Re: Acrobat 8 / Distiller on Mac

[Paul Findon]

On 16 Jun 2007, at 09:52, Steve Rickaby wrote:

I currently have a good sound working FrameMaker set-up with  
FrameMaker 7.0 and Acrobat 6 Pro on Mac.


I may have to go to Acrobat 8 for non-FrameMaker reasons. As there  
have been reports [Windows only?] of Acrobat 8 installations  
interfering with FrameMaker PDF workflows, can anyone prompt me on  
the 'correct' or 'safe' method of installing Acrobat 8 Pro so as  
not to interfere with FrameMaker's ability to create PDFs?


[I always print to Ps and distill in Distiller separately.]


Can't vouch for Acrobat 8.0 Pro, but 7.0 Pro works fine with Mac  
FrameMaker 6.0 when used in the way you describe.


Paul
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Re: Need some FM tips

[Shmuel Wolfson]

See answers below.

Regards,
Shmuel Wolfson


David Shaked (Wernick) wrote:

Can I ask the list members for some tips on various FM techniques? I am
using FM 7.2. Most of these questions (except #6) are about techniques that
are easy to use in Word, and I haven't yet found an FM equivalent.


1. Navigation techniques. Are there quick ways, such as shortcut keys, to do
the following:

   a. Display the book window? 
*I always make sure the book is the first thing I open in FM. This way 
it's easy to go to the book via the Window menu, or ALT+W+1.*

   b. After following a cross reference (Alt+Ctrl+Click), go back to the
cross reference?
   c. Go back to the last place that I edited?
   d. Go to a specified page number in a book, if it is not within the
currently displayed *.fm file?


2. Is there a way to display the same document in two windows or in a split
window?


3. What is the best way to create a TOC or index conforming to a predefined
template? The method that I have used so far is the following:

   a. Copy the TOC and index templates to the document directory.
   b. Rename the files according to the convention booknameTOC.fm and
booknameIX.fm.
   c. Open the *.book file and choose Add  TOC or Add  Standard Index. FM
places the TOC and index in the above files and adds them to the book.

   Is that the right way?
  
*The standard way would be to insert a TOC, open the template TOC and 
import the relevant formats to the new TOC. But I your way better.*


4. On one computer, I accidentally moved my toolbar (the Quick Access Bar)
to a floating position within the document window. How can I can move it
back to the docked position at the top of the FM window? It refuses to dock.


5. If I shorten a document, I need to manually delete the blank pages at the
end of the document. Shouldn't the pages disappear automatically?
  
*Only if you select Delete Empty Pages in the pagination settings. Then 
they disappear when you update the book. But this does not help when you 
always want even pages in the file.*


6. Can I create a book of books? My idea is to create a super-book that I
can use for global operations such as find/replace or import-formats
throughout a documentation set. However, I must be careful not to
inadvertently change the page and chapter numbering or corrupt any XRefs
while doing this.
  
*I assume that this is possible since there a a volume numbering option 
under numbering. See FM help for Volume.*


Thanks in advance.

David Shaked (Wernick)

AlmondWeb Ltd.
http://www.almondweb.com
Technical Documentation * Web Development * Word and WebWorks Consultants
 


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Re: Graphics that are too large

[Stuart Rogers]

Judie Vegh wrote:
Doug and Art, 


Thanks so much for your responses, I will try these methods out and see
what works best for my situation. 


As a follow up to this, would it be possible if I wanted text to expand
across both columns at the bottom of the page? Say, instead of adding in
a graphic to explain my steps, I'd like to add in a text box with some
information relevant to the text/steps that are in the two columns?
Would that then require a different master page? 



Judie,

Stay away from trying to format individual pages by inventing new master 
pages; instead, use the pagination tools available in the Designers and 
the options for anchored frames.


Sounds like you want to have your page look like the ones you've made 
that have 2-col text at the top and a wide graphic spanning both columns 
at the bottom.  You've done that by inserting an anchored frame and 
putting a graphic in it.  But for your new purpose, don't put a graphic 
in the anchored frame.  Draw a text box inside it instead and then type 
and format your explanatory text.


Alternative methods would be to create a pgf tag set to Span All Columns 
and apply that to your sidebar text at the bottom of the page, or 
create a table (one or many rows/columns, borders or not, to suit) that 
spans all columns.


A table or a spanning pgf tag pretty  much limits you to positioning 
just after the 2-col body text unless you fuss with settings manually.
If you want all these graphics and sidebar texts to be flush with the 
bottom of the page, an anchored frame can be set to Bottom of Column and 
will stay there even if your 2-column text is shortened.


HTH,

--
Stuart Rogers
Technical Communicator
Phoenix Geophysics Limited
Toronto, ON, Canada
+1 (416) 491-7340 x 325

srogers phoenix-geophysics com

Developers explain How the Product Works.
Technical writers explain How to Work the Product.
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Re: Graphics that are too large

[Art Campbell]

Judie,

Stuart is quite correct -- use the program the way it was designed to
be used; minimal master pages and overrides -- you can do the
exception graphics and text blocks (sidebars) the same way, by
inserting an anchored frame and using it as a container for the
graphic or text.

You may want to do some reading on the way FM works. It's not really a
page layout or design program that works the way other desktop
publishing programs or word processors work. It is dedicated to long
document management, and it uses a series of containers (the frames)
that are layered on top of each other to hold content.

Cheers,
Art


On 6/19/07, Stuart Rogers [EMAIL PROTECTED] wrote:

Judie Vegh wrote:
 Doug and Art,

 Thanks so much for your responses, I will try these methods out and see
 what works best for my situation.

 As a follow up to this, would it be possible if I wanted text to expand
 across both columns at the bottom of the page? Say, instead of adding in
 a graphic to explain my steps, I'd like to add in a text box with some
 information relevant to the text/steps that are in the two columns?
 Would that then require a different master page?


Judie,

Stay away from trying to format individual pages by inventing new master
pages; instead, use the pagination tools available in the Designers and
the options for anchored frames.

Sounds like you want to have your page look like the ones you've made
that have 2-col text at the top and a wide graphic spanning both columns
at the bottom.  You've done that by inserting an anchored frame and
putting a graphic in it.  But for your new purpose, don't put a graphic
in the anchored frame.  Draw a text box inside it instead and then type
and format your explanatory text.

Alternative methods would be to create a pgf tag set to Span All Columns
and apply that to your sidebar text at the bottom of the page, or
create a table (one or many rows/columns, borders or not, to suit) that
spans all columns.

A table or a spanning pgf tag pretty  much limits you to positioning
just after the 2-col body text unless you fuss with settings manually.
If you want all these graphics and sidebar texts to be flush with the
bottom of the page, an anchored frame can be set to Bottom of Column and
will stay there even if your 2-column text is shortened.

HTH,

--
Stuart Rogers
Technical Communicator
Phoenix Geophysics Limited
Toronto, ON, Canada
+1 (416) 491-7340 x 325

srogers phoenix-geophysics com

Developers explain How the Product Works.
Technical writers explain How to Work the Product.



--
Art Campbell [EMAIL PROTECTED]
 ... In my opinion, there's nothing in this world beats a '52 Vincent
  and a redheaded girl. -- Richard Thompson
No disclaimers apply.
DoD 358
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RE: Need some FM tips

[Combs, Richard]

David Shaked (Wernick) wrote: 
 
 Can I ask the list members for some tips on various FM 
 techniques? I am using FM 7.2. Most of these questions 
 (except #6) are about techniques that are easy to use in 
 Word, and I haven't yet found an FM equivalent.
 
 
 1. Navigation techniques. Are there quick ways, such as 
 shortcut keys, to do the following:
 
a. Display the book window?
b. After following a cross reference (Alt+Ctrl+Click), go 
 back to the cross reference?
c. Go back to the last place that I edited?
d. Go to a specified page number in a book, if it is not 
 within the currently displayed *.fm file?

Ctrl+Tab cycles through the open windows within FM. Use Ctrl+g to go to
a page or to the insertion point.

For lots of menu and toolbar enhancements, including more navigation
tools, go to www.microtype.com/resources.html and get ToolbarPlus. While
you're at that site, click Links and check out some of the FM resources
and tools listed. Don't forget to bookmark that page!
 
