On 2002-01-24 2:06 PM, "Beth Cunningham" <[EMAIL PROTECTED]> wrote:
> The deal is, I have a (perhaps inefficient) way of storing my email within > Entourage. For all of my personal correspondence, I file each person's email > (and my responses) into a single folder that is labeled with that person's > name. I have arranged all of these individual folders as subfolders that are > grouped by letter (or by letter groups, really---"A thru C," "D thru G," > etc.) Then I put all of *those* folders into a "Personal Mailboxes" folder. > This is so that, if I'm not filing correspondence or looking for a > particular person's message, I can just keep the whole thing locked away in > one folder, and I still have room to see my other miscellaneous email > folders. > > OK. So that's the system. Such as it is. The problem is in the actual filing > operation, which I haven't set up to be done automatically. *snip* > As you can imagine, this system gets very unwieldy, and I've been trying > recently to figure out how to set up a filter that will run *only* when I > WANT it to, to automatically filter all in-box messages (and my responses to > them from the "sent items" file) into the appropriate folders. *snip* > Sorry for the long post here---I'll try to be less verbose in future. But I > wanted to give you all of the details. Any help appreciated--- Beth, We each develop our own workflow, and often one person's workflow won't work for someone else. Having said that, I wonder if you have considered a different folder organization for your messages? Instead of trying to create this complex folder hierarchy, perhaps you could put all these messages into a single folder. Then you might create a Custom View that selects only items from that folder. One good choice for criteria is "Any Header Contains <name>". That will pick up messages both to and from the specified "name". You could create several custom views (one for each of the often-searched-for names) and also a generic view that you edit to specify the name to search for. This seems to me to be a less complex workflow. It also has the advantage that all these messages are stored together, and you can look at them chronologically or by subject with just a click or two. Hope This Helps! -- Jim -- To unsubscribe: <mailto:[EMAIL PROTECTED]> archives: <http://www.mail-archive.com/entourage-talk%40lists.letterrip.com/> old-archive: <http://www.mail-archive.com/entourage-talk%40lists.boingo.com/>
