[MCN-L] Dreaming of a New CMS Webinar Series Survey

[Alex Kron]

Good Morning All,

As many of you are already aware, the Balboa Park Online Collaborative
(BPOC) has been hosting a webinar series called Dreaming of a New
Collections Management System (CMS) where we have been inviting Galleries,
Libraries, Archives, and Museums (GLAM) professionals to speak about their
experiences with collections management systems and some of the challenges
they have faced. In future sessions, we will be providing opportunities for
CMS Solution Providers to speak on how their CMS addresses the many
challenges GLAM professionals face. To help facilitate these sessions, we
would like to share a survey with everyone to get feedback on what
challenges they would like to see CMS Solution Providers address. This is
to ensure that we don’t miss anything of interest to the community. To
record responses we have created a Google Form for the community to share
their thoughts and opinions. You may find a link to the Google Form
<https://forms.gle/u5SX7cu4o4KdE4gn8>here. If you have any questions or
concerns about this survey, please feel free to reach out to me at any time.

Best Regards,
Alex Kron | Digital Projects and Collections Specialist
BALBOA PARK ONLINE COLLABORATIVE <https://bpoc.org/>
Email: ak...@bpoc.org
1549 El Prado, Suite 8, San Diego, CA 92101
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[MCN-L] CHIN CMS Criteria Checklist

[Carey, Sheila (PCH)]

Hello all,

The Canadian Heritage Information Network (CHIN) is pleased to announce the 
publication of two new resources developed with the Balboa Park Online 
Collaborative. Guidelines for choosing a collections management system and the 
Collections management system criteria checklist (CMSCC) assist heritage 
institutions in selecting a new collections management system (CMS).

The Guidelines for choosing a collections management system resource includes:

· a list of recommended steps that institutions can take when selecting 
a CMS

· an institutional questionnaire to help specify needs

· a vendor questionnaire to identify the criteria that they meet

The CMSCC has been updated and is partially aligned with Spectrum. It includes 
an abridged list intended for institutions with less complex information 
management needs.

Both resources provide a starting point for any institution going through a CMS 
selection process. To access the resources, visit the following web pages:

https://www.canada.ca/en/heritage-information-network/services/collections-management-systems/guidelines-choose-cms.html

https://www.canada.ca/en/heritage-information-network/services/collections-management-systems/software-criteria-checklist.html

We welcome your feedback!

Sheila Carey

Sheila Carey

Audience and Programs Analyst
Canadian Heritage Information Network (CHIN)
Department of Canadian Heritage, Government of Canada
1030 Innes Road, Ottawa (Ontario) K1B 4S7
sheila.ca...@canada.ca<mailto:sheila.ca...@canada.ca>
Tel: 613-998-3721 ext. 214 or 1-800-520-2446

Analyste des publics et des programmes
Réseau canadien d'information sur le patrimoine (RCIP)
Ministère du Patrimoine canadien, Gouvernement du Canada
1030 chemin Innes, Ottawa (Ontario), K1B 4S7
sheila.ca...@canada.ca<mailto:sheila.ca...@canada.ca>
Tél. : 613-998-3721 poste 214 ou 1-800-520-2446




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Re: [MCN-L] Releasing CMS records to the web

[Berger, Sherri]

Hi Emma,

Sorry for the delay but if you are still collecting examples, our museum has 
recently put through a major policy change for releasing web records. 
Previously we also required that every record go through curatorial review and 
meet minimum metadata (and image) requirements. We have a very large collection 
and roughly calculated that if we continued that workflow, it would take 450 
years(!) to send all of our records to the web. Accordingly we reexamined our 
policies and undertook a risk analysis that prioritizes transparency, 
culminating just a few weeks ago in our move to share all of the existing 
object records in our CMS--regardless of record "completeness," and also 
including inventory photos previously not deemed of a high enough quality for 
end users.

We also have instituted a prospective process of sending minimal records at the 
point of accession, with ongoing enhancements happening online in view of the 
public. We are not de-prioritizing the work of adding detail to records, but we 
no longer require it as a prerequisite for online access (which is, notably, 
the approach that archives and some museums have taken for several years).

We are in a "soft launch" phase, with audience-facing announcements planned. 
However I am happy to share our work with other museum professionals at this 
time:

Public, user-facing statement: 
https://americanhistory.si.edu/collections/about-online-collection
Presentation with background and details: 
https://drive.google.com/open?id=1boBDFomDfLtgQ-KDvEWzXa7iY3IFZOv1UyO9dcJyRas
Internal documentation we developed to train curatorial and support the 
workflow: https://tinyurl.com/nmah-share

I'd be interested to hear to what extent other museums have adopted a similar 
framework.

Thanks,

Sherri Berger
Head of Digital Programs
National Museum of American History
Smithsonian Institution
berge...@si.edu<mailto:berge...@si.edu>


-Original Message-
From: mcn-l  On Behalf Of Emma Jones
Sent: Friday, December 20, 2019 3:59 AM
To: mcn-l@mcn.edu
Subject: [MCN-L] Releasing CMS records to the web

External Email - Exercise Caution

Hi

I am looking for information on the procedures/policies other intuitions have 
on releasing records from your CMS to the web. Currently all records from our 
system need to go through an approval process by curators before they can be 
released. There are also a number of fields that must be filled before they can 
be displayed in our collection search.


This process is being reviewed and information from other museums and galleries 
on your processes would be useful as we are keen to find the right balance 
between records being made available to the public in a timely manner and 
detailed enough to describe our collection.


Feel free to reply to me off list if you prefer.


Thanks

Emma Jones

Project officer, Collection Services, Australian War Memorial



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Re: [MCN-L] Needs Assessment Consultant for new CMS /DAM

[Jisung Heo]

Hello Susan,

This is Jisung. Thank you for sharing this opportunity.

I’m interested in the contract!

I’m currently working as Collections Assistant for a private art collection
based in San Francisco, and working as Digital Imaging Technician at Gawain
Art Conservation. I’m heavily working w/ database everyday and
collaborating w/ web developers to improve its UI and customize entry
fields.

I have varied and deep experiences of collections databases and was in part
of database selecting process as well. During the process, I wrote a
collection database evaluation report for San Francisco State University
Museum. At the museum, I also migrated a whole collection to its new
database.

During the Master Degree program, I also did literature review about the
collection database selection process and Needs Assessment.

Please let me know if you have any questions.

Warm regards,
Jisung

On Tue, Jan 21, 2020 at 9:34 AM Susan Sirovyak <
ssirov...@vanartgallery.bc.ca> wrote:

> Hello,
>
> The Vancouver Art Gallery is seeking a consultant to conduct a Needs
> Assessment with staff to select new collections management and digital
> asset management systems.
>
> Working with a Project Manager and Data Analyst, the consultant will lead
> staff to help determine and define our needs and assist with selecting
> software product(s) that would best serve our institution. This work would
> need to take place by May 2020.
>
> We are a mid-sized art museum in Vancouver, British Columbia, with 14,000
> works in our collection, primarily modern and contemporary in focus.
>
> If you are interested in this contract, or know of someone who would be a
> great candidate for it, please get in touch with me.
>
> Many thanks!
>
> Susan
>
> Susan Sirovyak, Registrar Collections
> Vancouver Art Gallery
> 750 Hornby Street Vancouver BC  V6Z 2H7
> 604.662.4700 x 2600 email: ssirov...@vanartgallery.bc.ca
> Cell: 778-822-2527
>
>
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-- 
Jisung Heo
Masters in Museum Studies
San Francisco State University
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[MCN-L] Needs Assessment Consultant for new CMS /DAM

[Susan Sirovyak]

Hello, 
 
The Vancouver Art Gallery is seeking a consultant to conduct a Needs Assessment 
with staff to select new collections management and digital asset management 
systems. 
 
Working with a Project Manager and Data Analyst, the consultant will lead staff 
to help determine and define our needs and assist with selecting software 
product(s) that would best serve our institution. This work would need to take 
place by May 2020.  
 
We are a mid-sized art museum in Vancouver, British Columbia, with 14,000 works 
in our collection, primarily modern and contemporary in focus. 
 
If you are interested in this contract, or know of someone who would be a great 
candidate for it, please get in touch with me.  
 
Many thanks!
 
Susan
 
Susan Sirovyak, Registrar Collections
Vancouver Art Gallery
750 Hornby Street Vancouver BC  V6Z 2H7
604.662.4700 x 2600 email: ssirov...@vanartgallery.bc.ca
Cell: 778-822-2527


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[MCN-L] Releasing CMS records to the web

[Emma Jones]

Hi

I am looking for information on the procedures/policies other intuitions have 
on releasing records from your CMS to the web. Currently all records from our 
system need to go through an approval process by curators before they can be 
released. There are also a number of fields that must be filled before they can 
be displayed in our collection search.


This process is being reviewed and information from other museums and galleries 
on your processes would be useful as we are keen to find the right balance 
between records being made available to the public in a timely manner and 
detailed enough to describe our collection.


Feel free to reply to me off list if you prefer.


Thanks

Emma Jones

Project officer, Collection Services, Australian War Memorial



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sender therefore does not accept liability for any errors or omissions in the 
contents of this message.


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[MCN-L] CMS and DAMS Request for Information from QAGOMA in Australia

[Keir Winesmith]

Hi all

This is one for the great GLAM vendors out there from the _Queensland
Art Gallery | Gallery of Modern Art_ in Brisbane, Australia.

--

QAGOMA
 welcomes submissions from vendors who can provide software, either as
a single solution, or combined solution for the two software
applications that they are planning to implement, being:

1.  a Collection Management System (CMS
) with a turnkey Collection Online web interface;

2.  a Digital Asset Management System (DAMS). 

QAGOMA
 has an open mind on how this is integrated and would like to hear
from vendors who could supply either a DAMS and/or a CMS
 solution and can demonstrate the ability to integrate with another
application to deliver a seamless overall solution.

QAGOMA’s
 objective in conducting this Request for Information (RFI
) process is to review the capability and suitability of each RFI
 respondent (Suppliers) to perform the required services.  After the
RFI
 process, QAGOMA
 may, in its absolute discretion, select a shortlist of Suppliers to
whom a detailed Invitation to Offer (ITO) will be sent.  Nothing in
this RFI
 prevents QAGOMA
 from selecting no Suppliers to shortlist.

The selected Suppliers may be required to submit tender proposals
which include planned resources, work method, price and other detailed
information. 

This selection will be undertaken in a two-stage process. 

STAGE 1:  RFI EVALUATION & SHORTLIST (THIS RFI PROCESS)  

RFI
 submissions will be evaluated as per the Evaluation Criteria provided
with this RFI
 and Suppliers will be shortlisted accordingly.  The number of
shortlisted participants is at the absolute discretion of QAGOMA
.

STAGE 2:  INVITATION TO OFFER (ITO PROCESS)  

Following the completion of development of the final QAGOMA
 CMS
/DAMS Project Business Requirements Document, the ITO will be
forwarded to the shortlisted Suppliers for submission of a tender to
undertake the CMS
/DAMS project.   

The successful Supplier(s) selected during the ITO process will be
engaged under General Contract Conditions –
 ICT
 Products and Services –
 Version 1.0.0 (under the Queensland Information Technology Contract
[QITC
] Framework). Link to Framework

HERE ARE THE KEY DOCUMENTS:

1. Request for Information (Provides details of response conditions,
timetable, contacts, evaluation criteria and other general
information.) https
://www
.dropbox
.com/s/ooc
4c0udt
03evbx
/1_QAGOMA
-CMS
_DAMS-2019-request-for-information.pdf
?dl
=0
2. Request for Information Response (Supplier to complete, sign and
return with a response.) https
://www
.dropbox
.com/s/k1vhainjkbfz
0d3/2_QAGOMA
-CMS
_DAMS-2019-request-for-information-response.DOCX
?dl
=0

--

Keir
 Winesmith
 [1]



Links:
--
[1] http://keir.winesmith.co

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Re: [MCN-L] what is your CMS and why?

[Jean-Pierre Chabrol]

Hi Emma

We are very happy with the performance and the usability of our CMS and 
architecture, so i thought i would share.
If you need more info feel free to contact me off list. Hope it does help.

1)  What system do you use and what version?

Web Server
Nginx

Public Interface
React JSX

Content Management System
Wagtail CMS

Content Database
PostgreSQL

Framework / Language
Django / Python

Gallery Collection Data
Vernon

Operating System
Linux

DAM
Piction

2)  How long have you had it for?

The site (www.mca.com.au<http://www.mca.com.au/>) was relaunch totally with a 
brand new architecture and design early 2018, and we start to launch during the 
year some sub site with the same CMS and platform 
(www.johnmawurndjul.com<http://www.johnmawurndjul.com/>)


The site was build originally with Django in 2013.

3)  How many staff use it at your institution?
Around 25 have access, with 3 admin and 8 active editors


Jean-Pierre Chabrol

Head, Digital Media

MCA | Museum of Contemporary Art Australia

140 George Street

PO Box R1286, Sydney 1223 Australia

jean-pierre.chab...@mca.com.au<mailto:jean-pierre.chab...@mca.com.au>


Tel: +61 9245 2493

Mob: +61 408 371 870





From: mcn-l  on behalf of Emma Jones 

Sent: Tuesday, 23 April 2019 12:30 PM
To: mcn-l@mcn.edu
Subject: [MCN-L] what is your CMS and why?

I am really keen to hear from you all about which CMS system you use in your 
institutions. We are about to undertake a review of our current system and I am 
trying to get an idea of who is using what and why. If you could answer the 
following 3 questions, I'd really appreciate it. Feel free to contact me off 
list as well.

1)  What system do you use and what version?

2)  How long have you had it for?

3)  How many staff use it at your institution?
Thanks!

Emma Jones
Manager, Collection Management System team | Collection Services
emma.jo...@awm.gov.au<mailto:emma.jo...@awm.gov.au> | t 02 62434476
Australian War Memorial | GPO Box 345 Canberra ACT 2601 | 
www.awm.gov.au<http://www.awm.gov.au>

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[MCN-L] what is your CMS and why?

[Emma Jones]

I am really keen to hear from you all about which CMS system you use in your 
institutions. We are about to undertake a review of our current system and I am 
trying to get an idea of who is using what and why. If you could answer the 
following 3 questions, I'd really appreciate it. Feel free to contact me off 
list as well.

1)  What system do you use and what version?

2)  How long have you had it for?

3)  How many staff use it at your institution?
Thanks!

Emma Jones
Manager, Collection Management System team | Collection Services
emma.jo...@awm.gov.au<mailto:emma.jo...@awm.gov.au> | t 02 62434476
Australian War Memorial | GPO Box 345 Canberra ACT 2601 | www.awm.gov.au

[AWM Logo not displayed in text email]



This message may contain confidential information and is intended only for its 
recipient(s). If you have received this email by error, please delete this 
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cannot be guaranteed to be secure. E-mail information could be intercepted, 
corrupted, lost, destroyed, arrive late, be incomplete, or contain viruses. The 
sender therefore does not accept liability for any errors or omissions in the 
contents of this message.


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[MCN-L] CMS consultant

[Susan Sirovyak]

Hello,



The Vancouver Art Gallery is seeking names of consultants to advise on the 
replacement of our current collection management system.



If you have worked with a consultant specializing in museum collection 
management software, could you please forward their contact details to me at 
the email below?



We are a mid-sized art museum, with 12,000 works in our collection, primarily 
modern and contemporary in focus. The gallery is slated to move to a purpose 
built building in 2021.



Many thanks!

Susan Sirovyak

Registrar Collections
Vancouver Art Gallery
750 Hornby Street Vancouver BC  V6Z 2H7
604.662.4700 x 2600 email: 
ssirov...@vanartgallery.bc.ca
Cell: 778-822-2527








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Re: [MCN-L] Loans in your CMS

[Cathy Herr]

Hi Emma,

We use STARMuseums, developed by Cuadra Associates (now Lucidea - parent 
company) at the Glenbow Museum in Calgary, Alberta, Canada. The software was 
delivered with a Loans Management module (both Incoming and Outgoing).

Our Exhibits Registrar is responsible for managing all incoming loans 
(including making the formal loan requests, preparing the legal paperwork, and 
entering the information in STAR).

The process in STAR begins with creating an Incoming Loan Request Record. The 
information recorded includes a loan number (tracking field), the lender (which 
needs to be entered in the Rolodex (people / organization) database if a record 
doesn't already exist), the Exhibit that the loan request is associated with, 
the dates required, the art / artifacts being requested, insurance and shipping 
information, and a contact log field to detail the date and type of contact 
made with representatives of the lender. Once the lending institution has 
responded to the request, the record can be updated with any new information 
(usually that's just whether they have approved lending particular items).

We could, but don't, use STAR to generate the legal paperwork. The legal 
document already exists, so it didn't make much sense to recreate it in STAR.

Once approval has been given by the lending institution (and the art and 
artifacts in the request have been given a status of YES - meaning they've been 
approved), we are able to create catalogue records for incoming loans. These 
records live in the collection database alongside art and artifacts owned by 
Glenbow. When creating the object records, a "picklist" is generated based on 
any incoming loan record that has items identified as being approved (i.e. this 
prevents someone from creating an object record for a request or a specific 
item that has been denied). Information like the legal owner of the object, 
etc. etc. are taken from the loan record, additional information related to the 
description of the object itself may be entered at this time. We don't 
catalogue loaned items in nearly the detail that we would catalogue our own 
pieces, however, we try to enter information that would be useful to our 
conservation, design and production departments. Once that process is complete 
we are able to assign a unique number to the object(s) - short term loans get a 
TL (temporary loan number), long term get an EL number (extended loan). STAR 
autogenerates the number based on the year and the record number in the system 
- i.e. if it's the first loan of 2016 it would be TL16.1.

