RE: Speeding up FM 7.2 Startup

[Harro de Jong]

Dov wrote :

 The AdobePiStd font is a substitution font for ITC Zapf
 Dingbats used by the PDF Library and by Acrobat when
 PDF files call for ITC Zapf Dingbats but do not have it
 installed. In the case of FrameMaker, it may be necessary
 when PDF files are imported into FrameMaker.
 
 It should NOT be removed as part of any expedient for
 faster FrameMaker loading.

Steve wrote: 

 Phil - I seem to remember reading somewhere that FrameMaker
 malfunctions without the Symbol font. That might no longer be true
 in 7.2, of course.


Fortunately, those are small fonts which have little impact on startup
time. It's the multimegabyte Chinese and Japanese fonts that add the
delay. 

Harro de Jong



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Removing x-refs before generating PDFs

[Evanth, Henrik]

Hi All,

In my FrameMaker book, I have cross-references within the book (using a
cross-reference format called A) as well as cross-references to an
external file that is not included in the book (using a cross-reference
format called B). When I create a PDF, I don't want the
cross-references to the external file to become active links while of
course the internal links (format A) should be clickable.

Is there an easy way of doing this?

Today I have to copy the complete book. Then I transform all
cross-references of type B (external file) to editable text. Then I
create the PDF. This works but it is cumbersome to make a copy of the
book each time and then just throw the copies away after the PDF has
been generated. In my source I don't want to remove the links to the
external FM file.

Best Regards
/Henrik
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Generating lists for review

[Evanth, Henrik]

Hi All,
I have a review problem. I have a user guide with hundreds and hundreds
of topics like this:

Topic a
Topic b
Topic c
Topic d
etc

Reviewer A should review topics a, c, etc.
Reviewer B should review topics a, b, d, etc.
 
Now I want to make it easier for the reviewers and I want to make a list
of which topics to review, as all topics are not of interest to all
reviewers. 
I want to auto-generate this list and hopefully this could be possible
using the FM functionality of creating lists or indexes. The idea is
that FM in some way can identify topic header on a ceratin page and list
it under the correct heading/reviewer in the generated list or generated
index. The review list should look something like this:

Reviewer A:
Topic a,  page 2
Topic c,  page 4
etc.

Reviewer B:
Topic a, page 2
Topic b, page 3
Topic d, page 5
etc. 

Reviewer A knows exactly which topics to review, etc.

Anyone tried this with FM? Is it possible? Do I have to look into
scripting to solve this? I am pretty sure that you have to do some
initial work by defining who should define each topic, (using markers?,
conditional text?, variables?), but in the end I really would like this
to be automated.

Best Regards
/Henrik
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Re: Generating lists for review

[Rick Quatro]

Hi Henrik,

Are your documents structured or unstructured? Thanks.

Rick Quatro
Carmen Publishing
585-659-8267
www.frameexpert.com


Hi All,
I have a review problem. I have a user guide with hundreds and hundreds
of topics like this:

Topic a
Topic b
Topic c
Topic d
etc

Reviewer A should review topics a, c, etc.
Reviewer B should review topics a, b, d, etc.

Now I want to make it easier for the reviewers and I want to make a list
of which topics to review, as all topics are not of interest to all
reviewers. 
I want to auto-generate this list and hopefully this could be possible

using the FM functionality of creating lists or indexes. The idea is
that FM in some way can identify topic header on a ceratin page and list
it under the correct heading/reviewer in the generated list or generated
index. The review list should look something like this:

Reviewer A:
Topic a,  page 2
Topic c,  page 4
etc.

Reviewer B:
Topic a, page 2
Topic b, page 3
Topic d, page 5
etc. 


Reviewer A knows exactly which topics to review, etc.

Anyone tried this with FM? Is it possible? Do I have to look into
scripting to solve this? I am pretty sure that you have to do some
initial work by defining who should define each topic, (using markers?,
conditional text?, variables?), but in the end I really would like this
to be automated.

Best Regards
/Henrik
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RE: Generating lists for review

[Evanth, Henrik]

 
Hi Rick,

The docs are unstructured.

Best Regards
/Henrik


-Original Message-
From: Rick Quatro [mailto:[EMAIL PROTECTED] 
Sent: måndag den 26 juni 2006 14:24
To: Evanth, Henrik; framers@FrameUsers.com
Subject: Re: Generating lists for review

Hi Henrik,

Are your documents structured or unstructured? Thanks.

Rick Quatro
Carmen Publishing
585-659-8267
www.frameexpert.com


Hi All,
I have a review problem. I have a user guide with hundreds and hundreds of 
topics like this:

Topic a
Topic b
Topic c
Topic d
etc

Reviewer A should review topics a, c, etc.
Reviewer B should review topics a, b, d, etc.
 
Now I want to make it easier for the reviewers and I want to make a list of 
which topics to review, as all topics are not of interest to all reviewers. 
I want to auto-generate this list and hopefully this could be possible using 
the FM functionality of creating lists or indexes. The idea is that FM in some 
way can identify topic header on a ceratin page and list it under the correct 
heading/reviewer in the generated list or generated index. The review list 
should look something like this:

Reviewer A:
Topic a,  page 2
Topic c,  page 4
etc.

Reviewer B:
Topic a, page 2
Topic b, page 3
Topic d, page 5
etc. 

Reviewer A knows exactly which topics to review, etc.

Anyone tried this with FM? Is it possible? Do I have to look into scripting to 
solve this? I am pretty sure that you have to do some initial work by defining 
who should define each topic, (using markers?, conditional text?, variables?), 
but in the end I really would like this to be automated.

Best Regards
/Henrik
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Re: Removing x-refs before generating PDFs

[Stephen O'Brien]

Hi Evanth,

The idea that comes to my mind is to use conditional markers to 
activate/disactivate the cross-references. No need to recopy any 
files and you keep your x-refs.


Hope this helps.

Cheers.



At 08:07 AM 6/26/2006, Evanth, Henrik wrote:


Hi All,

In my FrameMaker book, I have cross-references within the book (using a
cross-reference format called A) as well as cross-references to an
external file that is not included in the book (using a cross-reference
format called B). When I create a PDF, I don't want the
cross-references to the external file to become active links while of
course the internal links (format A) should be clickable.

Is there an easy way of doing this?

Today I have to copy the complete book. Then I transform all
cross-references of type B (external file) to editable text. Then I
create the PDF. This works but it is cumbersome to make a copy of the
book each time and then just throw the copies away after the PDF has
been generated. In my source I don't want to remove the links to the
external FM file.

Best Regards
/Henrik
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Stephen O'Brien
Documentation/Technical Writer
InnovMetric Logiciels (Software) Inc.
1-418-688-2061


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RE: Removing x-refs before generating PDFs

[Evanth, Henrik]

Hi Stephen,

This is true. What I forgot to mention is that this external link is most often 
a word in a sentence (most often this is a reference to an MMI), which means 
that the cross-reference text needs to remain in the file.

But wait:

 The idea that comes to my mind is to use conditional markers to 
 activate/disactivate the cross-references.

Is it possible to make the cross-reference functionality itself conditional and 
not just the cross-reference. How would I do that? Because that would solve my 
problem. 

Best Regards
/Henrik 

-Original Message-
From: Stephen O'Brien [mailto:[EMAIL PROTECTED] 
Sent: måndag den 26 juni 2006 14:43
To: Evanth, Henrik; framers@FrameUsers.com
Subject: Re: Removing x-refs before generating PDFs

Hi Evanth,

The idea that comes to my mind is to use conditional markers to 
activate/disactivate the cross-references. No need to recopy any files and you 
keep your x-refs.

Hope this helps.

Cheers.



At 08:07 AM 6/26/2006, Evanth, Henrik wrote:

Hi All,

In my FrameMaker book, I have cross-references within the book (using a 
cross-reference format called A) as well as cross-references to an 
external file that is not included in the book (using a cross-reference 
format called B). When I create a PDF, I don't want the 
cross-references to the external file to become active links while of 
course the internal links (format A) should be clickable.

Is there an easy way of doing this?

Today I have to copy the complete book. Then I transform all 
cross-references of type B (external file) to editable text. Then I 
create the PDF. This works but it is cumbersome to make a copy of the 
book each time and then just throw the copies away after the PDF has 
been generated. In my source I don't want to remove the links to the 
external FM file.

Best Regards
/Henrik
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Stephen O'Brien
Documentation/Technical Writer
InnovMetric Logiciels (Software) Inc.
1-418-688-2061


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Re: Glossary tools

[Rick Quatro]

Hi Joe,

If you have FrameScript 4.0R2 and MSXML 4, you can easily extract a single 
element from an XML file. You could also avoid the XML step entirely with 
FrameScript.


Rick Quatro
Carmen Publishing
585-659-8267
www.frameexpert.com

I am using Frame.

I discovered a neat feature of FM 7.1 that helps a lot.

You can save a .FM file as XML, *even if it's unstructured*. It will use
your paragraph and character tag names as elements, so if you're looking
for all strings that you've marked with the character tag Term, you
just need to search for Termblah/Term.

Very handy!

I have to caution you that since it's XML, it is *not* line-oriented.
You can't use a typical search and replace tool (like sed) that is
line-oriented. Fortunately, I know how to handle this.

Joe


Joe Malin
Technical Writer
(408)625-1623
[EMAIL PROTECTED]
www.tuvox.com
The views expressed in this document are those of the sender, and do not
necessarily reflect those of TuVox, Inc.

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Re: Removing x-refs before generating PDFs

[Rick Quatro]

Hi Henrik,

I would write a script that would

1) Save the book and components to a temporary location.

2) Remove the cross-references to the external files, but leave the 
cross-reference text.


3) Save the book as PDF.

4) Restore the original book.

Rick Quatro
Carmen Publishing
585-659-8267
www.frameexpert.com

Hi All,

In my FrameMaker book, I have cross-references within the book (using a
cross-reference format called A) as well as cross-references to an
external file that is not included in the book (using a cross-reference
format called B). When I create a PDF, I don't want the
cross-references to the external file to become active links while of
course the internal links (format A) should be clickable.

