[MLO] Re: A GTD marketing suggestion

[Susannah]

I emailed them requesting a guide also.
Thanks
Susannah

On Monday, April 24, 2023 at 8:31:17 AM UTC-4 Alyona (MLO Support) wrote:

> We would appreciate it if you contact them and suggest creating a guide 
> for MLO. We did this earlier, then they replied:
>
> 'We do have MLO on our list of potential setup guides. We produce guides 
> based primarily on how requests from users of the app/software"
>
>
> On Sunday, April 23, 2023 at 11:19:49 PM UTC+1 zel...@gmail.com wrote:
>
>> I ran across this page:
>>
>> https://store.gettingthingsdone.com/
>>
>> I wonder if they would be interested in one for MLO?
>>
>

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[MLO] Re: Gantt chart

[Susannah]

I agree also

On Monday, January 23, 2023 at 5:04:39 AM UTC-5 deug...@gmail.com wrote:

> Gantt is truly a bottleneck!
> The feature about time grouping options is a step into that direction..
> But a zoomable Gantt feature would be even better for true sophisticated 
> life planning/insights.
>
> Fully agreed 
>
> riskc...@gmail.com schrieb am Sonntag, 22. Januar 2023 um 21:36:40 UTC+1:
>
>> Yes, the due date.  
>>
>> First of all MLO is single-handedly my favourite product. I use it every 
>> day.  The team at MLO has done a great job and I wish more products were of 
>> this quality. It's like the MLO team can read my mind and has everything 
>> implemented that one would need to organize their life.  Except for *one 
>> glaring issue: Gantt charts.*
>>
>> The lack of this feature is quite honestly perplexing and a big stain for 
>> MLO.  I've seen the excuse given that the users would always ask for more. 
>> How ridiculous is that? Even if that were true, how can anyone think this 
>> is a good justification for not having a fundamental/basic feature? 
>> Displaying data in Gantt charts is something that's used throughout almost 
>> any organization, development team, etc, and for good reason.  They are an 
>> incredibly effective way to understand the most important details of a 
>> project at a glace, you see both the estimated start/due dates and tasks 
>> that depend on one another across all of your projects. Instead they focus 
>> on 'dashboard' and 'dark mode'? Makes no sense to me.
>>
>> I had one of my junior developers implement an in-house solution for us 
>> and he parsed and produced a GANTT chart from the exported xml file in a 
>> single afternoon (~3 hours of work). Granted it is not incorporated with 
>> the app and has no interactivity, but even a semi-competent developer could 
>> get that worked out in a few days and based on what I've seen MLO has good 
>> developers on their end as the product is great in almost every other 
>> respect. So I just don't get it.
>> On Sunday, January 22, 2023 at 3:40:21 AM UTC-5 Stéph wrote:
>>
>>> I think you mean ends at the due date - otherwise you wouldn’t have any 
>>> ends to your bars until they’re completed. 
>>>
>>> On Thursday, 19 January 2023 at 23:06:29 UTC riskc...@gmail.com wrote:
>>>
 Please. For the love of god.  Implement a Gantt chart.  It doesn't have 
 to be complicated.  For v1.0 of the Gantt chart it can be a bar that 
 starts 
 at the start date and ends at the end date and connects to another bar 
 dependency via a thin black line.  That's all.  Please.  

>>>

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[MLO] Re: Cloud Sync not working - please help set up WiFi sync

[Susannah]

I always get the too many tasks error.  I am not deleting my tasks.  You 
can set it not to remind for 30 days.  Mine still works fine with the error 
notice.  Mine got messed up because I didn't use it for awhile but all I 
had to do was create a new profile on the app and it was up and running 
again in a few minutes and has been working fine since on the new profile.
Good Luck!
Susannah

On Monday, January 23, 2023 at 8:03:25 AM UTC-5 aiM wrote:

> I don't mind paying, even more than you already charge, just please make 
> my stuff work. I got a new iphone, and the Wifi sync stopped working. So I 
> got MLO Cloud, but it will not sync because "Too many tasks" error (says to 
> contact support) . I deleted the tasks, and it still will not sync because 
> "Too many deleted tasks" error. Please help, I dont want to switch back to 
> excel if I dont have to. I will pay whatever "consulting" fee if you enable 
> my wifi sync, or increase the sync task limit. Please. 
>
>  
>

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[MLO] Re: How to repeat a task every year for only a few months

[Susannah]

I put this kind of task in separately for each month I want it and then set 
it to annual recurrence.   Not ideal but with copy and paste doesn't take 
too long.  It would be nice if you could pick months like you can days of 
the week.
Another way which I don't use would be to put it in with monthly Recurrence 
and when you get to October just remember to complete as many times as need 
to get to May.  I do that sometimes on my daily tasks when it is a full 
week and I know I won't have time for something for a few days.
Looking forward to hearing what others do.
Susannah

On Tuesday, May 24, 2022 at 2:23:03 PM UTC-4 crain...@gmail.com wrote:

> Hey folks - is this possible?  I want to set a task to remind me to 
> fertilize the lawn at the end of the month, but only say May through 
> October.  Don't reoccur Nov - April, then start back up.
>
> I'm guessing it's not possible, but would love to know if there is a way.  
> Thanks!
>

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[MLO] Re: How can I add task template?

[Susannah]

I keep this kind of thing in a folder at the top of my outline called  
"Procedures and Templates to Copy - Kicked off by an Event"
I set it to hidden. 

For example, I have a task for setting up a computer for a new user - which 
has hundreds of tasks under it.  So when we hire an employee I copy that 
project template down into my working projects in my outline and delete any 
tasks that won't apply to this user - ie the book keeper won't require the 
same software as the engineer so I list all the software and when I make it 
active I delete what I don't need or just check it off.  Then I start 
checking off tasks as I set up the computer or I set a date due for the 
future or I make it dependent on the employee accepting our offer or the 
new computer arriving.  I have hundreds of these templates.  Anything 
basically that isn't a set routine and is kicked off by an inconsistent 
event - new hire, new job, filling in for another person while they are out 
(this one I move to the active outline and then I move back up when they 
come back), random server processes when something goes wrong for 
troubleshooting, how to install things,  Pretty much every time I have 
an issue and figure it out I put it in these templates for the next time I 
have the same issue.  If we get new software I put the steps for installing 
so that the next time I have to install I don't even have to think about it 
as far as where it is saved and what settings have to be set to be 
consistent with all the other's that are already installed.  It also comes 
in handy for delegating - if I have all the task involved I just print that 
selected project and hand it off to someone else to do.

The only thing you have to remember is I am continuously improving my 
process and/or things are always changing so if I need to change something 
I need to remember to change the template and the active project.
I hope that helps.
Susannah
On Wednesday, May 4, 2022 at 6:02:29 PM UTC-4 Gerardo Aguilar wrote:

> I work as PM, many of my projects have the same sequence in process and 
> tasks,
> when I have a new project I create new project and then create a new 
> section of tasks, 
> these tasks sections are like "Installation process, maintenance window"
> Is it a form in which these names can be set as template for different 
> projects? 
> So I do not have to write them multiple times? 
>
> I have read the guide help but I think I did not find something like this 
> Thank you
>

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[MLO] Re: MLO has become incredibly slow.

[Susannah]

Mine was and still is on a flash drive and works great.  I have over 12000 
tasks.


On Friday, March 4, 2022 at 8:08:41 AM UTC-5 Susannah wrote:

> I had this problem a year or two ago.  I think I had to reinstall it or 
> maybe even go back to a previous version.  I can't remember exactly now.  I 
> may have had to restore my file from backup too.  Once I did that it was 
> back to normal again.  It was hanging on almost every click and was pretty 
> much unusable.
>
> On Sunday, February 27, 2022 at 3:53:12 PM UTC-5 jefft...@gmail.com wrote:
>
>> I am constantly being held up from getting work done because MLO is 
>> always in "not responding" mode.  This must stop.  It never used to do it, 
>> but now it happens almost every couple of minutes while i am making 
>> updates.  This is happening on my PC at home as well as my PC in my office 
>> on campus.
>>
>> I hope there is a solution, because I do not have time for this sort of 
>> thing.
>>
>

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[MLO] Re: MLO has become incredibly slow.

[Susannah]

I had this problem a year or two ago.  I think I had to reinstall it or 
maybe even go back to a previous version.  I can't remember exactly now.  I 
may have had to restore my file from backup too.  Once I did that it was 
back to normal again.  It was hanging on almost every click and was pretty 
much unusable.

On Sunday, February 27, 2022 at 3:53:12 PM UTC-5 jefft...@gmail.com wrote:

> I am constantly being held up from getting work done because MLO is always 
> in "not responding" mode.  This must stop.  It never used to do it, but now 
> it happens almost every couple of minutes while i am making updates.  This 
> is happening on my PC at home as well as my PC in my office on campus.
>
> I hope there is a solution, because I do not have time for this sort of 
> thing.
>

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[MLO] team collaboration

[Susannah]

Has anyone successfully got this to work in a team environment?  I know 
there are old posts about this and that they say it isn't made to do that.  
MLO works great for me and I just want to use tags to assign tasks to 
others.  I have been looking at several other programs but really don't 
want to give up what I have already built and have been using for years.  
Every thing I have tried is so much more difficult to use and set up.
Thanks,
Susannah

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Re: [MLO] Re: How to play a song as a task reminder?

[Susannah]

I just copy and paste the url in the comments section of the properties 
pane of the associated task.  It automatically makes it a clickable link.
You can also right click in that field and insert a link to a task or file.
I use all three all the time and it works great.
Susannah

On Sunday, September 19, 2021 at 2:05:15 AM UTC-4 ringol...@gmail.com wrote:

> Hi MLO Group,
>
> I would like to know if it's possible to add hyperlinks to a computer 
> folder and to a web page.
>
> Thanks in advance.
> Regards.
>
> Ringo Leorne  escreveu no dia segunda, 19/08/2019 
> à(s) 17:01:
>
>> Thank you.
>>
>> lewy  escreveu no dia sexta, 16/08/2019 à(s) 16:24:
>>
>>> In the setup reminder there, you choose either .mp3 or .wav file, it can 
>>> play a whole song.
>>>
>>> regards,
>>> LEW
>>>
>>> On Thursday, 15 August 2019 21:17:49 UTC+8, Ringo Leorne wrote:
>>>>
>>>> Hi,
>>>>
>>>> I would like to know if it is possible to play a song as a reminder, 
>>>> instead of a sound?
>>>>
>>>> Thanks in advance,
>>>> Kind Regards.
>>>>
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[MLO] Re: Size limits on MLO & performance?