 2. Is there a way to display the same document in two windows 
 or in a split window?

Yes, if you get Enhance (www.sandybrook.com/enhance/), which has many
other compelling features. 
 
 3. What is the best way to create a TOC or index conforming 
 to a predefined template? The method that I have used so far 
 is the following:
 
a. Copy the TOC and index templates to the document directory.
b. Rename the files according to the convention 
 booknameTOC.fm and booknameIX.fm.
c. Open the *.book file and choose Add  TOC or Add  
 Standard Index. FM places the TOC and index in the above 
 files and adds them to the book.
 
Is that the right way?

It's a good way, probably better than most. There are generally several
ways to do anything in FM, and the right way often depends on your
personal preferences and situation.

 4. On one computer, I accidentally moved my toolbar (the 
 Quick Access Bar) to a floating position within the document 
 window. How can I can move it back to the docked position at 
 the top of the FM window? It refuses to dock.

Never seen that. Try this: Open maker.ini and find the
ShowQuickAccessBar setting. Set it to this: 
ShowQuickAccessBar=On H

 
 5. If I shorten a document, I need to manually delete the 
 blank pages at the end of the document. Shouldn't the pages 
 disappear automatically?

Select Format  Page Layout  Pagination and look at the 1st Page Side
(if Double Sided) and Before Saving  Printing settings. Within a book,
these settings interact. If your doc is double-sided and you want the
following chapter to start on a right-hand (odd) page, this chapter will
have to have either zero or one empty page, depending on whether the
content ends on a left or right page. If you don't care about where the
following chapter starts (or it's a single sided doc) you can select
Delete Empty Pages. 

FM deletes unnecessary empty pages when you save or print. Unless you're
applying custom master pages. FM won't delete pages using custom master
pages, only default Right/Left pages. 
 
 6. Can I create a book of books? My idea is to create a 
 super-book that I can use for global operations such as 
 find/replace or import-formats throughout a documentation 
 set. However, I must be careful not to inadvertently change 
 the page and chapter numbering or corrupt any XRefs while doing this.

No, but the same files can be put into any number of books. So you can
create a master book that contains all the chapter files in your suite
of 10 manuals, and use the master book just for global operations like
updating variables, generating an index of imported graphics, etc. 
 
 Thanks in advance.

HTH! 
Richard


--
Richard G. Combs
Senior Technical Writer
Polycom, Inc.
richardDOTcombs AT polycomDOTcom
303-223-5111
--
rgcombs AT gmailDOTcom
303-777-0436
--




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RE: Graphics that are too large

[Judie Vegh]

Yes, I considered the table usage soon after I wrote that comment. 

What I am trying to achieve is much like the set-up in a Flash MX manual
I've been looking through. I like the use of two column text, though I
think the headers need to be defined more. I've found a problem with
graphics we have that are too large to fit into one side of the column,
so I wanted it to span the width of the page at the bottom. So this is
kind of like an upside down T structure where the left column is text,
the right column is figures, and the bottom of the page (when needed) is
reserved for large screenshots, a table, or possibly text that may have
a short story to enhance upon and related to the material covered.

I'm not new to using FrameMaker, but I'm new to actually creating styles
and templates, and am trying to figure out my boundaries of what is
feasible and what is not. 

Thanks so much for your input and to everyone else who's contributed to
my FrameMaker knowledge! :) 

Judie
-Original Message-
From: Art Campbell [mailto:[EMAIL PROTECTED] 
Sent: Monday, June 18, 2007 1:22 PM
To: Judie Vegh
Cc: framers@lists.frameusers.com
Subject: Re: Graphics that are too large

It'd be much easier to import the screen shots into anchored frames
and set the frames to span both columns (what I'd recommend) and/or to
go to the bottom of the page... That would also allow them to float in
the text as it is modified.

Playing with special master pages would force you to manually
repaginate whenever your content changed...

Art



On 6/18/07, Judie Vegh [EMAIL PROTECTED] wrote:
 Hello all,



 I am currently in the process of creating a new style for some
manuals.
 I really like manuals that have two columns per page, one column
 designated for text and steps, the other designated for images and
 figures. Unfortunately, some of the screenshots that I have to take
are
 large, and even scaling them down by DPI in the Object Properties
dialog
 box, won't benefit the manual because they don't look nice when output
 to a PDF.



 I feel that the easiest solution would be to create a master page with
 two columns and another master page that allows for room for a large
 graphic at the bottom of the page and apply it as I need it, but is
this
 really fast and efficient? I feel like it will cause more headaches
than
 ease-of-use.



 What would anyone suggest doing to remedy these large graphics
(besides
 not using them), and allow it to be efficient?



 Thanks,



 Judie




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 contain confidential information from Hyland Software, Inc. The
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 entity named above. If the reader of this message is not the
 intended recipient, or an employee or agent responsible for the
 delivery of this message to the intended recipient, the reader is
 hereby notified that any dissemination, distribution or copying of
 this message or of any attached documents, or the taking of any
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  ... In my opinion, there's nothing in this world beats a '52 Vincent
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Can't Change Paragraph Tag

[Parcell, Michelle]

Hello, all. I'm having a problem removing or changing a paragraph tag. It's at 
the end of a chapter and is a Heading 1 tag, which means my TOC is picking it 
up as a blank H1 at the end of the chapter. Of course I can manually remove 
that line from the TOC, but we use AutoMap to generate our PDFs, which are then 
placed in a repository, so that's not the ideal way to handle this. We've tried 
removing it in the MIF version but that doesn't help either. Any suggestions 
are greatly appreciated, and since I'm on digest and under deadline, I would 
also appreciate responses being sent to me directly at [EMAIL PROTECTED] 

Thanks much!

Michelle Parcell 
 
NOTICE: This E-mail may contain confidential information. If you are not
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Re: Need some FM tips

[Jo Walsh]

4. On one computer, I accidentally moved my toolbar (the Quick Access 
Bar)

to a floating position within the document window. How can I can move it
back to the docked position at the top of the FM window? It refuses 
to dock.
There's a button on the main toolbar - the one that contains the basic 
text formatting options. The button icon looks like a horizontal bar 
with a curved arrow to a vertical bar. For me it's on the very left of 
the toolbar next to the help *?* icon (if your toolbar is floating it's 
at the top right I think).


Click this button to dock the toolbar again.

Regards,
Jo
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Re: Need some FM tips

[Stuart Rogers]

David Shaked (Wernick) wrote:

Can I ask the list members for some tips on various FM techniques? I am
using FM 7.2. Most of these questions (except #6) are about techniques that
are easy to use in Word, and I haven't yet found an FM equivalent.


1. Navigation techniques. Are there quick ways, such as shortcut keys, to do
the following:

   a. Display the book window?


Always open your book file first before opening its contained files. 
Then Alt+w 1 (digit one) opens the book window.



   b. After following a cross reference (Alt+Ctrl+Click), go back to the
cross reference?


I don't think that's possible.


   c. Go back to the last place that I edited?


If you haven't repositioned your insertion point, just press the left 
then right arrow keys.



   d. Go to a specified page number in a book, if it is not within the
currently displayed *.fm file?


I don't think that's possible.  The navigation commands except for 
hyperlinks all apply only to the displayed file.  But you can switch to 
the book window and see what page numbers apply to which files (select a 
file, check the status bar) and switch to that file.  Then type Ctrl+g 
or double-click the page number on the status bar to open the Go To 
dialog box.





2. Is there a way to display the same document in two windows or in a split
window?


You can launch a second instance of FM and open the same file in it.  I 
haven't played with that myself, but I think I'd make the second 
instance View Only so that I wouldn't have problems saving different 
versions over each other.  See the Help topic, Working in view-only 
documents and books.





3. What is the best way to create a TOC or index conforming to a predefined
template? The method that I have used so far is the following:

   a. Copy the TOC and index templates to the document directory.
   b. Rename the files according to the convention booknameTOC.fm and
booknameIX.fm.
   c. Open the *.book file and choose Add  TOC or Add  Standard Index. FM
places the TOC and index in the above files and adds them to the book.

   Is that the right way?