>From there we can link loan object records to the exhibit, conservation can 
>create a treatment record (if they have been given permission to work on the 
>object), etc. When the exhibit comes down and the loan is ready to be 
>returned, there is a tie in with the Shipping Module to send the object back 
>to the lender.

To date, we do not do any clean-up / archiving of loaned object records, 
although I suppose that might be something to discuss.

Lastly, we do not enter travelling / canned exhibits that are loaned to us. We 
have considered this, but unless they were small exhibits it's just more 
workload than we have the manpower to deal with. 

Cathy


Cathy Herr
Computer Support Specialist, Collections
ch...@glenbow.org
 
130 9 Avenue SE Calgary, Alberta T2G 0P3
D 403 268 4159
F 403 262 6569
 
glenbow.org










-Original Message-
From: mcn-l-boun...@mcn.edu [mailto:mcn-l-boun...@mcn.edu] On Behalf Of Emma 
Jones
Sent: Tuesday, December 15, 2015 10:45 PM
To: mcn-l@mcn.edu
Subject: [MCN-L] Loans in your CMS

Hi everyone
I was wondering if there was anyone out there who would be willing to share hoe 
you process and record incoming loans in your collection management system? We 
are currently reviewing our practices and procedures and would like to know 
what other organizations do. We  use XG here at the Australian War Memorial and 
utilize the entry, object and loans modules to manage all of our loans.
Please feel free to reply to me off list or on this thread. Thanks!
[AWM Logo not displayed in text email]



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[MCN-L] 'Choose A CMS' comparison tool adds two more systems

[Laura Whitton]

Dear MCN members,

 

Following my post back in September, I am pleased to update you with the
news that Collections Trust's Choose A CMS
http://cts.vresp.com/c/?CollectionsTrust/4d9cc587e0/55e684aa05/6b09c9fc
a2  comparison tool now includes both TMS from Gallery Systems
http://cts.vresp.com/c/?CollectionsTrust/4d9cc587e0/55e684aa05/7dee6715
70  and Collector Systems
http://cts.vresp.com/c/?CollectionsTrust/4d9cc587e0/55e684aa05/d0865e60
70 ' cloud-based CMS. Both of these SPECTRUM Partner systems offer
wide-ranging capabilities with large, established international user
communities.

There are now 17 systems represented in the comparison tool, enabling
you to compare areas such as technical specifications, pricing, training
and support from all of the leading suppliers of Collections Management
systems internationally. FAQs around choosing a CMS will also be added
to the Collections Trust site in the coming weeks.

 

The Collections Trust are a UK-based charity who are the professional
association for people working in Collections Management. You may also
be interested in joining the international Collections Management
LinkedIn Group:
https://www.linkedin.com/groups/Collections-Management-3280471/about
https://www.linkedin.com/groups/Collections-Management-3280471/about


 

To access the Choose A CMS tool, please visit
www.collectionstrust.org.uk/choose-a-cms
http://www.collectionstrust.org.uk/choose-a-cms 

To find out more about the SPECTRUM Partners, please visit
http://www.collectionstrust.org.uk/spectrum/spectrum-partners
http://www.collectionstrust.org.uk/spectrum/spectrum-partners 

 

Thank you for your time,

 

Laura

 

---

Laura Whitton

Content  Community Manager (Tuesday - Thursday)
Collections Trust
Tel: +44 (0)20 7942 6080
la...@collectionstrust.org.uk

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[MCN-L] Choose A CMS comparison tool for museums and galleries

[Laura Whitton]

Dear MCN members,

The Collections Trust, the UK charity who are the professional association for 
people working in Collections Management, have recently updated and re-launched 
the free-to-access online service which enables museum and arts professionals 
to compare the features of leading Collections Management Systems.

The Choose a CMS comparison tool helps museums and galleries through the often 
daunting procurement process to find the right software for their needs. The 
comparison tool assesses the leading software systems from SPECTRUM Partners 
across more than 40 different criteria, with detailed specifications covering 
essential areas of cost, training, interoperability, format support, and client 
references.

To access the service, please visit www.collectionstrust.org.uk/choose-a-cms 
To find out more about the SPECTRUM Partners, please visit 
http://www.collectionstrust.org.uk/spectrum/spectrum-partners 

Many thanks,

Laura 


---
Laura Whitton
Content  Community Manager 
Collections Trust

[MCN-L] Recommendations for CMS for small museum

[Megan H McGovern]

Hi,

I'm helping some friends look at options for a CMS system for their museum.  
The collection is fairly small - about 7,000 pieces.  They would like to 
upgrade from office database software to something tailored to their field.

Flexibility in reporting and being able to link images and sales documents to 
the collection records are their biggest requirements so far; they would like 
to find an out-of-the-box product (not open source) that is on the 
medium-to-low end for price.  Keeping records in the cloud would be a big plus.

Any suggestions?  Please email me off list - megan_h_mcgovern at 
progressive.commailto:megan_h_mcgovern at progressive.com

Many thanks in advance!
Megan

Megan McGovern
Digital Asset Manager
Progressive Insurance
440.395.1660
megan_h_mcgovern at progressive.com

[MCN-L] CMS based digital signage recommendations

[Christina DePaolo]

Hi MCNers,
Anyone happy with a CMS based digital signage program? One that can have a
custom UI?

My apologies if this issue was recently addressed on the list-serve.

Christina DePaolo | Director of Digital Media

*BALBOA PARK ONLINE COLLABORATIVE*

*P* (619) 331-1962 *E* cdepaolo at bpoc.org

2131 Pan American Plaza, San Diego, CA 92101

Innovative |  Collaborative | bpoc.org http://www.bpoc.org/

[MCN-L] CMS based digital signage recommendations

[Douglas Hegley]

At the MIA, we replaced an expensive and hard-to-use proprietary system
with Xibo
http://xibo.org.uk/
We've been very happy with it, it's easily updated and we can load our own
designs. Hasn't required much technical support, it just works.
-Douglas


On Tuesday, February 12, 2013, Christina DePaolo wrote:

 Hi MCNers,
 Anyone happy with a CMS based digital signage program? One that can have a
 custom UI?

 My apologies if this issue was recently addressed on the list-serve.

 Christina DePaolo | Director of Digital Media

 *BALBOA PARK ONLINE COLLABORATIVE*

 *P* (619) 331-1962 *E* cdepaolo at bpoc.org javascript:;

 2131 Pan American Plaza, San Diego, CA 92101

 Innovative |  Collaborative | bpoc.org http://www.bpoc.org/



-- 
Douglas Hegley
Director of Technology
Minneapolis Institute of Arts
2400 Third Avenue South
Minneapolis, MN 55404
(612) 870-3072 | dhegley at artsmia.org | www.artsmia.org

[MCN-L] CMS based digital signage recommendations

[Christina DePaolo]

Hi Douglas,
Thanks for the suggestion. I also really enjoyed looking at the great
responsive work your team is doing. Thanks to everyone who has sent
recommendations my way over the last few weeks.

I really appreciate it.

Christina DePaolo | Director of Digital Media

*BALBOA PARK ONLINE COLLABORATIVE*

*P* (619) 331-1962 *E* cdepaolo at bpoc.org

2131 Pan American Plaza, San Diego, CA 92101

Innovative |  Collaborative | bpoc.org http://www.bpoc.org/


On Tue, Feb 12, 2013 at 6:01 PM, Douglas Hegley dhegley at artsmia.org wrote:

 At the MIA, we replaced an expensive and hard-to-use proprietary system
 with Xibo
 http://xibo.org.uk/
 We've been very happy with it, it's easily updated and we can load our own
 designs. Hasn't required much technical support, it just works.
 -Douglas


 On Tuesday, February 12, 2013, Christina DePaolo wrote:

  Hi MCNers,
  Anyone happy with a CMS based digital signage program? One that can have
 a
  custom UI?
 
  My apologies if this issue was recently addressed on the list-serve.
 
  Christina DePaolo | Director of Digital Media
 
  *BALBOA PARK ONLINE COLLABORATIVE*
 
  *P* (619) 331-1962 *E* cdepaolo at bpoc.org javascript:;
 
  2131 Pan American Plaza, San Diego, CA 92101
 
  Innovative |  Collaborative | bpoc.org http://www.bpoc.org/
 


 --
 Douglas Hegley
 Director of Technology
 Minneapolis Institute of Arts
 2400 Third Avenue South
 Minneapolis, MN 55404
 (612) 870-3072 | dhegley at artsmia.org | www.artsmia.org

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[MCN-L] CMS/DAM system combos that work

[ddwigg...@historicnewengland.org]

Hi, Cristina,
 
We do this using the ResourceSpace open source DAM and a Minisis collections 
management system. We build a custom integration between the two that allows 
users to enter a ResourceID in Minisis and pull in a screen resolution version 
of an image. I also set it up so that viewers of a record in ResourceSpace can 
see a list of linked collection objects beneath the resource record. 
 
Right now the metadata on the two systems is largely separate, although we've 
talked about the idea of a bit more automation. (It's tricky, because there is 
a many to many relationship between collection objects and digital assets.)
 
Both of these systems feed data into our web publishing system, which is based 
on the Plone Web CMS, Solr search, and a bunch of custom coding. The Minisis 
records contain the resource IDs, and which tells the web system how to go get 
the images.
 
We're in the process of implementing some more complex integration to support 
zoomable images on the website.
 
I'd be happy to tell you more about how we've done this if it would be useful.
 
-David Dwiggins


 
 
__
 
David Dwiggins
Systems Librarian/Archivist, Historic New England
141 Cambridge Street, Boston, MA 02114
(617) 994-5948
ddwiggins at historicnewengland.org
http://www.historicnewengland.org
 Cristina Lichauco CLichauco at asianart.org 9/28/2012 7:33 PM 
MCN'rs:

We are looking to convert our current CMS from Argus Open Edition to 
something new.  At the same time,  we are also planning to implement a 
Digital Asset Management system (we have none) for object images as well 
as other media resources.  I would be very interested in hearing from 
institutions, particularly art museums, that have a DAM that plays well 
with your CMS. 

What combination of products to you use, and do they integrate well with 
one another? How involved is it to get data from the CMS and DAM into 
other systems, such as your web content manager?

We have about 19,000 object records that we will be coverting, and many 
terabytes of images and video.

I'd love to hear what you use. Thanks very much. 

Cristina Lichauco
Assistant Registrar
Asian Art Museum
200 Larkin St.
San Francisco, CA 94102
(415) 581-3674

[MCN-L] CMS/DAM system combos that work

[Keir Winesmith]

Hi,

We're investigating a similar need, has anyone on the list had experience with 
Vernon  Piction playing well together?

Thanks.

Keir

Keir Winesmith
Manager, Digital Media
MCA  l  Museum of Contemporary Art
140 George Street
PO Box R1286
Sydney 1223 Australia
w: www.mca.com.au
t: 9245 2493
m: 0411 70 55 77

On Sep 30, 2012, at 10:00 PM, mcn-l-request at mcn.edu mcn-l-request at 
mcn.edu wrote:

 Send mcn-l mailing list submissions to
mcn-l at mcn.edu

 To subscribe or unsubscribe via the World Wide Web, visit
http://mcn.edu/mailman/listinfo/mcn-l
 or, via email, send a message with subject or body 'help' to
mcn-l-request at mcn.edu

 You can reach the person managing the list at
mcn-l-owner at mcn.edu

 When replying, please edit your Subject line so it is more specific
 than Re: Contents of mcn-l digest...


 Today's Topics:

   1. Re: CMS/DAM system combos that work (Lenore Sarasan)
   2. Re: CMS/DAM system combos that work (Cristiano Bianchi)


 --

 Message: 1
 Date: Sat, 29 Sep 2012 13:12:26 -0500
 From: Lenore Sarasan knectics at gmail.com
 To: Museum Computer Network Listserv mcn-l at mcn.edu
 Subject: Re: [MCN-L] CMS/DAM system combos that work
 Message-ID:
CA+tEFCA7Hhujh12aeNfzO-Lrnxs33CHaewdRpPNi-t=x-pS4Ag at mail.gmail.com
 Content-Type: text/plain; charset=iso-8859-1

 The best of breed is Mimsy XG paired with Piction.  Not only are both
 tightly integrated (unlike what museums typically are doing) but also each
 offers an array of features not found in any other systems including
 (particularly germane to your museum) multi-lingual capabilities so that
 you can support not only English but also multiple Asian languages with no
 compromises.  All the data fields are available in each language, not just
 a handful as in other systems saying they are multi-lingual.  The
 combination also offers support for shop sales and ticketing.  Good luck
 with your project.

 On Fri, Sep 28, 2012 at 6:33 PM, Cristina Lichauco
 CLichauco at asianart.orgwrote:

 MCN'rs:

 We are looking to convert our current CMS from Argus Open Edition to
 something new.  At the same time,  we are also planning to implement a
 Digital Asset Management system (we have none) for object images as well
 as other media resources.  I would be very interested in hearing from
 institutions, particularly art museums, that have a DAM that plays well
 with your CMS.

 What combination of products to you use, and do they integrate well with
 one another? How involved is it to get data from the CMS and DAM into
 other systems, such as your web content manager?

 We have about 19,000 object records that we will be coverting, and many
 terabytes of images and video.

 I'd love to hear what you use. Thanks very much.

 Cristina Lichauco
 Assistant Registrar
 Asian Art Museum
 200 Larkin St.
 San Francisco, CA 94102
 (415) 581-3674



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 --

 Message: 2
 Date: Sat, 29 Sep 2012 20:01:23 +0100
 From: Cristiano Bianchi c.bianchi at keepthinking.it
 To: Museum Computer Network Listserv mcn-l at mcn.edu
 Subject: Re: [MCN-L] CMS/DAM system combos that work
 Message-ID: FA519BDD-09B0-4C9A-8000-E09E8CBF4CF1 at keepthinking.it
 Content-Type: text/plain; charset=us-ascii

 Cristina, if you are looking for separate solutions there a few (but not 
 many) options, including what Lenore suggested just now. But why not consider 
 an integrated solution that does CMS as well as DAMS in one package? You may 
 take a look at Qi (http://www.keepthinking.it/qi) - and I'll be happy to 
 answer any questions. Qi can also manage your website if you require so. 
 Best, Cristiano

 MCN'rs:

 We are looking to convert our

[MCN-L] CMS/DAM system combos that work

[Lenore Sarasan]

The best of breed is Mimsy XG paired with Piction.  Not only are both
tightly integrated (unlike what museums typically are doing) but also each
offers an array of features not found in any other systems including
(particularly germane to your museum) multi-lingual capabilities so that
you can support not only English but also multiple Asian languages with no
compromises.  All the data fields are available in each language, not just
a handful as in other systems saying they are multi-lingual.  The
combination also offers support for shop sales and ticketing.  Good luck
with your project.

On Fri, Sep 28, 2012 at 6:33 PM, Cristina Lichauco
CLichauco at asianart.orgwrote:

 MCN'rs:

 We are looking to convert our current CMS from Argus Open Edition to
 something new.  At the same time,  we are also planning to implement a
 Digital Asset Management system (we have none) for object images as well
 as other media resources.  I would be very interested in hearing from
 institutions, particularly art museums, that have a DAM that plays well
 with your CMS.

 What combination of products to you use, and do they integrate well with
 one another? How involved is it to get data from the CMS and DAM into
 other systems, such as your web content manager?

 We have about 19,000 object records that we will be coverting, and many
 terabytes of images and video.

 I'd love to hear what you use. Thanks very much.

 Cristina Lichauco
 Assistant Registrar
 Asian Art Museum
 200 Larkin St.
 San Francisco, CA 94102
 (415) 581-3674

 ___
 You are currently subscribed to mcn-l, the listserv of the Museum Computer
 Network (http://www.mcn.edu)

 To post to this list, send messages to: mcn-l at mcn.edu

 To unsubscribe or change mcn-l delivery options visit:
 http://mcn.edu/mailman/listinfo/mcn-l

 The MCN-L archives can be found at:
 http://toronto.mediatrope.com/pipermail/mcn-l/

[MCN-L] CMS/DAM system combos that work

[Cristiano Bianchi]

Cristina, if you are looking for separate solutions there a few (but not many) 
options, including what Lenore suggested just now. But why not consider an 
integrated solution that does CMS as well as DAMS in one package? You may take 
a look at Qi (http://www.keepthinking.it/qi) - and I'll be happy to answer any 
questions. Qi can also manage your website if you require so. Best, Cristiano

 MCN'rs:
 
 We are looking to convert our current CMS from Argus Open Edition to 
 something new.  At the same time,  we are also planning to implement a 
 Digital Asset Management system (we have none) for object images as well 
 as other media resources.  I would be very interested in hearing from 
 institutions, particularly art museums, that have a DAM that plays well 
 with your CMS. 
 
 What combination of products to you use, and do they integrate well with 
 one another? How involved is it to get data from the CMS and DAM into 
 other systems, such as your web content manager?
 
 We have about 19,000 object records that we will be coverting, and many 
 terabytes of images and video.
 
 I'd love to hear what you use. Thanks very much. 
 