[Susannah]

I have over 11k tasks and have no issue on the desktop version.  The app I 
get the annoying message about having too many tasks but haven't seen that 
it is causing any problem.  I don't use the mobile app a lot though.
I have had issues a long time ago with crashing but it was caused by 
something else and support helped me get it fixed.  I believe it took a 
reinstall but I may have had to go back a version.  Right now I am up to 
date with the current version and working without issue with over 11,000 
tasks.  I use it all day everyday.
Susannah

On Thursday, August 12, 2021 at 10:02:04 AM UTC-4 Jon R wrote:

> Hi, Does anyone have experience of large numbers of tasks/projects etc, 
> and MLO slowing down or crashing/corrupting as a result?
>
> Or put another way do users/devs have any tips on how to structure MLO 
> file(s) to optimise performance? e.g. what is the largest comfortable 
> number of items? 
>
> Using a newish win10 PC with Intel i7 and 8GB ram, SSD. 
>
> Reason for asking, I have a single MLO file 'all in one' to get a grip on 
> life(!) but my perception is it is starting to struggle with ~3k items.
>
> Ideally I would like to keep adding items (instead of spawning 'child' 
> project files). But starting to think that isn't realistic.
>
> Thanks in advance!
>

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[MLO] Re: Force a task into active actions view?

[Susannah]

Yes leave "Complete subtasks in order" UNCHECKED.  Then use the 
Dependencies farther down that pane.  Add the task that has to be completed 
before this one becomes active.  It gives a lot more flexibility.  For 
Example Task A and B are both active so have no dependencies.  Task C will 
be active when both A and B are done so it has the Dependencies of Task A 
and B OR Task C is active when Task A is complete thus only has Task A as a 
dependency.
Susannah

On Thursday, October 22, 2020 at 4:41:22 AM UTC-4 Grant wrote:

> I have a few projects where I have set the 'complete tasks in order' 
> enabled.  This works for the core plan, but often I run into something 
> small I need to do in addition to the Next Task on a particular day for the 
> project.  Thus I want both to show on my active tasks view.  Is there a way 
> to do this with a setting, etc (rather than a work around like two sub 
> project folders, etc)?
>
> Thanks
> Grant
>

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Re: [MLO] Help me with parameters for Advanced Filters

[Susannah]

Thank you Dwight!  #2  It doesn't filter out, you filter in is what has 
been messing me up all this time.  I just gave up on trying to exclude what 
I was trying to exclude.  This is a huge help!
Susannah
On Thursday, September 10, 2020 at 11:18:28 AM UTC-4 Dwight wrote:

> Grant asks how to modify a view using Advanced Filters to filter out tasks 
> with a start time greater than four hours in the future. I'm spelling out 
> the entire process, including steps that Grant may already know or may have 
> already performed, in order to make this tutorial more useful to other 
> people.
>
>
>1. Find starting view
>Find a view which shows exactly what you want except for the fact that 
>future tasks are still included
>
>2. Write a precise description of what you want
>MLO uses a "pass filter". It doesn't filter out, you filter in. Don't 
>describe what you want to exclude, rather you should describe what you 
> want 
>to keep. Grant wants to exclude tasks that start more than four hours in 
>the future. That (probably) means that he wants to keep tasks that 
>have a start time on or before four hours from now, and also tasks that do 
>not have a start time
>
>3. Bring up the view definition
>Look at the sidebar on the left side of your screen. Look at the title 
>at the top. If it's the name of the view you selected in step one, go to 
>step 3. The title of the left sidebar will be either the name of some 
> other 
>view or the word "views. If you see a view name as the title, click on it 
>and it will switch to "views". Now, scroll down the sidebar until you find 
>the name of the view you selected in step one. Click on it. The main 
>display will switch to show your selected view. Finally go back up to the 
>sidebar title (should still say "views" and click on it. The sidebar title 
>should now show the name of the view you selected.
>
>4. *Bring up the advanced filter*
>The sidebar shows the specifications for your selected view. The 
>specifications are shown in sections. The first one is called "general". 
>scan down until you find a section called "Advanced." In this section, you 
>will find a checkbox called "Add Advanced". Click it to check it. The 
>button called "Setup" will brighten up and become available. Click it to 
>bring up a window called "setup advanced filtering".
>
>5. *Add a rule*
>Click the blue plus in the menu bar. A new rule appears: it looks like 
>a checkbox followed by four control boxes and three icons
>
>6. *Translate your requirement statement to a formula*
>Your formula should make use of field names known to MLO. Click on the 
>first control box after the check box for a list of field names. For a 
>definition of any of the field names, consult the MLO documentation, but 
>many of them are self explanatory. In this case we want "StartDateTime". 
>Click on the field you want and then click into the second box to find out 
>the tests that are available for this field. Translate the requirement you 
>wrote in step 2 to a formula using the field names and tests that you have 
>found. In Grant's case that would be "StartDateTime on-or-before 
>four-hours-from-now or StartDateTime does-not-exist" . Now go back and 
>clear out all of the control boxes so they are blank like when you 
> started. 
>If necessary, click the red dash (minus sign) at the end of the line to 
>delete it and the blue plus to get a new blank line. If the boxes have 
> gone 
>away leaving a formula in their place, *triple click* the formula to 
>turn it back into boxes (i.e. make it editable), hit the red minus at the 
>end of the line to delete the line and the blue plus for a new line.
>
>7. *Enter your first test*
>The first test in Grant's formula is "StartDateTime on-or-before 
>four-hours-from-now". In the first box after the check, select 
>"StartDateTime". In the second box, select "on or before". In the third 
>box, type "Now + 4h". The conjunction is either And versus Or. In this 
>case, we  want tasks with early start times and also task with no start 
>times, so the conjunction is "OR" - passing one test or the other test 
> will 
>do. Select "or" in the last box.
>
>8. *Enter your second test*
>Click the blue plus at the end of the line to add a second line. The 
>formula is "StartDateTime does-not-exist". Enter this in the first two 

[MLO] Re: Managing a Read/Watch List

[Susannah]

I manage my read/watch list.  It isn't 100% but works for me.  I have an 
Area folder and inside that I have an Active Folder, a Prioritized Folder, 
and a Revisit Folder.  When I have a book I am reading or have decided I am 
reading soon - I make a task in the Active folder Book: Title by author.  
If I have more than one I put them each in there and then set dependency to 
make them show up in order (I rarely read more than one at a time) - ex 
book 2 depends on book 1 being checked off.  I put my comments in the notes 
field.  If I just want to read it someday it goes in the prioritized folder 
which doesn't show up as an active task until it gets moved to active.  
Then after I read the book or watch I check it off when finished or if it 
is a really good one that I want to read again I move it to the revisit 
folder.  Nothing in the Prioritized or the Revisit folders shows up on 
active tasks.  I also use this for courses, movies, webinars,

The one thing I don't like about doing it this way is when you look at 
checked off books I wish they were in order that I read them.  I still 
haven't quite figured out how the ordering works.  But I do like that 
everything is searchable, if I want to see all of my books I can search for 
"Book:".
Susannah

On Thursday, September 10, 2020 at 2:44:08 AM UTC-4 ckle...@gmail.com wrote:

> I have a "Read/Watch List" I keep outside of MLO, but I'd like to import 
> it and manage it inside MLO.
>
> My Read/Watch List is simply a list of media (books, movies, YouTube 
> videos, etc.) that I would like to consume at some point in the future. 
>  
> Does anybody else do something like this? What approach do you think would 
> be best for this inside MLO?
>
>

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Re: [MLO] Re: recurring task sequence

[Susannah]

Thanks!  I will give those suggestions a try.
Susannah


On Tuesday, August 11, 2020 at 11:04:14 AM UTC-4, Dwight wrote:
>
> There's no filter that I know of that says "if parent is recurring"
>
> I'm not sure if this would help you, but here is something that you may 
> not have discovered yet. Make a view that shows only the recurring projects 
> with subtasks. Then, in the filter panel on the left, in the GENERAL 
> section (probably at the top) find the HIERARCHY button and set it to YES. 
> Do you see a button just a little to the right that says "Config?" If not, 
> try dragging the right edge of the sidebar to the right to make it bigger. 
> When you get the Config button, turn on inclusion of children and turn off 
> inclusion of parents. You might want to click on "set children filter" and 
> set filters like start date has already arrived or will arrive next week or 
> there is no start date, or set a cutoff for importance or exclude certain 
> contexts
>
> This will give you a list of all the children (that pass your filter) of 
> all the projects. I get the sense that you want two sections in one view, 
> nonrepeating versus repeating, possibly with different filters, groupings, 
> or sorts. I don't know how to do that. It may be possible with very clever 
> multilayer grouping and fancy advanced filters. If I really need that I 
> usually turn on the "multiple instances" setting in Options>Behaviour and 
> then set up two horizontal windows, one above the other, with MLO running 
> in both but showing different views. This can be really productive, but 
> takes a while to set up and the next time you star MLO (eg after a reboot) 
> you have to do it all over again, so I dont usually do this unless I 
> really, really need it
>
> Dwight, 
> That would work great except that most of my reoccurring are projects with 
> subtasks.  It puts those subtasks as having a recurrence of none.  Is there 
> anyway to group on the parrent tasks recurrence status instead of the task 
> itself?
> Thanks,
> Susannah
>
> On Thursday, July 23, 2020 at 8:44:38 PM UTC-4, Dwight wrote: 
>>
>> On Thursday, July 23, 2020 at 5:00:50 AM UTC-4, Liz wrote: 
>>>
>>> is there a way to have recurring tasks show up at the bottom of my to do 
>>> list when it is time for them to recur?  i keep having the same few things 
>>> appear at the top and don't always make it through my list.
>>>
>>
>>  
>>
>> Hi, Liz.
>>
>> on windows: Bring up the view filter specs in the left had side panel. 
>> Find the section that says "group & Sort" and click on the button that says 
>> "group by". In the hierarchy of groups that you see, find the highest one 
>> that says "none" then click on the word "none" and from the menu that pops 
>> up click "recurrence". Make sure that the "ascending" button after 
>> "recurrence" is set. It should now look something like this: 
>>
>> click "ok"
>>
>> You will now have a group of non-recurring tasks, followed by groups for 
>> hourly, daily, weekly, monthly and yearly recurring tasks. If you don't 
>> like this, go to the bottom of the left side panel and click the "discard 
>> changes" button. If you want to make this permanent, click the arrow next 
>> to "discard changes" and select "save view"
>>
>> If there's anything above that you don't know how to do, write back and 
>> ask for step-by-step directions.
>> -Dwight 
>>
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Re: [MLO] Re: Start dates and calendars

[Susannah]

Thank you Dwight.  My list is always inflammed and I don't use start dates 
at all so I am going to implement this today.  I didn't understand them 
before but this makes it clear.   For the purchases I make I usually put 
the due date as the expected delivery but I can see where putting that in 
the start date that would be better since this year nothing gets here when 
it is expected and I am always having to reset the due date.  I use due 
dates and dependencies way more than I want to also.  I like the idea of a 
due date only being when it will catch fire.