Is there an easy way of doing this?

Today I have to copy the complete book. Then I transform all
cross-references of type B (external file) to editable text. Then I
create the PDF. This works but it is cumbersome to make a copy of the
book each time and then just throw the copies away after the PDF has
been generated. In my source I don't want to remove the links to the
external FM file.

Best Regards
/Henrik

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Re: Generating lists for review

[eric . dunn]

Perhaps a generated alphabetic list of markers could be used. Place a 
marker (choose a type) at the beginning of each topic containing the 
reviewer's name.

Or rethink your production process. Perhaps you should produce files with 
one topic per file and build custom books for each reviewer. Or even not 
create books but manage each file/topic lifecycle individually.

Eric L. Dunn

Senior Technical Writer

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RE: Removing x-refs before generating PDFs

[Ridder, Fred]

Does the visible result of the external cross-references (the word or 
sentence) change frequently so that it needs to be updated whenever 
you publish your book?  If the text is relatively static (so that it does 
not need to be automatically updated), I'd suggest implementing these
links as explicit hypertext links rather than cross-references. This way,
you would be able to conditionalize the hypertext markers so that they
can be disabled in your PDF without affecting the text.

My opinions only; I don't speak for Intel.
Fred Ridder (fred dot ridder at intel dot com)
Intel
Parsippany, NJ



-Original Message-
From: [EMAIL PROTECTED] [mailto:[EMAIL PROTECTED] On Behalf Of Evanth, Henrik
Sent: Monday, June 26, 2006 9:00 AM
To: Stephen O'Brien; framers@FrameUsers.com
Subject: RE: Removing x-refs before generating PDFs

Hi Stephen,

This is true. What I forgot to mention is that this external link is most often 
a word in a sentence (most often this is a reference to an MMI), which means 
that the cross-reference text needs to remain in the file.

But wait:

 The idea that comes to my mind is to use conditional markers to 
 activate/disactivate the cross-references.

Is it possible to make the cross-reference functionality itself conditional and 
not just the cross-reference. How would I do that? Because that would solve my 
problem. 

Best Regards
/Henrik 

-Original Message-
From: Stephen O'Brien [mailto:[EMAIL PROTECTED] 
Sent: måndag den 26 juni 2006 14:43
To: Evanth, Henrik; framers@FrameUsers.com
Subject: Re: Removing x-refs before generating PDFs

Hi Evanth,

The idea that comes to my mind is to use conditional markers to 
activate/disactivate the cross-references. No need to recopy any files and you 
keep your x-refs.

Hope this helps.

Cheers.



At 08:07 AM 6/26/2006, Evanth, Henrik wrote:

Hi All,

In my FrameMaker book, I have cross-references within the book (using a 
cross-reference format called A) as well as cross-references to an 
external file that is not included in the book (using a cross-reference 
format called B). When I create a PDF, I don't want the 
cross-references to the external file to become active links while of 
course the internal links (format A) should be clickable.

Is there an easy way of doing this?

Today I have to copy the complete book. Then I transform all 
cross-references of type B (external file) to editable text. Then I 
create the PDF. This works but it is cumbersome to make a copy of the 
book each time and then just throw the copies away after the PDF has 
been generated. In my source I don't want to remove the links to the 
external FM file.

Best Regards
/Henrik
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Documentation/Technical Writer
InnovMetric Logiciels (Software) Inc.
1-418-688-2061


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Missing Fonts

[Roger Bell]

Hello,
 
I am new to this list and relatively new to FM and have recently started
working for my current employer. They have some old FM documents that
originated years ago.
 
When we open some of these older documents, a warning message appears
about missing fonts and that FM will substitute fonts. We do not want to
purchase the missing fonts. Rather, we want to permanently update our
documents to new available fonts.
 
When I try to search and replace a font once the document opens, I
receive the message that the font isn't found. I guess because FM has
already substituted. Is this a catch-22, or is there a way to fix it
short of buying the missing fonts?
 
Thanks
Roger
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RE: Missing Fonts

[Fred Ridder]

Missing fonts can lurk in lots of unexpected places that cannot be
found with a simple Find operation. For example, Find only searches
the current view--typically the body pages. To search the master
pages and the reference pages, you have to switch to each of
those views before initiating the Find. The font(s) may also be
specified in paragraph formats or character formats that you don't
actually use in the document. And then there are the obscure
places, like embedded graphics (no way to search those) and in
table formats (one must remember that each table format embeds
the formatting of the title and of each cell in the heading row,
footing row, table title, and first body row, even if those formats
are no longer defined in the paragraph catalog or character catalog.

When you open a file that has missing fonts, the substitution
normally only applies to the screen display--the original font
specifications remain intact in the file itself when you close or save
the file. But there *is* an option in the Preferences dialog that
changes this behavior. It's called Remember missing font names
and it is turned on by default because it is normally a very good
feature (particularly if you are working on files that have to move
back and forth among Windows and UNIX or Mac platforms). If
you disable that option before opening a file with missing fonts,
FrameMaker will display a different message upon opening, one
that ask you to confirm that you wish to make a permanent font
substitution. If you confirm and open the file, the file's format
definitions will be updated as necessary, and if you then save
the file you make those substitutions permanent. When you're
don, remember to turn the Remember... preference back on,
because it really ius a good thing.

But you should note that this process may or may not make the
substitution in each and every place where a font may lurk. In
some cases, the only way of completely eliminating a missing font
is to save the document as MIF and do a Find/Change for the
missing font name(s) in the MIF file, which is in a text rather
than binary format.

My opinions only; I don't speak for Intel.
Fred Ridder
Intel
Parsipany, NJ




From: Roger Bell [EMAIL PROTECTED]
To: framers@lists.frameusers.com
Subject: Missing Fonts
Date: Mon, 26 Jun 2006 09:59:28 -0400

Hello,

I am new to this list and relatively new to FM and have recently started
working for my current employer. They have some old FM documents that
originated years ago.

When we open some of these older documents, a warning message appears
about missing fonts and that FM will substitute fonts. We do not want to
purchase the missing fonts. Rather, we want to permanently update our
documents to new available fonts.

When I try to search and replace a font once the document opens, I
receive the message that the font isn't found. I guess because FM has
already substituted. Is this a catch-22, or is there a way to fix it
short of buying the missing fonts?

Thanks
Roger
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Re: More on Generic Chapters

[Stuart Rogers]

Caroline Tabach wrote:

I have another question.
I asked about sharing chapter between a number of books
2 of these common chapters are Appendix chapters in 2 books, and regular
chapters in another.

In order for the ToC to work the way we want (the words Appendix B will
appear before the chapter name, instead of chapter 5), they have a
heading tag, called AppendixHeading, when they appear as a chapter, they
have a different heading style, and the words chapter appear before the
chapter name in the ToC

How can I make it all work?


Put two primary headings at the beginning of the file, one tagged as 
AppendixHeading and the other as ChapterHeading. Then create and apply 
condition tags to the same headings, and Show or Hide them as needed for 
each book.


HTH,

--
Stuart Rogers
Technical Communicator
Phoenix Geophysics Limited
Toronto, ON, Canada
+1 (416) 491-7340 x 325

srogers phoenix-geophysics com

The modern conservative is engaged in one of man's oldest exercises in 
moral philosophy; that is, the search for a superior moral justification 
for selfishness.


John Kenneth Galbraith, 1908-2006
The smartest export Canada ever sent to the United States.


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Re: More on Generic Chapters

[Art Campbell]

In Book A, create an empty-of-content holding chapter for the content
file and import it. Specify Use Local Formatting and set the tag
that controls the Appendix/Chapter title/number to specify the
Appendix listing settings info.

In Book B, just include the content file as is, with it's own
formatting controlling the Chapter setting.

Art

Caroline Tabach wrote:
 I have another question.
 I asked about sharing chapter between a number of books
 2 of these common chapters are Appendix chapters in 2 books, and regular
 chapters in another.

 In order for the ToC to work the way we want (the words Appendix B will
 appear before the chapter name, instead of chapter 5), they have a
 heading tag, called AppendixHeading, when they appear as a chapter, they
 have a different heading style, and the words chapter appear before the
 chapter name in the ToC

 How can I make it all work?


--
Art Campbell [EMAIL PROTECTED]
 ... In my opinion, there's nothing in this world beats a '52 Vincent
  and a redheaded girl. -- Richard Thompson
No disclaimers apply.
DoD 358
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RE: Glossary tools

[Joe Malin]

Yeah, but I haven't saved up enough yet to buy FrameScript. We'll see
how things go this week; I may be able to get my company to buy it. 


 Joe Malin
Technical Writer
(408)625-1623
[EMAIL PROTECTED] 
www.tuvox.com
The views expressed in this document are those of the sender, and do not
necessarily reflect those of TuVox, Inc.

-Original Message-
From: Rick Quatro [mailto:[EMAIL PROTECTED] 
Sent: Monday, June 26, 2006 6:03 AM
To: Joe Malin; framers@lists.frameusers.com
Subject: Re: Glossary tools

Hi Joe,

If you have FrameScript 4.0R2 and MSXML 4, you can easily extract a
single element from an XML file. You could also avoid the XML step
entirely with FrameScript.

Rick Quatro
Carmen Publishing
585-659-8267
www.frameexpert.com

I am using Frame.

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RE: Glossary tools

[John Wilcox]

 From: Dick Margulis [mailto:[EMAIL PROTECTED] 

 Find and replace?
 
 I don't know whether you're in Word, Frame, or something else, but the
 logic is the same in any case.
...
 2. Search for everything that is NOT tagged with your special tag and
 replace it with a single space character. If you check the wildcards
 option in Word, you can search for NOT-something.

How do you search for NOT something in Frame?

_
Regards,
John Wilcox, Technical Writer
Zetron, Redmond


  

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RE: More on Generic Chapters

[Ridder, Fred]

If the formatting of the chapter and appendix headings is identical
except 
for the numbering, you can conditionalize just the pilcrows for the two
different paragraph tags and use the same text string for both. But I'll
admit that using two separate copies of the heading paragraph that 
are conditionalized in whole may be more maintainable, particularly
if you've got more than one writer.