 Cristina Lichauco
 Assistant Registrar
 Asian Art Museum
 200 Larkin St.
 San Francisco, CA 94102
 (415) 581-3674
 ___
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 Network (http://www.mcn.edu)
 
 To post to this list, send messages to: mcn-l at mcn.edu
 
 To unsubscribe or change mcn-l delivery options visit:
 http://mcn.edu/mailman/listinfo/mcn-l
 
 The MCN-L archives can be found at:
 http://toronto.mediatrope.com/pipermail/mcn-l/



Cristiano Bianchi
Keepthinking

Third Floor
43 Clerkenwell Road
London EC1M 5RS

t. +44 20 7490 5337
m. ++44 7939 041169

c.bianchi at keepthinking.it
www.keepthinking.it  

[MCN-L] Quick DAM/CMS survey

[Whittome, Jim]

University of Alberta Museums (http://www.museums.ualberta.ca)

CMS: Majority of collections use Mimsy XG (since 1995)
DAM: Central museum department (Museums and Collections Services) uses Extensis 
Portfolio (since 2006?), but strongly considering Piction

Jim Whittome
Information Management Advisor
Museums and Collections Services
University of Alberta Museums



On Jun 19, 2012, at 5:00 PM, Travis Fullerton Tfullerton at 
vmfa.state.va.us wrote:

Thanks to all who have responded so far! This is all very helpful.

If you haven't had a chance to reply, I still welcome any additional responses. 
Keep the info coming!

Thanks,

-Travis


On 6/18/12 2:41 PM, Travis Fullerton Tfullerton at vmfa.state.va.us wrote:

 All, I am certain this has come up before in bits and pieces, but I am 
 pulling together some data and I am interested in a couple quick facts 
 regarding DAM/CMS implementation. If you are willing, can you please 
 let me know what DAM system your institution is currently using and 
 when it was implemented, as well as what CMS you are using and when that was 
 set up?
 
 Hopefully, I will be flooded with quick responses. Feel free to 
 respond off-list.
 
 Thanks!
 
 -Travis

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[MCN-L] mcn-l Digest, Vol 82, Issue 11 [re: Quick DAM/CMS survey (Travis Fullerton)]

[Andrew Lewis]

Hi Travis

I would suggest that whatever you use, you specify how you want your DAM system 
to connect via data connection, and look hard at responses from suppliers about 
what theirs can do.

I would expect suppliers of any new system being procured to be happy to 
address how it automates data transfer (e.g does it have an API, what can that 
do. what data standards does it use, etc) 

It's always handy to ask for examples of sites using such feeds from systems 
you are looking at.





Andrew Lewis
Digital Content Delivery Manager
Digital Media Team
Victoria and Albert Museum
South Kensington
London SW7 2RL

020 7942 2373
a.lewis at vam.ac.uk 
www.vam.ac.uk 



 mcn-l-request at mcn.edu 19/06/2012 13:00 
Send mcn-l mailing list submissions to
mcn-l at mcn.edu 

To subscribe or unsubscribe via the World Wide Web, visit
http://mcn.edu/mailman/listinfo/mcn-l 
or, via email, send a message with subject or body 'help' to
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You can reach the person managing the list at
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When replying, please edit your Subject line so it is more specific
than Re: Contents of mcn-l digest...


Today's Topics:

   1. Quick DAM/CMS survey (Travis Fullerton)
   2. Re: Quick DAM/CMS survey (Deborah Wythe)
   3. Tour Scheduling and Program registration software
  (Adrienne Romano)
   4. Re: Tour Scheduling and Program registration software
  (Adam Carrier)


--

Message: 1
Date: Mon, 18 Jun 2012 14:41:06 -0400
From: Travis Fullerton tfuller...@vmfa.state.va.us
To: Museum Computer Network Listserv mcn-l at mcn.edu
Subject: [MCN-L] Quick DAM/CMS survey
Message-ID: CC04EE82.EC41%Tfullerton at vmfa.state.va.us
Content-Type: text/plain; charset=us-ascii

All, I am certain this has come up before in bits and pieces, but I am
pulling together some data and I am interested in a couple quick facts
regarding DAM/CMS implementation. If you are willing, can you please let me
know what DAM system your institution is currently using and when it was
implemented, as well as what CMS you are using and when that was set up?

Hopefully, I will be flooded with quick responses. Feel free to respond
off-list. 

Thanks!

-Travis

-- 
Travis Fullerton
Photographer, Virginia Museum of Fine Arts
200 N Boulevard, Richmond, VA 23220
804.340.1538


--

Message: 2
Date: Mon, 18 Jun 2012 15:49:12 -0400
From: Deborah Wythe deborahwy...@hotmail.com
To: mcn-l at mcn.edu
Subject: Re: [MCN-L] Quick DAM/CMS survey
Message-ID: SNT145-W105B6C269E5B3E328470326CFF80 at phx.gbl
Content-Type: text/plain; charset=iso-8859-1


Luna Insight, implemented in 2007
TMS, implemented a long time ago (our second system -- 1st generation was 
Quixis)

Deb Wythe
Brooklyn Museum

deborahwythe at hotmail.com 


Date: Mon, 18 Jun 2012 14:41:06 -0400
From: tfuller...@vmfa.state.va.us 
To: mcn-l at mcn.edu 
Subject: [MCN-L] Quick DAM/CMS survey

All, I am certain this has come up before in bits and pieces, but I am
pulling together some data and I am interested in a couple quick facts
regarding DAM/CMS implementation. If you are willing, can you please let me
know what DAM system your institution is currently using and when it was
implemented, as well as what CMS you are using and when that was set up?
 
Hopefully, I will be flooded with quick responses. Feel free to respond
off-list. 
 
Thanks!
 
-Travis
 
-- 
Travis Fullerton
Photographer, Virginia Museum of Fine Arts
200 N Boulevard, Richmond, VA 23220
804.340.1538
 

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--

Message: 3
Date: Mon, 18 Jun 2012 20:18:58 +
From: Adrienne Romano arom...@michenerartmuseum.org
To: talk at museum-ed.org talk at museum-ed.org, mcn-l at mcn.edu
mcn-l at mcn.edu
Subject: [MCN-L] Tour Scheduling and Program registration software
Message-ID:
8BB68CB23E095C49B6C78322ABDFD064A5C6861A at JMMMAIL.michener.local
Content-Type: text/plain; charset=us-ascii

Hello,

We are looking to streamline our programming registration process and group 
tour scheduling processes.

Currently, we have two separate databases; one stores all the group tour 
reservations (an Access Database), and another that captures individuals 
information for areas such as membership, children's class registrations, adult 
program registrations, sponsorships, donations, etc. (Razor's Edge).

For processing group tours, once a tour is booked and placed in our Access 
Database, we use our tour calendar in Outlook to put all of the tours

[MCN-L] Quick DAM/CMS survey

[James Maza]

Walters Art Museum uses TMS for CMS and Media Beacon for DAMS. 

Jim 

On Jun 19, 2012, at 5:00 PM, Travis Fullerton Tfullerton at 
vmfa.state.va.us wrote:

Thanks to all who have responded so far! This is all very helpful.

If you haven't had a chance to reply, I still welcome any additional
responses. Keep the info coming!

Thanks,

-Travis


On 6/18/12 2:41 PM, Travis Fullerton Tfullerton at vmfa.state.va.us wrote:

 All, I am certain this has come up before in bits and pieces, but I am
 pulling together some data and I am interested in a couple quick facts
 regarding DAM/CMS implementation. If you are willing, can you please let me
 know what DAM system your institution is currently using and when it was
 implemented, as well as what CMS you are using and when that was set up?
 
 Hopefully, I will be flooded with quick responses. Feel free to respond
 off-list. 
 
 Thanks!
 
 -Travis

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[MCN-L] Quick DAM/CMS survey

[Cathryn Goodwin]

Princeton University Art Museum uses TMS and Extensis Portfolio (both since 
2006)

Cathryn

-Original Message-
From: mcn-l-bounces at mcn.edu [mailto:mcn-l-boun...@mcn.edu] On Behalf Of 
James Maza
Sent: Wednesday, June 20, 2012 2:31 PM
To: Museum Computer Network Listserv
Subject: Re: [MCN-L] Quick DAM/CMS survey

Walters Art Museum uses TMS for CMS and Media Beacon for DAMS. 

Jim 

On Jun 19, 2012, at 5:00 PM, Travis Fullerton Tfullerton at 
vmfa.state.va.us wrote:

Thanks to all who have responded so far! This is all very helpful.

If you haven't had a chance to reply, I still welcome any additional responses. 
Keep the info coming!

Thanks,

-Travis


On 6/18/12 2:41 PM, Travis Fullerton Tfullerton at vmfa.state.va.us wrote:

 All, I am certain this has come up before in bits and pieces, but I am 
 pulling together some data and I am interested in a couple quick facts 
 regarding DAM/CMS implementation. If you are willing, can you please 
 let me know what DAM system your institution is currently using and 
 when it was implemented, as well as what CMS you are using and when that was 
 set up?
 
 Hopefully, I will be flooded with quick responses. Feel free to 
 respond off-list.
 
 Thanks!
 
 -Travis

___
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Network (http://www.mcn.edu)

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[MCN-L] Quick DAM/CMS survey

[ffrench, John]

Travis,

At the Yale University Art Gallery:
CMS is TMS which was launched in 1997-98  (we have been through many upgrades)
DAM is Open Text Media Manager launched in 2010 (started in version 6 of 
Artesia and now on v7 of Media Manager). DAM is a campus wide deployment.

John ff.
*
John ffrench
Director, Visual Resources Department
Yale University Art Gallery
203.432.8051


http://artgallery.yale.edu/
http://www.yale.edu/digitalcoffee/

All, I am certain this has come up before in bits and pieces, but I am
pulling together some data and I am interested in a couple quick facts
regarding DAM/CMS implementation. If you are willing, can you please let me
know what DAM system your institution is currently using and when it was
implemented, as well as what CMS you are using and when that was set up?

Hopefully, I will be flooded with quick responses. Feel free to respond
off-list.

Thanks!

-Travis

--
Travis Fullerton
Photographer, Virginia Museum of Fine Arts
200 N Boulevard, Richmond, VA 23220
804.340.1538

[MCN-L] Quick DAM/CMS survey

[Alderson, John]

At CHM we are using a very basic version of Extensis Portfolio, still working 
out details of metadata mapping, developing workflows, etc.  but so far (4 
months in, 30K images ingested) we've found it practical and relatively 
user-friendly, a welcome time saver for a small imaging staff.  / John A.

-Original Message-
From: mcn-l-bounces at mcn.edu [mailto:mcn-l-boun...@mcn.edu] On Behalf Of 
Travis Fullerton
Sent: Monday, June 18, 2012 1:41 PM
To: Museum Computer Network Listserv
Subject: [MCN-L] Quick DAM/CMS survey

All, I am certain this has come up before in bits and pieces, but I am pulling 
together some data and I am interested in a couple quick facts regarding 
DAM/CMS implementation. If you are willing, can you please let me know what DAM 
system your institution is currently using and when it was implemented, as well 
as what CMS you are using and when that was set up?

Hopefully, I will be flooded with quick responses. Feel free to respond 
off-list. 

Thanks!

-Travis

--
Travis Fullerton
Photographer, Virginia Museum of Fine Arts
200 N Boulevard, Richmond, VA 23220
804.340.1538

[MCN-L] Quick DAM/CMS survey

[Travis Fullerton]

Thanks to all who have responded so far! This is all very helpful.

If you haven't had a chance to reply, I still welcome any additional
responses. Keep the info coming!

Thanks,

-Travis


On 6/18/12 2:41 PM, Travis Fullerton Tfullerton at vmfa.state.va.us wrote:

 All, I am certain this has come up before in bits and pieces, but I am
 pulling together some data and I am interested in a couple quick facts
 regarding DAM/CMS implementation. If you are willing, can you please let me
 know what DAM system your institution is currently using and when it was
 implemented, as well as what CMS you are using and when that was set up?
 
 Hopefully, I will be flooded with quick responses. Feel free to respond
 off-list. 
 
 Thanks!
 
 -Travis

[MCN-L] Quick DAM/CMS survey

[Travis Fullerton]

All, I am certain this has come up before in bits and pieces, but I am
pulling together some data and I am interested in a couple quick facts
regarding DAM/CMS implementation. If you are willing, can you please let me
know what DAM system your institution is currently using and when it was
implemented, as well as what CMS you are using and when that was set up?

Hopefully, I will be flooded with quick responses. Feel free to respond
off-list. 

Thanks!

-Travis

-- 
Travis Fullerton
Photographer, Virginia Museum of Fine Arts
200 N Boulevard, Richmond, VA 23220
804.340.1538

[MCN-L] Quick DAM/CMS survey

[Deborah Wythe]

Luna Insight, implemented in 2007
TMS, implemented a long time ago (our second system -- 1st generation was 
Quixis)

Deb Wythe
Brooklyn Museum

deborahwythe at hotmail.com 


Date: Mon, 18 Jun 2012 14:41:06 -0400
From: tfuller...@vmfa.state.va.us
To: mcn-l at mcn.edu
Subject: [MCN-L] Quick DAM/CMS survey

All, I am certain this has come up before in bits and pieces, but I am
pulling together some data and I am interested in a couple quick facts
regarding DAM/CMS implementation. If you are willing, can you please let me
know what DAM system your institution is currently using and when it was
implemented, as well as what CMS you are using and when that was set up?
 
Hopefully, I will be flooded with quick responses. Feel free to respond
off-list. 
 
Thanks!
 
-Travis
 
-- 
Travis Fullerton
Photographer, Virginia Museum of Fine Arts
200 N Boulevard, Richmond, VA 23220
804.340.1538
 

___
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http://toronto.mediatrope.com/pipermail/mcn-l/  
  

[MCN-L] Vernon Systems - CMS

[Jeanne Kessler]

We are currently investigating acquiring a new Collections Management System 
for our institution.



We have narrowed down our favorites to: TMS, Vernon, KE Emu, and Willoughby.



There are pros and cons to all systems, but all look pretty good.



Vernon is based in New Zealand, and I am wondering if there are any North 
American institutions that use Vernon and would be willing to share their 
experiences regarding the tool and associated support from the company.



Thanks.



Jeanne Kessler



Jeanne Kessler
IT Project Manager
The National WWII Museum
945 Magazine Street
New Orleans, LA 70130
Phone: 504/528-1944, ext. 228
Cell: 504/723-0765
Fax: 504/527-6088
Jeanne.Kessler at nationalww2museum.orghttp://www.nationalww2museum.org/

[MCN-L] Vernon Systems - CMS

[Chuck Patch]

You should really also check out Minisis

Chuck Patch

On Wed, Apr 7, 2010 at 2:32 PM, Jeanne Kessler
jeanne.kessler at nationalww2museum.org wrote:


 We are currently investigating acquiring a new Collections Management System 
 for our institution.



 We have narrowed down our favorites to: TMS, Vernon, KE Emu, and Willoughby.



 There are pros and cons to all systems, but all look pretty good.



 Vernon is based in New Zealand, and I am wondering if there are any North 
 American institutions that use Vernon and would be willing to share their 
 experiences regarding the tool and associated support from the company.



 Thanks.



 Jeanne Kessler



 Jeanne Kessler
 IT Project Manager
 The National WWII Museum
 945 Magazine Street
 New Orleans, LA 70130
 Phone: 504/528-1944, ext. 228
 Cell: 504/723-0765
 Fax: 504/527-6088
 Jeanne.Kessler at nationalww2museum.orghttp://www.nationalww2museum.org/



 ___
 You are currently subscribed to mcn-l, the listserv of the Museum Computer 
 Network (http://www.mcn.edu)

 To post to this list, send messages to: mcn-l at mcn.edu

 To unsubscribe or change mcn-l delivery options visit:
 http://toronto.mediatrope.com/mailman/listinfo/mcn-l

 The MCN-L archives can be found at:
 http://toronto.mediatrope.com/pipermail/mcn-l/




-- 
Chuck Patch
Museum Information Management Consulting
403 Edgevale Rd
Baltimore MD 21210
410-366-3613

[MCN-L] Vernon Systems - CMS

[Chadwick, John, DCA]

I would suggest that anyone looking at a new system look closely at open
source systems. 

John Chadwick
John.Chadwick at state.nm.us

-Original Message-
From: mcn-l-bounces at mcn.edu [mailto:mcn-l-boun...@mcn.edu] On Behalf Of
Chuck Patch
Sent: Wednesday, April 07, 2010 1:49 PM
To: Museum Computer Network Listserv
Subject: Re: [MCN-L] Vernon Systems - CMS

You should really also check out Minisis

Chuck Patch

On Wed, Apr 7, 2010 at 2:32 PM, Jeanne Kessler
jeanne.kessler at nationalww2museum.org wrote:


 We are currently investigating acquiring a new Collections Management
System for our institution.



 We have narrowed down our favorites to: TMS, Vernon, KE Emu, and
Willoughby.



 There are pros and cons to all systems, but all look pretty good.



 Vernon is based in New Zealand, and I am wondering if there are any
North American institutions that use Vernon and would be willing to
share their experiences regarding the tool and associated support from
the company.



 Thanks.



 Jeanne Kessler



 Jeanne Kessler
 IT Project Manager
 The National WWII Museum
 945 Magazine Street
 New Orleans, LA 70130
 Phone: 504/528-1944, ext. 228
 Cell: 504/723-0765
 Fax: 504/527-6088

Jeanne.Kessler at nationalww2museum.orghttp://www.nationalww2museum.org/



 ___
 You are currently subscribed to mcn-l, the listserv of the Museum
Computer Network (http://www.mcn.edu)

 To post to this list, send messages to: mcn-l at mcn.edu

 To unsubscribe or change mcn-l delivery options visit:
 http://toronto.mediatrope.com/mailman/listinfo/mcn-l

 The MCN-L archives can be found at:
 http://toronto.mediatrope.com/pipermail/mcn-l/




-- 
Chuck Patch
Museum Information Management Consulting
403 Edgevale Rd
Baltimore MD 21210
410-366-3613
___
You are currently subscribed to mcn-l, the listserv of the Museum
Computer Network (http://www.mcn.edu)

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Confidentiality Notice: This e-mail, including all attachments is for the sole 
use of the intended recipient(s) and may contain confidential and privileged 
information. Any unauthorized review, use, disclosure or distribution is 
prohibited unless specifically provided under the New Mexico Inspection of 
Public Records Act. If you are not the intended recipient, please contact the 
sender and destroy all copies of this message. -- This email has been scanned 
by the Sybari - Antigen Email System. 

