Given that LISA moves from city to city each year, does it really need to pick the city more than a year in advance? You do want to be able to say at LISA one year where the next one will be, but do you really need to know 3+ years ahead?

yes, because there's usually only one hotel in that city that meets all of the criteria during a particular time, and because Usenix runs a lot of conferences, not just one, and because Usenix can only run more one big conference at a time, and because arranging for all of the tutorial instructors, registrants, paper presenters, keynote requires a defined date many months in advance. Keynotes sometimes require a year.

SCALE (now about a 1800 person conference with similar meeting requirements to LISA) is limited to one metropoliton area (Los Angeles area) and is booking hotels between one and two years out. This year it did end up with the date shifting a bit more than normal, but LISA has moved around as much as well. SCALE doesn't get hotel rates that are a lot better than LISA (but they do seem a bit better), but it is charging far less for the conference (and therefor buying fewer hotel services to go with the room block). A couple of years ago SCALE did fail to meet the room block but that was in the depths of the resession and the hotel was happy enough for the increased business that they waived the penalty.

scale is a bunch of people running only 1 thing. How similar? Are we quibbling about 2 years vs 3?

It's hard to understand how volunteer run conferences are able to do so much more with so much less money, the full year's salary of the staff does not account for the difference (and shouldn't be charged against one event in any case)

I think, if you tally up the spaces (in terms of number of rooms) and number of attendees that you'll find you aren't making an equal comparison, and if that is true, then the conclusion is somewhat lacking a basis. Some of the scale organizers are on this list. Maybe they will add some data.

Do you really think that Usenix hasn't thought about all of this? Have you ever talked to them? (I think if you were to answer yes to the first question you would have to have answered no to the second)

This entire thread reminds me of the people in coach arguing about the pilot's choice of runway (when really it's not much of a choice once you know what airport you are going to)

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