My opinions only; I don't speak for Intel.
Fred Ridder (fred dot ridder at intel dot com)
Intel
Parsippany, NJ



-Original Message-
From: [EMAIL PROTECTED]
[mailto:[EMAIL PROTECTED] On
Behalf Of Stuart Rogers
Sent: Monday, June 26, 2006 11:32 AM
To: Caroline Tabach
Cc: Framers List
Subject: Re: More on Generic Chapters

Caroline Tabach wrote:
 I have another question.
 I asked about sharing chapter between a number of books
 2 of these common chapters are Appendix chapters in 2 books, and
regular
 chapters in another.
 
 In order for the ToC to work the way we want (the words Appendix B
will
 appear before the chapter name, instead of chapter 5), they have a
 heading tag, called AppendixHeading, when they appear as a chapter,
they
 have a different heading style, and the words chapter appear before
the
 chapter name in the ToC
 
 How can I make it all work?

Put two primary headings at the beginning of the file, one tagged as 
AppendixHeading and the other as ChapterHeading. Then create and apply 
condition tags to the same headings, and Show or Hide them as needed for

each book.

HTH,

-- 
Stuart Rogers
Technical Communicator
Phoenix Geophysics Limited
Toronto, ON, Canada
+1 (416) 491-7340 x 325
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Table Rows Don't Break

[Laura Sponhour]

Hi.

I'm using FM 7.1 and am having some problems with long table rows.
FrameMaker does not seem to want to break a long row. Does anybody know a
trick to make long rows break across pages rather than push content into
the footer?

Thanks!

Laura Sponhour
Lead Technical Writer
CSC






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Re: Table Rows Don't Break

[John Posada]

It's known that FM does not split rows (like Word). That is by
design. You need to break the contents of the single row into smaller
rows, then play with how the lines display to make it appear like it
is one split row. 

 I'm using FM 7.1 and am having some problems with long table rows.
 FrameMaker does not seem to want to break a long row. Does anybody
 know a
 trick to make long rows break across pages rather than push content
 into the footer?


John Posada
Senior Technical Writer

So long and thanks for all the fish.
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RE: Generating lists for review

[Rene S.]

You can use LOM for condition tags. Another bene of using condition tags is
that if you have more than one reviewer for a topic, you can apply more than
one condition tag to the heading, which you can't do if you use paragraph
formats. And, as long as you set all the conditions to show without
condition indicators, it wouldn't affect the final output to the customer. 

Rene Stephenson
eNovative Solutions, Inc.

-Original Message-
From: [EMAIL PROTECTED]
[mailto:[EMAIL PROTECTED] On Behalf Of
Grant Hogarth
Sent: Monday, June 26, 2006 11:22 AM
To: Evanth, Henrik
Cc: framers@FrameUsers.com
Subject: RE: Generating lists for review

To expand on this.. I generate 2 books... One that is What the Customer
Sees, and one that has individual chapters for:
* Author's Notes (things I need to check/fix/do)
* Integrator Notes (things that my downstream writers need to check (such as
paths, UI, etc.)
* Changed (added/deleted/rewritten) Text notes,, including changed graphics.
* List of all graphics
* List of all markers (save hypertext) -- useful for seeing the ones that
got tagged incorrectly)
* Change Note.  Overview of large things that have changed (Sort-of a
What's New for the app/doc, plus any changes I may have made in terms of
new pgf formats, char formats, etc.)

You could easily add 4 more LOMS (you will have to rename each to get a
distinguishable new one), one for each reviewer.  Then just tell the
reviewers to look at only their notes.

Grant
___
Grant Hogarth
Senior Technical Writer
Equis International - A Reuters Company
TZ: Mountain (GMT -7) 

(t) +1 801 270 3180 | (o) +1 801 265 9996| (f) +1 801 265 3999 

Get the latest news at Reuters.com





-Original Message-
From: [EMAIL PROTECTED]
[mailto:[EMAIL PROTECTED]
On Behalf Of Stuart Rogers
Sent: Monday, June 26, 2006 8:58 AM
To: Evanth, Henrik
Cc: framers@FrameUsers.com
Subject: Re: Generating lists for review

Evanth, Henrik wrote:
 Hi All,
 I have a review problem. I have a user guide with hundreds and 
 hundreds of topics like this:
 
 Topic a
 Topic b
 Topic c
 Topic d
 etc
 
 Reviewer A should review topics a, c, etc.
 Reviewer B should review topics a, b, d, etc.
  
 Now I want to make it easier for the reviewers and I want to make a 
 list of which topics to review, as all topics are not of interest to 
 all reviewers.
 I want to auto-generate this list and hopefully this could be possible

 using the FM functionality of creating lists or indexes. The idea is 
 that FM in some way can identify topic header on a ceratin page and 
 list it under the correct heading/reviewer in the generated list or 
 generated index. The review list should look something like this:
 
 Reviewer A:
 Topic a,  page 2
 Topic c,  page 4
 etc.
 
 Reviewer B:
 Topic a, page 2
 Topic b, page 3
 Topic d, page 5
 etc. 
 
 Reviewer A knows exactly which topics to review, etc.
 
 Anyone tried this with FM? Is it possible? Do I have to look into 
 scripting to solve this? I am pretty sure that you have to do some 
 initial work by defining who should define each topic, (using 
 markers?, conditional text?, variables?), but in the end I really 
 would like this to be automated.

I'm not sure whether the number of reviewers makes this practical or not,
but you could simply create a series of topic heading tags that are
identical except for a suffix (or prefix) of A, B, C to indicate Reviewer A,
B, or C.  Go through your document and tag each topic with one of the new
pgf tags. Then generate a temporary TOC for each reviewer, set up to include
only their specific tag. Your *real* TOC would be set up to include all the
tags.

(To make sure you haven't missed any topics, generate a TOC including only
your existing tag -- it'll be blank if you've properly retagged all topics,
or will hyperlink to any you've missed.)

HTH,

--
Stuart Rogers
Technical Communicator
Phoenix Geophysics Limited
Toronto, ON, Canada
+1 (416) 491-7340 x 325

srogers phoenix-geophysics com

The modern conservative is engaged in one of man's oldest exercises in
moral philosophy; that is, the search for a superior moral justification

for selfishness.

John Kenneth Galbraith, 1908-2006
The smartest export Canada ever sent to the United States.


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You are currently 

Re: More on Generic Chapters

[eric . dunn]

Caroline Tabach wrote on 06/25/2006 06:28:43 AM:
 In order for the ToC to work the way we want (the words Appendix B will
 appear before the chapter name, instead of chapter 5), they have a
 heading tag, called AppendixHeading, when they appear as a chapter, they
 have a different heading style, and the words chapter appear before the
 chapter name in the ToC

 How can I make it all work?

Here's how I would approach the situation:

What are the design differences between AppendixHeading and the chapter 
heading style?
How are the styles used is each of the books?

It is probable that you can account for the differences with a simple 
format import. Don't differentiate between the two styles in the format 
catalogues. Apply a format with the same name in both cases.

Then, have a template for the chapters and a template for the appendices. 
Or, simply a MIFsnippet with the chapter definition of ChapterHeading and 
another with MIFsnippet with the appendix definition of ChapterHeading.

Before generating/updating, import formats from the chapter template (or 
snippet) into all chapter files and import formats from the appendix 
template (or snippet) into all appendix files. 

Eric L. Dunn
Senior Technical Writer

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FM 7.0 Question

[Hal Fichter]

How do I set up sequential figure numbering in a book with
multiple chapter files.  For ex, Figure 1 in the first chapter
file and Figure 20 in the last chapter file?

Thanks
Hal
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Re: FM 7.0 Question

[Stuart Rogers]

Hal Fichter wrote:

How do I set up sequential figure numbering in a book with
multiple chapter files.  For ex, Figure 1 in the first chapter
file and Figure 20 in the last chapter file?

Thanks
Hal


In the book window, select your chapter files and choose Format  
Document  Numbering. On the Paragraph tab, choose Continue Numbering 
from Previous Paragraph in Book.


--
Stuart Rogers
Technical Communicator
Phoenix Geophysics Limited
Toronto, ON, Canada
+1 (416) 491-7340 x 325

srogers phoenix-geophysics com

The modern conservative is engaged in one of man's oldest exercises in 
moral philosophy; that is, the search for a superior moral justification 
for selfishness.


John Kenneth Galbraith, 1908-2006
The smartest export Canada ever sent to the United States.


Get Firefox!
http://tinyurl.com/8q9c5
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Re: FM 7.0 Question

[John Posada]

 How do I set up sequential figure numbering in a book with
 multiple chapter files.  For ex, Figure 1 in the first chapter
 file and Figure 20 in the last chapter file?

Format - Document - Numbering - Continue Numbering from Previous
Paragraph in Book.

Then, when you define the style for figure or table numbering, make
sure you include, in the syntax, something similar to the following:

F:Figure n+:\ 

where F: identifies the unique series so that the numbering stays
within that style definition.



John Posada
Senior Technical Writer

So long and thanks for all the fish.
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Pagemaker to FrameMaker conversion

[Carol J. Elkins]

Currently, one of my clients uses a translation vendor (English to Spanish) 
who authors in PageMaker. They've asked me what it would entail to convert 
the PageMaker book to FrameMaker and change to a translation vendor who can 
work in Framemaker.


The book in question is 550 pages and is updated twice a year. I have never 
been involved in any localization project, so I'm pretty naive in this 
area. I have two main questions for Frame folks:


1. Has anyone successfully converted from PageMaker to FrameMaker and, if 
so, what were the gotchas?

2. Can anyone recommend a translation vendor who could manage this conversion?

Thanks, as always, for your help.