[MCN-L] Vernon Systems - CMS

[Hoffman, Nancy]

While I agree in principle with the open source suggestion, the Minnesota 
Historical Society has been using KE EMu since 2003. KE allows users to work 
with their code and EMu has excellent import/export functionality. As Tim 
O'Reilly said of Google Maps - there's open and there's open enough.

Nancy Buck Hoffman
GRN Program Assistant
Minnesota Historical Society
345 West Kellogg Blvd.
St. Paul, MN 55102-1906
(651) 259-3367 


-Original Message-
From: mcn-l-bounces at mcn.edu [mailto:mcn-l-boun...@mcn.edu] On Behalf Of 
Chadwick, John, DCA
Sent: Wednesday, April 07, 2010 3:06 PM
To: Museum Computer Network Listserv
Subject: Re: [MCN-L] Vernon Systems - CMS

I would suggest that anyone looking at a new system look closely at open
source systems. 

John Chadwick
John.Chadwick at state.nm.us

-Original Message-
From: mcn-l-bounces at mcn.edu [mailto:mcn-l-boun...@mcn.edu] On Behalf Of
Chuck Patch
Sent: Wednesday, April 07, 2010 1:49 PM
To: Museum Computer Network Listserv
Subject: Re: [MCN-L] Vernon Systems - CMS

You should really also check out Minisis

Chuck Patch

On Wed, Apr 7, 2010 at 2:32 PM, Jeanne Kessler
jeanne.kessler at nationalww2museum.org wrote:


 We are currently investigating acquiring a new Collections Management
System for our institution.



 We have narrowed down our favorites to: TMS, Vernon, KE Emu, and
Willoughby.



 There are pros and cons to all systems, but all look pretty good.



 Vernon is based in New Zealand, and I am wondering if there are any
North American institutions that use Vernon and would be willing to
share their experiences regarding the tool and associated support from
the company.



 Thanks.



 Jeanne Kessler



 Jeanne Kessler
 IT Project Manager
 The National WWII Museum
 945 Magazine Street
 New Orleans, LA 70130
 Phone: 504/528-1944, ext. 228
 Cell: 504/723-0765
 Fax: 504/527-6088

Jeanne.Kessler at nationalww2museum.orghttp://www.nationalww2museum.org/



 ___
 You are currently subscribed to mcn-l, the listserv of the Museum
Computer Network (http://www.mcn.edu)

 To post to this list, send messages to: mcn-l at mcn.edu

 To unsubscribe or change mcn-l delivery options visit:
 http://toronto.mediatrope.com/mailman/listinfo/mcn-l

 The MCN-L archives can be found at:
 http://toronto.mediatrope.com/pipermail/mcn-l/




-- 
Chuck Patch
Museum Information Management Consulting
403 Edgevale Rd
Baltimore MD 21210
410-366-3613
___
You are currently subscribed to mcn-l, the listserv of the Museum
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Confidentiality Notice: This e-mail, including all attachments is for the sole 
use of the intended recipient(s) and may contain confidential and privileged 
information. Any unauthorized review, use, disclosure or distribution is 
prohibited unless specifically provided under the New Mexico Inspection of 
Public Records Act. If you are not the intended recipient, please contact the 
sender and destroy all copies of this message. -- This email has been scanned 
by the Sybari - Antigen Email System. 



___
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To unsubscribe or change mcn-l delivery options visit:
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[MCN-L] Vernon Systems - CMS

[TAMSEN SCHWARTZMAN]

We have just selected TMS to be our new CMS, having had EXCELLENT customer 
service while implementing their E-museum component. We certainly needed the 
assistance in order to navigate our college's IT department. However, another 
consideration was selecting a vendor that would migrate all our data from our 
existing CMS, Argus. Not all CMS developers are able to do this. We also liked 
that they are based a few blocks from us in New York. 

No program is perfect, it is a matter of balancing your institution's 
priorities.

--
Tamsen Schwartzman
Museum Media Manager
The Museum at FIT, Room E116
Seventh Avenue at 27th Street
New York, NY 10001
212~217~4547  **  212~217~4561 fax
www.fitnyc.edu/museum
Visit our collections online at fashionmuseum.fitnyc.edu
Find us on Facebook
Follow us on Twitter @MuseumatFIT

Closes April 10: American Beauty
Closes May 11: Night  Day
Opens May 25: Eco-Fashion: Going Green
Opens September 17: Japan Fashion Now


-Original Message-
From: mcn-l-bounces at mcn.edu [mailto:mcn-l-boun...@mcn.edu] On Behalf Of 
Frank E. Thomson
Sent: Wednesday, April 07, 2010 4:34 PM
To: Museum Computer Network Listserv
Subject: Re: [MCN-L] Vernon Systems - CMS

Also, in looking at open source, one needs to factor in the cost of support and 
customization. 

Do you have someone in-house who can work with the program and make it do what 
you need it to do? 

Or will it entail contracting with someone from the outside.

Some institutions have an IT dept. and some don't. 

As people have said before about museum databases, one size does not fit all. 

Frank Thomson, Curator
Asheville Art Museum
PO Box 1717
Asheville, NC 28802
828.253.3227
fthomson at ashevilleart.org
www.ashevilleart.org


-Original Message-
From: mcn-l-bounces at mcn.edu [mailto:mcn-l-boun...@mcn.edu] On Behalf Of 
Hoffman, Nancy
Sent: Wednesday, April 07, 2010 4:23 PM
To: 'Museum Computer Network Listserv'
Subject: Re: [MCN-L] Vernon Systems - CMS

While I agree in principle with the open source suggestion, the Minnesota 
Historical Society has been using KE EMu since 2003. KE allows users to work 
with their code and EMu has excellent import/export functionality. As Tim 
O'Reilly said of Google Maps - there's open and there's open enough.

Nancy Buck Hoffman
GRN Program Assistant
Minnesota Historical Society
345 West Kellogg Blvd.
St. Paul, MN 55102-1906
(651) 259-3367 


-Original Message-
From: mcn-l-bounces at mcn.edu [mailto:mcn-l-boun...@mcn.edu] On Behalf Of 
Chadwick, John, DCA
Sent: Wednesday, April 07, 2010 3:06 PM
To: Museum Computer Network Listserv
Subject: Re: [MCN-L] Vernon Systems - CMS

I would suggest that anyone looking at a new system look closely at open source 
systems. 

John Chadwick
John.Chadwick at state.nm.us

-Original Message-
From: mcn-l-bounces at mcn.edu [mailto:mcn-l-boun...@mcn.edu] On Behalf Of 
Chuck Patch
Sent: Wednesday, April 07, 2010 1:49 PM
To: Museum Computer Network Listserv
Subject: Re: [MCN-L] Vernon Systems - CMS

You should really also check out Minisis

Chuck Patch

On Wed, Apr 7, 2010 at 2:32 PM, Jeanne Kessler jeanne.kessler at 
nationalww2museum.org wrote:


 We are currently investigating acquiring a new Collections Management
System for our institution.



 We have narrowed down our favorites to: TMS, Vernon, KE Emu, and
Willoughby.



 There are pros and cons to all systems, but all look pretty good.



 Vernon is based in New Zealand, and I am wondering if there are any
North American institutions that use Vernon and would be willing to share their 
experiences regarding the tool and associated support from the company.



 Thanks.



 Jeanne Kessler



 Jeanne Kessler
 IT Project Manager
 The National WWII Museum
 945 Magazine Street
 New Orleans, LA 70130
 Phone: 504/528-1944, ext. 228
 Cell: 504/723-0765
 Fax: 504/527-6088

Jeanne.Kessler at nationalww2museum.orghttp://www.nationalww2museum.org/



 ___
 You are currently subscribed to mcn-l, the listserv of the Museum
Computer Network (http://www.mcn.edu)

 To post to this list, send messages to: mcn-l at mcn.edu

 To unsubscribe or change mcn-l delivery options visit:
 http://toronto.mediatrope.com/mailman/listinfo/mcn-l

 The MCN-L archives can be found at:
 http://toronto.mediatrope.com/pipermail/mcn-l/




--
Chuck Patch
Museum Information Management Consulting
403 Edgevale Rd
Baltimore MD 21210
410-366-3613
___
You are currently subscribed to mcn-l, the listserv of the Museum Computer 
Network (http://www.mcn.edu)

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To unsubscribe or change mcn-l delivery options visit:
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Confidentiality Notice: This e-mail, including all attachments is for the sole 
use of the intended recipient(s) and may contain

[MCN-L] Vernon Systems - CMS

[Chadwick, John, DCA]

I agree about the in-house or contracting with someone on the outside. I
have been in the Library world for a while now and there are now
companies that setup and host two of the more popular OS systems, Koha
and Evergreen. The initial cost is less that one year of maintenance on
a proprietary system and the annual support is about a quarter of the
cost of annual support on our proprietary system. 

John

-Original Message-
From: mcn-l-bounces at mcn.edu [mailto:mcn-l-boun...@mcn.edu] On Behalf Of
Frank E. Thomson
Sent: Wednesday, April 07, 2010 2:34 PM
To: Museum Computer Network Listserv
Subject: Re: [MCN-L] Vernon Systems - CMS

Also, in looking at open source, one needs to factor in the cost of
support and customization. 

Do you have someone in-house who can work with the program and make it
do what you need it to do? 

Or will it entail contracting with someone from the outside.

Some institutions have an IT dept. and some don't. 

As people have said before about museum databases, one size does not fit
all. 

Frank Thomson, Curator
Asheville Art Museum
PO Box 1717
Asheville, NC 28802
828.253.3227
fthomson at ashevilleart.org
www.ashevilleart.org


-Original Message-
From: mcn-l-bounces at mcn.edu [mailto:mcn-l-boun...@mcn.edu] On Behalf Of
Hoffman, Nancy
Sent: Wednesday, April 07, 2010 4:23 PM
To: 'Museum Computer Network Listserv'
Subject: Re: [MCN-L] Vernon Systems - CMS

While I agree in principle with the open source suggestion, the
Minnesota Historical Society has been using KE EMu since 2003. KE allows
users to work with their code and EMu has excellent import/export
functionality. As Tim O'Reilly said of Google Maps - there's open and
there's open enough.

Nancy Buck Hoffman
GRN Program Assistant
Minnesota Historical Society
345 West Kellogg Blvd.
St. Paul, MN 55102-1906
(651) 259-3367 


-Original Message-
From: mcn-l-bounces at mcn.edu [mailto:mcn-l-boun...@mcn.edu] On Behalf Of
Chadwick, John, DCA
Sent: Wednesday, April 07, 2010 3:06 PM
To: Museum Computer Network Listserv
Subject: Re: [MCN-L] Vernon Systems - CMS

I would suggest that anyone looking at a new system look closely at open
source systems. 

John Chadwick
John.Chadwick at state.nm.us

-Original Message-
From: mcn-l-bounces at mcn.edu [mailto:mcn-l-boun...@mcn.edu] On Behalf Of
Chuck Patch
Sent: Wednesday, April 07, 2010 1:49 PM
To: Museum Computer Network Listserv
Subject: Re: [MCN-L] Vernon Systems - CMS

You should really also check out Minisis

Chuck Patch

On Wed, Apr 7, 2010 at 2:32 PM, Jeanne Kessler
jeanne.kessler at nationalww2museum.org wrote:


 We are currently investigating acquiring a new Collections Management
System for our institution.



 We have narrowed down our favorites to: TMS, Vernon, KE Emu, and
Willoughby.



 There are pros and cons to all systems, but all look pretty good.



 Vernon is based in New Zealand, and I am wondering if there are any
North American institutions that use Vernon and would be willing to
share their experiences regarding the tool and associated support from
the company.



 Thanks.



 Jeanne Kessler



 Jeanne Kessler
 IT Project Manager
 The National WWII Museum
 945 Magazine Street
 New Orleans, LA 70130
 Phone: 504/528-1944, ext. 228
 Cell: 504/723-0765
 Fax: 504/527-6088

Jeanne.Kessler at nationalww2museum.orghttp://www.nationalww2museum.org/



 ___
 You are currently subscribed to mcn-l, the listserv of the Museum
Computer Network (http://www.mcn.edu)

 To post to this list, send messages to: mcn-l at mcn.edu

 To unsubscribe or change mcn-l delivery options visit:
 http://toronto.mediatrope.com/mailman/listinfo/mcn-l

 The MCN-L archives can be found at:
 http://toronto.mediatrope.com/pipermail/mcn-l/




--
Chuck Patch
Museum Information Management Consulting
403 Edgevale Rd
Baltimore MD 21210
410-366-3613
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[MCN-L] Vernon Systems - CMS

[Whittome, Jim]

The nature of your collection may also influence your CMS choice, as some deal 
with certain collection types better than others. Having said that, every time 
I have a chance to review other products, I'm impressed by how comprehensive 
they are becoming. Our various collections have been using MIMSY (by 
Willoughby, now Selago Design) for over fifteen years and are very happy with 
the product and the level of support.


Jim Whittome
Information Management Advisor
Museums  Collections Services
University of Alberta
Ring House 1
Edmonton, AB? T6G 2E1
T: 780.492.3871
F: 780.492.6185
http://www.museums.ualberta.ca


-Original Message-
From: mcn-l-bounces at mcn.edu [mailto:mcn-l-boun...@mcn.edu] On Behalf Of 
Jeanne Kessler
Sent: Wednesday, April 07, 2010 12:33 PM
To: Museum Computer Network Listserv
Subject: [MCN-L] Vernon Systems - CMS



We are currently investigating acquiring a new Collections Management System 
for our institution.



We have narrowed down our favorites to: TMS, Vernon, KE Emu, and Willoughby.



There are pros and cons to all systems, but all look pretty good.



Vernon is based in New Zealand, and I am wondering if there are any North 
American institutions that use Vernon and would be willing to share their 
experiences regarding the tool and associated support from the company.



Thanks.



Jeanne Kessler



Jeanne Kessler
IT Project Manager
The National WWII Museum
945 Magazine Street
New Orleans, LA 70130
Phone: 504/528-1944, ext. 228
Cell: 504/723-0765
Fax: 504/527-6088
Jeanne.Kessler at nationalww2museum.orghttp://www.nationalww2museum.org/



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[MCN-L] Open Source CMS for collection

[David Alexander]

Hi Nicole

In addition to all the great suggestions on the listserv, I wanted to 
let you know that we are launching a new open source collection 
management system later this year.  Madrona Community will be a 
powerful free collection management system with no limitations.  You 
can find out more information here if you are 
interested:  http://www.madronapro.com/.

Let me know if you have any questions.

Cheers,
David


At 12:26 PM 9/28/2009, you wrote:
Hello,
I'm researching open source content management systems/databases for a
collection of objects.  Some info- it should be able to be a robust
database with the ability to be accessed from different locations/
sites, ie CA, OR, NY, etc.  It also needs to have the capability to
produce reports, include images, track locations, and eventually
turned into a website.  The database is the first priority, but it
needs to be something that will be compatible with an eventual web
database for the public to save the doubling of efforts of having to
re-input things for a public website.

Any good suggestions out there?

Thanks,
nicole nathan | principal

claret associates | exhibition and collections management
5407 SE Pardee Street | Portland, OR 97206
503 490 8971
claretassociates.net

rc-wr | oregon state representative





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--
This message has been scanned for viruses and
dangerous content by ESVA, and is
believed to be clean.



No virus found in this incoming message.
Checked by AVG - www.avg.com
Version: 8.5.409 / Virus Database: 270.13.115/2403 - Release Date: 
09/29/09 17:56:00


  Find out more about Madrona
Web - http://www.madronapro.com/www.madronapro.com
Facebook - 
http://www.facebook.com/pages/Madrona/93565573758www.facebook.com/pages/Madrona/93565573758
 

Twitter - http://twitter.com/MadronaProhttp://twitter.com/MadronaPro

^~^~^~^^~^~^~^~^^~^~^~^~^~^~^~^~^~^~^~^~^
David Alexander, BA, MA
Zero One Design Inc.
http://www.zeroonedesign.com/http://www.zeroonedesign.com
^~^~^~^^~^~^~^~^^~^~^~^~^~^~^~^~^~^~^~^~^

[MCN-L] Open Source CMS for collection

[Doron Ben-Avraham]

Hello Nicole
We are in the process of modification of the following platform
http://www.collectiveaccess.org/

you can modify and replicate the database so as to create a tiered access for 
internal and external use.
It's a great platform to build on


Doron Ben Avraham - IT Manager
New Museum Of Contemporary Art
TEL : 212.219.1222 x 233
FAX: 212.432.6822
newmuseum.org



Hello,
I'm researching open source content management systems/databases for a  
collection of objects.  Some info- it should be able to be a robust  
database with the ability to be accessed from different locations/ 
sites, ie CA, OR, NY, etc.  It also needs to have the capability to  
produce reports, include images, track locations, and eventually  
turned into a website.  The database is the first priority, but it  
needs to be something that will be compatible with an eventual web  
database for the public to save the doubling of efforts of having to  
re-input things for a public website.

Any good suggestions out there?

