On Mon, 9 Jan 2012, Moose Finklestein wrote:
On Mon, Jan 9, 2012 at 8:48 PM, <[email protected]> wrote:
In that case, LISA should not book the hotel so far in advance. The
justification for booking so far in advance that I've heard is that it's
required to get the best deals from the hotels.
No, it's required to get the block.
If another big event comes up before you book yours, you're SOL. You
book your space as early as possible to ensure that you'll have the space
you're expecting to fill.
Given that LISA moves from city to city each year, does it really need to
pick the city more than a year in advance? You do want to be able to say
at LISA one year where the next one will be, but do you really need to
know 3+ years ahead?
SCALE (now about a 1800 person conference with similar meeting
requirements to LISA) is limited to one metropoliton area (Los Angeles
area) and is booking hotels between one and two years out. This year it
did end up with the date shifting a bit more than normal, but LISA has
moved around as much as well. SCALE doesn't get hotel rates that are a lot
better than LISA (but they do seem a bit better), but it is charging far
less for the conference (and therefor buying fewer hotel services to go
with the room block). A couple of years ago SCALE did fail to meet the
room block but that was in the depths of the resession and the hotel was
happy enough for the increased business that they waived the penalty.
It's hard to understand how volunteer run conferences are able to do so
much more with so much less money, the full year's salary of the staff
does not account for the difference (and shouldn't be charged against one
event in any case)
David Lang
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