I do have a lot of daily routines that get a due date automatically.  They 
aren't going to catch fire.  Would you let them keep the due date but just 
turn the importance level down.  For example if our autodesk software needs 
to be renewed on Jan 21 that is a catch fire date b/c it would cost twice 
as much to miss that date.  Where as a routine to post something on our 
company instagram that is more of a goal and if I miss it I just check it 
off and catch the next one.  How do you handle things like that as far as 
due dates or views or tabs?
Susannah  

On Friday, July 31, 2020 at 12:58:55 AM UTC-4, Dwight wrote:
>
> Mark and Susannah - I suspect that you are not getting all of the benefit 
> you could out of start dates. Mark mentions due dates - for me that 
> represents the date a task need to be done or maybe the date when it will 
> catch fire if it isnt yet done. But that should not be the criterion for a 
> task to show up on my short task list or else my list will be perpetually 
> enflamed.
>
> Example of my use of start date: There are lots of things that I do that 
> need to be checked on later. I order merchandise, it may or may not ever 
> arrive. I send a bill, it may require a friendly call before its paid. 
> Whenever I find that something needs to be checked, I create a task with 
> context = >waiting and start date = when it should be checked. due date is 
> blank unless there is a date when this will catch fire. I have a tab 
> "waiting" that shows all uncompleted tasks with the >waiting context, 
> sorted by start date. Once or twice per week I flip open that tab and mark 
> completion for any of the tasks that have been satisfied. Ideally all the 
> green ones (ie start date has arrived) get marked off. Any remaining green 
> ones or, heaven help us, red ones warrant looking into. If some >waiting 
> task cannot afford to be dealt with four to seven days after the start 
> date, it gets an Importance value higher than 102 which causes it to appear 
> on the short list one its start date has arrived.
>
> Start date is a key for controlling what's on the short list.
>
> -Dwight
> On 7/30/2020 7:48 PM, Mark Levison wrote:
>
> Thanks Susannah - you replied nearly two weeks ago and I haven't given you 
> the courtesy of a thank you. 
>
> You raised enough interest points that I realized the problem is only 
> dates in a very small way. The real problem is I don't have a good mental 
> model for organizing, MLO. I didn't 7 yrs ago and the problem is worse not 
> better with time :-)
>
> I'm going to attempt to catalog what I just learned
> - create folders or parent tasks for small issues to be completed in order
> - a folder for routines that promotes you to look in other queues
> - you give contexts different opening hours
>
> All of these things really help accomplish an elegant goal. They allow you 
> to have a deep/rich hierarchy with many items, yet your actions list is 
> small.
>
> For what I can tell my toolset contains:
> - Contexts with open/closed hours
> - Goals
> - Due Dates
> - Complete Tasks in order
> - Projects
> - Stars
>
> I suspect my next challenge is to find ways people have used these tools 
> to create order from chaos
>
> Cheers
> Mark
>
> On Wed, Jul 15, 2020 at 7:53 AM Susannah  > wrote:
>
>> Thanks for sharing your wife's link. 
>>
>> Here is how I handle the weekend queue where it actually works for me.  
>>  It's kind of my way of time blocking like tasks that aren't really huge 
>> projects.
>>
>> I use this for my small annoying network issues that need to be fixed at 
>> work but aren't emergencies.  I have a parent task called Small Network 
>> issues.  In that I have subtasks of all the small network issues 
>> prioritized in whatever way according to what I want done first whether it 
>> is most important or time required.  I set that parent tasks to complete 
>> subtasks in order.  Then in my routines I make a task that reoccurs once or 
>> twice a week on a certain day with a link in the notes to this queue.  As 
>> new tasks come up I make sure that went I add to the queue they go in with 
>> the 

Re: [MLO] Re: Start dates and calendars

[Susannah]

Mark,
I forgot to mention in my routine trigger task that calls the various 
queues I use links in the notes field - Right click Insert Link to 
Task   I also have a couple that link to files - for example my post to 
instagram routine opens an excel file where I list our customers and the 
date I posted their equipment for every post because I am trying to post as 
many customers as I can to build up our account without doing too many of 
the same customer and it is impossible to keep straight without a list.  

So as I said I have my highest level parents separated by routines and one 
times.  So in my routine I have an end of the month project to close the 
month's financials (monthly reoccuring project with a lot of subtasks).  In 
my one time folder I have a list that I continuously add to for issues that 
come up during the month usually with jobs b/c my part of this is to keep 
WIP up to date.  A lot of my list is this project manager said this job was 
done on July 5th so I add to my list make sure it was final invoiced (which 
someone else does) in July and therefore gets marked as complete.  Sorry 
too much detail there.  In my trigger task under 
Routines/Work/Financial/Close month (those are levels of folders) I have a 
task that says check jobs on the End of Month One Time List and in the 
notes of this task I have a link to the parent task of that list.  Since 
this is a routine you only set it up once and it is there every month.  
When you get to that step you just click the link.  Run down the one time 
list check off any that were completed and followup on those that weren't 
and then it is ready for next month.  This list I do hide b/c I don't want 
to work on it before the routine calls for it even though I could work on 
it every day if I wanted.

Hope that wasn't too confusing but putting links in the notes is actually 
one thing that works very well for me in my system.
Susannah



On Thursday, July 30, 2020 at 7:48:51 PM UTC-4, Mark Levison wrote:
>
> Thanks Susannah - you replied nearly two weeks ago and I haven't given you 
> the courtesy of a thank you. 
>
> You raised enough interest points that I realized the problem is only 
> dates in a very small way. The real problem is I don't have a good mental 
> model for organizing, MLO. I didn't 7 yrs ago and the problem is worse not 
> better with time :-)
>
> I'm going to attempt to catalog what I just learned
> - create folders or parent tasks for small issues to be completed in order
> - a folder for routines that promotes you to look in other queues
> - you give contexts different opening hours
>
> All of these things really help accomplish an elegant goal. They allow you 
> to have a deep/rich hierarchy with many items, yet your actions list is 
> small.
>
> For what I can tell my toolset contains:
> - Contexts with open/closed hours
> - Goals
> - Due Dates
> - Complete Tasks in order
> - Projects
> - Stars
>
> I suspect my next challenge is to find ways people have used these tools 
> to create order from chaos
>
> Cheers
> Mark
>
> On Wed, Jul 15, 2020 at 7:53 AM Susannah  > wrote:
>
>> Thanks for sharing your wife's link.
>>
>> Here is how I handle the weekend queue where it actually works for me.  
>>  It's kind of my way of time blocking like tasks that aren't really huge 
>> projects.
>>
>> I use this for my small annoying network issues that need to be fixed at 
>> work but aren't emergencies.  I have a parent task called Small Network 
>> issues.  In that I have subtasks of all the small network issues 
>> prioritized in whatever way according to what I want done first whether it 
>> is most important or time required.  I set that parent tasks to complete 
>> subtasks in order.  Then in my routines I make a task that reoccurs once or 
>> twice a week on a certain day with a link in the notes to this queue.  As 
>> new tasks come up I make sure that went I add to the queue they go in with 
>> the correct priority to the others already in there.  You could also hide 
>> the queue but I like the top one to show on my list in case I get a minute 
>> at another time during the week and want to finish something quick and easy.
>>
>> I also see where that context closed hours would work great here and you 
>> wouldn't need the trigger task.  
>>
>> I also use this for things like areas I want to declutter, website 
>> updates I want to make that are not time sensitive, improvements to my 
>> system, procedures I need to document - really any kind of long term 
>> maintenance or goal task.  I also use for learning - I'm trying to build 
>> out text expander so as I come across ideas of how people use it I add to 
>> the queue and then I have a trigger ta

[MLO] Re: recurring task sequence

[Susannah]

Dwight,
That would work great except that most of my reoccurring are projects with 
subtasks.  It puts those subtasks as having a recurrence of none.  Is there 
anyway to group on the parrent tasks recurrence status instead of the task 
itself?
Thanks,
Susannah

On Thursday, July 23, 2020 at 8:44:38 PM UTC-4, Dwight wrote:
>
> On Thursday, July 23, 2020 at 5:00:50 AM UTC-4, Liz wrote:
>>
>> is there a way to have recurring tasks show up at the bottom of my to do 
>> list when it is time for them to recur?  i keep having the same few things 
>> appear at the top and don't always make it through my list.
>>
>
>  
>
> Hi, Liz.
>
> on windows: Bring up the view filter specs in the left had side panel. 
> Find the section that says "group & Sort" and click on the button that says 
> "group by". In the hierarchy of groups that you see, find the highest one 
> that says "none" then click on the word "none" and from the menu that pops 
> up click "recurrence". Make sure that the "ascending" button after 
> "recurrence" is set. It should now look something like this: 
>
> click "ok"
>
> You will now have a group of non-recurring tasks, followed by groups for 
> hourly, daily, weekly, monthly and yearly recurring tasks. If you don't 
> like this, go to the bottom of the left side panel and click the "discard 
> changes" button. If you want to make this permanent, click the arrow next 
> to "discard changes" and select "save view"
>
> If there's anything above that you don't know how to do, write back and 
> ask for step-by-step directions.
> -Dwight 
>

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[MLO] Re: Create columns for contexts? Kanban and MLO?

[Susannah]

I like that idea.  I have been trying the mark my top two tasks with the 
Weekly Goal and then using the Kanban view I just created for the past 
couple of days.  I like the stars idea for today and only reviewing this 
list with a weekly or monthly goal.  That would allow me to do a quick 
review separate from the review everything list.  I don't use my inbox like 
I should.  Since I sit at a desk most of the day and always have the 
desktop version open I usually just put stuff where it goes when I enter 
it.  