Thanks,
nicole nathan | principal

claret associates | exhibition and collections management
5407 SE Pardee Street | Portland, OR 97206
503 490 8971
claretassociates.net

rc-wr | oregon state representative







--

Message: 2
Date: Mon, 28 Sep 2009 13:05:45 -0700
From: James Im j...@ybca.org
Subject: [MCN-L] YBCA is seeking a full time Webmaster
To: mcn-l at mcn.edu
Message-ID: BF93B84654FFE746B5EFA663E55F11A30465C9CA at arbus.ybca.org
Content-Type: text/plain;   charset=us-ascii

Yerba Buena Center for the Arts (YBCA) is a contemporary
multidisciplinary arts organization anchoring the Yerba Buena Gardens in
the downtown San Francisco arts district. In addition to visual arts
exhibitions and film/video screenings, YBCA presents bold and innovative
experimental performances that provoke dialogue on the vital issues of
our time.

 

YBCA is seeking an enthusiastic Webmaster with a strong interest in
joining a nonprofit cultural organization. The Webmaster will work under
the direction of the Senior Director of Marketing  Communications to
implement, maintain and enhance YBCA's websites and email campaigns.
Primarily focused on marketing, the Webmaster will also collaborate with
other departments to help meet their objectives online.

 

Principle Responsibilities:

- Oversee implementation of YBCA's marketing and communications
strategies via the website and email.

- Update and expand content, and enhance usability of YBCA's
institutional websites.

- Oversee large scale redesign, development and general maintenance of
YBCA's main institutional website (www.ybca.org).

- Create digital assets and organize them in a rational and extensible
way on the web server and CMS.

- Work closely with Box Office to support online ticketing and visitors
RSVP.

- Create and maintain online archives of YBCA programs.

- In conjunction with YBCA Marketing staff, create and implement
strategies to drive traffic to YBCA's websites.

- Monitor, analyze and maintain stat tracking reports.

- Oversee and manage maintenance of YBCA's email database.

- Manage projects and relationships with web hosts, contracted designers
 developers.

- Actively participate in departmental strategy and planning sessions as
it relates to the website and e-marketing, including task forces with
YBCA staff, Board and community members.

- Supervise, manage and evaluate the Web Assistant and department
interns as appropriate.

 

Minimum Requirements:

- Bachelor's degree in computer technology or similar field of study,
and at least 3 years experience in web technology and maintenance.
Supervisory experience a plus.

- Required Technical Skills-Strong grasp of (X)HTML, CSS, PHP,
Standards-based coding, Javascript, Photoshop, Content Management and
Customer Relationship Management Systems, proficiency on Mac and Windows
platforms.

- Desirable Technical Skills-Flash, .Net/ASP, Adobe Creative Suite.

- Grasp of effective online marketing strategies, and strong skills in
marketing copywriting.

- Proven skills in design, typography and composition; concentration on
user interface a plus.

- Excellent organizational skills with a neurotic attention to detail.

- Capacity to manage multiple projects in a fast-paced environment under
pressure of deadlines while maintaining composure and positive
professional relationships.

- Experience working effectively in partnership with people of diverse
cultural backgrounds.

- Ability to effectively manage using clear direction and open
communication.

- Ability to work independently as well as a member of a team.

- Knowledge of, or interest, in contemporary art helpful, but not
required.

 

To apply, please send cover letter, resume and links to prior Web work
via email to jobs at ybca.org.

 

For more information, see http://www.ybca.org/about/jobs/webmaster.aspx

 

www.ybca.org



--

Message: 3
Date: Mon, 28 Sep 2009 13:19:28 -0700
From: Christina

[MCN-L] Open Source CMS for collection

[Nicole Nathan]

Hello,
I'm researching open source content management systems/databases for a  
collection of objects.  Some info- it should be able to be a robust  
database with the ability to be accessed from different locations/ 
sites, ie CA, OR, NY, etc.  It also needs to have the capability to  
produce reports, include images, track locations, and eventually  
turned into a website.  The database is the first priority, but it  
needs to be something that will be compatible with an eventual web  
database for the public to save the doubling of efforts of having to  
re-input things for a public website.

Any good suggestions out there?

Thanks,
nicole nathan | principal

claret associates | exhibition and collections management
5407 SE Pardee Street | Portland, OR 97206
503 490 8971
claretassociates.net

rc-wr | oregon state representative

[MCN-L] CMS - Drupal users?

[Rich Cherry]

Anne,

The Balboa Park Online Collaborative has recently selected Drupal as the CMS 
platform it will be developing on for its 17 members.  In part, we selected 
this system because of its increasing popularity within the wider museum 
community as well as a strong local Drupal community.  A quick search indicates 
a local group in Ottawa: http://groups.drupal.org/ottawa ... we have engaged 
our local community and have started hosting the San Diego Drupal User Group 
meeting and have had lots of interest from that community, including offers to 
volunteer.  

We currently have 4 sites queued up for development in the next few months and 
we will be releasing a few pieces to the community over the next 6 months that 
may be of interest to you:

.   A Drupal-based framework for a museum website calendaring system that 
allows the aggregation of multi-institution event- and program-based calendar 
items as well the importation of external calendar items into individual site 
calendars.
.   A museum-focused Drupal-based system for the registration of event, 
class and program attendees.

Since we have a number of different museums sites that we are working on 
including a Natural History Museum I think some of these might be very useful 
for you.

Rich

Rich Cherry
Director
Balboa Park Online Collaborative
A Project of the Benbough Operating Foundation
2131 Pan American Plz
San Diego, CA 92101
B: (619) 819-8331
F: (619) 819-8230
rcherry at balboaparkonline.org




On Wed, Jun 10, 2009 at 1:38 PM, Anne Botman ABotman at mus-nature.ca wrote:

 Hello,

 Who is using Drupal as their CMS?

 We are considering it and I would appreciate talking to folks with
 practical
 experience and how they find it. In particular, I would love to know if
 anyone uses it to produce bilingual sites and if there are any known issues
 or things to watch out for?

 Thanks for any advice!

 Cheers,

 Anne

 __
 Anne Botman
 Head, Web Services / Chef, Services Web
 Canadian Museum of Nature / Mus?e canadien de la nature

 Tel: 613.566.4243
 Email: abotman at mus-nature.ca
 Web: http://nature.ca

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[MCN-L] CMS - Drupal users?

[Steve Rothman]

Hi Anne,

We just redid our web site using Drupal   http://peabody.harvard.edu

We're not doing any bilingual pages yet so I can't comment on that, but 
Drupal comes from the Netherlands and is popular all over Europe, so I 
have to expect that they can handle it well.

It isn't easy, but what is?  The code is free and there are lots of 
freelance developers that can work with it, so you're not chained to a 
particular consultant or company that are the only ones who can support you.

If you go here:
   http://drupal.org/search/apachesolr_search/museum

you'll see information about Drupal being used for museums.

Good luck. -Steve


 Hello,

 Who is using Drupal as their CMS?

 We are considering it and I would appreciate talking to folks with practical
 experience and how they find it. In particular, I would love to know if
 anyone uses it to produce bilingual sites and if there are any known issues
 or things to watch out for?

 Thanks for any advice!

 Cheers,

 Anne

 __
 Anne Botman
 Head, Web Services / Chef, Services Web
 Canadian Museum of Nature / Mus?e canadien de la nature

 Tel: 613.566.4243
 Email: abotman at mus-nature.ca
 Web: http://nature.ca

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 You are currently subscribed to mcn-l, the listserv of the Museum Computer 
 Network (http://www.mcn.edu)

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-- 

Steve Rothman, Systems Administrator
Peabody Museum of Archaeology and Ethnology
617-495-9968   -   srothman at fas.harvard.edu 

[MCN-L] social network CMS?

[Elizabeth Bruton]

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Name: not available
URL: 
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[MCN-L] social network CMS?

[Val Cartei]

Another alternative is eHive, which is an online CMS and s.network. It seems
like a really good idea if you want to avoid the costs of maintaining your
own CMS and we are considering it here at the Regency Town House. We have
also organised a talk in Brighton open to everyone, as we thought it might
 be of interest for other museums as well:
http://upcoming.yahoo.com/event/2021242/
Val Cartei
Digital Project Officer
Regency Town House

On Tue, Mar 10, 2009 at 8:37 AM, Elizabeth Bruton 
elizabeth.bruton at mhs.ox.ac.uk wrote:

 On a somewhat related note, there is a Wordpress-based social network
 platform
 by the name of Buddypress.  See http://buddypress.org/

 Elizabeth Bruton

 --
 Ms Elizabeth Bruton
 Web Officer, Museum of the History of Science, Oxford
 e: elizabeth.bruton at mhs.ox.ac.uk
 w: http://www.mhs.ox.ac.uk

 In message AD775DE5635C2042BF1DCB7EED36A83B647A60 at jlm-net.jlm.local
 Museum
 Computer Network Listserv mcn-l at mcn.edu writes:
  Hmm. I've seen it done using Wordpress, which can be hosted with
  Wordpress.com and then integrate with all of the other tools out there.
 
  And, of course, I'm now blanking on the three institutions I've seen
  doing this, but Google came up with this interesting thread about
  libraries using WP for their sites:
  http://meredith.wolfwater.com/wordpress/2008/05/27/wordpress-for-library
  -websites/
 
  ~P
 
  Perian Sully
  Collections Information Manager
  Web Programs Strategist
  The Magnes
  Berkeley, CA
 
 
  -Original Message-
  From: mcn-l-bounces at mcn.edu [mailto:mcn-l-bounces at mcn.edu] On Behalf 
  Of
  Stan Orchard
  Sent: Saturday, March 07, 2009 8:41 AM
  To: Museum Computer Network Listserv
  Subject: [MCN-L] social network CMS?
 
  This question has sorta come up before in different ways, but thought
  I'd ask again. Does anyone use one of the social network-type sites as
  a content management system? For example, we use Wetpaint for an
  internal wiki for our staff. We also use Wetpaint for a section of our
  site for our Science On Wheels teachers. We've had mixed results with
  both. But what if we moved our entire Web site to something like Ning
  or Wetpaint or some other such site? Alternative is to build our IT
  staff and create, maintain databases, Web servers, networks, etc. That
  means fewer resources (people) for creating content. Budgets being
  what they are, what if we used an outside source for the ENTIRE
  infrastructure and spent money on content creators? We also use Google
  calendars, Feedburner, Twitter, Facebook, Constant Contact, Upcoming.
  Google maps, etc. But the entire Web site? Lots of questions about
  ads, security, reliability, etc. Just wondering if any institutions do
  this?
 
  Stan Orchard
  Pacific Science Center
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-- 
Valentina Cartei
T +44 (0)796 6882820

[MCN-L] social network CMS?

[Perian Sully]

Hmm. I've seen it done using Wordpress, which can be hosted with
Wordpress.com and then integrate with all of the other tools out there. 

And, of course, I'm now blanking on the three institutions I've seen
doing this, but Google came up with this interesting thread about
libraries using WP for their sites:
http://meredith.wolfwater.com/wordpress/2008/05/27/wordpress-for-library
-websites/

~P

Perian Sully
Collections Information Manager
Web Programs Strategist
The Magnes
Berkeley, CA


-Original Message-
From: mcn-l-bounces at mcn.edu [mailto:mcn-l-boun...@mcn.edu] On Behalf Of
Stan Orchard
Sent: Saturday, March 07, 2009 8:41 AM
To: Museum Computer Network Listserv
Subject: [MCN-L] social network CMS?

This question has sorta come up before in different ways, but thought  
I'd ask again. Does anyone use one of the social network-type sites as  
a content management system? For example, we use Wetpaint for an  
internal wiki for our staff. We also use Wetpaint for a section of our  
site for our Science On Wheels teachers. We've had mixed results with  
both. But what if we moved our entire Web site to something like Ning  
or Wetpaint or some other such site? Alternative is to build our IT  
staff and create, maintain databases, Web servers, networks, etc. That  
means fewer resources (people) for creating content. Budgets being  
what they are, what if we used an outside source for the ENTIRE  
infrastructure and spent money on content creators? We also use Google  
calendars, Feedburner, Twitter, Facebook, Constant Contact, Upcoming.  
Google maps, etc. But the entire Web site? Lots of questions about  
ads, security, reliability, etc. Just wondering if any institutions do  
this?

Stan Orchard
Pacific Science Center
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[MCN-L] social network CMS?

[Stan Orchard]

This question has sorta come up before in different ways, but thought  
I'd ask again. Does anyone use one of the social network-type sites as  
a content management system? For example, we use Wetpaint for an  
internal wiki for our staff. We also use Wetpaint for a section of our  
site for our Science On Wheels teachers. We've had mixed results with  
both. But what if we moved our entire Web site to something like Ning  
or Wetpaint or some other such site? Alternative is to build our IT  
staff and create, maintain databases, Web servers, networks, etc. That  
means fewer resources (people) for creating content. Budgets being  
what they are, what if we used an outside source for the ENTIRE  
infrastructure and spent money on content creators? We also use Google  
calendars, Feedburner, Twitter, Facebook, Constant Contact, Upcoming.  
Google maps, etc. But the entire Web site? Lots of questions about  
ads, security, reliability, etc. Just wondering if any institutions do  
this?

Stan Orchard
Pacific Science Center

[MCN-L] What is a CMS supposed to manage?

[Ari Davidow]

When you write CMS are you referring to the content management
system that is used to manage web content, or the collection
management system that would be your primary collection/asset
management tool?

ari

On Thu, Dec 11, 2008 at 11:37 AM, Kathy Amoroso
kamoroso at mainehistory.org wrote:
 At Maine Historical Society we have 3 online resources for people:
 PastPerfect Online (http://mainehistory.pastperfect-online.com/) for
 museum inventory and cataloging We pay yearly for PPO; Minerva for books
 (http://minerva.maine.edu/), and then our big project Maine Memory Network
 (www.mainememory.net). Maine Memory actually came before all of these at
 MHS (2001). It is a custom built system, all grant funded.

 
 Kathy Bolduc Amoroso
 Director of Digital Projects
 kamoroso at mainehistory.org or kathy at mainememory.net
 Maine Historical Society, 489 Congress Street, Portland, ME 04101
 (207)774-1822 x227 |  www.mainehistory.org | www.mainememory.net


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[MCN-L] What is a CMS supposed to manage? (Specifically, PastPerfect)

[Archives]

Dear List:

As a first time poster and a new listserv member, please excuse me if this 
brings up any repeat discussions.

I am working with a small non-profit history museum in NYC and am learning a 
lot about PastPerfect and its capabilities as a CMS. I would like to know how 
institutions have made PastPerfect into a front-end friendly online catalog. I 
know PastPerfect offers an OPAC of sorts, but it does not function the way I 
would like so I am searching for other options.

For those using PastPerfect, what have you done to create an online searchable 
database for your public? Are you using open-source software? Did you have a 
consultant for helping with exporting and coding? How often do you update it? 
Can you also use it for any online exhibitions or online displays? Is it 
seamless in transition (I mean, does it mimic the look of your home 
institution's website)? I've looked into OpenCollection and a few of the 
proprietary options. I would love to hear if you have success with these or 
others.

If these questions about PastPerfect are in the MCN listserv archive, I would 
be happy to look back if anyone has a vague idea as to the date of the 
conversations...

Thanks for your help in advance.

Jennifer

Jennifer Waxman
Collections Consultant
Museum of Chinese in America
70 Mulberry Street, 2nd Floor
New York, New York 10013
T (212) 619-4785
http://www.mocanyc.org/

-Original Message-
From: mcn-l-bounces at mcn.edu [mailto:mcn-l-boun...@mcn.edu] On Behalf Of
Morgan, Amber
Sent: Wednesday, December 03, 2008 7:41 AM
To: mcn-l at mcn.edu
Subject: [MCN-L] What is a Collections Management System supposed to
manage?

We are addressing some concerns regarding our collections management
system.  Something that has become clear is that our staff is not in
agreement as to what a CMS is and what it should do.  

 

We are attempting to address the needs of our education department.  It
would be very helpful to know how other institutions maintain what could
be considered educational content.  If anyone out there would be willing
to answer a few questions, I would be very grateful!  

 

Do you store label copy in your CMS?  

Do you use your CMS to manage detailed information about artists,
events, places, etc?  If so, do you limit it to information specifically
about your collection, or do you also maintain information about related
materials held elsewhere?

Does your institution collect any user-generated content, and if so,
does it go into your CMS?

And finally, if you're feeling up to it - what, in your opinion, is a
collections management system; what should it do and what should it NOT
be expected to do?

 

Many thanks,
Amber

the warhol:
Amber E. Morgan
Associate Registrar
117 Sandusky Street
Pittsburgh, PA 15212
T 412.237.8306
F 412.237.8340
E morgana at warhol.org
W www.warhol.org 

The Andy Warhol Museum
One of the four Carnegie Museums of Pittsburgh 

Email newsletter http://members.carnegiemuseums.org/email 
Membership http://members.carnegiemuseums.org/SupportCMP 

 

 

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End of mcn-l Digest, Vol 39, Issue 2

[MCN-L] Digital SIG: CMS Watch DAM project

[Deborah Wythe]

CMS Watch  is currently working on an analysis and review of Digital Asset 
Management systems (commercial/enterprise system). Their analyst, Theresa 
Regli, would be interested in interviewing people in the museum world who have 
had experience in this arena. Her contact info: Theresa Regli - CMS Watch --  
tregli [at] cmswatch.com

Seems like a good chance to get our needs out there and to participate in a 
project that may be helpful to future DAMS buyers. 