Carol
**
Carol J. Elkins---A Written Word LLC
Making Information Understandable
Phone: 719-948-3773
mailto:[EMAIL PROTECTED]
http://www.awrittenword.com
***

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RE: Pagemaker to FrameMaker conversion

[Carol J. Elkins]

Hi Mollye,

Thanks for your comments. Unfortunately, my client doesn't know what he 
wants other than to reduce the twice yearly expense of printing the Spanish 
version of this book. I maintain this manual in FrameMaker and the gal who 
maintains the Spanish version works in PageMaker. I think my client needs 
to consider a new vendor for the Spanish version. Here are a couple of 
examples of why I think this: She has no experience with graphic formats, 
so she cuts and pastes graphics (the hardcopy version!) on which she has 
overlain the translated callouts. She sends these plus her native PageMaker 
files to the printer and the printer spends hours of table time getting 
them ready for prepress.  I suggested to this gal that she purchase Adobe 
Acrobat and send the PDF files to the printer. This she did. Now she thinks 
that Acrobat is her native application and wants to know how to make the 
changes in the PDF file. sigh


I suggested to my client that we might convert the doc to FrameMaker and 
have a professional manage revisions to the Spanish version. That would, 
at first glimpse, be a better idea than having my FrameMaker version 
translated to Spanish. So my query is really just a preliminary first pass 
at what I might need to consider if I make a recommendation to my client.


Structured Frame is not a practical option for this book.

I have no idea what the doc looks like in PageMaker. The FrameMaker 
template is excellent. Assuming that there is good mapping correlation, is 
there a PageMaker-to-FrameMaker conversion tool that you know of?


I've never heard the term translation memory, so I don't know what to do 
with your comments that used it. Can you explain it a bit more?


Thanks!

Carol


At 05:28 PM 6/26/2006 -0500, Mollye Barrett wrote:

Does the client really want the translation vendor to do the conversion?
Perhaps what they're looking for is a migration plan for converting the
PageMaker to Frame and then working with translation memory. Are all the
languages they require supported by Frame? Do they have a strong template
and/or EDD?

We've worked with many conversions and the gotchas are always, it depends.
The best projects are those with high stylesheet integrity on both sides of
the conversion (of course, these are few and far between!). I'd consider get
them into a structured Frame world, convert PageMaker PDFs to XML and,
import the XML to Frame. A good EDD will handle the formatting and the
client will have minimal upkeep on future revisions.

If they have an existing PageMaker translation memory (full of formatting
tags), their translator may be challenged with this change. As we all know,
there's more to translations than handing off an input file. This is a
strategic decision that carries a significant cost and there are many places
the project could go wrong. So, I'd map out every step of the conversion and
the translation processing before even discussing the process with the
client.

There are lots of good conversion resources and many excellent translators.
Sounds like the client needs someone that can orchestrate the process!


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Methodology for Source Code Control

[hedley.fin...@myob.com]

All:

> When you store binary files (like FM files), most source control systems
> can't compare/diff those, so they have to store a complete new copy of
> the file each time it changes. That's why a lot of source control system
> admins don't want you checking in your docs -- you eat up massive
> amounts of disk space, compared to the programmers' source code (text)
> files. 

Visual SourceSafe and Subversion both store use binary deltas.  Subversion 
uses 
binary diffing for all files, both program text and binary files, such as 
graphics, etc.

So repeatedly saving versions does not cause the size of the repository to 
balloon.

Actually, Subversion would we worth looking at as an FM version control 
system.

Regards,
Hedley
--
Hedley Finger
Technical Communications Tools & Processes Specialist
MYOB Australia 
P.O. box 371   Blackburn VIC 3130   Australia
12 Wesley Court   Tally Ho Business Park   East Burwood VIC 3151 Australia

Tel. +61 3 9222 9992 x 7421,   Mob. (cell) +61 412 461 558

? MYOB Technology Pty Ltd 2006

Speeding up FM 7.2 Startup

[Harro de Jong]

Dov wrote :

> The AdobePiStd font is a substitution font for ITC Zapf
> Dingbats used by the PDF Library and by Acrobat when
> PDF files call for ITC Zapf Dingbats but do not have it
> installed. In the case of FrameMaker, it may be necessary
> when PDF files are imported into FrameMaker.
> 
> It should NOT be removed as part of any expedient for
> faster FrameMaker loading.

Steve wrote: 

>> Phil - I seem to remember reading somewhere that FrameMaker
>> malfunctions without the Symbol font. That might no longer be true
>> in 7.2, of course.


Fortunately, those are small fonts which have little impact on startup
time. It's the multimegabyte Chinese and Japanese fonts that add the
delay. 

Harro de Jong

Removing x-refs before generating PDFs

[Evanth, Henrik]

Hi All,

In my FrameMaker book, I have cross-references within the book (using a
cross-reference format called "A") as well as cross-references to an
external file that is not included in the book (using a cross-reference
format called "B"). When I create a PDF, I don't want the
cross-references to the external file to become active links while of
course the internal links (format "A") should be clickable.

Is there an easy way of doing this?

Today I have to copy the complete book. Then I transform all
cross-references of type B (external file) to editable text. Then I
create the PDF. This works but it is cumbersome to make a copy of the
book each time and then just throw the copies away after the PDF has
been generated. In my source I don't want to remove the links to the
external FM file.

Best Regards
/Henrik

Generating lists for review

[Evanth, Henrik]

Hi All,
I have a review problem. I have a user guide with hundreds and hundreds
of topics like this:

Topic a
Topic b
Topic c
Topic d
etc

Reviewer A should review topics a, c, etc.
Reviewer B should review topics a, b, d, etc.

Now I want to make it easier for the reviewers and I want to make a list
of which topics to review, as all topics are not of interest to all
reviewers. 
I want to auto-generate this list and hopefully this could be possible
using the FM functionality of creating lists or indexes. The idea is
that FM in some way can identify topic header on a ceratin page and list
it under the correct heading/reviewer in the generated list or generated
index. The review list should look something like this:

Reviewer A:
Topic a,  page 2
Topic c,  page 4
etc.

Reviewer B:
Topic a, page 2
Topic b, page 3
Topic d, page 5
etc. 

Reviewer A knows exactly which topics to review, etc.

Anyone tried this with FM? Is it possible? Do I have to look into
scripting to solve this? I am pretty sure that you have to do some
initial work by defining who should define each topic, (using markers?,
conditional text?, variables?), but in the end I really would like this
to be automated.

Best Regards
/Henrik

Generating lists for review

[Rick Quatro]

Hi Henrik,

Are your documents structured or unstructured? Thanks.

Rick Quatro
Carmen Publishing
585-659-8267
www.frameexpert.com


Hi All,
I have a review problem. I have a user guide with hundreds and hundreds
of topics like this:

Topic a
Topic b
Topic c
Topic d
etc

Reviewer A should review topics a, c, etc.
Reviewer B should review topics a, b, d, etc.

Now I want to make it easier for the reviewers and I want to make a list
of which topics to review, as all topics are not of interest to all
reviewers. 
I want to auto-generate this list and hopefully this could be possible
using the FM functionality of creating lists or indexes. The idea is
that FM in some way can identify topic header on a ceratin page and list
it under the correct heading/reviewer in the generated list or generated
index. The review list should look something like this:

Reviewer A:
Topic a,  page 2
Topic c,  page 4
etc.

Reviewer B:
Topic a, page 2
Topic b, page 3
Topic d, page 5
etc. 

Reviewer A knows exactly which topics to review, etc.

Anyone tried this with FM? Is it possible? Do I have to look into
scripting to solve this? I am pretty sure that you have to do some
initial work by defining who should define each topic, (using markers?,
conditional text?, variables?), but in the end I really would like this
to be automated.

Best Regards
/Henrik
___

Generating lists for review

[Evanth, Henrik]

Hi Rick,

The docs are unstructured.

Best Regards
/Henrik


-Original Message-
From: Rick Quatro [mailto:frameexp...@truevine.net] 
Sent: m?ndag den 26 juni 2006 14:24
To: Evanth, Henrik; framers at FrameUsers.com
Subject: Re: Generating lists for review

Hi Henrik,

Are your documents structured or unstructured? Thanks.

Rick Quatro
Carmen Publishing
585-659-8267
www.frameexpert.com


Hi All,
I have a review problem. I have a user guide with hundreds and hundreds of 
topics like this:

Topic a
Topic b
Topic c
Topic d
etc

Reviewer A should review topics a, c, etc.
Reviewer B should review topics a, b, d, etc.

Now I want to make it easier for the reviewers and I want to make a list of 
which topics to review, as all topics are not of interest to all reviewers. 
I want to auto-generate this list and hopefully this could be possible using 
the FM functionality of creating lists or indexes. The idea is that FM in some 
way can identify topic header on a ceratin page and list it under the correct 
heading/reviewer in the generated list or generated index. The review list 
should look something like this:

Reviewer A:
Topic a,  page 2
Topic c,  page 4
etc.

Reviewer B:
Topic a, page 2
Topic b, page 3
Topic d, page 5
etc. 

Reviewer A knows exactly which topics to review, etc.

Anyone tried this with FM? Is it possible? Do I have to look into scripting to 
solve this? I am pretty sure that you have to do some initial work by defining 
who should define each topic, (using markers?, conditional text?, variables?), 
but in the end I really would like this to be automated.

Best Regards
/Henrik
___

Removing x-refs before generating PDFs

[Stephen O'Brien]

Hi Evanth,

The idea that comes to my mind is to use conditional markers to 
activate/disactivate the cross-references. No need to recopy any 
files and you keep your x-refs.

Hope this helps.

Cheers.



At 08:07 AM 6/26/2006, Evanth, Henrik wrote:

>Hi All,
>
>In my FrameMaker book, I have cross-references within the book (using a
>cross-reference format called "A") as well as cross-references to an
>external file that is not included in the book (using a cross-reference
>format called "B"). When I create a PDF, I don't want the
>cross-references to the external file to become active links while of
>course the internal links (format "A") should be clickable.
>
>Is there an easy way of doing this?
>
>Today I have to copy the complete book. Then I transform all
>cross-references of type B (external file) to editable text. Then I
>create the PDF. This works but it is cumbersome to make a copy of the
>book each time and then just throw the copies away after the PDF has
>been generated. In my source I don't want to remove the links to the
>external FM file.
>
>Best Regards
>/Henrik
>___
>
>
>You are currently subscribed to Framers as sobrien at innovmetric.com.
>
>Send list messages to framers at lists.frameusers.com.
>
>To unsubscribe send a blank email to
>framers-unsubscribe at lists.frameusers.com
>or visit 
>http://lists.frameusers.com/mailman/options/framers/sobrien%40innovmetric.com
>
>Send administrative questions to lisa at frameusers.com. Visit
>http://www.frameusers.com/ for more resources and info.

