Re: Methods for tracking emails

[Scott Ohlgren]

Title: Re: Methods for tracking emails

I really liked Beth’s idea of creating one folder (Personal Mailboxes), having alphabetized subfolders (A-F, G-L, etc), and filing all emails that I wish to save, both coming and going, into them.

I thought I would just create a Rule that grabbed any emails out of both the Sent and Deleted folders, for instance with the email address of [EMAIL PROTECTED], and thus eliminate any change in my reading everything from the Inbox, as well as having to think about what to do with old and sent mail to [EMAIL PROTECTED]

So far, I haven’t gotten the Rule to work. Here is what I have so far:
** Creat new rule, called John PersonalMail
If all criteria are met,
Folder is Sent Items
Folder is Delete Items
>From contains [EMAIL PROTECTED]
Move Message to John PersonalMail.

I’m really new to Rules, perhaps this can’t be done, or maybe it’ll work once [EMAIL PROTECTED] sends me a new message, but so far it hasn’t pulled his messages from neither the Delete nor Sent Items folders.

I’m liking the thought of this kind of organization; thanks for the ideas.
Scott

From: Beth Cunningham
> The deal is, I have a (perhaps inefficient) way of storing my email within
> Entourage. For all of my personal correspondence, I file each person's email
> (and my responses) into a single folder that is labeled with that person's
> name. I have arranged all of these individual folders as subfolders that are
> grouped by letter (or by letter groups, really---"A thru C," "D thru G,"
> etc.) Then I put all of *those* folders into a "Personal Mailboxes" folder.
> This is so that, if I'm not filing correspondence or looking for a
> particular person's message, I can just keep the whole thing locked away in
> one folder, and I still have room to see my other miscellaneous email
> folders.
>
> OK. So that's the system. Such as it is. The problem is in the actual filing
> operation, which I haven't set up to be done automatically. I realize that I
> could: that is, I could establish rules that would file these messages for
> me---except for the fact that I don't like to file people's email into their
> individual folders until AFTER I read the messages. So I keep newer
> correspondence in the inbox, and what I've always done is go through and
> manually file the emails as a group when I get tired of how crowded the
>in-box is.