Deb Wythe
 

Deborah Wythe
Head, Digital Collections and Services
Brooklyn Museum
200 Eastern Parkway
Brooklyn, NY 11238
tel: 718 501 6311
fax: 718 501 6145
deborahwythe at hotmail.com

_
Helping your favorite cause is as easy as instant messaging.?You IM, we give.
http://im.live.com/Messenger/IM/Home/?source=text_hotmail_join

[MCN-L] cms policy planning

[Annamaria Poma-Swank]

I would like to ask if there are museums managers who would like to
share with me
their plan (policy) for the development or implementation of their websites.
I would like also to have their permission to publish them on my paper
on the State of the art of museums collections development software.

( I need only few)

Annamaria Poma Swank
pomaswank at rinascimento-digitale.it

[MCN-L] cms policy planning

[Montgomery, Renee]

Diana, I think we should get Annamaria what we've got for what it's
worth, if for no other reason than we get access to other msueums'
plans.  Right Annamarie??

-Original Message-
From: mcn-l-bounces at mcn.edu [mailto:mcn-l-boun...@mcn.edu] On Behalf Of
Annamaria Poma-Swank
Sent: Friday, November 30, 2007 7:41 AM
To: mcn-l at mcn.edu
Subject: [MCN-L] cms policy planning

I would like to ask if there are museums managers who would like to
share with me
their plan (policy) for the development or implementation of their
websites.
I would like also to have their permission to publish them on my paper
on the State of the art of museums collections development software.

( I need only few)

Annamaria Poma Swank
pomaswank at rinascimento-digitale.it
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[MCN-L] defining CMS user access [faked-from]

[Brenda Podemski]

Perian Sully / Judah L. Magnes Museum wrote:
 I was wondering how other CMS or database managers organize their user 
 permissions, especially when setting up a new system.

Here at the Getty we are using Gallery Systems' TMS software.  It sounds like 
TMS is similar to MultiMimsy 2K in that security is organized into Roles 
(although they're called Security Groups in TMS).  Each Group contains security 
access definitions for all areas of TMS, permitting the system administrator to 
define view/edit/add/delete access down to the field level.  You then assign 
TMS users to security groups for records, broken down by departments.  For 
example, you may assign a user to Group that permits update access for 
Paintings records, but a query-only Group for all other collections.  The TMS 
user/security maintenance utility is robust but is very hierarchical and not 
very good for getting a big picture view of user security.

To remedy this, I've created a separate Microsoft Access relational database 
that is linked to TMS user/security tables.  We currently use this db to track 
additional information about users (departments, contact information, 
active/inactive status, etc.) and Security Groups (short narrative 
descriptions, longer summary definitions), as well as TMS trainings and 
demonstrations (names, descriptions, dates, instructors).  These three areas 
are linked together so I may monitor the users assigned to any given security 
group, the trainings attended by any given user, all users and their security 
groups, etc.  And because it's a database, I can also link it to other TMS 
tables to assist when performing data reviews or clean-up projects.

This is really just an expanded version of your spreadsheet, but a bit more 
dynamic in its applications.  We've found it very useful in managing our 350+ 
users.

Best,

Brenda


~`~`~`~`~`~`~`~`~`~`~`~`~`~`~`~`~`~`~`~`~`~`~`~`~`~`~`~
Brenda Podemski
Business Applications Administrator
Collections Information
The J. Paul Getty Museum
www.getty.edu

v.  310-440-7087  |  f.  310-440-7752  |  e. bpodemski at getty.edu 

[MCN-L] defining CMS user access [faked-from]

[Sanford, Robyn]

We're going through the same thing here as we just upgraded from Mimsy 2000
to Mimsy XG and are now finding a need to keep better track of our user's
settings as we have a lot more options for their setup.

I am also trying to figure out the best system for me, we've only had the
system for 3 months and we are still hammering out the details. But I too am
using Excel currently. I guess what I found most helpful was to establish as
few User role types as possible and just keep a record of those settings and
the users attached to the role.

Also, perhaps KE EMu can help you to get reports from your Admin area. Mimsy
did not have this ability built in either, but the company has written a few
reports for me that I can run against the database and get a printout of a
user's current setup.

Let us know how it goes! Good luck!

Robyn Sanford
Database Manager/Systems Administrator/Trainer
Los Angeles County Museum of Art

-Original Message-
From: mcn-l-bounces at mcn.edu [mailto:mcn-l-boun...@mcn.edu] On Behalf Of
psully at magnes.org
Sent: Friday, July 14, 2006 11:29 AM
To: Museum Computer Network Listserv
Subject: [MCN-L] defining CMS user access [faked-from]

Hi list:

I was wondering how other CMS or database managers organize their user 
permissions, especially when setting up a new system. I currently have a 
spreadsheet in place, listing the users and the groups and their 
editable or read-write permissions for the system (KE EMu), but I have 
to say that I haven't organized it very well, so it's proving difficult 
to upkeep as changes and new decisions are made.

So if anyone has a particular system they're fond of, please pass it along!

Thanks!

Perian Sully
Collection Database and Records Administrator
Judah L. Magnes Museum
Berkeley, CA

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[MCN-L] defining CMS user access [faked-from] (Out of the Office)

[Nik Honeysett]

I am currently out of the office. I will be checking email and voicemail 
periodically. If you need immediate attention please contact Judi Hillier 
(x6422, jhillier at getty.edu).

[MCN-L] defining CMS user access [faked-from]

[gspur...@gallery.ca]

Robyn

Here at the National Gallery of Canada we switched to Mimsy XG 9 months ago.  
Personally I find the tools in the System Adminstration Module very intuitive 
and easy to manipulate, including those to create user roles and assign them to 
users (in my case about 200 accounts).  We use it exclusivel to manage user 
accounts.

We used to generate spreadsheets of users and roles from MultiMimsy 2000, and, 
while we have not done it recently, I have no doubt that we are still able to 
do so from Mimsy XG.

Greg Spurgon
Documentation Manager and Acting Chief
Collections Management
National Gallery of Canada

-Original Message-
From: mcn-l-bounces at mcn.edu [mailto:mcn-l-boun...@mcn.edu]On Behalf Of
Sanford, Robyn
Sent: Monday, July 24, 2006 1:16 PM
To: 'Museum Computer Network Listserv'
Subject: Re: [MCN-L] defining CMS user access [faked-from]


We're going through the same thing here as we just upgraded from Mimsy 2000
to Mimsy XG and are now finding a need to keep better track of our user's
settings as we have a lot more options for their setup.

I am also trying to figure out the best system for me, we've only had the
system for 3 months and we are still hammering out the details. But I too am
using Excel currently. I guess what I found most helpful was to establish as
few User role types as possible and just keep a record of those settings and
the users attached to the role.

Also, perhaps KE EMu can help you to get reports from your Admin area. Mimsy
did not have this ability built in either, but the company has written a few
reports for me that I can run against the database and get a printout of a
user's current setup.

Let us know how it goes! Good luck!

Robyn Sanford
Database Manager/Systems Administrator/Trainer
Los Angeles County Museum of Art

-Original Message-
From: mcn-l-bounces at mcn.edu [mailto:mcn-l-boun...@mcn.edu] On Behalf Of
psully at magnes.org
Sent: Friday, July 14, 2006 11:29 AM
To: Museum Computer Network Listserv
Subject: [MCN-L] defining CMS user access [faked-from]

Hi list:

I was wondering how other CMS or database managers organize their user 
permissions, especially when setting up a new system. I currently have a 
spreadsheet in place, listing the users and the groups and their 
editable or read-write permissions for the system (KE EMu), but I have 
to say that I haven't organized it very well, so it's proving difficult 
to upkeep as changes and new decisions are made.

So if anyone has a particular system they're fond of, please pass it along!

Thanks!

Perian Sully
Collection Database and Records Administrator
Judah L. Magnes Museum
Berkeley, CA

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[MCN-L] defining CMS user access

[psu...@magnes.org]

Hi list:

I was wondering how other CMS or database managers organize their user 
permissions, especially when setting up a new system. I currently have a 
spreadsheet in place, listing the users and the groups and their 
editable or read-write permissions for the system (KE EMu), but I have 
to say that I haven't organized it very well, so it's proving difficult 
to upkeep as changes and new decisions are made.

So if anyone has a particular system they're fond of, please pass it along!

Thanks!

Perian Sully
Collection Database and Records Administrator
Judah L. Magnes Museum
Berkeley, CA

Re: STEVE folksonomies / was subject keyword searching in CMS andDAMS

[Amalyah Keshet]

- Original Message - 
From: J. Trant jtr...@archimuse.com

To: mcn-l@mcn.edu
Sent: Thursday, November 24, 2005 1:11 AM
Subject: Re: STEVE  folksonomies / was subject  keyword searching in CMS 
and DAMS


snip

We've also got a lot to learn about what people find interesting in our 
collections. We really don't know how they will describe them, but we're 
pretty sure that the way the general public thinks about art and the way 
that a specialist conceives of it are very different: preliminary tests 
have also born this out. if we know what kinds of things people are 
interested in will we change our descriptive practices?


Image licensing people (well, me at least) can attest to this being true. 
How would a cataloger or curator tag the image that a client thinks is 
perfect for the cover of his book Idle Hours (American Impressionist 
Childe Hassam) or Philosophy of Social Science (an abstract painting by 
Joseph Zaritzky), or his novel in its French translation (1940s photograph 
of a tree)?



Amalyah Keshet
Head of Image Resources  Copyright Management
The Israel Museum, Jerusalem
fax  02-670-8064
tel   02-670-8874
akes...@imj.org.il 





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Re: STEVE folksonomies / was subject keyword searching in CMS and DAMS

[Leonard Will]

In a message on Wed, 23 Nov 2005, Richard Urban
museumn...@earthlink.net wrote

2. Clustering/Collocation
Using a limited, controlled set of terms means it will be easier to establish
relationships between individual items and put like things next to each
other.  This is more difficult when uncontrolled sets of keywords are used.


This is a point that I think should not be overlooked. There is a major
distinction between (1) a post-coordinate indexing system, in which
individual indexing terms are assigned to documents and not combined
until the searching stage and (2) pre-coordinate indexing, in which
terms are combined into strings at the indexing stage to express
compound concepts.

These two approaches are complementary, supporting searching and
browsing respectively, rather than conflicting.

1. Post-coordinate indexing, often using a thesaurus of individual
concepts, is effective for the retrieval of specific topics when
searchers know what they are looking for. Even though they do not know
the words the particular system uses to express these concepts, a good
thesaurus will provide entry points under any terms likely to be sought,
pointing to the terms that have been chosen as labels. Terms suggested
by users should be added to the vocabulary when likely to be sought,
either as preferred terms or non-preferred entry points. The problem
with uncontrolled folksonomies is that many different words may be
used for the same concepts, and someone searching using one word may not
find relevant information that has been labelled with a synonymous word.

2. Pre-coordinate indexing, such as LCSH or many classification schemes,
is of greatest benefit when the searcher wishes to review a subject area
by browsing in a catalogue or in an organised list of search results.
Someone searching for information on the steel industry may well find it
helpful to have the results subdivided and listed in order of the places
where the industry occurred (as in the previously cited example) or in
some other systematic order.

Classification may be defined as

grouping together of similar or related things and the
separation of dissimilar or unrelated things and the arrangement
of the resulting groups in a logical and helpful sequence
http://www.willpowerinfo.co.uk/glossary.htm.

Let's have the best of both worlds.

Leonard Will
--
Willpower Information   (Partners: Dr Leonard D Will, Sheena E Will)
Information Management Consultants  Tel: +44 (0)20 8372 0092
27 Calshot Way, Enfield, Middlesex EN2 7BQ, UK. Fax: +44 (0)870 051 7276
l.w...@willpowerinfo.co.uk   sheena.w...@willpowerinfo.co.uk
 URL:http://www.willpowerinfo.co.uk/ -



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Re: subject keyword searching in CMS and DAMS

[Deborah Wythe]

This doesn't make a lot of sense to me--why would museums not publish 
subject terms in their web/public versions of the catalog? Isn't the purpose 
of creating subjects/keywords to make the collections more accessible --to 
everyone, not just inhouse users? Museum staff are likely to be looking for 
a specific object and have key data--title or accession numbers--but members 
of the public (including picture researchers who might buy our images!) may 
want to ask a system: show me all the cats.


Deborah

Original Message Follows
From: JanaH jana.h...@cartermuseum.org
Reply-To: mcn-l@mcn.edu
To: mcn-l@mcn.edu
Subject: RE: subject  keyword searching in CMS and DAMS
Date: Wed, 16 Nov 2005 16:04:12 -0600

Deborah,

Museums don't always publish their subject cataloging to their websites.
Usually only select fields are exported from the collection management
system, and for several reasons, the subject fields don't make the cut.
I think you'll find that the depth of information stored in collection
management systems isn't really reflected in museum websites. So I guess
what I'm saying is that just because you don't see it on the Web doesn't
mean someone isn't recording that information.

That said, I think most of us probably use a vocabulary based on the
Getty Art  Architecture Thesaurus (AAT), with local terms added where
necessary. We don't use LCSH because they are usually too
conceptual/vague for our needs, but maybe someone else will weigh in on
that?


Jana Hill
Collection Database Coordinator
Amon Carter Museum
3501 Camp Bowie Blvd.
Fort Worth, Texas 76107
817-989-5173
817-989-5179 fax

All opinions are my own and not those of my employer.




-Original Message-
From: Deborah Wythe [mailto:deborahwy...@hotmail.com]
Sent: Wednesday, November 16, 2005 2:12 PM
To: mcn-l@mcn.edu
Subject: subject  keyword searching in CMS and DAMS

I'm curious to know if your museum assigns formal subject headings
and/or
keywords to works of art in their collections management or digital
asset
management systems. A little poking around on the Web seems to indicate
it's
not too common -- artist name, title, medium, collection, maybe a
general
category, yes, but something approaching the depth of the subject
headings
used in library catalogs--maybe no?

If you do assign subject headings, which authorities are used -- LCSH?
AAT?

Thanks,
Deborah

Deborah Wythe
Brooklyn Museum
Head, Digital Collections and Services
200 Eastern Parkway
Brooklyn, NY 11238
tel: 718 501 6311
fax: 718 501 6125
email: deborahwy...@hotmail.com





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Re: subject keyword searching in CMS and DAMS

[Cathryn Goodwin]

Deborah,

Ordinarily, the subject keywords are in the background, not necessarily
viewable on the screen display for an object, but available for searching.
For a great example of this see the Tate website www.tate.org.uk

Cathryn Goodwin

Cathryn L. Goodwin
Collections Data Specialist
Princeton University Art Museum
Princeton, NJ  08540
609.258.9374


-Original Message-
From: Deborah Wythe [mailto:deborahwy...@hotmail.com] 
Sent: Thursday, November 17, 2005 9:31 AM
To: mcn-l@mcn.edu
Subject: RE: subject  keyword searching in CMS and DAMS

This doesn't make a lot of sense to me--why would museums not publish
subject terms in their web/public versions of the catalog? Isn't the purpose
of creating subjects/keywords to make the collections more accessible --to
everyone, not just inhouse users? Museum staff are likely to be looking for
a specific object and have key data--title or accession numbers--but members
of the public (including picture researchers who might buy our images!) may
want to ask a system: show me all the cats.

Deborah

Original Message Follows
From: JanaH jana.h...@cartermuseum.org
Reply-To: mcn-l@mcn.edu
To: mcn-l@mcn.edu
Subject: RE: subject  keyword searching in CMS and DAMS
Date: Wed, 16 Nov 2005 16:04:12 -0600

Deborah,

Museums don't always publish their subject cataloging to their websites.
Usually only select fields are exported from the collection management
system, and for several reasons, the subject fields don't make the cut.
I think you'll find that the depth of information stored in collection
management systems isn't really reflected in museum websites. So I guess
what I'm saying is that just because you don't see it on the Web doesn't
mean someone isn't recording that information.

That said, I think most of us probably use a vocabulary based on the Getty
Art  Architecture Thesaurus (AAT), with local terms added where necessary.
We don't use LCSH because they are usually too conceptual/vague for our
needs, but maybe someone else will weigh in on that?


Jana Hill
Collection Database Coordinator
Amon Carter Museum
3501 Camp Bowie Blvd.
Fort Worth, Texas 76107
817-989-5173
817-989-5179 fax

All opinions are my own and not those of my employer.




-Original Message-
From: Deborah Wythe [mailto:deborahwy...@hotmail.com]
Sent: Wednesday, November 16, 2005 2:12 PM
To: mcn-l@mcn.edu
Subject: subject  keyword searching in CMS and DAMS

I'm curious to know if your museum assigns formal subject headings and/or
keywords to works of art in their collections management or digital asset
management systems. A little poking around on the Web seems to indicate it's
not too common -- artist name, title, medium, collection, maybe a general
category, yes, but something approaching the depth of the subject headings
used in library catalogs--maybe no?

If you do assign subject headings, which authorities are used -- LCSH?
AAT?

Thanks,
Deborah

Deborah Wythe
Brooklyn Museum
Head, Digital Collections and Services
200 Eastern Parkway
Brooklyn, NY 11238
tel: 718 501 6311
fax: 718 501 6125
email: deborahwy...@hotmail.com





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Re: subject keyword searching in CMS and DAMS

[Mike Rippy]

Deborah,

I think alot of the issue is we are at the beginning of public use of
collections in the same way we search for books.  

Here at the IMA we are currently working on a project with our Education
Resources departmet to include subject heading in our cataloguing of our
objects.  Being a VRA member and accredited librarian she is the best
person suited to establish the criteria for subject cataloguing of our
collection.  Since her departments responsibiltiy is to the public she
will keep a perspective of user need in mind when creating this
resource.  