Stephen O'Brien
Documentation/Technical Writer
InnovMetric Logiciels (Software) Inc.
1-418-688-2061

Removing x-refs before generating PDFs

[Evanth, Henrik]

Hi Stephen,

This is true. What I forgot to mention is that this external link is most often 
a word in a sentence (most often this is a reference to an MMI), which means 
that the cross-reference text needs to remain in the file.

But wait:

>> "The idea that comes to my mind is to use conditional markers to 
>> activate/disactivate the cross-references."

Is it possible to make the cross-reference functionality itself conditional and 
not just the cross-reference. How would I do that? Because that would solve my 
problem. 

Best Regards
/Henrik 

-Original Message-
From: Stephen O'Brien [mailto:sobr...@innovmetric.com] 
Sent: m?ndag den 26 juni 2006 14:43
To: Evanth, Henrik; framers at FrameUsers.com
Subject: Re: Removing x-refs before generating PDFs

Hi Evanth,

The idea that comes to my mind is to use conditional markers to 
activate/disactivate the cross-references. No need to recopy any files and you 
keep your x-refs.

Hope this helps.

Cheers.



At 08:07 AM 6/26/2006, Evanth, Henrik wrote:

>Hi All,
>
>In my FrameMaker book, I have cross-references within the book (using a 
>cross-reference format called "A") as well as cross-references to an 
>external file that is not included in the book (using a cross-reference 
>format called "B"). When I create a PDF, I don't want the 
>cross-references to the external file to become active links while of 
>course the internal links (format "A") should be clickable.
>
>Is there an easy way of doing this?
>
>Today I have to copy the complete book. Then I transform all 
>cross-references of type B (external file) to editable text. Then I 
>create the PDF. This works but it is cumbersome to make a copy of the 
>book each time and then just throw the copies away after the PDF has 
>been generated. In my source I don't want to remove the links to the 
>external FM file.
>
>Best Regards
>/Henrik
>___
>
>
>You are currently subscribed to Framers as sobrien at innovmetric.com.
>
>Send list messages to framers at lists.frameusers.com.
>
>To unsubscribe send a blank email to
>framers-unsubscribe at lists.frameusers.com
>or visit
>http://lists.frameusers.com/mailman/options/framers/sobrien%40innovmetr
>ic.com
>
>Send administrative questions to lisa at frameusers.com. Visit 
>http://www.frameusers.com/ for more resources and info.

Stephen O'Brien
Documentation/Technical Writer
InnovMetric Logiciels (Software) Inc.
1-418-688-2061

Glossary tools

[Rick Quatro]

Hi Joe,

If you have FrameScript 4.0R2 and MSXML 4, you can easily extract a single 
element from an XML file. You could also avoid the XML step entirely with 
FrameScript.

Rick Quatro
Carmen Publishing
585-659-8267
www.frameexpert.com

I am using Frame.

I discovered a neat feature of FM 7.1 that helps a lot.

You can save a .FM file as XML, *even if it's unstructured*. It will use
your paragraph and character tag names as elements, so if you're looking
for all strings that you've marked with the character tag "Term", you
just need to search for blah.

Very handy!

I have to caution you that since it's XML, it is *not* line-oriented.
You can't use a typical search and replace tool (like "sed") that is
line-oriented. Fortunately, I know how to handle this.

Joe


Joe Malin
Technical Writer
(408)625-1623
jmalin at tuvox.com
www.tuvox.com
The views expressed in this document are those of the sender, and do not
necessarily reflect those of TuVox, Inc.

Removing x-refs before generating PDFs

[Rick Quatro]

Hi Henrik,

I would write a script that would

1) Save the book and components to a temporary location.

2) Remove the cross-references to the external files, but leave the 
cross-reference text.

3) Save the book as PDF.

4) Restore the original book.

Rick Quatro
Carmen Publishing
585-659-8267
www.frameexpert.com

Hi All,

In my FrameMaker book, I have cross-references within the book (using a
cross-reference format called "A") as well as cross-references to an
external file that is not included in the book (using a cross-reference
format called "B"). When I create a PDF, I don't want the
cross-references to the external file to become active links while of
course the internal links (format "A") should be clickable.

Is there an easy way of doing this?

Today I have to copy the complete book. Then I transform all
cross-references of type B (external file) to editable text. Then I
create the PDF. This works but it is cumbersome to make a copy of the
book each time and then just throw the copies away after the PDF has
been generated. In my source I don't want to remove the links to the
external FM file.

Best Regards
/Henrik

Generating lists for review

[Rick Quatro]

Hi Henrik,

You could apply a condition format for each reviewer to the topic head. Then 
you would have a FrameScript script that would go through the topics and 
compile a list of topics for each reviewer. I can't think of a way to do 
this with FrameMaker's own features.

Rick Quatro
Carmen Publishing
585-659-8267
www.frameexpert.com


Hi All,
I have a review problem. I have a user guide with hundreds and hundreds
of topics like this:

Topic a
Topic b
Topic c
Topic d
etc

Reviewer A should review topics a, c, etc.
Reviewer B should review topics a, b, d, etc.

Now I want to make it easier for the reviewers and I want to make a list
of which topics to review, as all topics are not of interest to all
reviewers.
I want to auto-generate this list and hopefully this could be possible
using the FM functionality of creating lists or indexes. The idea is
that FM in some way can identify topic header on a ceratin page and list
it under the correct heading/reviewer in the generated list or generated
index. The review list should look something like this:

Reviewer A:
Topic a,  page 2
Topic c,  page 4
etc.

Reviewer B:
Topic a, page 2
Topic b, page 3
Topic d, page 5
etc.

Reviewer A knows exactly which topics to review, etc.

Anyone tried this with FM? Is it possible? Do I have to look into
scripting to solve this? I am pretty sure that you have to do some
initial work by defining who should define each topic, (using markers?,
conditional text?, variables?), but in the end I really would like this
to be automated.

Best Regards
/Henrik

Removing x-refs before generating PDFs

[Shlomo Perets]

Henrik,

You wrote:

>In my FrameMaker book, I have cross-references within the book (using a
>cross-reference format called "A") as well as cross-references to an
>external file that is not included in the book (using a cross-reference
>format called "B"). When I create a PDF, I don't want the
>cross-references to the external file to become active links while of
>course the internal links (format "A") should be clickable.
>
>Is there an easy way of doing this?
>
>Today I have to copy the complete book. Then I transform all
>cross-references of type B (external file) to editable text. Then I
>create the PDF. This works but it is cumbersome to make a copy of the
>book each time and then just throw the copies away after the PDF has
>been generated. In my source I don't want to remove the links to the
>external FM file.


Ideally, the cross-reference format would have control over the
creation of links, but we are not there yet...

With my FrameMaker-to-Acrobat TimeSavers add-on, it is possible
to "disable" external cross-references pointing to a specific file/path
(link is removed but text/formatting remains intact) --
see http://www.microtype.com/TimeSavers.html (Links/General screen;
"Suppress x-refs when path or file name includes: .").

Nothing has to be changed in the FM files or book; only a string
included in the path or file name has to be specified.


Shlomo Perets

MicroType, http://www.microtype.com
Training, consulting & add-ons: FrameMaker, Structured FM and Acrobat

Generating lists for review

[eric.d...@ca.transport.bombardier.com]

Perhaps a generated alphabetic list of markers could be used. Place a 
marker (choose a type) at the beginning of each topic containing the 
reviewer's name.

Or rethink your production process. Perhaps you should produce files with 
one topic per file and build custom books for each reviewer. Or even not 
create books but manage each file/topic lifecycle individually.

Eric L. Dunn

Senior Technical Writer

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Removing x-refs before generating PDFs

[Ridder, Fred]

Does the visible result of the external cross-references (the word or 
sentence) change frequently so that it needs to be updated whenever 
you publish your book?  If the text is relatively static (so that it does 
not need to be automatically updated), I'd suggest implementing these
links as explicit hypertext links rather than cross-references. This way,
you would be able to conditionalize the hypertext markers so that they
can be disabled in your PDF without affecting the text.

My opinions only; I don't speak for Intel.
Fred Ridder (fred dot ridder at intel dot com)
Intel
Parsippany, NJ



-Original Message-
From: framers-bounces+fred.ridder=intel.com at lists.frameusers.com 
[mailto:framers-bounces+fred.ridder=intel@lists.frameusers.com] On Behalf 
Of Evanth, Henrik
Sent: Monday, June 26, 2006 9:00 AM
To: Stephen O'Brien; framers at FrameUsers.com
Subject: RE: Removing x-refs before generating PDFs

Hi Stephen,

This is true. What I forgot to mention is that this external link is most often 
a word in a sentence (most often this is a reference to an MMI), which means 
that the cross-reference text needs to remain in the file.

But wait:

>> "The idea that comes to my mind is to use conditional markers to 
>> activate/disactivate the cross-references."

Is it possible to make the cross-reference functionality itself conditional and 
not just the cross-reference. How would I do that? Because that would solve my 
problem. 

Best Regards
/Henrik 

-Original Message-
From: Stephen O'Brien [mailto:sobr...@innovmetric.com] 
Sent: m?ndag den 26 juni 2006 14:43
To: Evanth, Henrik; framers at FrameUsers.com
Subject: Re: Removing x-refs before generating PDFs

Hi Evanth,

The idea that comes to my mind is to use conditional markers to 
activate/disactivate the cross-references. No need to recopy any files and you 
keep your x-refs.

Hope this helps.

Cheers.



