoring two interns now, but we are both not only PMCs but also one of the most active committers on the project. PMCs who are a bit disonnected, can very easily miss such messages. I tried to do some of that for our own efforts and here are the things we did/will do, but maybe a more coordinated effort is needed to get the word out ? I am happy to help with some of the capacity I have :). * So far I also shared our diversity/being welcoming in the "Success at Apache" blog https://blogs.apache.org/foundation/entry/success-at-apache-welcoming-communities * We are going to have at least few talks about diversity at the upcoming Onine Aifrflow Summit https://airflowsummit.org/ * We actually introduced our interns (with their permission) and the project they will be working on at our NYC Airflow Meetup we held more than a week ago. You can see it https://youtu.be/znowFIBK1lk?t=1252 There are few other ways to get the word out - social media (different projects have them), podcasts, meetups, conferences. blogs , feathercast .... I think it needs a bit of effort to engage people from various projects and find out the best way to reach out, but I generally think quite a bit of ground-work is needed to have people associate "Outreachy" with "It is great for my project". I hope in a few months we will be able to share some success stories that could be part of this ground-work. Happy to help with that! J. On Sat, May 23, 2020 at 6:05 AM Kenneth Knowles <[email protected]> wrote: > I see. It does seem like the machinery in place for GSoC @ ASF should be > easily replicated and invoked for Outreachy. Is there a disparity? > > Another idea would be to gather opt-in contacts for a distribution list, > perhaps? Then those contacts (hopefully a lot of PMC) could drive their > project's involvement, according to their project's expectations > (sending/forwarding emails as appropriate, etc). This is basically the > heavyweight grassroots approach, which does seem like a bit much for a > foundation-wide endeavor. > > Kenn > > On Fri, May 22, 2020 at 7:58 PM Matt Sicker <[email protected]> wrote: > > > Promoting Outreachy to get mentors to sign up. We've had a lot of > > trouble in the past trying to figure out appropriate email lists to > > send out messages to (see the whole committers@ discussion a few > > months ago). There was pushback when Katia tried mailing out to > > everyone, so we asked Sally to send out a message. It was done once, > > and I eventually sent a follow up, but there's very little help here > > in getting the word out to PMCs. > > > > On Fri, 22 May 2020 at 21:56, Kenneth Knowles <[email protected]> wrote: > > > > > > On Wed, May 20, 2020 at 1:13 PM Katia Rojas <[email protected]> wrote: > > > > > > > > > > > - To promote the program we must go through someone else which > > results > > > > in slower communication timelines. > > > > > > > > When calling for mentors and sending updates to the community, we > > depend on > > > > a third person (Sally) to send these communications, this dependency > > makes > > > > the process of promoting the program and keeping the community > updated > > very > > > > slow. is there another alternative or a way to speed the process up? > > > > > > > > > > Promotion of the project and keeping the community up to date, I would > > > expect to be separate. What are the channels where we go through Sally? > > > (committers@?) What is "the community" we are keeping up to date? > > > > > > Kenn > > > > > > - We received some messages from members of the community offering > to > > > > help but the help did not arrive. > > > > > > > > > > > > Internships