That's a good way.  Or you can Add  Table of Contents and then import 
formats from the template TOC.  See the Help topics, Generating TOCs and 
other lists, and Formatting lists and indexes using templates.





4. On one computer, I accidentally moved my toolbar (the Quick Access Bar)
to a floating position within the document window. How can I can move it
back to the docked position at the top of the FM window? It refuses to dock.


One of the buttons at the top of the floating bar looks like a 
carpenter's square with a little curved arrow.  Click it.





5. If I shorten a document, I need to manually delete the blank pages at the
end of the document. Shouldn't the pages disappear automatically?


In Format  Page Layout  Pagination, select either Delete Empty Pages 
or Make Page Count Even.  See the Help topic, Changing the pagination, 
and the topics it links to; there are interactions within books, and 
situations where pages aren't actually empty.



6. Can I create a book of books? My idea is to create a super-book that I
can use for global operations such as find/replace or import-formats
throughout a documentation set. However, I must be careful not to
inadvertently change the page and chapter numbering or corrupt any XRefs
while doing this.


Others have answered this one for you.


HTH,

--
Stuart Rogers
Technical Communicator
Phoenix Geophysics Limited
Toronto, ON, Canada
+1 (416) 491-7340 x 325

srogers phoenix-geophysics com

Developers explain How the Product Works.
Technical writers explain How to Work the Product.
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RE: Need some FM tips

[Müller , Klaus]

Hello David, 

 1.b. After following a cross reference (Alt+Ctrl+Click), 
 go back to the cross reference?

- Jumps within the same document: Esc vP
  (internal FM command GotoPreviousView)
- Jumps to other documents: Ctrl+Tab

If you have FrameScript (http://www.framescript.com), 
there are free scripts available for the following:

 1.a. shortcut keys, to [...] display the book window?

Ctrl+Shift+B with the FrameScript TileBookWindows.fsl:
http://www.itl.eu/108.0.html?L=1#c1859

 1.d. Go to a specified page number in a book

Ctrl+Shift+G with the FrameScript GotoPage.fsl:
http://www.itl.eu/108.0.html?L=1#c1981

Kind regards, 
Klaus Müller, itl AG

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Re: Need some FM tips

[Scott Prentice]

David Shaked (Wernick) wrote:

snip

6. Can I create a book of books? My idea is to create a super-book that I
can use for global operations such as find/replace or import-formats
throughout a documentation set. However, I must be careful not to
inadvertently change the page and chapter numbering or corrupt any XRefs
while doing this.
  


We offer a free plugin called ComboBook that builds a book from multiple 
books ..


   http://www.leximation.com/tools/info/combobook.php

...scott

Scott Prentice
Leximation, Inc.
www.leximation.com
+1.415.485.1892




  


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RE: Need some FM tips

[John Sgammato]

FWIW - 
I keep a folder in Outlook called Tips  Tricks, and when something
useful comes across a list like this, I just drag it in there. If the
email does not have a helpful title, then I forward it to myself and
rename it before saving it. 

john
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Line over footnotes

[Deborah Wible]

In addition to reference page frames, there are footnote controls for text
and table footnotes in several places.

From a body page, check out: Format/Document/Footnote properties. There is a
Footnote and a Table Footnote tab. (For example, our template has .\t as a
suffix for each of these footnote numbers.)

From a body page, open a table footnote paragraph tag. Under the Advanced
tab, under Frame Above Pgf, for the rule, you can specify which frame to use
(from the Reference page) or None.


Deb Wible ([EMAIL PROTECTED])
Technical Publications Manager
ChipX, Inc.
2323 Owen Street, Santa Clara CA 95054
408 235 7386  (office)
408 828 5257  (cell)




-Original Message-
From: [EMAIL PROTECTED]
[mailto:[EMAIL PROTECTED] Behalf
Of [EMAIL PROTECTED]
Sent: Monday, June 18, 2007 11:00 PM
To: framers@lists.frameusers.com
Subject: Framers Digest, Vol 20, Issue 18


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Today's Topics:

   1. Line over footnotes (Gunnar Carlsson)
   2. Re: Line over footnotes (Rick Quatro)
   3. Line over footnotes - found it! (Gunnar Carlsson)
   4. missing fonts (Jon Harvey)
   5. Re: missing fonts (Art Campbell)
   6. RE: missing fonts (Combs, Richard)
   7. Re: missing fonts (Rene Stephenson)
   8. Graphics that are too large (Judie Vegh)
   9. RE: Cannot launch distiller to create PDF file (Adam Schweitzer)
  10. Re: Graphics that are too large (Art Campbell)
  11. Re: Cannot launch distiller to create PDF file (Mike Wickham)
  12. Re: 3rd level index entry problem --- SOLVED (Dona Mommsen)
  13. RE: Graphics that are too large (Judie Vegh)
  14. RE: Graphics that are too large (Combs, Richard)


--

Message: 1
Date: Mon, 18 Jun 2007 16:10:59 +0200
From: Gunnar Carlsson [EMAIL PROTECTED]
Subject: Line over footnotes
To: framers@lists.frameusers.com
Message-ID: [EMAIL PROTECTED]
Content-Type: text/plain; charset=us-ascii; format=flowed

Hi,
There is always a thin line over the footnotes. Does anyone know how
to change that line? (longer/shorter, move a few mm down, to the
left/right, thicker).
Regards
Gunnar Carlsson




--

Message: 2
Date: Mon, 18 Jun 2007 10:12:17 -0400
From: Rick Quatro [EMAIL PROTECTED]
Subject: Re: Line over footnotes
To: framers@lists.frameusers.com, Gunnar Carlsson
[EMAIL PROTECTED]
Message-ID: [EMAIL PROTECTED]
Content-Type: text/plain; format=flowed; charset=iso-8859-1;
reply-type=response

Choose View  Reference Pages and find the Footnote reference frame. Any
adjustments you make to the frame or the content of the frame will be
reflected above the footnotes.

Rick Quatro
Carmen Publishing
585-659-8267
www.frameexpert.com


 Hi,
 There is always a thin line over the footnotes. Does anyone know how to
 change that line? (longer/shorter, move a few mm down, to the left/right,
 thicker).
 Regards
 Gunnar Carlsson



--

Message: 3
Date: Mon, 18 Jun 2007 16:14:17 +0200
From: Gunnar Carlsson [EMAIL PROTECTED]
Subject: Line over footnotes - found it!
To: framers@lists.frameusers.com
Message-ID: [EMAIL PROTECTED]
Content-Type: text/plain; charset=us-ascii; format=flowed

Found it!
Of course, on the Reference pages, where else!



Hi,
There is always a thin line over the footnotes. Does anyone know how
to change that line? (longer/shorter, move a few mm down, to the
left/right, thicker).
Regards
Gunnar Carlsson




--

Message: 4
Date: Mon, 18 Jun 2007 11:29:30 -0400
From: Jon Harvey [EMAIL PROTECTED]
Subject: missing fonts
To: Framers@lists.frameusers.com
Message-ID:
[EMAIL PROTECTED]
Content-Type: text/plain;   charset=us-ascii

Hi all,



I'm getting a missing font error in various docs. Is there a way to
determine in a large FM doc what fonts are missing and where FM is
looking for them? I'm using FM 7.2 on Windows. I'd like to find the
culprit text and solve the problem.





Jon Harvey

Manager, Desktop Documentation

CambridgeSoft Corporation

100 CambridgePark Drive

Cambridge, MA 02140

(617) 588-9354





--

Message: 5
Date: Mon, 18 Jun 2007 11:42:49 -0400
From: Art Campbell [EMAIL PROTECTED]
Subject: Re: missing fonts
To: Jon Harvey [EMAIL PROTECTED]
Cc: Framers@lists.frameusers.com
Message-ID:
[EMAIL PROTECTED]
Content-Type: text/plain; charset=ISO-8859-1; format=flowed

If you have a FM console program running, it'll show up in there.
If you don't, open Preferences, turn on Show Translation Errors, and
reboot FM

BookName Variable Doesn't Appear in Xrefs

[Angela Akridge]

Hi,

I still can't figure out how to get BookName variable into my xrefs. I tried
Zoe's solution: I inserted the variable into a text frame, then applied a
BookTitle para tag. The xref will not display the book name. Here's a screen
shot:

http://i4.photobucket.com/albums/y132/aakridge/BookName.png

To begin with, I'm not really sure why I need to put the variable in a text
frame. I really don't understand how Frame thinks. Do you have any insight,
or do you know if this topic is covered in Frame documentation?