At 08:07 AM 6/26/2006, Evanth, Henrik wrote:

>Hi All,
>
>In my FrameMaker book, I have cross-references within the book (using a 
>cross-reference format called "A") as well as cross-references to an 
>external file that is not included in the book (using a cross-reference 
>format called "B"). When I create a PDF, I don't want the 
>cross-references to the external file to become active links while of 
>course the internal links (format "A") should be clickable.
>
>Is there an easy way of doing this?
>
>Today I have to copy the complete book. Then I transform all 
>cross-references of type B (external file) to editable text. Then I 
>create the PDF. This works but it is cumbersome to make a copy of the 
>book each time and then just throw the copies away after the PDF has 
>been generated. In my source I don't want to remove the links to the 
>external FM file.
>
>Best Regards
>/Henrik
>___
>
>
>You are currently subscribed to Framers as sobrien at innovmetric.com.
>
>Send list messages to framers at lists.frameusers.com.
>
>To unsubscribe send a blank email to
>framers-unsubscribe at lists.frameusers.com
>or visit
>http://lists.frameusers.com/mailman/options/framers/sobrien%40innovmetr
>ic.com
>
>Send administrative questions to lisa at frameusers.com. Visit 
>http://www.frameusers.com/ for more resources and info.

Stephen O'Brien
Documentation/Technical Writer
InnovMetric Logiciels (Software) Inc.
1-418-688-2061


___


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Missing Fonts

[Roger Bell]

Hello,

I am new to this list and relatively new to FM and have recently started
working for my current employer. They have some old FM documents that
originated years ago.

When we open some of these older documents, a warning message appears
about missing fonts and that FM will substitute fonts. We do not want to
purchase the missing fonts. Rather, we want to permanently update our
documents to new available fonts.

When I try to search and replace a font once the document opens, I
receive the message that the font isn't found. I guess because FM has
already substituted. Is this a catch-22, or is there a way to fix it
short of buying the missing fonts?

Thanks
Roger

Missing Fonts

[Harro de Jong]

Roger Bell wrote :

> Hello,
> 
> I am new to this list and relatively new to FM and have
> recently started
> working for my current employer. They have some old FM documents that
> originated years ago. 
> 
> When we open some of these older documents, a warning message appears
> about missing fonts and that FM will substitute fonts. We do
> not want to
> purchase the missing fonts. Rather, we want to permanently update our
> documents to new available fonts.
> 
> When I try to search and replace a font once the document opens, I
> receive the message that the font isn't found. I guess because FM has
> already substituted. Is this a catch-22, or is there a way to fix it
> short of buying the missing fonts?

The font may not have been used in the document's text. Typically, when
the font is 'not found', it only exists in unused catalog definitions. 
You can do two things:
- switch off the 'remember missing font names' option, then open the
document
- save the document as MIF. Sometimes the Save action gets rid of the
message, sometimes you need to go through the MIF using a text editor,
and replace the font name everywhere. 


Harro de Jong

Missing Fonts

[Fred Ridder]

Missing fonts can lurk in lots of unexpected places that cannot be
found with a simple Find operation. For example, Find only searches
the current view--typically the body pages. To search the master
pages and the reference pages, you have to switch to each of
those views before initiating the Find. The font(s) may also be
specified in paragraph formats or character formats that you don't
actually use in the document. And then there are the obscure
places, like embedded graphics (no way to search those) and in
table formats (one must remember that each table format embeds
the formatting of the title and of each cell in the heading row,
footing row, table title, and first body row, even if those formats
are no longer defined in the paragraph catalog or character catalog.

When you open a file that has missing fonts, the substitution
normally only applies to the screen display--the original font
specifications remain intact in the file itself when you close or save
the file. But there *is* an option in the Preferences dialog that
changes this behavior. It's called "Remember missing font names"
and it is turned on by default because it is normally a very good
feature (particularly if you are working on files that have to move
back and forth among Windows and UNIX or Mac platforms). If
you disable that option before opening a file with missing fonts,
FrameMaker will display a different message upon opening, one
that ask you to confirm that you wish to make a permanent font
substitution. If you confirm and open the file, the file's format
definitions will be updated as necessary, and if you then save
the file you make those substitutions permanent. When you're
don, remember to turn the "Remember..." preference back on,
because it really ius a good thing.

But you should note that this process may or may not make the
substitution in each and every place where a font may lurk. In
some cases, the only way of completely eliminating a missing font
is to save the document as MIF and do a Find/Change for the
missing font name(s) in the MIF file, which is in a text rather
than binary format.

My opinions only; I don't speak for Intel.
Fred Ridder
Intel
Parsipany, NJ



>From: "Roger Bell" 
>To: 
>Subject: Missing Fonts
>Date: Mon, 26 Jun 2006 09:59:28 -0400
>
>Hello,
>
>I am new to this list and relatively new to FM and have recently started
>working for my current employer. They have some old FM documents that
>originated years ago.
>
>When we open some of these older documents, a warning message appears
>about missing fonts and that FM will substitute fonts. We do not want to
>purchase the missing fonts. Rather, we want to permanently update our
>documents to new available fonts.
>
>When I try to search and replace a font once the document opens, I
>receive the message that the font isn't found. I guess because FM has
>already substituted. Is this a catch-22, or is there a way to fix it
>short of buying the missing fonts?
>
>Thanks
>Roger
>___
>
>
>You are currently subscribed to Framers as DocuDoc at hotmail.com.
>
>Send list messages to framers at lists.frameusers.com.
>
>To unsubscribe send a blank email to
>framers-unsubscribe at lists.frameusers.com
>or visit 
>http://lists.frameusers.com/mailman/options/framers/docudoc%40hotmail.com
>
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>http://www.frameusers.com/ for more resources and info.

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Generating lists for review

[Stuart Rogers]

Evanth, Henrik wrote:
> Hi All,
> I have a review problem. I have a user guide with hundreds and hundreds
> of topics like this:
> 
> Topic a
> Topic b
> Topic c
> Topic d
> etc
> 
> Reviewer A should review topics a, c, etc.
> Reviewer B should review topics a, b, d, etc.
>  
> Now I want to make it easier for the reviewers and I want to make a list
> of which topics to review, as all topics are not of interest to all
> reviewers. 
> I want to auto-generate this list and hopefully this could be possible
> using the FM functionality of creating lists or indexes. The idea is
> that FM in some way can identify topic header on a ceratin page and list
> it under the correct heading/reviewer in the generated list or generated
> index. The review list should look something like this:
> 
> Reviewer A:
> Topic a,  page 2
> Topic c,  page 4
> etc.
> 
> Reviewer B:
> Topic a, page 2
> Topic b, page 3
> Topic d, page 5
> etc. 
> 
> Reviewer A knows exactly which topics to review, etc.
> 
> Anyone tried this with FM? Is it possible? Do I have to look into
> scripting to solve this? I am pretty sure that you have to do some
> initial work by defining who should define each topic, (using markers?,
> conditional text?, variables?), but in the end I really would like this
> to be automated.

I'm not sure whether the number of reviewers makes this practical or 
not, but you could simply create a series of topic heading tags that are 
identical except for a suffix (or prefix) of A, B, C to indicate 
Reviewer A, B, or C.  Go through your document and tag each topic with 
one of the new pgf tags. Then generate a temporary TOC for each 
reviewer, set up to include only their specific tag. Your *real* TOC 
would be set up to include all the tags.

(To make sure you haven't missed any topics, generate a TOC including 
only your existing tag -- it'll be blank if you've properly retagged all 
topics, or will hyperlink to any you've missed.)

HTH,

-- 
Stuart Rogers
Technical Communicator
Phoenix Geophysics Limited
Toronto, ON, Canada
+1 (416) 491-7340 x 325

srogers phoenix-geophysics com

"The modern conservative is engaged in one of man's oldest exercises in 
moral philosophy; that is, the search for a superior moral justification 
for selfishness."

John Kenneth Galbraith, 1908-2006
"The smartest export Canada ever sent to the United States."


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Generating lists for review

[Grant Hogarth]

To expand on this.. I generate 2 books... One that is "What the Customer
Sees", and one that has individual chapters for:
* Author's Notes (things I need to check/fix/do)
* Integrator Notes (things that my downstream writers need to check
(such as paths, UI, etc.)
* Changed (added/deleted/rewritten) Text notes,, including changed
graphics.
* List of all graphics
* List of all markers (save hypertext) -- useful for seeing the ones
that got tagged incorrectly)
* Change Note.  Overview of large things that have changed (Sort-of a
"What's New" for the app/doc, plus any changes I may have made in terms
of new pgf formats, char formats, etc.)

You could easily add 4 more LOMS (you will have to rename each to get a
distinguishable new one), one for each reviewer.  Then just tell the
reviewers to look at only their notes.

Grant
___
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Senior Technical Writer
Equis International - A Reuters Company
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-Original Message-
From: framers-bounces+grant.hogarth=reuters@lists.frameusers.com
[mailto:framers-bounces+grant.hogarth=reuters.com at lists.frameusers.com]
On Behalf Of Stuart Rogers
Sent: Monday, June 26, 2006 8:58 AM
To: Evanth, Henrik
Cc: framers at FrameUsers.com
Subject: Re: Generating lists for review

Evanth, Henrik wrote:
> Hi All,
> I have a review problem. I have a user guide with hundreds and 
> hundreds of topics like this:
> 
> Topic a
> Topic b
> Topic c
> Topic d
> etc
> 
> Reviewer A should review topics a, c, etc.
> Reviewer B should review topics a, b, d, etc.
>  
> Now I want to make it easier for the reviewers and I want to make a 
> list of which topics to review, as all topics are not of interest to 
> all reviewers.
> I want to auto-generate this list and hopefully this could be possible

> using the FM functionality of creating lists or indexes. The idea is 
> that FM in some way can identify topic header on a ceratin page and 
> list it under the correct heading/reviewer in the generated list or 
> generated index. The review list should look something like this:
> 
> Reviewer A:
> Topic a,  page 2
> Topic c,  page 4
> etc.
> 
> Reviewer B:
> Topic a, page 2
> Topic b, page 3
> Topic d, page 5
> etc. 
> 
> Reviewer A knows exactly which topics to review, etc.
> 
> Anyone tried this with FM? Is it possible? Do I have to look into 
> scripting to solve this? I am pretty sure that you have to do some 
> initial work by defining who should define each topic, (using 
> markers?, conditional text?, variables?), but in the end I really 
> would like this to be automated.