I kind of liked the post on emailing amazon orders to the inbox too.  Right 
now I track purchases which is usually 5-10 per day with a separate task 
entry in my followup folder.  It would be nice to just cc my inbox when I 
send to our bookkeeper since I am already sending the email anyway and 
having the tracking info right there.  I will play with that too.  That 
email is created quickly with text expander so I can change the text 
expander generated subject line to make it go right into my purchases 
folder I believe and have all the info I want in the task name.
Susannah



On Wednesday, July 15, 2020 at 9:10:31 AM UTC-4, struesda wrote:
>
> To help focus my lists down to more manageable chunks, when I am 
> disciplined about it, during my weekly reviews I will tag some of the tasks 
> as weekly or monthly goals.  Then each day(ish) I will look at just those 
> weekly or monthly goals, and star just the top 2 or 3 tasks for the next 
> day - anything that is due that day - and what else would I like to get 
> done to call it an OK day?  Then I pretty much only work off the starred 
> list and dump anything new into the inbox.  If it is truly urgent - the new 
> inbox stuff will get a star too.  
>
> During the day - I don't let myself look into my other lists.  That way I 
> don't get so overwhelmed.  I just have a focused starred list.
>
> If for some miraculous reason I clear all my starred tasks - then I can go 
> back to my weekly/monthly goals and add 2-3 more stars.
>
> My problem is that I don't regularly do those weekly reviews, so sometimes 
> the other lists start to get behind and I have put in a longer review 
> session to get them back into shape. 
>
> On Tuesday, July 14, 2020 at 4:33:32 PM UTC-4, Susannah wrote:
>>
>> I have little trouble with dependencies in a specific project.  The issue 
>> I do have with them is if I would like to do this project before I do that 
>> one.  If something gets stuck that I didn't foresee in the first project I 
>> lose sight of the other one that I could be working on while I wait on 
>> someone or something.  I am learning that is not a good thing to do at 
>> least until I can get regular reviews under control.  It does work well 
>> though if an emergency pops up I can put that in and make everything 
>> dependent on the emergency which shortens my list very quickly until the 
>> emergency is done that is.  Or if I could get my list short enough to have 
>> one active folder for work and one for personal instead of how it is 
>> below.  I am a long way off from that though.
>>
>> I saw something on that twitter link that I think is going to really 
>> help.  Putting a closed time frame on certain contexts.  That will help 
>> separate a lot of my home tasks from my tasks that can be done anytime and 
>> anywhere.
>>
>> My structured list is set up pretty similar to yours: 
>> Routines - reoccurring tasks anything from daily to yearly
>>System - general system maintenance like clearing my inboxes and 
>> weekly reviews etc
>>Work
>>   Role 1
>>   Active
>>   Prioritized (hidden - someday maybe plus anything that doesn't 
>> have to be done this week) - I used to have these separate but it was too 
>> hard to review so I try to prioritize so the top is things that need to be 
>> done sooner and the bottom is maybe never things
>>   Role 2
>>   Active
>>   Prioritized
>>  ...all the way to Role 9
>>Personal
>>   Role 1
>>   Active
>>   Prioritized
>>  ...all the way to Role 8
>> One Times - projects that completed and go away
>>System - ex would be applying those closed periods to my contexts
>>Work
>>   Role 1
>>   Active
>>   Prioritized (hidden - someday maybe plus anything that doesn't 
>> have to be done this week) - I used to have these separate but it was too 
>> hard to review so I try to prioritize so the top is things that need to be 
>> done sooner and the bottom is maybe never things
>>   Role 2
>>   Active
>>   Prioritized
>> 

[MLO] Re: Start dates and calendars

[Susannah]

Thanks for sharing your wife's link.

Here is how I handle the weekend queue where it actually works for me.  
 It's kind of my way of time blocking like tasks that aren't really huge 
projects.

I use this for my small annoying network issues that need to be fixed at 
work but aren't emergencies.  I have a parent task called Small Network 
issues.  In that I have subtasks of all the small network issues 
prioritized in whatever way according to what I want done first whether it 
is most important or time required.  I set that parent tasks to complete 
subtasks in order.  Then in my routines I make a task that reoccurs once or 
twice a week on a certain day with a link in the notes to this queue.  As 
new tasks come up I make sure that went I add to the queue they go in with 
the correct priority to the others already in there.  You could also hide 
the queue but I like the top one to show on my list in case I get a minute 
at another time during the week and want to finish something quick and easy.

I also see where that context closed hours would work great here and you 
wouldn't need the trigger task.  

I also use this for things like areas I want to declutter, website updates 
I want to make that are not time sensitive, improvements to my system, 
procedures I need to document - really any kind of long term maintenance or 
goal task.  I also use for learning - I'm trying to build out text expander 
so as I come across ideas of how people use it I add to the queue and then 
I have a trigger tasks for once a week.  I'm trying to use Evernote so I 
have the same thing for that with a queue of tasks of things I want to add 
to it or something I want to learn about it with a trigger of once a week.  
I have one for bugs or broken links on our website or company database.  I 
have one for MLO - right now that context closed hours is the first thing 
in the queue.  I have these learning things each set to their own day and I 
try to move each one forward one day each week.  At some point Text 
Explander will be a team rollout and that will not go out in this list but 
be a full blown active project.  I hope that helps.

This works pretty well for me but I would love to hear some other ways 
people handle this. 
Thanks,
Susannah

On Tuesday, July 14, 2020 at 12:35:08 PM UTC-4, Mark Levison wrote:
>
> Andrey - thanks. 
>
> My naive leaning would be just give me an option not to sync start dates 
> with the calendar at all. The challenge is that when I use start dates even 
> my most trivial tasks appear in the calendar.
>
> I think the bigger issue is that I have over used dates at all in MLO. I 
> notice that I plan a number of tasks for a weekend. Maybe half of them get 
> done and then I have to spend time rescheduling them for the next weekend. 
> Really the weekend task list is a queue, get some stuff done around the 
> house/garden until we have either achieved something major or we've spent 
> 4-5 hrs, then relax. In this world view I just want a well ordered queue. I 
> was using dates as a quick and dirty way to force items to the top of the 
> queue.
>
> Much deeper issue - the challenge, I've always had with MLO, its an 
> incredibly flexible tool that you can get lost in. In an ideal world you 
> would pay some people to document their personal organization systems that 
> they have created. Food for thought my wife: 
> https://yourfinanciallaunchpad.com/ in the context of her business is 
> helping women create systems to organize money (income -> spending -> 
> investments). She sees me using MLO and asks should I share it with my 
> group. Part of me wants to shout from the rooftops yes. The challenge is 
> that these are normal people - not recovering software developers like 
> myself. They would get lost.
>
> I look forward to the MLO guides/stories/scenarios with enough depth to 
> help people see how to use the app in real life.
>
> (It is good to be back - don't think I will ever be forum moderator again)
> Cheers
> Mark
>
> On Monday, 13 July 2020 at 06:58:56 UTC-4 Andrey Tkachuk (MLO) wrote:
>
>> Hi Mark,
>>
>> Welcome back! Nice to see your in the group again :)
>>
>> Yes for now start/due date/time of the tasks are synced to the calendar 
>> as start/due date/time as well. What would be your proposition? An option 
>> to not sync start date and use mlo due as start and due for the calendar? 
>> I.e. create an appointment with zero length?
>>
>> Thanks,
>> Andrey. 
>>
>>

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[MLO] Re: Create columns for contexts? Kanban and MLO?

[Susannah]

I have little trouble with dependencies in a specific project.  The issue I 
do have with them is if I would like to do this project before I do that 
one.  If something gets stuck that I didn't foresee in the first project I 
lose sight of the other one that I could be working on while I wait on 
someone or something.  I am learning that is not a good thing to do at 
least until I can get regular reviews under control.  It does work well 
though if an emergency pops up I can put that in and make everything 
dependent on the emergency which shortens my list very quickly until the 
emergency is done that is.  Or if I could get my list short enough to have 
one active folder for work and one for personal instead of how it is 
below.  I am a long way off from that though.

I saw something on that twitter link that I think is going to really help.  
Putting a closed time frame on certain contexts.  That will help separate a 
lot of my home tasks from my tasks that can be done anytime and anywhere.

My structured list is set up pretty similar to yours: 
Routines - reoccurring tasks anything from daily to yearly
   System - general system maintenance like clearing my inboxes and weekly 
reviews etc
   Work
  Role 1
  Active
  Prioritized (hidden - someday maybe plus anything that doesn't 
have to be done this week) - I used to have these separate but it was too 
hard to review so I try to prioritize so the top is things that need to be 
done sooner and the bottom is maybe never things
  Role 2
  Active
  Prioritized
 ...all the way to Role 9
   Personal
  Role 1
  Active
  Prioritized
 ...all the way to Role 8
One Times - projects that completed and go away
   System - ex would be applying those closed periods to my contexts
   Work
  Role 1
  Active
  Prioritized (hidden - someday maybe plus anything that doesn't 
have to be done this week) - I used to have these separate but it was too 
hard to review so I try to prioritize so the top is things that need to be 
done sooner and the bottom is maybe never things
  Role 2
  Active
  Prioritized
 ...all the way to Role 9
   Personal
  Role 1
  Active
  Prioritized
 ...all the way to Role 8

Then I have a few other main levels like procedures to copy, ideas, 
reference, and I actually do have a probably never at the bottom of 
projects that got x'd but their plan was very detailed and I didn't want to 
just delete b/c it could be used in different projects (all of these are 
hidden).  For example I manage our network at work among other things so I 
have a procedure for setting up a new employee in my procedures to copy 
folder.  So when we have a new employee I go copy the whole project from 
procedures to copy and paste it in my Network Role under work and give it 
the deadline of the day before the employee starts.  Just that one project 
may have 50 tasks with a lot of dependencies especially if it includes 
setting up a new computer from scratch.

Another big issue I have is I don't know what is coming.  I wish I had away 
to see down the road easily.  For example b/c my routines are set to 
weekly, every 6 mos, annually etc sometimes they fall on the same day.  
That isn't a good list day even though it may be a productive day.  Other 
times I had several things dependent on one project so when that project 
gets done all of these other things immediately show up on my next action 
list and it gets kind of overwhelming.

I think my system itself works pretty well if it has a doable number of 
tasks but I don't have anything that stops me from over planning the time 
available.  Does that make sense?  Does anyone have a way to see when you 
are over allocated?
Thanks,
Susannah


On Tuesday, July 14, 2020 at 2:01:43 PM UTC-4, fsmont...@gmail.com wrote:
>
> Yes agree 100% on Someday/Maybe as context (which can then be hidden).
>
> Another key thing that helps me is making sure task dependencies are 
> properly set. I often use subtasks and frequently use the 'subtasks must be 
> completed in order' as it helps a LOT with clutter from a project.
>
> Just for reference, I have a structured list with 4 main categories:
> [work]
> [career]
> [home]
> [personal]
> inbox
>
> Then different things under each ([home]-[seasonal]-[summer] for recurring 
> summer tasks, for example) where things have subtasks.
>
> Hope this helps.
>
> Fernando
>
>
>
> On Tuesday, July 14, 2020 at 12:59:20 PM UTC-4 michael@gmail.com 
> wrote:
>
>> I'd seriously recommend utilizing a "Someday/Maybe" list for some of your 
>> tasks. My lists get really long and I started feeling overwhelmed. Using 
>> the S/M allowed me to put tasks there that I wasn't going to get too in the 
>> next month or 2 and it  kept them out of my views. I have my S/M

[MLO] Re: Create columns for contexts? Kanban and MLO?