--
Angela Akridge
[EMAIL PROTECTED]
408/393-9249 (cell)
__
Loans that change lives
http://www.kiva.org/
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Any structured users in Hampton Roads?

[Pierce Tyler]

Curious to know if anyone reading this list is located in the Hampton 
Roads, Virginia area. I'm a long-time FrameMaker user trying to export 
my content to .XML (DocBook). Am looking for someone local who may be 
able to help me out.


Please feel free to contact me off list if you would prefer.

Thanks!
-Pierce

--
Pierce Tyler
Director of Product Support
OpenMFG, LLC
119 West York Street
Norfolk, VA 23510
tel. 757.461.3022 x103
email: [EMAIL PROTECTED]
www.openmfg.com
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RE: BookName Variable Doesn't Appear in Xrefs

[Ridder, Fred]

Cross-references can only display content that falls into three 
or four general categories:
--text from the paragraph where the cross-reference marker is
   located, via the $paratext building block
--autonumbering associated with the paragraph where the 
   cross-reference marker is located, via the $paranum
   and associated building blocks
--system variables for data such as the page number, chapter
   number, filename, paragraph tag name, etc. via the corresponding
   system-defined building blocks (e.g. $pagenum, $chapnum)
--text that is manually included in definition of a specific cross-
   reference format

There is no provision for directly including user variables in a 
cross-reference.  

I can see two potential workarounds, neither of which I have actually
tested.

1) If you are not using the $volnum system variable for other purposes
you can define it as a text string (rather than a number) to make a 
system variable that contains the book name. Each separate file
can have its own different definition for the $volnum system variable, 
or you can set several files to use the same definition.

2) It should work to place the book name in a hidden paragraph
that is located at the top of each file and that has a special paragraph

tag. I'm not sure I see any good reason why this needs to be in a 
separate text frame as long as it is located on the first body page
(as opposed to a master page). If you use the $paratext[paratag] 
building block in your cross-reference format, replacing paratag 
with the actual name of the special paragraph tag you used for the 
hidden book title paragraph, your cross-reference should pick up
whatever text is contained in the special paragraph (whether or
not it comes from a user variable or is directly entered text). 

Note that in your example, the building block is incorrectly referencing
the name of the user variable (BookName), rather than the tag name of
the 
paragraph that contains the book name (BookTitle). The cross-reference 
doesn't care whether the paragraph contains a user variable; all it
looks 
for is a paragraph that is tagged with the tag name you specify.

My opinions only; I don't speak for Intel.
Fred Ridder (fred dot ridder at intel dot com)
Intel
Parsippany, NJ

 
 

-Original Message-
From: [EMAIL PROTECTED]
[mailto:[EMAIL PROTECTED] On
Behalf Of Angela Akridge
Sent: Tuesday, June 19, 2007 4:08 PM
To: framers@lists.frameusers.com
Subject: BookName Variable Doesn't Appear in Xrefs

Hi,

I still can't figure out how to get BookName variable into my xrefs. I
tried
Zoe's solution: I inserted the variable into a text frame, then applied
a
BookTitle para tag. The xref will not display the book name. Here's a
screen
shot:

http://i4.photobucket.com/albums/y132/aakridge/BookName.png

To begin with, I'm not really sure why I need to put the variable in a
text
frame. I really don't understand how Frame thinks. Do you have any
insight,
or do you know if this topic is covered in Frame documentation?

-- 
Angela Akridge
[EMAIL PROTECTED]
408/393-9249 (cell)
__
___


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Re: Need some FM tips

[rebecca officer]

 b. After following a cross reference (Alt+Ctrl+Click), go back to the
cross reference?

If you get ToolbarPlus from www.microtype.com/resources.html it has a
tool button for this.

Cheers, Rebecca

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If you have received this message in error please
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Any views expressed in this message are those of the
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be the views of Allied Telesis Labs.
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OT: Acrobat 8 Forms Design

[Gillian Flato]

I am creating a form in Acrobat 8. It does this really annoying thing
where when you place a field, it takes forever. It starts in invisible
mode and then slowly fades into 100%. It does 4 views, 0%, 25% opacity,
50% opacity, 75% than 100%. In Designer 7, I just dragged the field and
dropped it in.
 
Does anyone know how to turn this feature off?
 

Thank you,

 

mailto:[EMAIL PROTECTED] 

Gillian Flato

Technical Writer (Software)

nanometrics

1550 Buckeye Dr. 

Milpitas, CA. 95035

(408.545.6316

7  408.232.5911

* [EMAIL PROTECTED] mailto:[EMAIL PROTECTED] .com
blocked::mailto:[EMAIL PROTECTED] 

 
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Does anyones have an EDD for the Bible?

[Bodvar Bjorgvinsson]

I am about to undertake the task of preparing special issue NT plus
based on a new translation (Icelandic) of the Bible that is ready to
be printed. I will only be getting the files in PDF (hopefully no
ligatures) as the last changes were made at the layout company, in
Denmark, I think. Maybe I will be able to get them in HTML as the
local publishing company is backward engineering the the files from
PDF. Not that I did not tell them about XML or FrameMaker. I did so
two years ago.

Anyway, I think this project is a typical structured thing, and as I
have very little time (in my time off), I wonder whether someone has,
or knows of, a suitable EDD for such a task. I think I have seen a
Bible DTD for XML, but not an EDD. There are XML Schemas and several
special markup languages for this too (USFM, USFX, OSIS, etc.),
because of the limitations of DTD (and EDD). However, I think this
could be done, especially if quotation marks are just typed and not
relying on an element or an attribute (maybe attributes may be used
for opening and closing quotes, etc.).

Am I over my head in this?

Please respond on or off the list.

Bodvar Bjorgvinsson
Iceland
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Re: BookName Variable Doesn't Appear in Xrefs

[Angela Akridge]

Thank you, Fred and Stuart! My collection is now working just fine. :) Once
I replaced BookName with BookTitle in the paragraph tag AND (very important)
removed the text frame from the Body, things worked perfectly. :) Thank you
so much.

Once I have time, I'll probably switch my implementation to use the Master
pages instead of Body because I don't want to accidentally delete the
invisible BookTitle thinking that it's empty space.

I'm so relieved.

Angela

On 6/19/07, Ridder, Fred [EMAIL PROTECTED] wrote:


Cross-references can only display content that falls into three
or four general categories:
--text from the paragraph where the cross-reference marker is
   located, via the $paratext building block
--autonumbering associated with the paragraph where the
   cross-reference marker is located, via the $paranum
   and associated building blocks
--system variables for data such as the page number, chapter
   number, filename, paragraph tag name, etc. via the corresponding
   system-defined building blocks (e.g. $pagenum, $chapnum)
--text that is manually included in definition of a specific cross-
   reference format

There is no provision for directly including user variables in a
cross-reference.

I can see two potential workarounds, neither of which I have actually
tested.

1) If you are not using the $volnum system variable for other purposes
you can define it as a text string (rather than a number) to make a
system variable that contains the book name. Each separate file
can have its own different definition for the $volnum system variable,
or you can set several files to use the same definition.

2) It should work to place the book name in a hidden paragraph
that is located at the top of each file and that has a special paragraph

tag. I'm not sure I see any good reason why this needs to be in a
separate text frame as long as it is located on the first body page
(as opposed to a master page). If you use the $paratext[paratag]
building block in your cross-reference format, replacing paratag
with the actual name of the special paragraph tag you used for the
hidden book title paragraph, your cross-reference should pick up
whatever text is contained in the special paragraph (whether or
not it comes from a user variable or is directly entered text).

Note that in your example, the building block is incorrectly referencing
the name of the user variable (BookName), rather than the tag name of
the
paragraph that contains the book name (BookTitle). The cross-reference
doesn't care whether the paragraph contains a user variable; all it
looks
for is a paragraph that is tagged with the tag name you specify.