I'm not sure whether the number of reviewers makes this practical or
not, but you could simply create a series of topic heading tags that are
identical except for a suffix (or prefix) of A, B, C to indicate
Reviewer A, B, or C.  Go through your document and tag each topic with
one of the new pgf tags. Then generate a temporary TOC for each
reviewer, set up to include only their specific tag. Your *real* TOC
would be set up to include all the tags.

(To make sure you haven't missed any topics, generate a TOC including
only your existing tag -- it'll be blank if you've properly retagged all
topics, or will hyperlink to any you've missed.)

HTH,

--
Stuart Rogers
Technical Communicator
Phoenix Geophysics Limited
Toronto, ON, Canada
+1 (416) 491-7340 x 325

srogers phoenix-geophysics com

"The modern conservative is engaged in one of man's oldest exercises in 
moral philosophy; that is, the search for a superior moral justification

for selfishness."

John Kenneth Galbraith, 1908-2006
"The smartest export Canada ever sent to the United States."


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More on Generic Chapters

[Stuart Rogers]

Caroline Tabach wrote:
> I have another question.
> I asked about sharing chapter between a number of books
> 2 of these common chapters are Appendix chapters in 2 books, and regular
> chapters in another.
> 
> In order for the ToC to work the way we want (the words Appendix B will
> appear before the chapter name, instead of chapter 5), they have a
> heading tag, called AppendixHeading, when they appear as a chapter, they
> have a different heading style, and the words chapter appear before the
> chapter name in the ToC
> 
> How can I make it all work?

Put two primary headings at the beginning of the file, one tagged as 
AppendixHeading and the other as ChapterHeading. Then create and apply 
condition tags to the same headings, and Show or Hide them as needed for 
each book.

HTH,

-- 
Stuart Rogers
Technical Communicator
Phoenix Geophysics Limited
Toronto, ON, Canada
+1 (416) 491-7340 x 325

srogers phoenix-geophysics com

"The modern conservative is engaged in one of man's oldest exercises in 
moral philosophy; that is, the search for a superior moral justification 
for selfishness."

John Kenneth Galbraith, 1908-2006
"The smartest export Canada ever sent to the United States."


Get Firefox!
http://tinyurl.com/8q9c5

More on Generic Chapters

[Art Campbell]

In Book A, create an empty-of-content holding chapter for the content
file and import it. Specify "Use Local Formatting" and set the tag
that controls the Appendix/Chapter title/number to specify the
Appendix listing settings info.

In Book B, just include the content file as is, with it's own
formatting controlling the Chapter setting.

Art
> Caroline Tabach wrote:
> > I have another question.
> > I asked about sharing chapter between a number of books
> > 2 of these common chapters are Appendix chapters in 2 books, and regular
> > chapters in another.
> >
> > In order for the ToC to work the way we want (the words Appendix B will
> > appear before the chapter name, instead of chapter 5), they have a
> > heading tag, called AppendixHeading, when they appear as a chapter, they
> > have a different heading style, and the words chapter appear before the
> > chapter name in the ToC
> >
> > How can I make it all work?

-- 
Art Campbell art.campbell at 
gmail.com
  "... In my opinion, there's nothing in this world beats a '52 Vincent
   and a redheaded girl." -- Richard Thompson
 No disclaimers apply.
 DoD 358

Glossary tools

[Joe Malin]

Yeah, but I haven't saved up enough yet to buy FrameScript. We'll see
how things go this week; I may be able to get my company to buy it. 


 Joe Malin
Technical Writer
(408)625-1623
jmalin at tuvox.com 
www.tuvox.com
The views expressed in this document are those of the sender, and do not
necessarily reflect those of TuVox, Inc.

-Original Message-
From: Rick Quatro [mailto:frameexp...@truevine.net] 
Sent: Monday, June 26, 2006 6:03 AM
To: Joe Malin; framers at lists.frameusers.com
Subject: Re: Glossary tools

Hi Joe,

If you have FrameScript 4.0R2 and MSXML 4, you can easily extract a
single element from an XML file. You could also avoid the XML step
entirely with FrameScript.

Rick Quatro
Carmen Publishing
585-659-8267
www.frameexpert.com

I am using Frame.

Glossary tools

[John Wilcox]

> From: Dick Margulis [mailto:margulisd at comcast.net] 

> Find and replace?
> 
> I don't know whether you're in Word, Frame, or something else, but the
> logic is the same in any case.
...
> 2. Search for everything that is NOT tagged with your special tag and
> replace it with a single space character. If you check the wildcards
> option in Word, you can search for NOT-something.

How do you search for NOT something in Frame?

_
Regards,
John Wilcox, Technical Writer
Zetron, Redmond

More on Generic Chapters

[Ridder, Fred]

If the formatting of the chapter and appendix headings is identical
except 
for the numbering, you can conditionalize just the pilcrows for the two
different paragraph tags and use the same text string for both. But I'll
admit that using two separate copies of the heading paragraph that 
are conditionalized in whole may be more maintainable, particularly
if you've got more than one writer.

My opinions only; I don't speak for Intel.
Fred Ridder (fred dot ridder at intel dot com)
Intel
Parsippany, NJ



-Original Message-
From: framers-bounces+fred.ridder=intel@lists.frameusers.com
[mailto:framers-bounces+fred.ridder=intel.com at lists.frameusers.com] On
Behalf Of Stuart Rogers
Sent: Monday, June 26, 2006 11:32 AM
To: Caroline Tabach
Cc: Framers List
Subject: Re: More on Generic Chapters

Caroline Tabach wrote:
> I have another question.
> I asked about sharing chapter between a number of books
> 2 of these common chapters are Appendix chapters in 2 books, and
regular
> chapters in another.
> 
> In order for the ToC to work the way we want (the words Appendix B
will
> appear before the chapter name, instead of chapter 5), they have a
> heading tag, called AppendixHeading, when they appear as a chapter,
they
> have a different heading style, and the words chapter appear before
the
> chapter name in the ToC
> 
> How can I make it all work?

Put two primary headings at the beginning of the file, one tagged as 
AppendixHeading and the other as ChapterHeading. Then create and apply 
condition tags to the same headings, and Show or Hide them as needed for

each book.

HTH,

-- 
Stuart Rogers
Technical Communicator
Phoenix Geophysics Limited
Toronto, ON, Canada
+1 (416) 491-7340 x 325

Table Rows Don't Break

[Laura Sponhour]

Hi.

I'm using FM 7.1 and am having some problems with long table rows.
FrameMaker does not seem to want to break a long row. Does anybody know a
trick to make long rows break across pages rather than push content into
the footer?

Thanks!

Laura Sponhour
Lead Technical Writer
CSC






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More on Generic Chapters

[Rene S.]

Caroline,

We have a similar setup with our hardware manuals: 2 manuals for each of 4
products, plus a system description, all of which share files. We have
achieved single sourcing with a combination of conditional text and
variables. 

We use variables in the headers and footers for the book title and in other
book-specific information in the text in the shared files. For the files
that can be either appendices or chapters, we product-specific condition
tags and other condition tags for the specific type of manual. We tag the H1
Appendix paragraph appropriately for output with the products/types of
manuals that use it as an appendix

We set the page numbering to read the <$chapnum>, and we set the files to
continue chapter numbering from previuos chapter for all but the one
appendix which could be A but not a numbered chapter. 

We have the following directory structure:

R:\...\CurrentProduct\CommonFMfiles
R:\...\WIP\[writer]\[project]

For each book, we create a dummy file that has just the book-specific user
variables and conditional text settings. We invested in Rick Quatro's
ImportFormatsSpecial plugin, and use it regularly in this process.

When it's time to create the output for a book, the writer opens the dummy
file for the book and imports just the user variables and conditional text
settings across all the files in the book, including the common/shared
files. Then, the writer generates the book and creates the output.

As long as you have access to the networked folders where the common files
are kept whenever you generate the FM book or apply any book-level
operations, it doesn't really matter to FM what the directory structure is.
Just do whatever makes sense for you and your team. We have found it is more
efficient for whoever is generating a book to keep open the shared files
that they're using until they have finished the generation/output process.
We do that as a gatekeeping issue, so that the .lck file keeps someone else
from inadvertently change the shared files before someone finishes their
output process. On the deadline days, it takes a little teamwork and
coordination between 2 or 3 writers, but that's a small price to pay to be
able to leverage single sourcing! We've been doing this for 2 years now, and
the writers really love the time (and, therefore, the stress) that it saves
them. 

Good Luck!!
Rene Stephenson
eNovative Solutions, Inc.

-Original Message-
From: framers-bounces+rinnie1=yahoo@lists.frameusers.com
[mailto:framers-bounces+rinnie1=yahoo.com at lists.frameusers.com] On Behalf Of
Caroline Tabach
Sent: Sunday, June 25, 2006 6:29 AM
To: Framers List; 1SrcFM at yahoogroups.com
Subject: More on Generic Chapters

I have another question.
I asked about sharing chapter between a number of books
2 of these common chapters are Appendix chapters in 2 books, and regular
chapters in another.

In order for the ToC to work the way we want (the words Appendix B will
appear before the chapter name, instead of chapter 5), they have a heading
tag, called AppendixHeading, when they appear as a chapter, they have a
different heading style, and the words chapter appear before the chapter
name in the ToC

How can I make it all work?

Caroline Tabach
Technical/Marcom Writer



Fax: +972 3 6474681
Email:   caroline at radcom.com
www.radcom.com
www.protocols.com




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Table Rows Don't Break

[John Posada]

It's known that FM does not split rows (like Word). That is by
design. You need to break the contents of the single row into smaller
rows, then play with how the lines display to make it appear like it
is one split row. 

> I'm using FM 7.1 and am having some problems with long table rows.
> FrameMaker does not seem to want to break a long row. Does anybody
> know a
> trick to make long rows break across pages rather than push content
> into> the footer?


