This is what we had to do. It all stems from horrible use of distribution list management. We have about 20% more distribution lists than actual employees. This is because our databases are not yet setup for internal communications. Rather, every single fact or piece of information about what a person does, did, or should do is sent via e-mail. This makes for a messy 'notification' process.
So, we plunked the PST files down on their hard drives, told them to GO through this information and remove what they don't want, and informed them that information on the hard drive IS volatile and can be lost, so if it's truly important, let us know and if not, oh well. We had no choice because some people were getting close to a gig in their inbox and probably more than 3/4's of the 16 gigs out there are useless multi-posted reminders about things. After 'archiving' tuns of this junk to people's hard drives using a simple 3-month rule, we reclaimed TUNS of space and increased performance a bit. Ultimately, it's a communications solution that will solve it for us, but for now, PSTs help quite a bit. I HATE EM TOO, but what can you do? <-Rhyme not intended. Larry Seltzer [EMAIL PROTECTED] -----Original Message----- From: Thomas Di Nardo [mailto:[EMAIL PROTECTED]] Sent: Thursday, January 10, 2002 1:54 PM To: Exchange Discussions Subject: RE: Slightly OT: PST policies Have the users keep them on their local hard drive. Put together a written policy documenting what you propose and why. Be detailed. Document everything. It will come back to you. It might take six months, it might take six years, but it will come back to you. Get legal to sign-off that the users may be violating any existing, or future, email/document retention policy the company has. You might want to explain how much data can be kept in a PST and how long it can be kept there, since most lawyers don't have a clue about the technical aspects. You might also want to mention what would be involved in providing those PSTs to a Plaintiff's lawyer should a discovery request ever be made. Get management signoff on the fact that any data stored in PST files will be stored on the local users' machine and will not be backed up. Don't let them store PST files on file servers; if the data is important enough to be on a server, it should be in an Exchange database. Explain what SIS is. Explain how much more disk space will be used if PST's are allowed on file severs versus an Exchange database. There's a bunch more, but you get the gist. My $.02. Tom. -----Original Message----- From: Cook, David A. [mailto:[EMAIL PROTECTED]] Sent: Thursday, January 10, 2002 1:24 PM To: Exchange Discussions Subject: Slightly OT: PST policies After much complaining about PST usage on our network I have finally been asked to give my recommendation on PST files. My recommendation of not allowing them at all was shot down as not possible. I now turn to you guys to find out what you do about PST usage. I would like to limit the size of the PST files that we use but the only way I know of that I can do this is based on quotas on the drives where they are stored. The only other way to enforce this would be to monitor it and yell at the people that get large PSTs. I think I'm running into what I have read many times on this list and I will probably get it wrong. "There is no technological solution to a behavioral problem" Dave Cook Exchange Administrator Kutak Rock, LLP 402-231-8352 [EMAIL PROTECTED] ###################################################################### The information contained in this electronic mail transmission (including any accompanying attachments) is intended solely for its authorized recipient(s), and may be confidential and/or legally privileged. If you are not an intended recipient, or responsible for delivering some or all of this transmission to an intended recipient, you have received this transmission in error and are hereby notified that you are strictly prohibited from reading, copying, printing, distributing or disclosing any of the information contained in it. In that event, please contact us immediately by telephone (402)346-6000 or by electronic mail at [EMAIL PROTECTED] and delete the original and all copies of this transmission (including any attachments) without reading or saving in any manner. Thank you. ###################################################################### _________________________________________________________________ List posting FAQ: http://www.swinc.com/resource/exch_faq.htm Archives: http://www.swynk.com/sitesearch/search.asp To unsubscribe: mailto:[EMAIL PROTECTED] Exchange List admin: [EMAIL PROTECTED] _________________________________________________________________ List posting FAQ: http://www.swinc.com/resource/exch_faq.htm Archives: http://www.swynk.com/sitesearch/search.asp To unsubscribe: mailto:[EMAIL PROTECTED] Exchange List admin: [EMAIL PROTECTED] This e-mail is intended only for the addressee named above. This e-mail may contain confidential or privileged information. If you are not the named addressee, you are not authorized to retain, read, copy or disseminate this message or any part of it. In addition, you are hereby notified that any use, dissemination, distribution or reproduction of this communication is strictly prohibited. The sender of this message does not accept liability for any errors or omissions in the contents of this message that arise as a result of e-mail transmission. This message is provided for informational purposes and should not be construed as a solicitation or offer to buy or sell any securities. Please notify the sender immediately by e-mail if you have received this e-mail by mistake and delete this e-mail from your system. _________________________________________________________________ List posting FAQ: http://www.swinc.com/resource/exch_faq.htm Archives: http://www.swynk.com/sitesearch/search.asp To unsubscribe: mailto:[EMAIL PROTECTED] Exchange List admin: [EMAIL PROTECTED]