Being aware of subject cataloging developments for museums (which, from
what I have seen, is still reletively new when compared to libraries),
such as the effort by the Visual Resources Association
(http://www.vraweb.org) and the Getty (http://www.getty.edu) called
Cataloguing Cultural Objects, CCO
(http://www.vraweb.org/ccoweb/index.html) will begin to get museum
subject cataloguing at the level of libraries.  In the CCO they
establish guidelines using established thesauri such as AAT and TGN. 
Using these thesauri as a base we plan to expand using some local terms
but without harming the AAT or TGN structure within our system.

Ive also heard of other museums in your area beginnig to bring their
patrons input straight into their system establishing a kind of subject
heading or more appropriately keywording for each object.  

If your really looking for some structure and guidance, I would contact
someone at the Visual Resources Association.  Our Education Resource
Coordinator (I hope that is the right title), is an active member of VRA
so we get our guidance from her.  Maybe get someone on staff signed up
as a member?

Mike.

Michael Rippy
Assistant Photographer
Indianapolis Museum of Art
4000 Michigan Road
Indianapolis, IN, USA  46208-3326
(317)920-2662 ext.191

www.ima-art.org
mri...@ima-art.org
 deborahwy...@hotmail.com 11/17/05 9:31 AM 
This doesn't make a lot of sense to me--why would museums not publish 
subject terms in their web/public versions of the catalog? Isn't the
purpose 
of creating subjects/keywords to make the collections more accessible
--to 
everyone, not just inhouse users? Museum staff are likely to be looking
for 
a specific object and have key data--title or accession numbers--but
members 
of the public (including picture researchers who might buy our images!)
may 
want to ask a system: show me all the cats.

Deborah

Original Message Follows
From: JanaH jana.h...@cartermuseum.org
Reply-To: mcn-l@mcn.edu
To: mcn-l@mcn.edu
Subject: RE: subject  keyword searching in CMS and DAMS
Date: Wed, 16 Nov 2005 16:04:12 -0600

Deborah,

Museums don't always publish their subject cataloging to their websites.
Usually only select fields are exported from the collection management
system, and for several reasons, the subject fields don't make the cut.
I think you'll find that the depth of information stored in collection
management systems isn't really reflected in museum websites. So I guess
what I'm saying is that just because you don't see it on the Web doesn't
mean someone isn't recording that information.

That said, I think most of us probably use a vocabulary based on the
Getty Art  Architecture Thesaurus (AAT), with local terms added where
necessary. We don't use LCSH because they are usually too
conceptual/vague for our needs, but maybe someone else will weigh in on
that?


Jana Hill
Collection Database Coordinator
Amon Carter Museum
3501 Camp Bowie Blvd.
Fort Worth, Texas 76107
817-989-5173
817-989-5179 fax

All opinions are my own and not those of my employer.




-Original Message-
From: Deborah Wythe [mailto:deborahwy...@hotmail.com]
Sent: Wednesday, November 16, 2005 2:12 PM
To: mcn-l@mcn.edu
Subject: subject  keyword searching in CMS and DAMS

I'm curious to know if your museum assigns formal subject headings
and/or
keywords to works of art in their collections management or digital
asset
management systems. A little poking around on the Web seems to indicate
it's
not too common -- artist name, title, medium, collection, maybe a
general
category, yes, but something approaching the depth of the subject
headings
used in library catalogs--maybe no?

If you do assign subject headings, which authorities are used -- LCSH?
AAT?

Thanks,
Deborah

Deborah Wythe
Brooklyn Museum
Head, Digital Collections and Services
200 Eastern Parkway
Brooklyn, NY 11238
tel: 718 501 6311
fax: 718 501 6125
email: deborahwy...@hotmail.com





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Re: subject keyword searching in CMS and DAMS

[Matt Morgan]

This looks like a great place to plug social tagging, (an approach to 
folksonomy, i.e., using popular terminology for subject 
categorization) like what STEVE (http://steve.museum) promises. 
Folksonomies are a way to address the reality that Museum and Library 
professionals often use subject categorizations that don't reflect the 
terms most people use when searching online. STEVE is an open-source 
tool for enabling social tagging of museum object images to create 
folksonomies.

Alongside the folksonomies, I still think it's worthwhile for museums to 
make their internal subject terms more public. Exposing the insides of 
the Museum in a demystifying, educational way is a great 
community-minded thing to do.

Deborah Wythe wrote:

 This doesn't make a lot of sense to me--why would museums not 
 publish subject terms in their web/public versions of the catalog? 
 Isn't the purpose of creating subjects/keywords to make the 
 collections more accessible --to everyone, not just inhouse users? 
 Museum staff are likely to be looking for a specific object and have 
 key data--title or accession numbers--but members of the public 
 (including picture researchers who might buy our images!) may want to 
 ask a system: show me all the cats.

 Deborah

 Original Message Follows
 From: JanaH jana.h...@cartermuseum.org
 Reply-To: mcn-l@mcn.edu
 To: mcn-l@mcn.edu
 Subject: RE: subject  keyword searching in CMS and DAMS
 Date: Wed, 16 Nov 2005 16:04:12 -0600

 Deborah,

 Museums don't always publish their subject cataloging to their websites.
 Usually only select fields are exported from the collection management
 system, and for several reasons, the subject fields don't make the cut.
 I think you'll find that the depth of information stored in collection
 management systems isn't really reflected in museum websites. So I guess
 what I'm saying is that just because you don't see it on the Web doesn't
 mean someone isn't recording that information.

 That said, I think most of us probably use a vocabulary based on the
 Getty Art  Architecture Thesaurus (AAT), with local terms added where
 necessary. We don't use LCSH because they are usually too
 conceptual/vague for our needs, but maybe someone else will weigh in on
 that?


 Jana Hill
 Collection Database Coordinator
 Amon Carter Museum
 3501 Camp Bowie Blvd.
 Fort Worth, Texas 76107
 817-989-5173
 817-989-5179 fax

 All opinions are my own and not those of my employer.




 -Original Message-
 From: Deborah Wythe [mailto:deborahwy...@hotmail.com]
 Sent: Wednesday, November 16, 2005 2:12 PM
 To: mcn-l@mcn.edu
 Subject: subject  keyword searching in CMS and DAMS

 I'm curious to know if your museum assigns formal subject headings
 and/or
 keywords to works of art in their collections management or digital
 asset
 management systems. A little poking around on the Web seems to indicate
 it's
 not too common -- artist name, title, medium, collection, maybe a
 general
 category, yes, but something approaching the depth of the subject
 headings
 used in library catalogs--maybe no?

 If you do assign subject headings, which authorities are used -- LCSH?
 AAT?

 Thanks,
 Deborah

 Deborah Wythe
 Brooklyn Museum
 Head, Digital Collections and Services
 200 Eastern Parkway
 Brooklyn, NY 11238
 tel: 718 501 6311
 fax: 718 501 6125
 email: deborahwy...@hotmail.com





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matt 1.vcf (missing attachment)
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Re: subject keyword searching in CMS and DAMS

[brian cors]

Wow, thanks for passing along info on STEVE.

And yes, social tagging for enhancement of our collections database 
keywords for off the street users is something that we have been 
thinking of.


We were just currently in grant-writing mode to fund a project that 
would update a lot of things with our digital collection - and keywords 
are one of those things.


For personal photos, I myself Flickr for image hosting and sharing - and 
their method, I find, is really enjoyable - and useful.


I actually contacted Flickr to see if they would be interested in 
working on a project with us, and folksonomy-based tagging - to get 
more everyday user keywords into our search fields, but Flickr does 
not offer a standalone server and were not interested in working 
together on something...


Sad, because the folks who make EmbARK are highly interested in this as 
well - and that's what we use for our collections database...


In any case, I'll peep at STEVE and see what that's all about.  Thanks!

And, if anyone else is utilizing folksonomy-based tools for generation 
of generalized/every-day keywords, I'd be interested to hear what you're 
doing.



Matt Morgan wrote:
This looks like a great place to plug social tagging, (an approach to 
folksonomy, i.e., using popular terminology for subject 
categorization) like what STEVE (http://steve.museum) promises. 
Folksonomies are a way to address the reality that Museum and Library 
professionals often use subject categorizations that don't reflect the 
terms most people use when searching online. STEVE is an open-source 
tool for enabling social tagging of museum object images to create 
folksonomies.


Alongside the folksonomies, I still think it's worthwhile for museums to 
make their internal subject terms more public. Exposing the insides of 
the Museum in a demystifying, educational way is a great 
community-minded thing to do.


___
brian cors
system administrator

university of michigan museum of art
525 south state street
ann arbor, mi  48109-1354usa

1.734.647.0529  [work]1.734.764.3731  [ fax]
bricors  [aim]
___
www.umma.umich.edu
___





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Re: subject keyword searching in CMS and DAMS

[Konin, Peter]

I just joined this group, but I wanted to discuss the subject cataloging
project currently underway at the Philadelphia Museum of Art.  We are still
in the development stage, but I expect that we will end up with controlled
vocabulary derived from LC's TGM, and to a lesser extent, Getty's AAT as
well as standard LCSH.  I am conceptually breaking these down into separate
categories for generic object, scene, and activity; specific object, scene,
and activity; and theme/abstract concept.  

I will also be creating hierarchies based on object type and subject matter.
These facets will be comprised of the controlled vocabulary used in the
above-mentioned subject cataloging scheme.


Peter Konin, MLS
Subject Cataloger
Information Services
Philadelphia Museum of Art
Phone: (215) 684-7288
pko...@philamuseum.org


-Original Message-
From: brian cors [mailto:bc...@umich.edu]
Sent: Thursday, November 17, 2005 10:53 AM
To: mcn_mc...@listserver.americaneagle.com; lists...@mcn.edu
Subject: Re: subject  keyword searching in CMS and DAMS



Wow, thanks for passing along info on STEVE.

And yes, social tagging for enhancement of our collections database 
keywords for off the street users is something that we have been 
thinking of.

We were just currently in grant-writing mode to fund a project that 
would update a lot of things with our digital collection - and keywords 
are one of those things.

For personal photos, I myself Flickr for image hosting and sharing - and 
their method, I find, is really enjoyable - and useful.

I actually contacted Flickr to see if they would be interested in 
working on a project with us, and folksonomy-based tagging - to get 
more everyday user keywords into our search fields, but Flickr does 
not offer a standalone server and were not interested in working 
together on something...

Sad, because the folks who make EmbARK are highly interested in this as 
well - and that's what we use for our collections database...

In any case, I'll peep at STEVE and see what that's all about.  Thanks!

And, if anyone else is utilizing folksonomy-based tools for generation 
of generalized/every-day keywords, I'd be interested to hear what you're 
doing.


Matt Morgan wrote:
 This looks like a great place to plug social tagging, (an approach to 
 folksonomy, i.e., using popular terminology for subject 
 categorization) like what STEVE (http://steve.museum) promises. 
 Folksonomies are a way to address the reality that Museum and Library 
 professionals often use subject categorizations that don't reflect the 
 terms most people use when searching online. STEVE is an open-source 
 tool for enabling social tagging of museum object images to create 
 folksonomies.
 
 Alongside the folksonomies, I still think it's worthwhile for museums to 
 make their internal subject terms more public. Exposing the insides of 
 the Museum in a demystifying, educational way is a great 
 community-minded thing to do.

___
 brian cors
 system administrator

 university of michigan museum of art
 525 south state street
 ann arbor, mi  48109-1354usa

 1.734.647.0529  [work]1.734.764.3731  [ fax]
 bricors  [aim]
___
 www.umma.umich.edu
___





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Re: subject keyword searching in CMS and DAMS

[JanaH]

Matt or anyone else who knows -

For those of us who weren't able to attend the STEVE session at MCN this
year, could you give us an overview of its mechanics? Where are the
terms stored, are they reviewed by anyone, etc.? I know what it is, but
how does it work?


Jana Hill
Collection Database Coordinator
Amon Carter Museum
3501 Camp Bowie Blvd.
Fort Worth, Texas 76107
817-989-5173
817-989-5179 fax
 
All opinions are my own and not those of my employer.




-Original Message-
From: Matt Morgan [mailto:m...@concretecomputing.com] 
Sent: Thursday, November 17, 2005 9:20 AM
To: mcn-l@mcn.edu
Subject: Re: subject  keyword searching in CMS and DAMS

This looks like a great place to plug social tagging, (an approach to 
folksonomy, i.e., using popular terminology for subject 
categorization) like what STEVE (http://steve.museum) promises. 
Folksonomies are a way to address the reality that Museum and Library 
professionals often use subject categorizations that don't reflect the 
terms most people use when searching online. STEVE is an open-source 
tool for enabling social tagging of museum object images to create 
folksonomies.

Alongside the folksonomies, I still think it's worthwhile for museums to

make their internal subject terms more public. Exposing the insides of 
the Museum in a demystifying, educational way is a great 
community-minded thing to do.

Deborah Wythe wrote:

 This doesn't make a lot of sense to me--why would museums not 
 publish subject terms in their web/public versions of the catalog? 
 Isn't the purpose of creating subjects/keywords to make the 
 collections more accessible --to everyone, not just inhouse users? 
 Museum staff are likely to be looking for a specific object and have 
 key data--title or accession numbers--but members of the public 
 (including picture researchers who might buy our images!) may want to 
 ask a system: show me all the cats.

 Deborah

 Original Message Follows
 From: JanaH jana.h...@cartermuseum.org
 Reply-To: mcn-l@mcn.edu
 To: mcn-l@mcn.edu
 Subject: RE: subject  keyword searching in CMS and DAMS
 Date: Wed, 16 Nov 2005 16:04:12 -0600

 Deborah,

 Museums don't always publish their subject cataloging to their
websites.
 Usually only select fields are exported from the collection management
 system, and for several reasons, the subject fields don't make the
cut.
 I think you'll find that the depth of information stored in collection
 management systems isn't really reflected in museum websites. So I
guess
 what I'm saying is that just because you don't see it on the Web
doesn't
 mean someone isn't recording that information.

 That said, I think most of us probably use a vocabulary based on the
 Getty Art  Architecture Thesaurus (AAT), with local terms added where
 necessary. We don't use LCSH because they are usually too
 conceptual/vague for our needs, but maybe someone else will weigh in
on
 that?


 Jana Hill
 Collection Database Coordinator
 Amon Carter Museum
 3501 Camp Bowie Blvd.
 Fort Worth, Texas 76107
 817-989-5173
 817-989-5179 fax

 All opinions are my own and not those of my employer.




 -Original Message-
 From: Deborah Wythe [mailto:deborahwy...@hotmail.com]
 Sent: Wednesday, November 16, 2005 2:12 PM
 To: mcn-l@mcn.edu
 Subject: subject  keyword searching in CMS and DAMS

 I'm curious to know if your museum assigns formal subject headings
 and/or
 keywords to works of art in their collections management or digital
 asset
 management systems. A little poking around on the Web seems to
indicate
 it's
 not too common -- artist name, title, medium, collection, maybe a
 general
 category, yes, but something approaching the depth of the subject
 headings
 used in library catalogs--maybe no?

 If you do assign subject headings, which authorities are used -- LCSH?
 AAT?

 Thanks,
 Deborah

 Deborah Wythe
 Brooklyn Museum
 Head, Digital Collections and Services
 200 Eastern Parkway
 Brooklyn, NY 11238
 tel: 718 501 6311
 fax: 718 501 6125
 email: deborahwy...@hotmail.com





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Re: subject keyword searching in CMS and DAMS

[Gordon McKenna]

Members of the list,

You might like to consider a glance at Iconclass a subject specific 
international classification system for iconographic research and the 
documentation of images.

See:

http://www.iconclass.nl

It uses the following 'main divisions':

0   Abstract, Non-representational Art
1   Religion and Magic
2   Nature
3   Human being, Man in general
4   Society, Civilization, Culture
5   Abstract Ideas and Concepts
6   History
7   Bible
8   Literature
9   Classical Mythology and Ancient History

I'm not associated with Iconclass. I'm just aware of its existence.

Gordon.

***
 Gordon McKenna  e-mail: gor...@mda.org.uk   
 MDA   
 The Spectrum Building, 
 The Michael Young Centre, 
 Purbeck Road  
 Cambridge CB2 2PD, UK
 
 Tel:+44 1223 415760
 Fax:+44 1223 415960  

Setting the standard for managing collections information
*** http://www.mda.org.uk/ 





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Re: subject keyword searching in CMS and DAMS

[J. Trant]

The best 'backgrounder' on steve is the article that came out of our 
summer working sessions. You can find it in D-lib magazine at:


http://www.dlib.org/dlib/september05/bearman/09bearman.html

Steve isn't a deployed system yet. it's a prototype built by an 
interested community to help us understand the potential for social 
tagging in museums, and develop systems that support it.  The 
research questions we've identified are outlined on the steve site: 
http://www.steve.museum


If you're interested, please join the steve list (there's a link from 
the site). We'd love to have additional  input.


jennifer


At 10:07 AM -0600 11/17/05, JanaH wrote:

Matt or anyone else who knows -

For those of us who weren't able to attend the STEVE session at MCN this
year, could you give us an overview of its mechanics? Where are the
terms stored, are they reviewed by anyone, etc.? I know what it is, but
how does it work?


Jana Hill
Collection Database Coordinator
Amon Carter Museum
3501 Camp Bowie Blvd.
Fort Worth, Texas 76107
817-989-5173
817-989-5179 fax

All opinions are my own and not those of my employer.