[Susannah]

I definitely have all my someday maybe tasks hidden.  About weekly I go 
through and move as many things as I can to someday maybe that I really 
should be doing to try to get my active list to a useable length.  I also 
have a lot of tasks that come up during the day that just get done and 
never added to the list.  I rarely ever go through and move anything the 
other way (out of someday maybe) that is why it is more like a black hole.  
I should name it the probably never list.
I have folders for all of my roles and then I have an active folder and a 
prioritized folder under each role.  Ideally I would finish everything in 
the active folder each week and then at the weekly review pull in the top 
tasks from each prioritized list kind of like a pez dispenser.  Some roles 
may not have any active for the week or season.  My active tasks never seem 
to get done though.   It seems like for everything I do there are 10 new 
things that have to be done and they are usually pretty time sensitive.  
ASAP and fire fighting is a normal thing in my life although it has been 
getting better.
Thanks,
Susannah 

On Tuesday, July 14, 2020 at 12:59:20 PM UTC-4, M. Leigh Bender wrote:
>
> I'd seriously recommend utilizing a "Someday/Maybe" list for some of your 
> tasks. My lists get really long and I started feeling overwhelmed. Using 
> the S/M allowed me to put tasks there that I wasn't going to get too in the 
> next month or 2 and it  kept them out of my views. I have my S/M set to not 
> display in the to-do lists. The key is to regularly review them and pull 
> some back to active and add items that have recently been added to the 
> overall list. Be honest with yourself, if its a "want to do" vs a "have to 
> do" or "should do" then move it to the S/M list and focus on the things 
> you've identified you really want to get done.
>
> Hope this helps,
> Leigh
>
> On Tuesday, July 14, 2020 at 6:37:38 AM UTC-10, Susannah wrote:
>>
>> I don't really have anything specific in mind.  My main issue is I have 
>> too many tasks.  So my next action list is too long.  I really need a view 
>> that I can get better use out of the phone app - mine is pretty much 
>> impossible to use with how I have it set up now.  Actually this Kanban view 
>> may help with that.   I will check out your twitter link too it looks like 
>> there are a lot of helpful things on there.
>> I spend way too much time managing my list so anything that makes that 
>> easier would be helpful.  I have tabs for things like tasks without 
>> contexts that I check regularly to make sure I didn't forget to give a new 
>> tasks a context.  Also have one for overdue tasks so I can quickly look at 
>> those.
>> I'm not very good about using the contexts as intended b/c my list is too 
>> long again.  Common theme as you can tell.
>> I rarely get through a weekly review b/c it takes so long.  That is just 
>> for active tasks I rarely get to review the next up list - that has turned 
>> more into a black hole.  I do have mini reviews of certain sections built 
>> into my routines though.  I would love something that would make reviews go 
>> faster so that I can do them more regularly.  
>> Thanks,
>> Susannah
>>
>>
>>
>>
>> On Friday, July 10, 2020 at 1:17:03 PM UTC-4, Andrei Bacean wrote:
>>>
>>> Hi Susannah 
>>>
>>> I don't have any other demos. But, i can do some. Let me know which 
>>> view you would like to build.
>>>
>>> Also, please check https://twitter.com/mylifeorg
>>> There are some useful tricks published there.
>>>
>>> Have a good day,
>>> Andrew
>>>
>>> пятница, 10 июля 2020 г. в 14:44:17 UTC+3, Susannah: 
>>>
>>>> Thank you for that!  I have been wanting to do that for the longest 
>>>> time and got it set up in 3 minutes with your demo.  Do you have any other 
>>>> demos?  Examples of other views you use often maybe.
>>>> Susannah
>>>>
>>>>
>>>>
>>>>
>>>> On Friday, July 10, 2020 at 5:19:53 AM UTC-4, Andrei Bacean wrote:
>>>>>
>>>>> Hi
>>>>> Sorry for late reply.
>>>>> No, there is no such option.
>>>>> The idea is to use views groups as Kanban categories.
>>>>> Here is a demonstration video.
>>>>>
>>>>> https://www.dropbox.com/s/vri0jxrhjxqtly9/Kanban%20view.mp4?dl=0
>>>>>
>>>>> Have a good day!
>>>>> Andrew
>>>>>
>>>>>
>>>>>
>>>>> пятница, 26 июня 

[MLO] Re: Create columns for contexts? Kanban and MLO?

[Susannah]

I don't really have anything specific in mind.  My main issue is I have too 
many tasks.  So my next action list is too long.  I really need a view that 
I can get better use out of the phone app - mine is pretty much impossible 
to use with how I have it set up now.  Actually this Kanban view may help 
with that.   I will check out your twitter link too it looks like there are 
a lot of helpful things on there.
I spend way too much time managing my list so anything that makes that 
easier would be helpful.  I have tabs for things like tasks without 
contexts that I check regularly to make sure I didn't forget to give a new 
tasks a context.  Also have one for overdue tasks so I can quickly look at 
those.
I'm not very good about using the contexts as intended b/c my list is too 
long again.  Common theme as you can tell.
I rarely get through a weekly review b/c it takes so long.  That is just 
for active tasks I rarely get to review the next up list - that has turned 
more into a black hole.  I do have mini reviews of certain sections built 
into my routines though.  I would love something that would make reviews go 
faster so that I can do them more regularly.  
Thanks,
Susannah




On Friday, July 10, 2020 at 1:17:03 PM UTC-4, Andrei Bacean wrote:
>
> Hi Susannah 
>
> I don't have any other demos. But, i can do some. Let me know which view 
> you would like to build.
>
> Also, please check https://twitter.com/mylifeorg
> There are some useful tricks published there.
>
> Have a good day,
> Andrew
>
> пятница, 10 июля 2020 г. в 14:44:17 UTC+3, Susannah: 
>
>> Thank you for that!  I have been wanting to do that for the longest time 
>> and got it set up in 3 minutes with your demo.  Do you have any other 
>> demos?  Examples of other views you use often maybe.
>> Susannah
>>
>>
>>
>>
>> On Friday, July 10, 2020 at 5:19:53 AM UTC-4, Andrei Bacean wrote:
>>>
>>> Hi
>>> Sorry for late reply.
>>> No, there is no such option.
>>> The idea is to use views groups as Kanban categories.
>>> Here is a demonstration video.
>>>
>>> https://www.dropbox.com/s/vri0jxrhjxqtly9/Kanban%20view.mp4?dl=0
>>>
>>> Have a good day!
>>> Andrew
>>>
>>>
>>>
>>> пятница, 26 июня 2020 г. в 08:59:33 UTC+3, fsmont...@gmail.com: 
>>>
>>>> Thank you, I'm a little confused. Is there an option to list as Kanban? 
>>>> If so, I haven't found it.
>>>>
>>>> FM
>>>>
>>>> On Thursday, June 25, 2020 at 4:57:15 AM UTC-4 Andrei Bacean wrote:
>>>>
>>>>> Another workaround is to use a custom view with *grouping* *as Kanban 
>>>>> categories *(grouping by context, by flag, by text tag).
>>>>>
>>>>> Also, you can use emoji to insert some visual signs to the grouping 
>>>>> name like ▶ ⏸ ⏯⬆⬇↗↘蘆 etc.
>>>>> To insert an emoji symbol to the context/tag name on windows 10, press 
>>>>> "Win" key and "." key simultaneously.
>>>>> Emoji symbols on windows are black and white. Instead on android (I 
>>>>> guess on iOS too) they are colorful.
>>>>>
>>>>> Best wishes
>>>>> Andrei
>>>>>
>>>>> вторник, 23 июня 2020 г., 13:45:00 UTC+3 пользователь Richard Emes 
>>>>> написал:
>>>>>
>>>>>> Hi Fernando,
>>>>>>
>>>>>> The workaround I'm using is to create sub-projects for each board; 
>>>>>> not started, ongoing, waiting and completed. I then move each task on 
>>>>>> each 
>>>>>> 'board' to the correct sub-project depending on status. I don't complete 
>>>>>> any of the tasks on the Completed 'board'. I also don't assign Contexts 
>>>>>> to 
>>>>>> any of the tasks so they don't appear in any of my other task views. I 
>>>>>> use 
>>>>>> the text tags to put a name on each task if someone else is working on 
>>>>>> it 
>>>>>> and then move it to the Waiting 'board'
>>>>>>
>>>>>> Interested to see if anyone else has any other ideas
>>>>>>
>>>>>> All the best
>>>>>>
>>>>>> Richard
>>>>>>
>>>>>> On Friday, 19 June 2020 at 21:09:58 UTC+1 fsmont...@gmail.com wrote:
>>>>>>
>>>>>>> Hello!
>>>>>>>
>>>>>>> Is there a way to create a view where the tasks appear on different 
>>>>>>> columns as opposed to linearly? This would be a good way of 
>>>>>>> implementing 
>>>>>>> Kanban boards with MLO.
>>>>>>>
>>>>>>> Simple conceptual view below:
>>>>>>>
>>>>>>>
>>>>>>> A first version could be just supporting viewing tasks like this, 
>>>>>>> while a follow-up version would add/remove/change contexts based on 
>>>>>>> dragging the tasks between the (customizable) columns.
>>>>>>>
>>>>>>> Would LOVE to use MLO for this :-)
>>>>>>>
>>>>>>> Has anyone done Kanban with MLO? If so, how?
>>>>>>>
>>>>>>> Thanks!
>>>>>>>
>>>>>>> Fernando
>>>>>>> (MLO user since hmmm 2005-ish)
>>>>>>>
>>>>>>

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[MLO] Re: Create columns for contexts? Kanban and MLO?