My opinions only; I don't speak for Intel.
Fred Ridder (fred dot ridder at intel dot com)
Intel
Parsippany, NJ




-Original Message-
From: [EMAIL PROTECTED]
[mailto:[EMAIL PROTECTED] On
Behalf Of Angela Akridge
Sent: Tuesday, June 19, 2007 4:08 PM
To: framers@lists.frameusers.com
Subject: BookName Variable Doesn't Appear in Xrefs

Hi,

I still can't figure out how to get BookName variable into my xrefs. I
tried
Zoe's solution: I inserted the variable into a text frame, then applied
a
BookTitle para tag. The xref will not display the book name. Here's a
screen
shot:

http://i4.photobucket.com/albums/y132/aakridge/BookName.png

To begin with, I'm not really sure why I need to put the variable in a
text
frame. I really don't understand how Frame thinks. Do you have any
insight,
or do you know if this topic is covered in Frame documentation?

--
Angela Akridge
[EMAIL PROTECTED]
408/393-9249 (cell)
__





--
Angela Akridge
[EMAIL PROTECTED]
408/393-9249 (cell)
__
Loans that change lives
http://www.kiva.org/
___


You are currently subscribed to Framers as [EMAIL PROTECTED]

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Need some FM tips

[David Shaked (Wernick)]

Can I ask the list members for some tips on various FM techniques? I am
using FM 7.2. Most of these questions (except #6) are about techniques that
are easy to use in Word, and I haven't yet found an FM equivalent.


1. Navigation techniques. Are there quick ways, such as shortcut keys, to do
the following:

   a. Display the book window?
   b. After following a cross reference (Alt+Ctrl+Click), go back to the
cross reference?
   c. Go back to the last place that I edited?
   d. Go to a specified page number in a book, if it is not within the
currently displayed *.fm file?


2. Is there a way to display the same document in two windows or in a split
window?


3. What is the best way to create a TOC or index conforming to a predefined
template? The method that I have used so far is the following:

   a. Copy the TOC and index templates to the document directory.
   b. Rename the files according to the convention TOC.fm and
IX.fm.
   c. Open the *.book file and choose Add > TOC or Add > Standard Index. FM
places the TOC and index in the above files and adds them to the book.

   Is that the right way?


4. On one computer, I accidentally moved my toolbar (the Quick Access Bar)
to a floating position within the document window. How can I can move it
back to the docked position at the top of the FM window? It refuses to dock.


5. If I shorten a document, I need to manually delete the blank pages at the
end of the document. Shouldn't the pages disappear automatically?


6. Can I create a book of books? My idea is to create a "super-book" that I
can use for global operations such as find/replace or import-formats
throughout a documentation set. However, I must be careful not to
inadvertently change the page and chapter numbering or corrupt any XRefs
while doing this.


Thanks in advance.

David Shaked (Wernick)

AlmondWeb Ltd.
http://www.almondweb.com
Technical Documentation * Web Development * Word and WebWorks Consultants

Need some FM tips

[Shmuel Wolfson]

See answers below.

Regards,
Shmuel Wolfson


David Shaked (Wernick) wrote:
> Can I ask the list members for some tips on various FM techniques? I am
> using FM 7.2. Most of these questions (except #6) are about techniques that
> are easy to use in Word, and I haven't yet found an FM equivalent.
>
>
> 1. Navigation techniques. Are there quick ways, such as shortcut keys, to do
> the following:
>
>a. Display the book window? 
*I always make sure the book is the first thing I open in FM. This way 
it's easy to go to the book via the Window menu, or ALT+W+1.*
>b. After following a cross reference (Alt+Ctrl+Click), go back to the
> cross reference?
>c. Go back to the last place that I edited?
>d. Go to a specified page number in a book, if it is not within the
> currently displayed *.fm file?
>
>
> 2. Is there a way to display the same document in two windows or in a split
> window?
>
>
> 3. What is the best way to create a TOC or index conforming to a predefined
> template? The method that I have used so far is the following:
>
>a. Copy the TOC and index templates to the document directory.
>b. Rename the files according to the convention TOC.fm and
> IX.fm.
>c. Open the *.book file and choose Add > TOC or Add > Standard Index. FM
> places the TOC and index in the above files and adds them to the book.
>
>Is that the right way?
>   
*The standard way would be to insert a TOC, open the template TOC and 
import the relevant formats to the new TOC. But I your way better.*
>
> 4. On one computer, I accidentally moved my toolbar (the Quick Access Bar)
> to a floating position within the document window. How can I can move it
> back to the docked position at the top of the FM window? It refuses to dock.
>
>
> 5. If I shorten a document, I need to manually delete the blank pages at the
> end of the document. Shouldn't the pages disappear automatically?
>   
*Only if you select Delete Empty Pages in the pagination settings. Then 
they disappear when you update the book. But this does not help when you 
always want even pages in the file.*
>
> 6. Can I create a book of books? My idea is to create a "super-book" that I
> can use for global operations such as find/replace or import-formats
> throughout a documentation set. However, I must be careful not to
> inadvertently change the page and chapter numbering or corrupt any XRefs
> while doing this.
>   
*I assume that this is possible since there a a volume numbering option 
under numbering. See FM help for Volume.*
>
> Thanks in advance.
>
> David Shaked (Wernick)
>
> AlmondWeb Ltd.
> http://www.almondweb.com
> Technical Documentation * Web Development * Word and WebWorks Consultants
>  
>
> ___
>
>
> You are currently subscribed to Framers as sbw at actcom.com.
>
> Send list messages to framers at lists.frameusers.com.
>
> To unsubscribe send a blank email to 
> framers-unsubscribe at lists.frameusers.com
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> http://www.frameusers.com/ for more resources and info.
>
>   

Graphics that are too large

[Stuart Rogers]

Judie Vegh wrote:
> Doug and Art, 
> 
> Thanks so much for your responses, I will try these methods out and see
> what works best for my situation. 
> 
> As a follow up to this, would it be possible if I wanted text to expand
> across both columns at the bottom of the page? Say, instead of adding in
> a graphic to explain my steps, I'd like to add in a text box with some
> information relevant to the text/steps that are in the two columns?
> Would that then require a different master page? 
> 

Judie,

Stay away from trying to format individual pages by inventing new master 
pages; instead, use the pagination tools available in the Designers and 
the options for anchored frames.

Sounds like you want to have your page look like the ones you've made 
that have 2-col text at the top and a wide graphic spanning both columns 
at the bottom.  You've done that by inserting an anchored frame and 
putting a graphic in it.  But for your new purpose, don't put a graphic 
in the anchored frame.  Draw a text box inside it instead and then type 
and format your explanatory text.

Alternative methods would be to create a pgf tag set to Span All Columns 
and apply that to your "sidebar" text at the bottom of the page, or 
create a table (one or many rows/columns, borders or not, to suit) that 
spans all columns.

A table or a spanning pgf tag pretty  much limits you to positioning 
just after the 2-col body text unless you fuss with settings manually.
If you want all these graphics and sidebar texts to be flush with the 
bottom of the page, an anchored frame can be set to Bottom of Column and 
will stay there even if your 2-column text is shortened.

HTH,

-- 
Stuart Rogers
Technical Communicator
Phoenix Geophysics Limited
Toronto, ON, Canada
+1 (416) 491-7340 x 325

srogers phoenix-geophysics com

"Developers explain How the Product Works.
Technical writers explain How to Work the Product."

Graphics that are too large

[Art Campbell]

Judie,

Stuart is quite correct -- use the program the way it was designed to
be used; minimal master pages and overrides -- you can do the
"exception" graphics and text blocks (sidebars) the same way, by
inserting an anchored frame and using it as a container for the
graphic or text.

You may want to do some reading on the way FM works. It's not really a
page layout or design program that works the way other desktop
publishing programs or word processors work. It is dedicated to long
document management, and it uses a series of containers (the frames)
that are layered on top of each other to hold content.