period: May 19, 2020, to Aug. 18, 2020. Our four interns > > > > started the internship yesterday, May 19th. > > > > > > > > Our Outreachy interns are: > > > > > > > > 1. Aashna Jena > > > > > > > > 2. Omair > > > > > > > > 3. Ephraim Anierobi > > > > > > > > 4. Aemie Jariwala > > > > > > > > *Action items * > > > > > > > > Send email to interns to make sure they know which communication > > channels > > > > to use to contact their mentors and contribute to their projects. > > > > > > > > Send an invitation to slack channel > > > > > > > > https://s.apache.org/slack-invite > > > > > > > > Send email next week to ask mentors about their experience during the > > first > > > > week(s). > > > > > > > > > > > > For more information see: > > > > > > > > > > > https://cwiki.apache.org/confluence/display/EDI/2020-05-20+Outreachy+Meeting+notes > > > > > > > > Thanks, > > > > Katia > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > On Thu, Apr 23, 2020 at 10:41 PM Katia Rojas <[email protected]> > wrote: > > > > > > > > > Hello folks, > > > > > > > > > > Quick update: > > > > > > > > > > Today, we recorded a video sharing our experiences with the > Outreachy > > > > > program as coordinators and contributors. This video will be shared > > soon. > > > > > This video was done with Gris, Matt and I. > > > > > > > > > > > > > > > Best, > > > > > Katia > > > > > > > > > > > > > > > On Thu, 16 Apr 2020 at 20:49, Katia Rojas <[email protected]> > wrote: > > > > > > > > > >> Hello folks, > > > > >> > > > > >> Meeting notes of today: > > > > >> Date > > > > >> > > > > >> 16 Apr 2020 > > > > >> Attendees > > > > >> > > > > >> - > > > > >> > > > > >> Katia Rojas > > > > >> - > > > > >> > > > > >> Matt Sicker > > > > >> - Awasum Yannick > > > > >> > > > > >> Notes > > > > >> > > > > >> - Four interns selected so far. Two interns per project: > > > > >> - Extend & Improve Apache Airflow REST API > > > > >> - Improve Apache Camel website > > > > >> - Coordinator deadline to assign fundings: 2020-04-20 > > > > >> - Outreachy organizers will review intern selections and > general > > > > >> funding requests, and mark interns as approved or rejected. > > Outreachy > > > > >> organizers will follow up with intern sponsors to confirm > funding > > > > sources. > > > > >> Deadline: 2020-04-21 > > > > >> - Interns will be announced on the alums page on April 27, 2020 > > at > > > > >> 4pm UTC > > > > >> > > > > >> > > > > >> - We are going to focus on the Board report: > > > > >> - Friction Log Insights and Recommendations Report Template > > > > >> - Deadline 22 April > > > > >> - tasks have been assigned in the Action items section > > > > >> > > > > >> Action items > > > > >> > > > > >> - Matt Sicker look at Slack integration with Confluence > > > > >> - Katia Rojas covers Raza, reviewed by James > > > > >> - Awasum Yannick covers James, reviewed by Ayesh > > > > >> - Matt Sicker covers Ayesh, reviewed by Raza > > > > >> > > > > >> > > > > >> For more information see: > > > > >> > > > > > > > https://cwiki.apache.org/confluence/display/EDI/2020-04-16+Outreachy+Meeting+notes > > > > >> > > > > >> Thanks, > > > > >> Katia > > > > >> > > > > >> > > > > >> > > > > >> > > > > >> On Fri, Apr 10, 2020 at 1:38 PM Katia Rojas <[email protected]> > > wrote: > > > > >> > > > > >>> Hi Kenn, > > > > >>> > > > > >>> Thanks for the advice. I will copy the content of the confluence > > page > > > > in > > > > >>> the email as well so no need to click on the link. I will also > > include > > > > the > > > > >>> link for the ones who would like to get additional information > > about > > > > >>> previous