[Susannah]

Thank you for that!  I have been wanting to do that for the longest time 
and got it set up in 3 minutes with your demo.  Do you have any other 
demos?  Examples of other views you use often maybe.
Susannah



On Friday, July 10, 2020 at 5:19:53 AM UTC-4, Andrei Bacean wrote:
>
> Hi
> Sorry for late reply.
> No, there is no such option.
> The idea is to use views groups as Kanban categories.
> Here is a demonstration video.
>
> https://www.dropbox.com/s/vri0jxrhjxqtly9/Kanban%20view.mp4?dl=0
>
> Have a good day!
> Andrew
>
>
>
> пятница, 26 июня 2020 г. в 08:59:33 UTC+3, fsmont...@gmail.com: 
>
>> Thank you, I'm a little confused. Is there an option to list as Kanban? 
>> If so, I haven't found it.
>>
>> FM
>>
>> On Thursday, June 25, 2020 at 4:57:15 AM UTC-4 Andrei Bacean wrote:
>>
>>> Another workaround is to use a custom view with *grouping* *as Kanban 
>>> categories *(grouping by context, by flag, by text tag).
>>>
>>> Also, you can use emoji to insert some visual signs to the grouping name 
>>> like ▶ ⏸ ⏯⬆⬇↗↘蘆 etc.
>>> To insert an emoji symbol to the context/tag name on windows 10, press 
>>> "Win" key and "." key simultaneously.
>>> Emoji symbols on windows are black and white. Instead on android (I 
>>> guess on iOS too) they are colorful.
>>>
>>> Best wishes
>>> Andrei
>>>
>>> вторник, 23 июня 2020 г., 13:45:00 UTC+3 пользователь Richard Emes 
>>> написал:
>>>
>>>> Hi Fernando,
>>>>
>>>> The workaround I'm using is to create sub-projects for each board; not 
>>>> started, ongoing, waiting and completed. I then move each task on each 
>>>> 'board' to the correct sub-project depending on status. I don't complete 
>>>> any of the tasks on the Completed 'board'. I also don't assign Contexts to 
>>>> any of the tasks so they don't appear in any of my other task views. I use 
>>>> the text tags to put a name on each task if someone else is working on it 
>>>> and then move it to the Waiting 'board'
>>>>
>>>> Interested to see if anyone else has any other ideas
>>>>
>>>> All the best
>>>>
>>>> Richard
>>>>
>>>> On Friday, 19 June 2020 at 21:09:58 UTC+1 fsmont...@gmail.com wrote:
>>>>
>>>>> Hello!
>>>>>
>>>>> Is there a way to create a view where the tasks appear on different 
>>>>> columns as opposed to linearly? This would be a good way of implementing 
>>>>> Kanban boards with MLO.
>>>>>
>>>>> Simple conceptual view below:
>>>>>
>>>>>
>>>>> A first version could be just supporting viewing tasks like this, 
>>>>> while a follow-up version would add/remove/change contexts based on 
>>>>> dragging the tasks between the (customizable) columns.
>>>>>
>>>>> Would LOVE to use MLO for this :-)
>>>>>
>>>>> Has anyone done Kanban with MLO? If so, how?
>>>>>
>>>>> Thanks!
>>>>>
>>>>> Fernando
>>>>> (MLO user since hmmm 2005-ish)
>>>>>
>>>>

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Re: [MLO] Customising MLO to setup for getting things done

[Susannah]

Thanks for the screen shots.  These are so helpful b/c I still don't have 
mine setup like I want.  I recently added some new contexts that are 
working well.  I have a Delegate and a Followup context.  Similar to your 
locations I have DelegateSally, DelgateKevin... They are all included in 
the main Delegate context and the same for followup  I have about 20 of 
each.  Then I have a tab that just shows the Delegate and Followups grouped 
by context.  Delegate is I want to Delegate.  Followup is what I have 
delegated already and now need to check that it is done.  So far it is 
working nicely much better than my previous attempts using tags and 
contexts and folders  So now if say my programmer comes today I can 
look up what I want to give to them next and also what I need to make sure 
was done.  Or if I have someone that I work with everyday I just check it 
first thing in the morning.
Susannah

On Monday, November 25, 2019 at 8:03:27 AM UTC-5, boats...@gmail.com wrote:
>
> Here are the main screen shot files - hope they help you
>
> My list of contexts and I really liked Till Poppels idea of "take" so it 
> is there slightly different to his
>
> I show the inbox with no columns to ensure rapid entry because i do not 
> use the dialog box because I keep 3x5 card in my pocket for quick notes and 
> dump them in as a batch (see my comments on batching above)
>
> In outline i show all tasks with the columns I have added. i dont use 
> start date for tasks very much because i never hold to it
>
> I show I use a "text tag" to get someday and waiting instead of wasting a 
> good context functionality
>
> I dont use many of the Covey ideas because they require a matrix and most 
> apps do not offer this feature
>
> Warm regards/gary
>
>
> On Monday, 25 November 2019 10:03:51 UTC+11, MG wrote:
>>
>> Hi,
>>
>> Can you send a copy or some screenshots of what you describe?
>>
>> Thank you
>>
>> BR
>>
>> MG
>>
>>

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RE: [MLO] Is there any way for "Completed Tasks Hidden" to be the default?

[Susannah S Jaggers]

I double click the task and it takes you to the first tab of the outline view 
to that task where the project is outlined.  The tab has to be set to sync or 
zoom with the first tab.  I think you just click on the tab heading to make 
sure that is checked on your second tab.
I’ve never used the breadcrumb – I will have to try that now and see the 
differences.  Thanks

From: mylifeorganized@googlegroups.com  On 
Behalf Of Daniel F
Sent: Friday, November 15, 2019 9:00 PM
To: MyLifeOrganized 
Subject: [MLO] Is there any way for "Completed Tasks Hidden" to be the default?

Guys,

I'm often finding myself wanting to add a new task to a project, as I'm working 
through a "to-do" view.

The only way I know to get to the project is to click the "breadcrumbs" at the 
top.


[Screenshot_1.png]
































When I do this it opens a new tab, in the all tasks view, with completed tasks 
shown.

Does anyone know if there is a way to make completed tasks hidden by default?

Or a more elegant way to open the parent project of a task so I can add to it?

Thanks in advance.
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RE: [MLO] Save time by using iOS Shortcuts

[Susannah S Jaggers]

Awesome!  Thank you!

From: mylifeorganized@googlegroups.com  On 
Behalf Of Alyona (MLO Support)
Sent: Friday, September 06, 2019 10:23 AM
To: MyLifeOrganized 
Subject: [MLO] Save time by using iOS Shortcuts

We've made some shortcuts for you to automate different actions with MLO on 
iOS. Here you can find them: 
https://www.mylifeorganized.net/support/ios-shortcuts/
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[MLO] Re: Strategies for re-starting with MLO

[Susannah]

I'm kind of in the same boat.  I started yesterday making sure everything 
is captured.  I got my email inboxes to zero (b/c they have been creeping 
up) with all the tasks that were in them as email as tasks in MLO now.  I 
have my 100 post its that have accumulated back in MLO and am down to just 
today's postits.  I still like working with my postits.  Number 1 problem 
was MLO is my main system and was not complete so I couldn't trust it.

Last time I got in this state I reorganized my MLO tree. I have as top 
level folders: Procedures to Copy (for irregular routines), 
Followup/Waiting, Routines, One time, Skills/Practice, Reference, Someday 
Maybe (this is more like probably not ever but didn't want to lose my 
outline of tasks just in case).  Here is the change I made in The One time 
folder I have each area broke down under Personal and Work.  Under each 
area I have Active Tasks which include anything I am working on now and 
anything with a date attached.  Then I have a Prioritized folder where I 
put everything else for that area that I am not currently working on but 
needs to be done at some point.  One day I will actually prioritize these 
lists so it feeds the next priority as I finish the active tasks.  Until 
then I will have to manually select and move during my Review.  Eventually 
I would like to move my someday maybe under the area it affects also 
instead of it being one big bucket.  

So yesterday I went through and moved as many things as I could out of 
active and into these Prioritized folders which don't show up on my active 
lists.  Or in a couple areas where I have no active tasks they are shown to 
complete in order so the top task is active.

I am not good about doing reviews and I think that is a major issue with my 
system getting out of date.  My new thinking is I have to get my active 
tasks to a smaller number so that reviews are not so time consuming.  
Awhile back I added routines built in that take care of some of the review 
tasks on a daily or weekly basis.  For example at the beginning and end of 
my day I clear off or set up my desk, take inboxes to zero etc.  The review 
I am talking about adding is only to choose next weeks active tasks.

For backlogs which I have several right now.  They aren't hot projects but 
I want to clean them up.  I put a reoccuring tasks in to deal with it.  If 
I have several I put them on different days or I make one dependent on the 
other finishing.  For example I have a folder from an intern that helped a 
few weeks back that I need to go through and figure out what was done and 
what still needs to be done and basically clear out the folder.  I have a 
task that reoccurs daily that says clean out that folder 5 minutes at a 
time.  When it is gone I will delete the task.  As for cleaning up MLO that 
is my only active project under my system heading.  Yesterday's task was to 
capture everything.  I did it as one task but if I didn't do it that way I 
would have made it a daily reoccuring timed task until it was done.  My 
system has tasks, projects and routines just like my work and personal life 
do.

I'm looking forward to others responses b/c I still have too many active 
tasks.  I want to get them down to where I can actually start using the 
app.  Right now it is not helpful at all.
Susannah


On Wednesday, August 28, 2019 at 3:59:35 AM UTC-4, Joel wrote:
>
> So I think I'm not alone but maybe I am.  Because 'reasons' I've fallen 
> off the wagon keeping up my GTD system.   Have been a long-time mlo user 
> (like v2 or beginning of v3 I think) and have a fairly well formed system 
> (for my use) but it is now stale.   When I say "fallen off the wagon" I 
> mean I've been keeping it all in my head.  Now it's spilling onto post-it 
> notes.  Oh fk, here we go again.
> So it's clearly time to bootstrap myself and get back ON the wagon.  Ok, 
> fine.
>
> Foundation:  There is a lot of stuff in my existing file.  Some of it may 
> even still be relevant.  Plenty I'm sure has passed, happened, been handled 
> or exploded.  Nonetheless, there is a lot there.
> Problem:  How do I get started using my file again ensuring I see/deal 
> with new current items and not get flooded by the clutter of the 'old' 
> stuff?  (at least till I can make some time and energy to start working 
> through the backlog of it)  
> I've started adding some items in and they are just washed out in the see 
> of overdue/older, higher prio, etc items that my views are fleshing out.
>
> Any others have dealt with a start/stop event like this?  What strategies 
> did you use?
> I don't necessarily want to have to modify every one of my views 
> (eventually I'll need them back to "normal", right?) so looking for 
> thoughts.
>
> All ideas welcome.
>
> I'm on Windows and Android if that that helps/matters.
>
> Thx.
>
>

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Re: [MLO] Re: Gantt-type representation of projects

[Susannah]

Thanks.  I haven't had much luck with the app bc I have too many tasks.  I 
need to do a major cleanup before that will work for me.  Or I need to 
change the view to only show active actions on in progress projects.  That 
would probably be the easiest.  When it shows all of my routines and tasks 
that are available to be done at anytime it becomes unusable.  My contexts 
need to be revamped too.  I followed suggestions and they just don't work 
for me.
Susannah