-Original Message-
From: Matt Morgan [mailto:m...@concretecomputing.com]
Sent: Thursday, November 17, 2005 9:20 AM
To: mcn-l@mcn.edu
Subject: Re: subject  keyword searching in CMS and DAMS

This looks like a great place to plug social tagging, (an approach to
folksonomy, i.e., using popular terminology for subject
categorization) like what STEVE (http://steve.museum) promises.
Folksonomies are a way to address the reality that Museum and Library
professionals often use subject categorizations that don't reflect the
terms most people use when searching online. STEVE is an open-source
tool for enabling social tagging of museum object images to create
folksonomies.

Alongside the folksonomies, I still think it's worthwhile for museums to

make their internal subject terms more public. Exposing the insides of
the Museum in a demystifying, educational way is a great
community-minded thing to do.

Deborah Wythe wrote:


 This doesn't make a lot of sense to me--why would museums not
 publish subject terms in their web/public versions of the catalog?
 Isn't the purpose of creating subjects/keywords to make the
 collections more accessible --to everyone, not just inhouse users?
 Museum staff are likely to be looking for a specific object and have
 key data--title or accession numbers--but members of the public
 (including picture researchers who might buy our images!) may want to
 ask a system: show me all the cats.

 Deborah

 Original Message Follows
 From: JanaH jana.h...@cartermuseum.org
 Reply-To: mcn-l@mcn.edu
 To: mcn-l@mcn.edu
 Subject: RE: subject  keyword searching in CMS and DAMS
 Date: Wed, 16 Nov 2005 16:04:12 -0600

 Deborah,

 Museums don't always publish their subject cataloging to their

websites.

 Usually only select fields are exported from the collection management
 system, and for several reasons, the subject fields don't make the

cut.

 I think you'll find that the depth of information stored in collection
 management systems isn't really reflected in museum websites. So I

guess

 what I'm saying is that just because you don't see it on the Web

doesn't

 mean someone isn't recording that information.

 That said, I think most of us probably use a vocabulary based on the
 Getty Art  Architecture Thesaurus (AAT), with local terms added where
 necessary. We don't use LCSH because they are usually too
 conceptual/vague for our needs, but maybe someone else will weigh in

on

 that?


 Jana Hill
 Collection Database Coordinator
 Amon Carter Museum
 3501 Camp Bowie Blvd.
 Fort Worth, Texas 76107
 817-989-5173
 817-989-5179 fax

 All opinions are my own and not those of my employer.




 -Original Message-
 From: Deborah Wythe [mailto:deborahwy...@hotmail.com]
 Sent: Wednesday, November 16, 2005 2:12 PM
 To: mcn-l@mcn.edu
 Subject: subject  keyword searching in CMS and DAMS

 I'm curious to know if your museum assigns formal subject headings
 and/or
 keywords to works of art in their collections management or digital
 asset
 management systems. A little poking around on the Web seems to

indicate

 it's
 not too common -- artist name, title, medium, collection, maybe a
 general
 category, yes, but something approaching the depth of the subject
 headings
 used in library catalogs--maybe no?

 If you do assign subject headings, which authorities are used -- LCSH?
 AAT?

 Thanks,
 Deborah

 Deborah Wythe
 Brooklyn Museum
 Head, Digital Collections and Services
 200 Eastern Parkway
 Brooklyn, NY 11238
 tel: 718 501 6311
 fax: 718 501 6125
 email: deborahwy...@hotmail.com





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subject keyword searching in CMS and DAMS

[Deborah Wythe]

I'm curious to know if your museum assigns formal subject headings and/or 
keywords to works of art in their collections management or digital asset 
management systems. A little poking around on the Web seems to indicate it's 
not too common -- artist name, title, medium, collection, maybe a general 
category, yes, but something approaching the depth of the subject headings 
used in library catalogs--maybe no?


If you do assign subject headings, which authorities are used -- LCSH? AAT?

Thanks,
Deborah

Deborah Wythe
Brooklyn Museum
Head, Digital Collections and Services
200 Eastern Parkway
Brooklyn, NY 11238
tel: 718 501 6311
fax: 718 501 6125
email: deborahwy...@hotmail.com





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Re: subject keyword searching in CMS and DAMS

[Frank Thomson]

We have subject headings, we use a controlled vocabulary based on AAT with
some local additions.  


Frank E. Thomson, Curator

Asheville Art Museum

PO Box 1717

Asheville, NC 28802

828.253.3227 tel.

828.257.4503 fax

fthom...@ashevilleart.org

www.ashevilleart.org


-Original Message-
From: Deborah Wythe [mailto:deborahwy...@hotmail.com] 
Sent: Wednesday, November 16, 2005 3:12 PM
To: mcn-l@mcn.edu
Subject: subject  keyword searching in CMS and DAMS

I'm curious to know if your museum assigns formal subject headings and/or
keywords to works of art in their collections management or digital asset
management systems. A little poking around on the Web seems to indicate it's
not too common -- artist name, title, medium, collection, maybe a general
category, yes, but something approaching the depth of the subject headings
used in library catalogs--maybe no?

If you do assign subject headings, which authorities are used -- LCSH? AAT?

Thanks,
Deborah

Deborah Wythe
Brooklyn Museum
Head, Digital Collections and Services
200 Eastern Parkway
Brooklyn, NY 11238
tel: 718 501 6311
fax: 718 501 6125
email: deborahwy...@hotmail.com





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Re: subject keyword searching in CMS and DAMS

[JanaH]

Deborah,

Museums don't always publish their subject cataloging to their websites.
Usually only select fields are exported from the collection management
system, and for several reasons, the subject fields don't make the cut.
I think you'll find that the depth of information stored in collection
management systems isn't really reflected in museum websites. So I guess
what I'm saying is that just because you don't see it on the Web doesn't
mean someone isn't recording that information.

That said, I think most of us probably use a vocabulary based on the
Getty Art  Architecture Thesaurus (AAT), with local terms added where
necessary. We don't use LCSH because they are usually too
conceptual/vague for our needs, but maybe someone else will weigh in on
that?


Jana Hill
Collection Database Coordinator
Amon Carter Museum
3501 Camp Bowie Blvd.
Fort Worth, Texas 76107
817-989-5173
817-989-5179 fax
 
All opinions are my own and not those of my employer.




-Original Message-
From: Deborah Wythe [mailto:deborahwy...@hotmail.com] 
Sent: Wednesday, November 16, 2005 2:12 PM
To: mcn-l@mcn.edu
Subject: subject  keyword searching in CMS and DAMS

I'm curious to know if your museum assigns formal subject headings
and/or 
keywords to works of art in their collections management or digital
asset 
management systems. A little poking around on the Web seems to indicate
it's 
not too common -- artist name, title, medium, collection, maybe a
general 
category, yes, but something approaching the depth of the subject
headings 
used in library catalogs--maybe no?

If you do assign subject headings, which authorities are used -- LCSH?
AAT?

Thanks,
Deborah

Deborah Wythe
Brooklyn Museum
Head, Digital Collections and Services
200 Eastern Parkway
Brooklyn, NY 11238
tel: 718 501 6311
fax: 718 501 6125
email: deborahwy...@hotmail.com





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Re: CMS

[amacdonald]

The one thing to keep in mind when choosing
a CMS (or for that matter whether you actually need one) is whether you
want to manage the content for your site or manage the content on your
site The difference is subtle but important. The first thing
you should decide is whether you even need a CMS. How many pages
on your site need changing on a regular basis? If 95% of your pages
are static (i.e. never change) then you do not need a CMS to control the
content on the site - but you may need one to control the content of your
site. A CMS is great when you have a large number of people all contributing
to the content of the site, but if everything goes through your web department
before it goes live - what are you using a CMS for? 

If you need to integrate (as you stated
in your message) disparate systems and databases - a CMS may not be the
best solution. In my opinion any vendor of a CMS that comes in a tells
you that their system can solve all your content integration problems -
doesn't know your problems.

A CMS can be costly and so complicated
that no one wants to use it. When it comes down to it, many times
hiring someone with knowledge of the web will save you headaches and money.
A person who knows how to program and can find their way around web technologies
will be able to show you far easier ways to control and integrate content
than a prepackaged CMS will ever do for you at this time.

Andrew Macdonald
New Media Officer / Agent des nouveaux médias
Canada Aviation Museum / Musée de l'aviation du Canada
Phone / Téléphone : (613) 998-5689
Fax / Télécopie : (613) 990-3655
Website: www.aviation.technomuses.ca
Email: amacdon...@technomuses.ca





Will Scott
william_sc...@fitnyc.edu 
05/26/2005 04:50 PM



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Subject
CMS








Does anyone on the list have expertise in
this area of content management systems for the distribution of museum
collections information, or has anyone contracted a CMS vendor for major,
long-term museum Web- or intranet-access projects? I would be interested
to know more about your experiences and about how you are using the CMS,
especially for integration of various museum databases. If replying off-line,
please send messages to willscottconsult...@yahoo.com.

Many thanks in advance,

Will

Will Scott
Museum Database Freelancer
Assistant Registrar, The Museum at FIT
willscottconsult...@yahoo.com
(917)753-1274

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Re: CMS

[Douglas MacKenzie]

At 10:24 27/05/05 -0400, Andrew Macdonald wrote:

A CMS can be costly and so complicated that no one wants to use it.  When 
it comes down to it, many times hiring someone with knowledge of the web 
will save you headaches and money.


There's a lot of truth in that. A CMS really comes into its own when you 
want it do more than run one website. The one we used on the TAMH project - 
managed the website, a local touchscreen application and a CD-ROM for 
school use. It also output images and generated whatever flavour of XML had 
to go with them at the time for other projects' use. There are some papers 
on it at http://www.tamh.org/tamh/papers/index.php (they are rather out of 
date as we've spent more time in recent years implementing the strategy 
than talking about it) Would never have occurred to me (having no money) to 
go out and buy an off-the-shelf solution. Ours was built in-house over time 
and versions of it work with museum sites and commercial applications such 
as a holiday booking system and a real estate database where vendors add 
and edit their own property details. The level of difficulty in 
implementing something like this depends largely on where you start. It's a 
lot easier if you begin with an existing database (even one in a horrible 
proprietary Collections Management System) which you can export elsewhere 
and re-fit with link tables, SQL and scripting. Everything we have done in 
this area has been built around LAMP (Linux, Apache, MySQL and PHP) which 
has the great attraction of being free.


The Clearances site www.theclearances.org is built on a CMS which manages 
everything including things like passenger list output in XML and 
proprietary formats. We have also developed an exhibition tool, a CMS which 
sits on top of a CMS allowing quick generation of temporary exhibitions 
combining existing assets with whatever new material curators wish to add. 
This may never see the light of day as a commercial product but it 
certainly proves the ease with which different databases and media types 
can be combined and managed.


Douglas

The Highland Clearances
http://www.theclearances.org



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Re: CMS

[J. Trant]

Those considering CMS applications might find the following interesting:

Jeffrey Veen,  Making A Better CMS, November 15, 2004
http://www.adaptivepath.com/publications/essays/archives/000365.php

 and

Why Content Management Fails, April 1, 2004
http://www.adaptivepath.com/publications/essays/archives/000315.php

which reminds me of

http://OpenSourceCMS.com a cool site where you can try out 
installations of  free and open source CMS software.


jt

--
__
J. Trantjtr...@archimuse.com
Partner  Principal Consultant  phone: +1 416 691 2516
Archives  Museum Informatics   fax: +1 416 352 6025
158 Lee Ave, Toronto
Ontario M4E 2P3 Canada  http://www.archimuse.com
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Re: CMS

[Bruce Wyman]

Those considering CMS applications might find the following interesting:


and might also be interested in http://www.cmsmatrix.org/ which 
lets you compare and contrast the feature sets of about 350 different 
commercial and open-source CMSs.


-bw.
--
-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=
Bruce Wyman, Director of New Technologies
Denver Art Museum  /  100 W 14th Ave. Pkwy, Denver, CO 80204
office: 720.913.0159  /  fax: 720.913.0002
bwy...@denverartmuseum.org


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CMS

[Will Scott]

Title: Message




Does anyone on the 
list have expertise in this area of content management systems for the 
distribution of museum collections information, or has anyone contracted a CMS 
vendor for major, long-term museum Web- or intranet-access projects? I would be 
interested to know more about your experiences and about how you are using the 
CMS, especially for integration of various museum databases. If replying 
off-line, please send messages to willscottconsult...@yahoo.com.

Many thanks in 
advance,

Will

Will 
Scott
Museum Database 
Freelancer
Assistant Registrar, The Museum at 
FIT
willscottconsult...@yahoo.com
(917)753-1274

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Re: CMS

[dfp]

Hi Will

My name is Darren Peacock, I run an information and technology management
consultancy in Australia- Sweet Technology- specialising in the museum field
and in content management systems in particular.  I have a range of experience
in planning and implementing CMS in a museum environment.  For the last three
years I have conducted a workshop on content management in museums at the
annual Museums and the Web conference.  This year I will also be running a
version of the workshop at the MCN conference.

I would be happy to discuss further with you.

regards

Darren Peacock

Sweet Technology

+61 400 500 689


Quoting Will Scott william_sc...@fitnyc.edu:

 Does anyone on the list have expertise in this area of content
 management systems for the distribution of museum collections
 information, or has anyone contracted a CMS vendor for major, long-term
 museum Web- or intranet-access projects? I would be interested to know
 more about your experiences and about how you are using the CMS,
 especially for integration of various museum databases. If replying
 off-line, please send messages to willscottconsult...@yahoo.com.
  
 Many thanks in advance,
  
 Will
  
 Will Scott
 Museum Database Freelancer
 Assistant Registrar, The Museum at FIT
 willscottconsult...@yahoo.com
 (917)753-1274
  
 
 
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managing images in a CMS?

[Amalyah Keshet]

I would like to second this question (if that's possible). It is an issue
that I, too, am struggling with, and I would
appreciate any thoughts, ideas, theories or experiences any of you have to
share.

amalyah keshet
head of image resources  copyright management
the israel museum, jerusalemwww.imj.org.il
board of directors, museum computer network   www.mcn.edu



- Original Message -
From: Cathryn L. Goodwin good...@slam.org
To: mcn-l@mcn.edu
Sent: Wednesday, March 20, 2002 5:02 PM
Subject: Re: Part/Whole Relationships in Museum Collections PLUS DigImages


 Guenter brings up an issue we've been batting around - is the CMS the
 appropriate place to manage digital images?  I've long been leaning toward
 managing as much image metadata in the CMS as possible - but now am
thinking
 of all the other uses/types of images (not object specific, but rather
 installation shots, events, people, and for that matter documents and
other
 digital objects) that need to be managed.  Are people using separate
digital
 asset management  systems alongside the CMS?  I've been looking at various
 products and would appreciate hearing about what others are doing.

 Cathryn L. Goodwin
 Information Technologies
 The Saint Louis Art Museum
 1 Fine Arts Drive
 St. Louis MO  63110
 314.655.5349

 - Original Message -
 From: Guenter Waibel guen...@uclink4.berkeley.edu
 To: mcn-l@mcn.edu
 Sent: Tuesday, March 19, 2002 12:34 PM
 Subject: RE: Part/Whole Relationships in Museum Collections PLUS DigImages

  Hi everybody,
 
  thanks for the interesting discussion on CMS and accessioning objects
  with a parts to whole relationship. I'd like to tease out some issues
  that Roland Dreyer's post has alluded to.
 
  He essentially talks about accession numbers as the basic building
  block for a filenaming convention. In and of itself, using accession
  numbers in filenames is a worthy topic for discussion - I know a lot
  of museums who create their unique filenames by using the accession
  number, and I also know from a session at VRA San Francisco I
  attended in 2000 that there are those who are up in arms against this
  practise. The pro of using the accession number as part of a digital
  filename is the instantaneous identification effect - without any
  further ado, I know what object this file represents. The cons are
  that using accession numbers in filenames amounts to embedding
  descriptive metadata in the filename, and that this type of metadata,
  even something as seemingly stable as an accession no, may change;
  plus what Roland outlined, namely that certain accession numbers may
  not be fit to be used as a filename. At BAM/PFA, we still believe
  that the benefits outweigh the drawbacks, and we're using a
  convention that goes like this:
  InstAcronym_AccessionNo_SequentialNo_VersionNo.FiletypeExt, or
  bampfa_1992.4.234_1_1.tif. The Sequential Number is counting off the
  digital images taken of the same object; Version Number is referring
  to whether a file is a master, sub-master, access or thumbnail file.
 
  However, back to the topic at hand. Whether you're dealing with a
  parts-to-whole relationship in your CMS or not, you'll have to deal
  with it once you digitize your collections. Even if your tea-set has
  one accession number in your CMS, you may want to take individual
  surrogate images of each (sub)item in it. Furthermore, objects for
  which no registrar would create several entries or a groupentry or
  subentries in a CMS will yield more than one master image file, for
  example the various views of a sculpture; the individual pages of an
  artist's book; the front and back of a painting (if the back has a
  historical interesting inscription) etc.
 
  To come full circle, I do believe that a discussion about issues of
  how to create records for these complex objects (and potentially
  *any* object is a complex object) has to tie in with a discussion
  about creating digital surrogates and managing them. One of the most
  basic challenges of managing digital assets is to keep the link
  between the surrogate and the descriptive metadata pertaining to the
  physical object intact.
 
  Just to give a brief example of how the decision to accession the
  tea-set may influence online access to the digital surrogate - if you
  were to create separate records for each part of the tea-set as in
  option 1 William outlined, you'd wind up with a situation where it
  would be hard for your access architecture / strategy to know that
  those objects should really be presented as one group with individual
  children. You probably wouldn't be able to preserve the meaningful
  grouping of the items in your presentation. If you follow strategy 2
  and catalogue in a parent-child manner, you've definitely made more
  explicit that those items should be presented together, but then when
  it comes time to digitize them, you may find out that the divisions
  the CMS makes can not be replicated