meetings. > > > > >>> > > > > >>> We are documenting the meeting notes in confluence to keep track > > of the > > > > >>> progress of our tasks and tickets. It helps us to be organized. > > > > >>> > > > > >>> Thanks again and have a great weekend :-) > > > > >>> > > > > >>> Best, > > > > >>> Katia > > > > >>> > > > > >>> On Fri, Apr 10, 2020 at 6:33 AM Kenneth Knowles <[email protected] > > > > > > wrote: > > > > >>> > > > > >>>> Hi Katia, > > > > >>>> > > > > >>>> I have hesitated to say this, because it is a bit silly. But I > > often > > > > do > > > > >>>> not > > > > >>>> click through and read the minutes, because I process a *huge* > > amount > > > > of > > > > >>>> email. When I have to choose to click a link or just hit the > "next > > > > >>>> email" > > > > >>>> key on my keyboard, I usually do not click if I can avoid it. > > Having > > > > the > > > > >>>> minutes directly in the email would really help me to keep up. I > > do > > > > not > > > > >>>> know if there is a specific reason to not to put them in email. > > > > >>>> > > > > >>>> Kenn > > > > >>>> > > > > >>>> On Thu, Apr 9, 2020 at 11:40 AM Katia Rojas <[email protected]> > > wrote: > > > > >>>> > > > > >>>> > Hello folks, > > > > >>>> > > > > > >>>> > The new update of the week. You'll find the meeting notes in > the > > > > >>>> following > > > > >>>> > link: > > > > >>>> > > > > > >>>> > > > > > >>>> > > > > > >>>> > > > > > > > https://cwiki.apache.org/confluence/display/EDI/2020-04-09+Outreachy+Meeting+notes > > > > >>>> > > > > > >>>> > Best, > > > > >>>> > Katia > > > > >>>> > > > > > >>>> > On Thu, Apr 2, 2020 at 9:10 PM Katia Rojas <[email protected]> > > > > wrote: > > > > >>>> > > > > > >>>> > > Hello folks, > > > > >>>> > > > > > > >>>> > > The new update of the week. You'll find the meeting notes in > > the > > > > >>>> > following > > > > >>>> > > link: > > > > >>>> > > > > > > >>>> > > > > > > >>>> > > > > > > https://cwiki.apache.org/confluence/display/EDI/2020-04-02+Meeting+notes > > > > >>>> > > > > > > >>>> > > Best, > > > > >>>> > > Katia > > > > >>>> > > > > > > >>>> > > On Thu, Mar 26, 2020 at 8:58 PM Katia Rojas < > [email protected] > > > > > > > >>>> wrote: > > > > >>>> > > > > > > >>>> > >> Hello folks, > > > > >>>> > >> > > > > >>>> > >> The new update of the week. You'll find the meeting notes > in > > the > > > > >>>> > >> following link: > > > > >>>> > >> > > > > >>>> > >> > > > > >>>> > >> > > > > >>>> > > > > > >>>> > > > > > > > https://cwiki.apache.org/confluence/display/EDI/2020-03-26+Outreachy+Meeting+notes > > > > >>>> > >> > > > > >>>> > >> Best, > > > > >>>> > >> Katia > > > > >>>> > >> > > > > >>>> > >> > > > > >>>> > >> On Mon, Mar 16, 2020 at 9:28 PM Katia Rojas < > > [email protected]> > > > > >>>> wrote: > > > > >>>> > >> > > > > >>>> > >>> Hello folks, > > > > >>>> > >>> > > > > >>>> > >>> The new update of the week. You'll find the meeting notes > > in the > > > > >>>> > >>> following link: > > > > >>>> > >>> > > > > >>>> > >>> > > > > >>>> > >>> > > > > >>>> > > > > > >>>> > > > > > > > https://cwiki.apache.org/confluence/display/EDI/2020-03-16+Outreachy+Meeting+notes > > > > >>>> > >>> > > > > >>>> > >>> Best, > > > > >>>> > >>> Katia > > > > >>>> > >>> > > > > >>>> > >>> On Mon, Mar 2, 2020 at 9:38 PM Katia Rojas < > > [email protected]> > > > > >>>> wrote: > > > > >>>> > >>> > > > > >>>> > >>>> Hello folks, > > > > >>>> > >>>> > > > > >>>> > >>>> The new update of the week. You'll find the meeting notes > > in > > > > the > > > > >>>> > >>>> following link: > > > > >>>> > >>>> > > > > >>>> > >>>> > > > > >>>> > >>>> > > > > >>>> > > > > > >>>> > > > > > > > https://cwiki.apache.org/confluence/display/EDI/2020-03-02+Outreachy+Meeting+notes > > > > >>>> > >>>> > > > > >>>> > >>>> Best, > > > > >>>> > >>>> Katia > > > > >>>> > >>>> > > > > >>>> > >>>> On Mon, Feb 24, 2020 at 9:59 PM Katia Rojas < > > [email protected]> > > > > >>>> wrote: > > > > >>>> > >>>> > > > > >>>> > >>>>> Hello folks, > > > > >>>> > >>>>> > > > > >>>> > >>>>> The new update of the week. You'll find the meeting > notes > > in > > > > the > > > > >>>> > >>>>> following link: > > > > >>>> > >>>>> > > > > >>>> > >>>>> > > > > >>>> > >>>>> > > > > >>>> > > > > > >>>> > > > > > > > https://cwiki.apache.org/confluence/display/EDI/2020-02-24+Outreachy+Meeting+notes > > > > >>>> > >>>>> > > > > >>>> > >>>>> Best, > > > > >>>> > >>>>> Katia > > > > >>>> > >>>>> > > > > >>>> > >>>>> > > > > >>>> > >>>>> On Wed, Feb 19, 2020 at 9:43 PM Katia Rojas < > > [email protected] > > > > > > > > > >>>> > wrote: > > > > >>>> > >>>>> > > > > >>>> > >>>>>> Hello folks, > > > > >>>> > >>>>>> > > > > >>>> > >>>>>> The new update of the week. You'll find the meeting > > notes in > > > > >>>> the > > > > >>>> > >>>>>> following link: > > > > >>>> > >>>>>> > > > > >>>> > >>>>>> > > > > >>>> > >>>>>> > > > > >>>> > > > > > >>>> > > > > > > > https://cwiki.apache.org/confluence/display/EDI/2020-02-19+Outreachy+Meeting+notes > > > > >>>> > >>>>>> > > > > >>>> > >>>>>> Best, > > > > >>>> > >>>>>> Katia > > > > >>>> > >>>>>> > > > > >>>> > >>>>>> > > > > >>>> > >>>>>> On Mon, Feb 10, 2020 at 9:57 PM Katia Rojas < > > > > [email protected]> > > > > >>>> > wrote: > > > > >>>> > >>>>>> > > > > >>>> > >>>>>>> Hello folks, > > > > >>>> > >>>>>>> > > > > >>>> > >>>>>>> The new update of the week. You'll find the meeting > > notes in > > > > >>>> the > > > > >>>> > >>>>>>> following link: > > > > >>>> > >>>>>>> > > > > >>>> > >>>>>>> > > > > >>>> > >>>>>>> > > > > >>>> > > > > > >>>> > > > > > > > https://cwiki.apache.org/confluence/display/EDI/2020-02-10+Outreachy+Meeting+notes > > > > >>>> > >>>>>>> > > > > >>>> > >>>>>>> Best, > > > > >>>> > >>>>>>> Katia > > > > >>>> > >>>>>>> > > > > >>>> > >>>>>>> On Mon, Jan 27, 2020 at 9:25 PM Katia Rojas < > > > > [email protected] > > > > >>>> > > > > > >>>> > >>>>>>> wrote: > > > > >>>> > >>>>>>> > > > > >>>> > >>>>>>>> Hello folks, > > > > >>>> > >>>>>>>> > > > > >>>> > >>>>>>>> The new update of the week. You'll find the meeting > > notes > > > > in > > > > >>>> the > > > > >>>> > >>>>>>>> following link: > > > > >>>> > >>>>>>>> > > > > >>>> > >>>>>>>> > > > > >>>> > >>>>>>>> > > > > >>>> > > > > > >>>> > > > > > > > https://cwiki.apache.org/confluence/display/EDI/2020-01-27+Outreachy+Meeting+notes > > > > >>>> > >>>>>>>> > > > > >>>> > >>>>>>>> > > > > >>>> > >>>>>>>> Best, > > > > >>>> > >>>>>>>> Katia > > > > >>>> > >>>>>>>> > > > > >>>> > >>>>>>>> On Mon, Jan 20, 2020 at 10:13 PM Katia Rojas < > > > > >>>> [email protected]> > > > > >>>> > >>>>>>>> wrote: > > > > >>>> > >>>>>>>> > > > > >>>> > >>>>>>>>> Hello folks, > > > > >>>> > >>>>>>>>> > > > > >>>> > >>>>>>>>> The new update of the week. You'll find the meeting > > > > minutes > > > > >>>> in > > > > >>>> > the > > > > >>>> > >>>>>>>>> following link: > > > > >>>> > >>>>>>>>> > > > > >>>> > >>>>>>>>> > > > > >>>> > >>>>>>>>> > > > > >>>> > > > > > >>>> > > > > > > > https://cwiki.apache.org/confluence/display/EDI/2020-01-20+Outreachy+Meeting+notes > > > > >>>> > >>>>>>>>> > > > > >>>> > >>>>>>>>> Best, > > > > >>>> > >>>>>>>>> Katia > > > > >>>> > >>>>>>>>> > > > > >>>> > >>>>>>>> > > > > >>>> > > > > > >>>> > > > > >>> > > > > > > > > > > > > -- > > Matt Sicker <[email protected]> > > > -- +48 660 796 129