Cheers,
Art


On 6/19/07, Stuart Rogers  wrote:
> Judie Vegh wrote:
> > Doug and Art,
> >
> > Thanks so much for your responses, I will try these methods out and see
> > what works best for my situation.
> >
> > As a follow up to this, would it be possible if I wanted text to expand
> > across both columns at the bottom of the page? Say, instead of adding in
> > a graphic to explain my steps, I'd like to add in a text box with some
> > information relevant to the text/steps that are in the two columns?
> > Would that then require a different master page?
> >
>
> Judie,
>
> Stay away from trying to format individual pages by inventing new master
> pages; instead, use the pagination tools available in the Designers and
> the options for anchored frames.
>
> Sounds like you want to have your page look like the ones you've made
> that have 2-col text at the top and a wide graphic spanning both columns
> at the bottom.  You've done that by inserting an anchored frame and
> putting a graphic in it.  But for your new purpose, don't put a graphic
> in the anchored frame.  Draw a text box inside it instead and then type
> and format your explanatory text.
>
> Alternative methods would be to create a pgf tag set to Span All Columns
> and apply that to your "sidebar" text at the bottom of the page, or
> create a table (one or many rows/columns, borders or not, to suit) that
> spans all columns.
>
> A table or a spanning pgf tag pretty  much limits you to positioning
> just after the 2-col body text unless you fuss with settings manually.
> If you want all these graphics and sidebar texts to be flush with the
> bottom of the page, an anchored frame can be set to Bottom of Column and
> will stay there even if your 2-column text is shortened.
>
> HTH,
>
> --
> Stuart Rogers
> Technical Communicator
> Phoenix Geophysics Limited
> Toronto, ON, Canada
> +1 (416) 491-7340 x 325
>
> srogers phoenix-geophysics com
>
> "Developers explain How the Product Works.
> Technical writers explain How to Work the Product."


-- 
Art Campbell art.campbell at 
gmail.com
  "... In my opinion, there's nothing in this world beats a '52 Vincent
   and a redheaded girl." -- Richard Thompson
 No disclaimers apply.
 DoD 358

Need some FM tips

[Combs, Richard]

David Shaked (Wernick) wrote: 

> Can I ask the list members for some tips on various FM 
> techniques? I am using FM 7.2. Most of these questions 
> (except #6) are about techniques that are easy to use in 
> Word, and I haven't yet found an FM equivalent.
> 
> 
> 1. Navigation techniques. Are there quick ways, such as 
> shortcut keys, to do the following:
> 
>a. Display the book window?
>b. After following a cross reference (Alt+Ctrl+Click), go 
> back to the cross reference?
>c. Go back to the last place that I edited?
>d. Go to a specified page number in a book, if it is not 
> within the currently displayed *.fm file?

Ctrl+Tab cycles through the open windows within FM. Use Ctrl+g to go to
a page or to the insertion point.

For lots of menu and toolbar enhancements, including more navigation
tools, go to www.microtype.com/resources.html and get ToolbarPlus. While
you're at that site, click Links and check out some of the FM resources
and tools listed. Don't forget to bookmark that page!

> 2. Is there a way to display the same document in two windows 
> or in a split window?

Yes, if you get Enhance (www.sandybrook.com/enhance/), which has many
other compelling features. 

> 3. What is the best way to create a TOC or index conforming 
> to a predefined template? The method that I have used so far 
> is the following:
> 
>a. Copy the TOC and index templates to the document directory.
>b. Rename the files according to the convention 
> TOC.fm and IX.fm.
>c. Open the *.book file and choose Add > TOC or Add > 
> Standard Index. FM places the TOC and index in the above 
> files and adds them to the book.
> 
>Is that the right way?

It's a good way, probably better than most. There are generally several
ways to do anything in FM, and the "right" way often depends on your
personal preferences and situation.

> 4. On one computer, I accidentally moved my toolbar (the 
> Quick Access Bar) to a floating position within the document 
> window. How can I can move it back to the docked position at 
> the top of the FM window? It refuses to dock.

Never seen that. Try this: Open maker.ini and find the
ShowQuickAccessBar setting. Set it to this: 
ShowQuickAccessBar=On H


> 5. If I shorten a document, I need to manually delete the 
> blank pages at the end of the document. Shouldn't the pages 
> disappear automatically?

Select Format > Page Layout > Pagination and look at the 1st Page Side
(if Double Sided) and Before Saving & Printing settings. Within a book,
these settings interact. If your doc is double-sided and you want the
following chapter to start on a right-hand (odd) page, this chapter will
have to have either zero or one empty page, depending on whether the
content ends on a left or right page. If you don't care about where the
following chapter starts (or it's a single sided doc) you can select
Delete Empty Pages. 

FM deletes unnecessary empty pages when you save or print. Unless you're
applying custom master pages. FM won't delete pages using custom master
pages, only default Right/Left pages. 

> 6. Can I create a book of books? My idea is to create a 
> "super-book" that I can use for global operations such as 
> find/replace or import-formats throughout a documentation 
> set. However, I must be careful not to inadvertently change 
> the page and chapter numbering or corrupt any XRefs while doing this.

No, but the same files can be put into any number of books. So you can
create a "master" book that contains all the chapter files in your suite
of 10 manuals, and use the "master" book just for global operations like
updating variables, generating an index of imported graphics, etc. 

> Thanks in advance.

HTH! 
Richard


--
Richard G. Combs
Senior Technical Writer
Polycom, Inc.
richardDOTcombs AT polycomDOTcom
303-223-5111
--
rgcombs AT gmailDOTcom
303-777-0436
--

Graphics that are too large

[Judie Vegh]

Yes, I considered the table usage soon after I wrote that comment. 

What I am trying to achieve is much like the set-up in a Flash MX manual
I've been looking through. I like the use of two column text, though I
think the headers need to be defined more. I've found a problem with
graphics we have that are too large to fit into one side of the column,
so I wanted it to span the width of the page at the bottom. So this is
kind of like an upside down "T" structure where the left column is text,
the right column is figures, and the bottom of the page (when needed) is
reserved for large screenshots, a table, or possibly text that may have
a short story to enhance upon and related to the material covered.

I'm not new to using FrameMaker, but I'm new to actually creating styles
and templates, and am trying to figure out my boundaries of what is
feasible and what is not. 

Thanks so much for your input and to everyone else who's contributed to
my FrameMaker knowledge! :) 

Judie
-Original Message-
From: Art Campbell [mailto:art.campb...@gmail.com] 
Sent: Monday, June 18, 2007 1:22 PM
To: Judie Vegh
Cc: framers at lists.frameusers.com
Subject: Re: Graphics that are too large

It'd be much easier to import the screen shots into anchored frames
and set the frames to span both columns (what I'd recommend) and/or to
go to the bottom of the page... That would also allow them to float in
the text as it is modified.

Playing with special master pages would force you to manually
repaginate whenever your content changed...

Art



On 6/18/07, Judie Vegh  wrote:
> Hello all,
>
>
>
> I am currently in the process of creating a new style for some
manuals.
> I really like manuals that have two columns per page, one column
> designated for text and steps, the other designated for images and
> figures. Unfortunately, some of the screenshots that I have to take
are
> large, and even scaling them down by DPI in the Object Properties
dialog
> box, won't benefit the manual because they don't look nice when output
> to a PDF.
>
>
>
> I feel that the easiest solution would be to create a master page with
> two columns and another master page that allows for room for a large
> graphic at the bottom of the page and apply it as I need it, but is
this
> really fast and efficient? I feel like it will cause more headaches
than
> ease-of-use.
>
>
>
> What would anyone suggest doing to remedy these large graphics
(besides
> not using them), and allow it to be efficient?
>
>
>
> Thanks,
>
>
>
> Judie
>
>
>
>
> -
> CONFIDENTIALITY NOTICE: This message and any attached documents may
> contain confidential information from Hyland Software, Inc. The
> information is intended only for the use of the individual or
> entity named above. If the reader of this message is not the
> intended recipient, or an employee or agent responsible for the
> delivery of this message to the intended recipient, the reader is
> hereby notified that any dissemination, distribution or copying of
> this message or of any attached documents, or the taking of any
> action or omission to take any action in reliance on the contents
> of this message or of any attached documents, is strictly
> prohibited. If you have received this communication in error,
> please notify the sender immediately by e-mail or telephone, at
> (440) 788-5000, and delete the original message immediately. Thank
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> ___
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> Send list messages to framers at lists.frameusers.com.
>
> To unsubscribe send a blank email to
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>


-- 
Art Campbell
art.campbell at gmail.com
  "... In my opinion, there's nothing in this world beats a '52 Vincent
   and a redheaded girl." -- Richard Thompson
 No disclaimers apply.
 DoD 358

Can't Change Paragraph Tag

[Parcell, Michelle]

Hello, all. I'm having a problem removing or changing a paragraph tag. It's at 
the end of a chapter and is a Heading 1 tag, which means my TOC is picking it 
up as a blank H1 at the end of the chapter. Of course I can manually remove 
that line from the TOC, but we use AutoMap to generate our PDFs, which are then 
placed in a repository, so that's not the ideal way to handle this. We've tried 
removing it in the MIF version but that doesn't help either. Any suggestions 
are greatly appreciated, and since I'm on digest and under deadline, I would 
also appreciate responses being sent to me directly at michelle_parcell at 
g1.com. 