On Thursday, June 6, 2019 at 9:21:10 AM UTC-4, lewy wrote:
>
> If you are using mobile version, there is a today view to help visualize 
> tasks whether that day is over or under scheduling.
>
> Regards,
> LEW
>
> On Monday, 3 June 2019 17:46:55 UTC+8, Susannah wrote:
>>
>> Thanks I will try this approach for now.  I need to update my tasks first 
>> and move a bunch to next up.  I missed a few reviews and I have way too 
>> many active tasks now.  I don't think any view will help until I can get 
>> the number under control.
>>
>> On Saturday, June 1, 2019 at 8:59:54 AM UTC-4, wa wa wrote:
>>>
>>> What about using advanced view to show the tasks in a date range? I have 
>>> a view set up for the next 7 and 30 days.
>>>
>>> On Tuesday, May 28, 2019 at 2:48:13 PM UTC-5, Susannah wrote:
>>>>
>>>> Thanks Dwight for the explanation.  That all makes sense.  I am more 
>>>> just looking for a more visual display of my tasks.  If I need something 
>>>> more than that I would use Microsoft project.  In list views I have a 
>>>> really hard time seeing how badly I am over scheduling myself on one day 
>>>> and underscheduling on the next.  I use the word scheduling loosely here.  
>>>> If I had something like David Timpe mentioned I think that would help 
>>>> tremendously to better see my work.  I have tried using Kanban flow along 
>>>> with MLO and it works pretty well except for having things in more than 
>>>> one 
>>>> place.
>>>> Susannah
>>>>
>>>>
>>>> On Friday, May 24, 2019 at 10:43:01 AM UTC-4, Dwight wrote:
>>>>>
>>>>> Hi, Susannah, your suggestion of providing a *Gantt chart view *in 
>>>>> MLO has been popular. I'd like to discuss *some of the factors that 
>>>>> could make this into a high-cost low-benefit feature.*
>>>>>
>>>>> If all you were looking for is a task list with horizontal bars 
>>>>> showing start date and due date, that's probably available at a moderate 
>>>>> cost. But I suspect that most if not all of the people asking for this 
>>>>> are 
>>>>> actually hoping for much more - I believe that you will be disappointed 
>>>>> with a simple Gantt view unless MLO also provides project management 
>>>>> features such as resource balancing and dynamic rescheduling. 
>>>>>
>>>>> Let's start with dates. If you follow anything like the GTD 
>>>>> methodology for task management, you are not using MLO's Start and Due 
>>>>> dates for anything like the date you plan to start and finish the task. 
>>>>> Start is the earliest date on which you could start the task, and Due is 
>>>>> the date after which the task can no longer be done or is no longer 
>>>>> meaningful. For example, if I want to buy tickets to the opera, I might 
>>>>> put 
>>>>> the date they go on sale as the start and the date of the performance as 
>>>>> the Due - If I have not bought them yet on the day after the performance 
>>>>> there's no point in doing it now. So maybe they are on sale for three 
>>>>> months, that does not mean that the duration of this task is three 
>>>>> man-months. Also, you could have a large and complex set of interrelated 
>>>>> tasks with complex dependencies, some of which could be running behind 
>>>>> schedule, and none of that makes the tickets go on sale any sooner or 
>>>>> causes a delay in the performance. MLO is very good at handling 
>>>>> dependencies but it does so by managing the active/inactive status of 
>>>>> each 
>>>>> task. Suppose I am buying the tickets for a group who want to go to the 
>>>>> opera together, so I have to put in my order for the tickets, confirm the 
>>>>> they are available, then collect money from all of the people, pay for 
>>>>> and 
>>>>> pick up the tickets, and distribute them. Suppose tha

Re: [MLO] Re: Gantt-type representation of projects

[Susannah]

Thanks I will try this approach for now.  I need to update my tasks first 
and move a bunch to next up.  I missed a few reviews and I have way too 
many active tasks now.  I don't think any view will help until I can get 
the number under control.

On Saturday, June 1, 2019 at 8:59:54 AM UTC-4, wa wa wrote:
>
> What about using advanced view to show the tasks in a date range? I have a 
> view set up for the next 7 and 30 days.
>
> On Tuesday, May 28, 2019 at 2:48:13 PM UTC-5, Susannah wrote:
>>
>> Thanks Dwight for the explanation.  That all makes sense.  I am more just 
>> looking for a more visual display of my tasks.  If I need something more 
>> than that I would use Microsoft project.  In list views I have a really 
>> hard time seeing how badly I am over scheduling myself on one day and 
>> underscheduling on the next.  I use the word scheduling loosely here.  If I 
>> had something like David Timpe mentioned I think that would help 
>> tremendously to better see my work.  I have tried using Kanban flow along 
>> with MLO and it works pretty well except for having things in more than one 
>> place.
>> Susannah
>>
>>
>> On Friday, May 24, 2019 at 10:43:01 AM UTC-4, Dwight wrote:
>>>
>>> Hi, Susannah, your suggestion of providing a *Gantt chart view *in MLO 
>>> has been popular. I'd like to discuss *some of the factors that could 
>>> make this into a high-cost low-benefit feature.*
>>>
>>> If all you were looking for is a task list with horizontal bars showing 
>>> start date and due date, that's probably available at a moderate cost. But 
>>> I suspect that most if not all of the people asking for this are actually 
>>> hoping for much more - I believe that you will be disappointed with a 
>>> simple Gantt view unless MLO also provides project management features such 
>>> as resource balancing and dynamic rescheduling. 
>>>
>>> Let's start with dates. If you follow anything like the GTD methodology 
>>> for task management, you are not using MLO's Start and Due dates for 
>>> anything like the date you plan to start and finish the task. Start is the 
>>> earliest date on which you could start the task, and Due is the date after 
>>> which the task can no longer be done or is no longer meaningful. For 
>>> example, if I want to buy tickets to the opera, I might put the date they 
>>> go on sale as the start and the date of the performance as the Due - If I 
>>> have not bought them yet on the day after the performance there's no point 
>>> in doing it now. So maybe they are on sale for three months, that does not 
>>> mean that the duration of this task is three man-months. Also, you could 
>>> have a large and complex set of interrelated tasks with complex 
>>> dependencies, some of which could be running behind schedule, and none of 
>>> that makes the tickets go on sale any sooner or causes a delay in the 
>>> performance. MLO is very good at handling dependencies but it does so by 
>>> managing the active/inactive status of each task. Suppose I am buying the 
>>> tickets for a group who want to go to the opera together, so I have to put 
>>> in my order for the tickets, confirm the they are available, then collect 
>>> money from all of the people, pay for and pick up the tickets, and 
>>> distribute them. Suppose that takes a month to complete. That means that I 
>>> really should buy them no later than a month before the performance. MS 
>>> Project would reschedule the "buy tickets" task to be due a month before 
>>> the performance. MLO cannot do that because MLO will not reschedule your 
>>> tasks for you.
>>>
>>> In order to handle this simple situation MLO would need four dates 
>>> instead of two - you would add Begin and End which would reflect the plan 
>>> for when you will actually do this task. MLO would be free to reset the 
>>> begin and end dates to reflect your dependencies. 
>>>
>>> You would also need to know the actual effort required for each task, 
>>> usually measured in hours (different from the Effort field, which gets a 
>>> number between 0 and 100, not clear if it's hours, days or just a relative 
>>> scale where 100 means "very big"). And you would need to know how many 
>>> hours per day you have available to work on tasks like this. And which days 
>>> you work and which days you don't work, like weekends and holidays, 
>>> including obscure local holidays. You might need to also track all of the 
>>> other thi

Re: [MLO] Re: Gantt-type representation of projects

[Susannah]

Thanks Dwight for the explanation.  That all makes sense.  I am more just 
looking for a more visual display of my tasks.  If I need something more 
than that I would use Microsoft project.  In list views I have a really 
hard time seeing how badly I am over scheduling myself on one day and 
underscheduling on the next.  I use the word scheduling loosely here.  If I 
had something like David Timpe mentioned I think that would help 
tremendously to better see my work.  I have tried using Kanban flow along 
with MLO and it works pretty well except for having things in more than one 
place.
Susannah


On Friday, May 24, 2019 at 10:43:01 AM UTC-4, Dwight wrote:
>
> Hi, Susannah, your suggestion of providing a *Gantt chart view *in MLO 
> has been popular. I'd like to discuss *some of the factors that could 
> make this into a high-cost low-benefit feature.*
>
> If all you were looking for is a task list with horizontal bars showing 
> start date and due date, that's probably available at a moderate cost. But 
> I suspect that most if not all of the people asking for this are actually 
> hoping for much more - I believe that you will be disappointed with a 
> simple Gantt view unless MLO also provides project management features such 
> as resource balancing and dynamic rescheduling. 
>
> Let's start with dates. If you follow anything like the GTD methodology 
> for task management, you are not using MLO's Start and Due dates for 
> anything like the date you plan to start and finish the task. Start is the 
> earliest date on which you could start the task, and Due is the date after 
> which the task can no longer be done or is no longer meaningful. For 
> example, if I want to buy tickets to the opera, I might put the date they 
> go on sale as the start and the date of the performance as the Due - If I 
> have not bought them yet on the day after the performance there's no point 
> in doing it now. So maybe they are on sale for three months, that does not 
> mean that the duration of this task is three man-months. Also, you could 
> have a large and complex set of interrelated tasks with complex 
> dependencies, some of which could be running behind schedule, and none of 
> that makes the tickets go on sale any sooner or causes a delay in the 
> performance. MLO is very good at handling dependencies but it does so by 
> managing the active/inactive status of each task. Suppose I am buying the 
> tickets for a group who want to go to the opera together, so I have to put 
> in my order for the tickets, confirm the they are available, then collect 
> money from all of the people, pay for and pick up the tickets, and 
> distribute them. Suppose that takes a month to complete. That means that I 
> really should buy them no later than a month before the performance. MS 
> Project would reschedule the "buy tickets" task to be due a month before 
> the performance. MLO cannot do that because MLO will not reschedule your 
> tasks for you.
>
> In order to handle this simple situation MLO would need four dates instead 
> of two - you would add Begin and End which would reflect the plan for when 
> you will actually do this task. MLO would be free to reset the begin and 
> end dates to reflect your dependencies. 
>
> You would also need to know the actual effort required for each task, 
> usually measured in hours (different from the Effort field, which gets a 
> number between 0 and 100, not clear if it's hours, days or just a relative 
> scale where 100 means "very big"). And you would need to know how many 
> hours per day you have available to work on tasks like this. And which days 
> you work and which days you don't work, like weekends and holidays, 
> including obscure local holidays. You might need to also track all of the 
> other things you spend your work hours on, and all of the people who you 
> will need to help you and their availability. If there are scheduled 
> resources, like conference rooms or bulldozers you may need some way of 
> knowing when and whether they are available. 
>
> Once MLO can handle all of this, then you need to enter all of this 
> information, and even worse, you have to maintain it - when bad weather or 
> a broken tool or a long phone call from your Mom throw you off schedule you 
> have to remember to update your project plan and see whether the end date 
> changed. That's why most projects that use project management tools 
> effectively have a full time project administrator (different from the 
> project manager) in charge of creating and maintaining project plans and 
> spending little or no time actually working to complete the project. A 
> single person trying to manage tasks on a project management tool usually 
> has an inevitable crisis where you h

[MLO] Re: Gantt-type representation of projects

[Susannah]

Me too on the Gantt view
I thought there used to be one on the phone app but I don't see it 
anymore.  Would love one on the desktop version.  Would also like a kanban 
board view but Gantt would be first choice.

