Hello folks, Please, find the meeting notes here.
Date 05 Aug 2020 Attendees - Katia Rojas <https://cwiki.apache.org/confluence/display/~katia> - Matt Sicker <https://cwiki.apache.org/confluence/display/~mattsicker> Goals - Discussion items Notes - To maintain flexibility in our schedules and provide better details on our operations than these minutes, we'd like to do more of our regular check-in work and such communications asynchronously. - Non-sensitive things can be done on the dev@diversity mailing list. - Sensitive things can be done on Confluence, Slack, the mentor@diversity list, or the private@diversity list. - The weekly meetings will be reduced to every other week. - prepare next actions to collect friction log from mentors and mentees. - Ends 18 Aug 2020 - send friction log PDF and additional questions on 19 Aug 2020 (next meeting) Additional questions for mentees: 1. How did you pick the project? 2. How did you get in contact with the mentors in the project? 3. How simple was it to set up any accounts? 4. How responsive were the mentors during the contribution period? 5. How responsive were the mentors during the internship? 6. How clear was the project proposal and requirements? 7. Any feedback or advice on how to improve the experience for new applicants? 8. How likely you are to continue contributing to the project/ASF? Additional questions for mentors: 1. How did you decide on the projects? which needs did you take into account? 2. How was the experience of writing the project proposal? Did you need guidance? 3. How were the contributions? 4. How much effort did it take to review the contributions? 5. How did you select Raza? did you come up with selection criteria? Could you share it so others can apply it? Was it hard? 6. How was the quality of applications? 7. were applicants very demanding? Did they constantly ask for guidance? 8. Any feedback or advice on what we can tell interns applying? 9. Did you communicate with the mentee frequently enough? 10. What did you think worked and what didn't you think worked? 11. would you like to take an interview that we are going to provide related to the D&I survey? Action items - Katia Rojas <https://cwiki.apache.org/confluence/display/~katia>: send friction log templates 19 Aug 2020 - Matt Sicker <https://cwiki.apache.org/confluence/display/~mattsicker>: send call for mentors 19 Aug 2020 Date 19 Aug 2020 Attendees - Katia Rojas <https://cwiki.apache.org/confluence/display/~katia> - Matt Sicker <https://cwiki.apache.org/confluence/display/~mattsicker> Goals - Discussion items Notes - Organizing a call tomorrow around speaking with people experienced with working with OSS One of tasks in the program is to help interns expand their network, i.e. make new connections that might help them in find work in Open Source or inspire them/point them along the path of being successful in Open Source. - Submit proposals and apply to be a mentor: https://www.outreachy.org/communities/cfp/apache/ - Funding for at least 6 interns secured - Timeline: - Aug. 31, 2020, 4 p.m. UTC - #OutreachyChat on Twitter to promote projects to applicants - Sept. 17, 2020 - last day for communities to sign up - Sept. 24, 2020 - last day for mentors to submit projects - Oct. 1, 2020 - contribution period opens - Oct. 31, 2020 at 4pm UTC - contribution period closes - Nov. 23, 2020 - interns announced - Dec. 1, 2020 to March 2, 2021 - internship we submitted an application to participate in the next round of Outreachy. Pending of Outreachy approval. https://www.outreachy.org/communities/cfp/apache/ Action items - contact current mentors to ask if they would like to continue working with their current projects or submit new ones. For more details, please see: https://cwiki.apache.org/confluence/display/EDI/2020-08-05+Outreachy+Meeting+notes https://cwiki.apache.org/confluence/display/EDI/2020-08-19+Meeting+notes On Sun, Jul 19, 2020 at 11:13 PM Katia Rojas <[email protected]> wrote: > Hello folks, > > Meeting notes of the week. > Date > > 16 Jul 2020 > Attendees > > - > > Katia Rojas <https://cwiki.apache.org/confluence/display/~katia> > - > > Matt Sicker <https://cwiki.apache.org/confluence/display/~mattsicker> > > Goals > > - > > Discussion items > > Notes > > - > > Next round starts late August > should we start thinking about promoting the next round to get mentors > and such? > - > > Can start looking for mentors around 19 July > - > > Email pmcs@ with request for mentors/projects > - > > Confirm how many interns we have funds for. > - > > Update the content of the email to look for mentors. > > > - > > Email: > > Cover how to sign up as a mentor, > - > > who can sign up (PMC members; otherwise, get lazy consensus to be > one) > > - > > > > https://github.com/outreachy/website/blob/master/docs/mentor-agreement.md > - > > how to submit a project proposal (including requirement regarding > beneficial to open source and not proprietary software) > - > > https://www.outreachy.org/communities/cfp/apache/ > - > > timelines > - > > mentoring, co-mentoring, and time-commitments > - > > Broad overview: https://www.outreachy.org/mentor/ > - > > https://www.outreachy.org/mentor/mentor-faq/ > - > > [email protected] > - > > the-asf.slack.com channel #outreachy-general > - > > Remember to share with Sally > > Action items > > - > > Katia Rojas <https://cwiki.apache.org/confluence/display/~katia> draft > new email for PMC recruitment 19 Jul 2020 > - > > Matt Sicker <https://cwiki.apache.org/confluence/display/~mattsicker> > review and send recruitment email to pmcs@ 19 Jul 2020 > > > For more information see: > https://cwiki.apache.org/confluence/display/EDI/2020-07-16+Outreachy+Meeting+notes > > Best, > Katia > > > On Wed, Jul 8, 2020 at 8:43 PM Katia Rojas <[email protected]> wrote: > >> Hello folks, >> >> Meeting notes of today. >> >> Date >> >> 08 July 2020 >> Attendees >> >> - >> >> Katia Rojas <https://cwiki.apache.org/confluence/display/~katia> >> - >> >> Matt Sicker <https://cwiki.apache.org/confluence/display/~mattsicker> >> >> Goals >> >> - >> >> Discussion items >> >> Notes >> >> - >> >> We nominated our 5 interns and 6 mentors to do our D&I community >> survey interview. Bitergia contacted them and they will organize the >> interviews. >> >> >> - >> >> The progress of the internship goes as expected, no new news. >> - >> >> Internship period: May 19, 2020 to Aug. 18, 2020 >> >> >> Next round starts late August >> >> should we start thinking about promoting the next round to get mentors >> and such? >> >> - >> >> Can start looking for mentors around 19 July >> - >> >> Email pmcs@ with request for mentors/projects >> - >> >> Confirm how many interns we have funds for. >> - >> >> Update the content of the email to look for mentors. >> >> >> Action items >> >> - >> >> Katia Rojas: send an email to Gris to confirm funds. >> >> For more information see: >> >> https://cwiki.apache.org/confluence/display/EDI/2020-07-08+Outreachy+Meeting+notes >> >> Best, >> >> Katia >> >> >> >> >> >> On Wed, Jun 3, 2020 at 8:58 PM Katia Rojas <[email protected]> wrote: >> >>> Hello folks, >>> >>> Meeting notes of today: >>> >>> Date >>> >>> 03 Jun 2020 >>> >>> Attendees >>> >>> - >>> >>> Katia Rojas <https://cwiki.apache.org/confluence/display/~katia> >>> - >>> >>> Matt Sicker <https://cwiki.apache.org/confluence/display/~mattsicker> >>> >>> Goals >>> >>> - >>> >>> Discussion items >>> >>> Notes >>> >>> - >>> >>> >>> Progress >>> - >>> >>> send email to mentors@ to ask about their experience during the >>> first week of internship >>> - >>> >>> Feedback received for all interns after following up. >>> - >>> >>> Good feedback so far and communications. >>> - >>> >>> Provided feedback to Airflow about ensuring their intern have >>> tasks to work on while they untangle their technical decision >>> preventing >>> progress on the main project. >>> >>> Report friction log and feedback: include coordinators' feedback. >>> >>> Action items >>> >>> - >>> >>> Matt Sicker <https://cwiki.apache.org/confluence/display/~mattsicker> >>> Remind mentors about upcoming weekly chat. >>> - >>> >>> Report on friction log feedback by 10 Jun 2020 >>> >>> >>> >>> For more information see: >>> >>> https://cwiki.apache.org/confluence/display/EDI/2020-06-03+Outreachy+Meeting+notes >>> >>> >>> >>> Thanks, >>> >>> Katia >>> >>> >>> >>> >>> >>> >>> >>>