Thanks much!

Michelle Parcell 

NOTICE: This E-mail may contain confidential information. If you are not
the addressee or the intended recipient please do not read this E-mail
and please immediately delete this e-mail message and any attachments
from your workstation or network mail system. If you are the addressee
or the intended recipient and you save or print a copy of this E-mail,
please place it in an appropriate file, depending on whether
confidential information is contained in the message.

Need some FM tips

[Jo Walsh]

>> 4. On one computer, I accidentally moved my toolbar (the Quick Access 
>> Bar)
>> to a floating position within the document window. How can I can move it
>> back to the docked position at the top of the FM window? It refuses 
>> to dock.
There's a button on the main toolbar - the one that contains the basic 
text formatting options. The button icon looks like a horizontal bar 
with a curved arrow to a vertical bar. For me it's on the very left of 
the toolbar next to the help *?* icon (if your toolbar is floating it's 
at the top right I think).

Click this button to dock the toolbar again.

Regards,
Jo

Need some FM tips

[Stuart Rogers]

David Shaked (Wernick) wrote:
> Can I ask the list members for some tips on various FM techniques? I am
> using FM 7.2. Most of these questions (except #6) are about techniques that
> are easy to use in Word, and I haven't yet found an FM equivalent.
> 
> 
> 1. Navigation techniques. Are there quick ways, such as shortcut keys, to do
> the following:
> 
>a. Display the book window?

Always open your book file first before opening its contained files. 
Then Alt+w 1 (digit one) opens the book window.

>b. After following a cross reference (Alt+Ctrl+Click), go back to the
> cross reference?

I don't think that's possible.

>c. Go back to the last place that I edited?

If you haven't repositioned your insertion point, just press the left 
then right arrow keys.

>d. Go to a specified page number in a book, if it is not within the
> currently displayed *.fm file?

I don't think that's possible.  The navigation commands except for 
hyperlinks all apply only to the displayed file.  But you can switch to 
the book window and see what page numbers apply to which files (select a 
file, check the status bar) and switch to that file.  Then type Ctrl+g 
or double-click the page number on the status bar to open the Go To 
dialog box.

> 
> 
> 2. Is there a way to display the same document in two windows or in a split
> window?

You can launch a second instance of FM and open the same file in it.  I 
haven't played with that myself, but I think I'd make the second 
instance View Only so that I wouldn't have problems saving different 
versions over each other.  See the Help topic, Working in view-only 
documents and books.

> 
> 
> 3. What is the best way to create a TOC or index conforming to a predefined
> template? The method that I have used so far is the following:
> 
>a. Copy the TOC and index templates to the document directory.
>b. Rename the files according to the convention TOC.fm and
> IX.fm.
>c. Open the *.book file and choose Add > TOC or Add > Standard Index. FM
> places the TOC and index in the above files and adds them to the book.
> 
>Is that the right way?

That's a good way.  Or you can Add > Table of Contents and then import 
formats from the template TOC.  See the Help topics, Generating TOCs and 
other lists, and Formatting lists and indexes using templates.

> 
> 
> 4. On one computer, I accidentally moved my toolbar (the Quick Access Bar)
> to a floating position within the document window. How can I can move it
> back to the docked position at the top of the FM window? It refuses to dock.

One of the buttons at the top of the floating bar looks like a 
carpenter's square with a little curved arrow.  Click it.

> 
> 
> 5. If I shorten a document, I need to manually delete the blank pages at the
> end of the document. Shouldn't the pages disappear automatically?

In Format > Page Layout > Pagination, select either Delete Empty Pages 
or Make Page Count Even.  See the Help topic, Changing the pagination, 
and the topics it links to; there are interactions within books, and 
situations where pages aren't actually "empty."
> 
> 
> 6. Can I create a book of books? My idea is to create a "super-book" that I
> can use for global operations such as find/replace or import-formats
> throughout a documentation set. However, I must be careful not to
> inadvertently change the page and chapter numbering or corrupt any XRefs
> while doing this.

Others have answered this one for you.


HTH,

-- 
Stuart Rogers
Technical Communicator
Phoenix Geophysics Limited
Toronto, ON, Canada
+1 (416) 491-7340 x 325

srogers phoenix-geophysics com

"Developers explain How the Product Works.
Technical writers explain How to Work the Product."

Need some FM tips

[Müller, Klaus]

Hello David, 

> 1.b. After following a cross reference (Alt+Ctrl+Click), 
> go back to the cross reference?

- Jumps within the same document: Esc vP
  (internal FM command GotoPreviousView)
- Jumps to other documents: Ctrl+Tab

If you have FrameScript (http://www.framescript.com), 
there are free scripts available for the following:

> 1.a. shortcut keys, to [...] display the book window?

Ctrl+Shift+B with the FrameScript TileBookWindows.fsl:
http://www.itl.eu/108.0.html?=1#c1859

> 1.d. Go to a specified page number in a book

Ctrl+Shift+G with the FrameScript GotoPage.fsl:
http://www.itl.eu/108.0.html?=1#c1981

Kind regards, 
Klaus M?ller, itl AG

Need some FM tips

[Scott Prentice]

David Shaked (Wernick) wrote:


> 6. Can I create a book of books? My idea is to create a "super-book" that I
> can use for global operations such as find/replace or import-formats
> throughout a documentation set. However, I must be careful not to
> inadvertently change the page and chapter numbering or corrupt any XRefs
> while doing this.
>   

We offer a free plugin called ComboBook that builds a book from multiple 
books ..

http://www.leximation.com/tools/info/combobook.php

...scott

Scott Prentice
Leximation, Inc.
www.leximation.com
+1.415.485.1892


>
>   

Need some FM tips

[John Sgammato]

FWIW - 
I keep a folder in Outlook called Tips & Tricks, and when something
useful comes across a list like this, I just drag it in there. If the
email does not have a helpful title, then I forward it to myself and
rename it before saving it. 

john

Line over footnotes

[Deborah Wible]

In addition to reference page frames, there are footnote controls for text
and table footnotes in several places.

BookName Variable Doesn't Appear in Xrefs

[Angela Akridge]

Hi,

I still can't figure out how to get BookName variable into my xrefs. I tried
Zoe's solution: I inserted the variable into a text frame, then applied a
BookTitle para tag. The xref will not display the book name. Here's a screen
shot:

http://i4.photobucket.com/albums/y132/aakridge/BookName.png

To begin with, I'm not really sure why I need to put the variable in a text
frame. I really don't understand how Frame thinks. Do you have any insight,
or do you know if this topic is covered in Frame documentation?

-- 
Angela Akridge
angela.akridge at gmail.com
408/393-9249 (cell)
__
Loans that change lives
http://www.kiva.org/

Any structured users in Hampton Roads?

[Pierce Tyler]

Curious to know if anyone reading this list is located in the Hampton 
Roads, Virginia area. I'm a long-time FrameMaker user trying to export 
my content to .XML (DocBook). Am looking for someone local who may be 
able to help me out.

Please feel free to contact me off list if you would prefer.