On Tuesday, May 21, 2019 at 8:04:35 AM UTC-4, Costa G wrote:
>
> Hi All,
> Suggested feature: Gantt chart graphical representation of projects.
> In my opinion, MLO has all the infrastructure to implement this:
> - Task list
> - Dependencies
> - Due date
>
> Tasks do not have to be arranged into hierarchy according to their 
> dependency.
>
> What needs to be changed:
> Commonly on MSproject, projects are constructed by defining the following 
> basic data:
> 1. Kickoff event
> 2. Dependencies between tasks
> 3. Duration of each task.
>
> The most important results of this feature are:
> 1. A graphical representation of the project's structure, - the Gantt 
> chart.
> 2. The outcome, - the project's end date, given the task durations and 
> dependencies.
> 3. (nice to have: )  Calculation of the critical path - branch of the 
> project which is the limiting factor to the completion date.
>
>
> Thanks and hope to see this come to life!
>

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[MLO] Re: Lagging in 5.0 -

[Susannah]

I had the same problem when I upgraded to 5.  I just went back to 4.4.6.  
They sent me a beta version of 5 after trying a few other things that is 
supposed to fix that problem but I never made time to try it.  I am happily 
using 4.4.6 until I hear everyone say the new version works better.
Susannah

On Friday, November 30, 2018 at 3:04:31 PM UTC-5, Jakob wrote:
>
> Hi I am in 5.0.0.3024.
>
> For a month now I have experienced lagging of up to five secs when doing 
> simple tasks like typing. Sometimes the application goes matte-white and 
> the little blue "thinking" circle replaces the mouse pointer. Has anyone 
> else experienced this and is there a fix?
>
> Best
>
> J
>

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[MLO] Re: Best Time/Life Organization Method to Use With MLO

[Susannah]

Getting Things Done has a good podcast.  There are David Allen interviews 
all over the place too.  I need to go find the one he did with Brian 
Johnson again b/c that one I remember took my thinking to the next level.

On Wednesday, October 17, 2018 at 1:15:02 AM UTC-4, c.k. lester wrote:
>
> Whoa! Tons of great input here! I guess I have some reading to do... :D
>
> Thank you, everyone, for the help! Very much appreciated!
>
>
>

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Re: [MLO] Re: Best Time/Life Organization Method to Use With MLO

[Susannah]

I think the 2 minute rule is the greatest thing and my worst enemy.  I tend 
to be able to make anything take less than 2 minutes.  I spend my whole day 
doing less than 2 minute tasks as they pop up and never get to the planned 
work.  But it makes sense to not put something in my system for later if I 
can finish it in less time than it would take to add to my system.  I 
definitely need more emphasis on the planning work type.
Susannah

On Tuesday, October 16, 2018 at 2:56:54 AM UTC-4, Wol Gilbraith wrote:
>
>
> I remember a paragraph in Getting Things Done about there being three 
> types of work
> Unplanned work - answering the phone, speaking to colleagues, urgent 
> incoming tasks
> Planned work - dealing with the stuff on your to do list
> Planning work - managing your list, not just what goes on it, but where 
> and when it goes 
> It's worth allowing for all three 
>
> Re 'I have so many incoming tasks' 
> Are there any you can say No to? 
> Or any you can delegate or seek help with?  
>
> Wol
>
> - sent from my phone, please excuse brevity -
>
> - please mail me at ho...@gilbraith.co.uk  - 
>
> Sent from BlueMail <http://www.bluemail.me/r?b=13688> 
> --
> *From:* Susannah 
> *Sent:* Mon Oct 15 12:26:30 GMT+01:00 2018
> *To:* MyLifeOrganized 
> *Subject:* [MLO] Re: Best Time/Life Organization Method to Use With MLO
>
> I'd be interested in that too.  I have been using MLO for years and it has 
> been working great but lately I have so many incoming tasks and so many 
> areas I am working that things are starting to get unmanageable and 
> slipping through the cracks.  I mainly base mine on David Allen's Getting 
> Things Done (GTD).  It would work great if I didn't overbook my days.  For 
> example, my weekly review is on there as a set of tasks yet I never seem to 
> do it b/c I am running like crazy just to keep up with the incoming.  By 
> not doing the weekly review my system gets outdated.  I set up blocks to 
> work on specific areas a few weeks ago and then have prioritized lists to 
> go to when it is time to do those blocks.  I thought that would work great 
> but I have yet to make time for one of the blocks let alone one each day.
>
> I will say MLO has increased the number of tasks that I get through 
> everyday by at least 10x just by making everything in the format of one 
> clear next action step that feed to me in order.  I am still missing the 
> key on doing the right tasks and finding the magic frequency on some of my 
> routines.  
> Susannah
>
>
>
>
> On Monday, October 15, 2018 at 6:40:52 AM UTC-4, c.k. lester wrote:
>>
>> I'm wondering if there is an article somewhere out there (beyond my 
>> Googlefu), that explains the best time-management/life-organization method 
>> that can be used with MLO.
>>
>> I really love MLO's list of features, but my todo list has gotten so 
>> large and (seemingly) unwieldy (though that's probably my inexperience with 
>> the interface), due, primarily, to my multiple life activities (several 
>> businesses, other organizations, etc.).
>>
>> It would be great if there was a list somewhere of great time/life 
>> management techniques and their applicability to MLO's unique and very 
>> functional interface. I would even consider paying a tutor for a few 
>> lessons.
>>
>> I'd be very grateful for a few pointers.
>>
>> Thank you!
>>
>>

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[MLO] Re: Best Time/Life Organization Method to Use With MLO

[Susannah]

I'd be interested in that too.  I have been using MLO for years and it has 
been working great but lately I have so many incoming tasks and so many 
areas I am working that things are starting to get unmanageable and 
slipping through the cracks.  I mainly base mine on David Allen's Getting 
Things Done (GTD).  It would work great if I didn't overbook my days.  For 
example, my weekly review is on there as a set of tasks yet I never seem to 
do it b/c I am running like crazy just to keep up with the incoming.  By 
not doing the weekly review my system gets outdated.  I set up blocks to 
work on specific areas a few weeks ago and then have prioritized lists to 
go to when it is time to do those blocks.  I thought that would work great 
but I have yet to make time for one of the blocks let alone one each day.

I will say MLO has increased the number of tasks that I get through 
everyday by at least 10x just by making everything in the format of one 
clear next action step that feed to me in order.  I am still missing the 
key on doing the right tasks and finding the magic frequency on some of my 
routines.  
Susannah




On Monday, October 15, 2018 at 6:40:52 AM UTC-4, c.k. lester wrote:
>
> I'm wondering if there is an article somewhere out there (beyond my 
> Googlefu), that explains the best time-management/life-organization method 
> that can be used with MLO.
>
> I really love MLO's list of features, but my todo list has gotten so large 
> and (seemingly) unwieldy (though that's probably my inexperience with the 
> interface), due, primarily, to my multiple life activities (several 
> businesses, other organizations, etc.).
>
> It would be great if there was a list somewhere of great time/life 
> management techniques and their applicability to MLO's unique and very 
> functional interface. I would even consider paying a tutor for a few 
> lessons.
>
> I'd be very grateful for a few pointers.
>
> Thank you!
>
>

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[MLO] Re: Slow after updating to 5

[Susannah]

I've noticed that every version seems to get slower and slower also.  I'm 
not even able to use the phone app anymore b/c it says I have too many 
tasks.  I am just hopeful that they fix that issue in the near future 
also.  The good news is when I went back to 4 it now seems fast relative to 
working on 5 for half an afternoon:)  I really think though it is something 
running in the background.  Because it will run fast for a couple clicks 
and then slows to a halt.  I turned the logging off but maybe there is an 
auto save or something else running.  I also thought about copying 
everything into a new file but as long as 4 is working I don't want to take 
the time.
Susannah


On Thursday, August 16, 2018 at 10:32:53 PM UTC-4, David Timpe wrote:
>
> I had the same problem.  It seems the performance of MLO5 is worse than 
> MLO4 for a given number of tasks.  I had to create a new file and copy all 
> of my uncompleted tasks into it.  Since doing this performance has been 
> much better.  I'm concerned that it will degrade again in the future.  
>
> On Thursday, August 16, 2018 at 12:06:04 AM UTC-5, Susannah wrote:
>>
>> I have used this program all day long for years.  I just upgraded to 5 
>> from 4.4.6 and it opened my correct file automatically.  It is so SLOW!  I 
>> mean unusable slow.  Like click on a task and go get a cup of coffee and it 
>> may stop being locked up by the time you get back.  I have had to kill it 
>> several times with task manager.  I searched the discussions and I selected 
>> all tasks and turned off all custom formatting.  I thought that fixed it 
>> b/c it let me click on about 6 things like normal before it went back to 
>> very slow.  I went in and turned the logging off.  Again next two click 
>> really fast and then I tried to pick on a different tab and it was 
>> unresponsive.  Sync automatically to the Cloud is already unchecked from 
>> problems I had before.  Wifi is off.  I don't use the other syncs.  I 
>> turned off the auto send of app crashes.
>> Does any one have any ideas?  I really don't want to go back to the 
>> previous version.  
>> Thanks,
>> Susannah
>>
>

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[MLO] Slow after updating to 5

[Susannah]

I have used this program all day long for years.  I just upgraded to 5 from 
4.4.6 and it opened my correct file automatically.  It is so SLOW!  I mean 
unusable slow.  Like click on a task and go get a cup of coffee and it may 
stop being locked up by the time you get back.  I have had to kill it 
several times with task manager.  I searched the discussions and I selected 
all tasks and turned off all custom formatting.  I thought that fixed it 
b/c it let me click on about 6 things like normal before it went back to 
very slow.  I went in and turned the logging off.  Again next two click 
really fast and then I tried to pick on a different tab and it was 
unresponsive.  Sync automatically to the Cloud is already unchecked from 
problems I had before.  Wifi is off.  I don't use the other syncs.  I 
turned off the auto send of app crashes.
Does any one have any ideas?  I really don't want to go back to the 
previous version.  
Thanks,
Susannah

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