Ron Walter, I think your approach (one big folder, use other tools to organize/find) is actually being touted by some as best practice. I use Adobe Photoshop to attach tags or keywords to all photos and documents, and then use its search functions to find them. However, you don't need a paid program like Photoshop, the free Windows Live Photo Gallery has similar capabilities.
One advantage is that one can attach multiple tags/keywords/labels to photos. For example, I use one keyword 'gravestone' for all headstones/markers, and then add keywords for each of the surnames on that marker. Works equally well with group photos. I must admit I am in the process of doing this tagging, and I haven't yet actually been brave enough to move everything into one folder, but it is where I'm heading. Paul Gray From: Ron Walter [mailto:[email protected]] Sent: March-15-13 5:19 PM To: [email protected] Subject: RE: [LegacyUG] Organization of Photos, Scanned Documents and etc. Cathy, As a contrarian 1. I throw EVERYTHING into only one folder 2. I use this naming scheme for EVERY file: bbbb.lastname.firstname.yyyy.descriptor; since I have many German ancestors and they all seemed to be named Johann Friedrich, I started the scheme with bbbb (birth year); yyyy is the year of the document or picture; descriptor is something like ‘federal.census’, ‘state.census’, ‘tombstone.picture’, ‘death.certificate.’, ‘marriage.record’, etc. 3. Then I use Windows Explorer’s search function to find the specific documents I’m looking for – for example, if it is a specific person, I enter ‘bbbb.lastname’ or for all the family members I enter the family ‘lastname’ or for all the marriage.records just enter ‘marriage.records’. As they say, YMMV. Best Ron From: Sentz [mailto:[email protected]] Sent: Friday, March 15, 2013 3:52 PM To: [email protected] Subject: [LegacyUG] Organization of Photos, Scanned Documents and etc. I am in the process of deciding how to best reorganize things, since I don't have that many individual records yet and need to do some major clean up with my source citations. Prior to getting Legacy, I set up 2 Genealogy folders with sub folders by Surname and then Surname with the head of household under both My Documents and My Photos in Windows 7. In my mind at the time I was thinking that Pictures/Photos should be separate from images of documents, census records, family documents, death records, birth records, etc. Using the Surname organization seems to work along with the "filing cabinet" in my head so that I could find things easily. How do some of you organize your photos and scanned docs? Do you put them in the same "Picture" folders? Seems like it would be more efficient, eventhough they may be a different type of media. Geoff Rasmusen uses the Geographic filing system. I see the logic behind doing this, but will likely stick with the Surname filing for now. Cathy Researching Conger, Landmark, Lilly, Hobaugh, Hoyle, Kent, Lindquist, Nyberg, Petrie, Seeley, Sentz et al ________________________________________ No virus found in this message. Checked by AVG - www.avg.com Version: 2013.0.2899 / Virus Database: 2641/6142 - Release Date: 03/02/13 Internal Virus Database is out of date. Legacy User Group guidelines: http://www.LegacyFamilyTree.com/Etiquette.asp Archived messages after Nov. 21 2009: http://www.mail-archive.com/[email protected]/ Archived messages from old mail server - before Nov. 21 2009: http://www.mail-archive.com/[email protected]/ Online technical support: http://www.LegacyFamilyTree.com/Help.asp Follow Legacy on Facebook (http://www.facebook.com/LegacyFamilyTree) and on our blog (http://news.LegacyFamilyTree.com). To unsubscribe: http://www.LegacyFamilyTree.com/LegacyLists.asp Legacy User Group guidelines: http://www.LegacyFamilyTree.com/Etiquette.asp Archived messages after Nov. 21 2009: http://www.mail-archive.com/[email protected]/ Archived messages from old mail server - before Nov. 21 2009: http://www.mail-archive.com/[email protected]/ Online technical support: http://www.LegacyFamilyTree.com/Help.asp Follow Legacy on Facebook (http://www.facebook.com/LegacyFamilyTree) and on our blog (http://news.LegacyFamilyTree.com). To unsubscribe: http://www.LegacyFamilyTree.com/LegacyLists.asp Legacy User Group guidelines: http://www.LegacyFamilyTree.com/Etiquette.asp Archived messages after Nov. 21 2009: http://www.mail-archive.com/[email protected]/ Archived messages from old mail server - before Nov. 21 2009: http://www.mail-archive.com/[email protected]/ Online technical support: http://www.LegacyFamilyTree.com/Help.asp Follow Legacy on Facebook (http://www.facebook.com/LegacyFamilyTree) and on our blog (http://news.LegacyFamilyTree.com). To unsubscribe: http://www.LegacyFamilyTree.com/LegacyLists.asp