Thanks!
-Pierce

-- 
Pierce Tyler
Director of Product Support
OpenMFG, LLC
119 West York Street
Norfolk, VA 23510
tel. 757.461.3022 x103
email: pierce at openmfg.com
www.openmfg.com

BookName Variable Doesn't Appear in Xrefs

[Ridder, Fred]

Cross-references can only display content that falls into three 
or four general categories:
--text from the paragraph where the cross-reference marker is
   located, via the <$paratext> building block
--autonumbering associated with the paragraph where the 
   cross-reference marker is located, via the <$paranum>
   and associated building blocks
--system variables for data such as the page number, chapter
   number, filename, paragraph tag name, etc. via the corresponding
   system-defined building blocks (e.g. <$pagenum>, <$chapnum>)
--text that is manually included in definition of a specific cross-
   reference format

There is no provision for directly including user variables in a 
cross-reference.  

I can see two potential workarounds, neither of which I have actually
tested.

1) If you are not using the $volnum system variable for other purposes
you can define it as a text string (rather than a number) to make a 
system variable that contains the book name. Each separate file
can have its own different definition for the $volnum system variable, 
or you can set several files to use the same definition.

2) It should work to place the book name in a "hidden" paragraph
that is located at the top of each file and that has a special paragraph

tag. I'm not sure I see any good reason why this needs to be in a 
separate text frame as long as it is located on the first body page
(as opposed to a master page). If you use the <$paratext[paratag]> 
building block in your cross-reference format, replacing "paratag" 
with the actual name of the special paragraph tag you used for the 
hidden book title paragraph, your cross-reference should pick up
whatever text is contained in the special paragraph (whether or
not it comes from a user variable or is directly entered text). 

Note that in your example, the building block is incorrectly referencing
the name of the user variable (BookName), rather than the tag name of
the 
paragraph that contains the book name (BookTitle). The cross-reference 
doesn't care whether the paragraph contains a user variable; all it
looks 
for is a paragraph that is tagged with the tag name you specify.

My opinions only; I don't speak for Intel.
Fred Ridder (fred dot ridder at intel dot com)
Intel
Parsippany, NJ




-Original Message-
From: framers-bounces+fred.ridder=intel@lists.frameusers.com
[mailto:framers-bounces+fred.ridder=intel.com at lists.frameusers.com] On
Behalf Of Angela Akridge
Sent: Tuesday, June 19, 2007 4:08 PM
To: framers at lists.frameusers.com
Subject: BookName Variable Doesn't Appear in Xrefs

Hi,

I still can't figure out how to get BookName variable into my xrefs. I
tried
Zoe's solution: I inserted the variable into a text frame, then applied
a
BookTitle para tag. The xref will not display the book name. Here's a
screen
shot:

http://i4.photobucket.com/albums/y132/aakridge/BookName.png

To begin with, I'm not really sure why I need to put the variable in a
text
frame. I really don't understand how Frame thinks. Do you have any
insight,
or do you know if this topic is covered in Frame documentation?

-- 
Angela Akridge
angela.akridge at gmail.com
408/393-9249 (cell)
__

BookName Variable Doesn't Appear in Xrefs

[Stuart Rogers]

Angela Akridge wrote:
> Hi,
> 
> I still can't figure out how to get BookName variable into my xrefs. I 
> tried
> Zoe's solution: I inserted the variable into a text frame, then applied a
> BookTitle para tag. The xref will not display the book name. Here's a 
> screen
> shot:
> 
> http://i4.photobucket.com/albums/y132/aakridge/BookName.png
> 
> To begin with, I'm not really sure why I need to put the variable in a text
> frame. I really don't understand how Frame thinks. Do you have any insight,
> or do you know if this topic is covered in Frame documentation?
> 

Hi Angela,

I haven't seen your or Zoe's previous posts on this topic, so I may be 
off base.

I think the problem lies in your xref format where you've put the 
variable name "BookName" in the square brackets rather than the 
paragraph tag name, "BookTitle".  See the Help topic, Examples of 
cross-reference formats -- the last row in the table and the 
explanations below should help.

Frame is looking for [pgftag], not [variable].

HTH,


-- 
Stuart Rogers
Technical Communicator
Phoenix Geophysics Limited
Toronto, ON, Canada
+1 (416) 491-7340 x 325

srogers phoenix-geophysics com

"Developers explain How the Product Works.
Technical writers explain How to Work the Product."

OT: Acrobat 8 Forms Design

[Gillian Flato]

I am creating a form in Acrobat 8. It does this really annoying thing
where when you place a field, it takes forever. It starts in invisible
mode and then slowly fades into 100%. It does 4 views, 0%, 25% opacity,
50% opacity, 75% than 100%. In Designer 7, I just dragged the field and
dropped it in.

Does anyone know how to turn this feature off?


Thank you,



 

Gillian Flato

Technical Writer (Software)

nanometrics

1550 Buckeye Dr. 

Milpitas, CA. 95035

(408.545.6316

7  408.232.5911

* gflato at nanometrics  .com
 

BookName Variable Doesn't Appear in Xrefs

[Angela Akridge]

Thank you, Fred and Stuart! My collection is now working just fine. :) Once
I replaced BookName with BookTitle in the paragraph tag AND (very important)
removed the text frame from the Body, things worked perfectly. :) Thank you
so much.

Once I have time, I'll probably switch my implementation to use the Master
pages instead of Body because I don't want to accidentally delete the
invisible BookTitle thinking that it's empty space.

I'm so relieved.

Angela

On 6/19/07, Ridder, Fred  wrote:
>
> Cross-references can only display content that falls into three
> or four general categories:
> --text from the paragraph where the cross-reference marker is
>located, via the <$paratext> building block
> --autonumbering associated with the paragraph where the
>cross-reference marker is located, via the <$paranum>
>and associated building blocks
> --system variables for data such as the page number, chapter
>number, filename, paragraph tag name, etc. via the corresponding
>system-defined building blocks (e.g. <$pagenum>, <$chapnum>)
> --text that is manually included in definition of a specific cross-
>reference format
>
> There is no provision for directly including user variables in a
> cross-reference.
>
> I can see two potential workarounds, neither of which I have actually
> tested.
>
> 1) If you are not using the $volnum system variable for other purposes
> you can define it as a text string (rather than a number) to make a
> system variable that contains the book name. Each separate file
> can have its own different definition for the $volnum system variable,
> or you can set several files to use the same definition.
>
> 2) It should work to place the book name in a "hidden" paragraph
> that is located at the top of each file and that has a special paragraph
>
> tag. I'm not sure I see any good reason why this needs to be in a
> separate text frame as long as it is located on the first body page
> (as opposed to a master page). If you use the <$paratext[paratag]>
> building block in your cross-reference format, replacing "paratag"
> with the actual name of the special paragraph tag you used for the
> hidden book title paragraph, your cross-reference should pick up
> whatever text is contained in the special paragraph (whether or
> not it comes from a user variable or is directly entered text).
>
> Note that in your example, the building block is incorrectly referencing
> the name of the user variable (BookName), rather than the tag name of
> the
> paragraph that contains the book name (BookTitle). The cross-reference
> doesn't care whether the paragraph contains a user variable; all it
> looks
> for is a paragraph that is tagged with the tag name you specify.
>
> My opinions only; I don't speak for Intel.
> Fred Ridder (fred dot ridder at intel dot com)
> Intel
> Parsippany, NJ
>
>
>
>
> -Original Message-
> From: framers-bounces+fred.ridder=intel.com at lists.frameusers.com
> [mailto:framers-bounces+fred.ridder=intel.com at lists.frameusers.com] On
> Behalf Of Angela Akridge
> Sent: Tuesday, June 19, 2007 4:08 PM
> To: framers at lists.frameusers.com
> Subject: BookName Variable Doesn't Appear in Xrefs
>
> Hi,
>
> I still can't figure out how to get BookName variable into my xrefs. I
> tried
> Zoe's solution: I inserted the variable into a text frame, then applied
> a
> BookTitle para tag. The xref will not display the book name. Here's a
> screen
> shot:
>
> http://i4.photobucket.com/albums/y132/aakridge/BookName.png
>
> To begin with, I'm not really sure why I need to put the variable in a
> text
> frame. I really don't understand how Frame thinks. Do you have any
> insight,
> or do you know if this topic is covered in Frame documentation?
>
> --
> Angela Akridge
> angela.akridge at gmail.com
> 408/393-9249 (cell)
> __
>



-- 
Angela Akridge
angela.akridge at gmail.com
408/393-9249 (cell)
__
Loans that change lives
http://www.kiva.org/