John Posada
Senior Technical Writer

"So long and thanks for all the fish."

Generating lists for review

[Rene S.]

You can use LOM for condition tags. Another bene of using condition tags is
that if you have more than one reviewer for a topic, you can apply more than
one condition tag to the heading, which you can't do if you use paragraph
formats. And, as long as you set all the conditions to show without
condition indicators, it wouldn't affect the final output to the customer. 

Rene Stephenson
eNovative Solutions, Inc.

-Original Message-
From: framers-bounces+rinnie1=yahoo@lists.frameusers.com
[mailto:framers-bounces+rinnie1=yahoo.com at lists.frameusers.com] On Behalf Of
Grant Hogarth
Sent: Monday, June 26, 2006 11:22 AM
To: Evanth, Henrik
Cc: framers at FrameUsers.com
Subject: RE: Generating lists for review

To expand on this.. I generate 2 books... One that is "What the Customer
Sees", and one that has individual chapters for:
* Author's Notes (things I need to check/fix/do)
* Integrator Notes (things that my downstream writers need to check (such as
paths, UI, etc.)
* Changed (added/deleted/rewritten) Text notes,, including changed graphics.
* List of all graphics
* List of all markers (save hypertext) -- useful for seeing the ones that
got tagged incorrectly)
* Change Note.  Overview of large things that have changed (Sort-of a
"What's New" for the app/doc, plus any changes I may have made in terms of
new pgf formats, char formats, etc.)

You could easily add 4 more LOMS (you will have to rename each to get a
distinguishable new one), one for each reviewer.  Then just tell the
reviewers to look at only their notes.

Grant
___
Grant Hogarth
Senior Technical Writer
Equis International - A Reuters Company
TZ: Mountain (GMT -7) 

(t) +1 801 270 3180 | (o) +1 801 265 9996| (f) +1 801 265 3999 

Get the latest news at Reuters.com





-Original Message-
From: framers-bounces+grant.hogarth=reuters@lists.frameusers.com
[mailto:framers-bounces+grant.hogarth=reuters.com at lists.frameusers.com]
On Behalf Of Stuart Rogers
Sent: Monday, June 26, 2006 8:58 AM
To: Evanth, Henrik
Cc: framers at FrameUsers.com
Subject: Re: Generating lists for review

Evanth, Henrik wrote:
> Hi All,
> I have a review problem. I have a user guide with hundreds and 
> hundreds of topics like this:
> 
> Topic a
> Topic b
> Topic c
> Topic d
> etc
> 
> Reviewer A should review topics a, c, etc.
> Reviewer B should review topics a, b, d, etc.
>  
> Now I want to make it easier for the reviewers and I want to make a 
> list of which topics to review, as all topics are not of interest to 
> all reviewers.
> I want to auto-generate this list and hopefully this could be possible

> using the FM functionality of creating lists or indexes. The idea is 
> that FM in some way can identify topic header on a ceratin page and 
> list it under the correct heading/reviewer in the generated list or 
> generated index. The review list should look something like this:
> 
> Reviewer A:
> Topic a,  page 2
> Topic c,  page 4
> etc.
> 
> Reviewer B:
> Topic a, page 2
> Topic b, page 3
> Topic d, page 5
> etc. 
> 
> Reviewer A knows exactly which topics to review, etc.
> 
> Anyone tried this with FM? Is it possible? Do I have to look into 
> scripting to solve this? I am pretty sure that you have to do some 
> initial work by defining who should define each topic, (using 
> markers?, conditional text?, variables?), but in the end I really 
> would like this to be automated.

I'm not sure whether the number of reviewers makes this practical or not,
but you could simply create a series of topic heading tags that are
identical except for a suffix (or prefix) of A, B, C to indicate Reviewer A,
B, or C.  Go through your document and tag each topic with one of the new
pgf tags. Then generate a temporary TOC for each reviewer, set up to include
only their specific tag. Your *real* TOC would be set up to include all the
tags.

(To make sure you haven't missed any topics, generate a TOC including only
your existing tag -- it'll be blank if you've properly retagged all topics,
or will hyperlink to any you've missed.)

HTH,

--
Stuart Rogers
Technical Communicator
Phoenix Geophysics Limited
Toronto, ON, Canada
+1 (416) 491-7340 x 325

srogers phoenix-geophysics com

"The modern conservative is engaged in one of man's oldest exercises in
moral philosophy; that is, the search for a superior moral justification

for selfishness."

John Kenneth Galbraith, 1908-2006
"The smartest export Canada ever sent to the United States."


Get Firefox!
http://tinyurl.com/8q9c5
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Glossary tools

[Maxwell Hoffmann]

Joe,

Here is another technique (somewhat manual) to segregate and alphabetize
your desired terms into a glossary.

Use the FIND command to find "character tag"  (put character tag name in
field.) When you find first instance, open up the Special=>Marker window
and choose "glossary". The selected text is already copied into the
marker window. Click on the [New Marker] button. Repeat FIND to select
next instance, and repeat creating new marker. If you are in windows,
CTR-SH f  -- is the short cut for "find next."  ALT s m  -- is a
shortcut for opening the markers windows. 

When you are finished, Special=>Index of ... markers ... choose
"glossary" for type and generate. In the generated Index of Markers
document, you can manually delete the alpha sort characters and page
numbers. Or, you can edit the "IOM" reference page to have the document
not generate page numbers (delete <$pagenum>); go back to the source
document and regenerate the IOM document. In the generated file you can
search for [paragraph tag] "GroupTitlesIOM" and "change all" in doc
with text [blank] ... this will leave a generated document that only
contains an alpha sorted list of your terms.

If you have in-house expertise to develop a FrameMaker plug-in, it would
be fairly easy to automate these steps.

Maxwell Hoffmann
Manager of Applications Engineering
ENLASO Corporation 
T: 805 494 9571 * F: 805 435 1920 
E: mhoffmann at translate.com
ENLASO Corporation provides quality enterprise language solutions and
exceeds client expectations through continuing research, development,
and implementation of effective localization processes and technologies.

Visit: www.translate.com for more information or to subscribe to our
complimentary localization newsletter.

Date: Sun, 25 Jun 2006 16:20:35 -0700
From: "Joe Malin" 
Subject: Glossary tools
To: ,  
Message-ID:
<144FACB355C4F7469CE7D9B7E51E327F01EB766B at tuvoxex.tuvox.com>
Content-Type: text/plain;   charset="us-ascii"

Hi!

Scattered through my current book I have important terms that I'd like
to collect into a glossary. These terms are marked with a special
character tag that only they use. Does anyone out there have a great
idea for a tool or process (or both) that would help me collect the
terms? I don't really need their *definitions*, just the words
themselves.

Joe


TuVox, Inc.
19050 Pruneridge Avenue Suite 150, Cupertino, CA 95014-0715

Joe Malin   
Technical Writer
(408)625.1623   
jmalin at tuvox.com 
www.tuvox.com    
The views expressed in this document are those of the sender, and do not
necessarily reflect those of TuVox, Inc.

Missing Fonts

[Glenn Voyles]

Hi Roger,

I found some missing fonts in an imported graphic recently. The graphic
was a PDF file that had been cropped prior to import. The missing font
was in the cropped out portion. I was able to open the PDF in
Illustrator and delete al the stuff that wasn't supposed to be there
anyway. Voila! No more missing fonts. 

Font information is stored in vector graphics, so check those as well.

Glenn

-Original Message-
From: framers-bounces+glenn.voyles=mitchell@lists.frameusers.com
[mailto:framers-bounces+glenn.voyles=mitchell.com at lists.frameusers.com]
On Behalf Of Roger Bell
Sent: Monday, June 26, 2006 06:59
To: framers at lists.frameusers.com
Subject: Missing Fonts

Hello,

I am new to this list and relatively new to FM and have recently started
working for my current employer. They have some old FM documents that
originated years ago.

When we open some of these older documents, a warning message appears
about missing fonts and that FM will substitute fonts. We do not want to
purchase the missing fonts. Rather, we want to permanently update our
documents to new available fonts.

When I try to search and replace a font once the document opens, I
receive the message that the font isn't found. I guess because FM has
already substituted. Is this a catch-22, or is there a way to fix it
short of buying the missing fonts?

Thanks
Roger
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More on Generic Chapters

[eric.d...@ca.transport.bombardier.com]

"Caroline Tabach" wrote on 06/25/2006 06:28:43 AM:
> In order for the ToC to work the way we want (the words Appendix B will
> appear before the chapter name, instead of chapter 5), they have a
> heading tag, called AppendixHeading, when they appear as a chapter, they
> have a different heading style, and the words chapter appear before the
> chapter name in the ToC

> How can I make it all work?

Here's how I would approach the situation:

What are the design differences between AppendixHeading and the chapter 
heading style?
How are the styles used is each of the books?

It is probable that you can account for the differences with a simple 
format import. Don't differentiate between the two styles in the format 
catalogues. Apply a format with the same name in both cases.

Then, have a template for the chapters and a template for the appendices. 
Or, simply a MIFsnippet with the chapter definition of ChapterHeading and 
another with MIFsnippet with the appendix definition of ChapterHeading.

Before generating/updating, import formats from the chapter template (or 
snippet) into all chapter files and import formats from the appendix 
template (or snippet) into all appendix files. 

Eric L. Dunn
Senior Technical Writer

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FM 7.0 Question

[Hal Fichter]

How do I set up sequential figure numbering in a book with
multiple chapter files.  For ex, Figure 1 in the first chapter
file and Figure 20 in the last chapter file?

Thanks
Hal

FM 7.0 Question

[Stuart Rogers]

Hal Fichter wrote:
> How do I set up sequential figure numbering in a book with
> multiple chapter files.  For ex, Figure 1 in the first chapter
> file and Figure 20 in the last chapter file?
> 
> Thanks
> Hal

In the book window, select your chapter files and choose Format > 
Document > Numbering. On the Paragraph tab, choose Continue Numbering 
from Previous Paragraph in Book.

-- 
Stuart Rogers
Technical Communicator
Phoenix Geophysics Limited
Toronto, ON, Canada
+1 (416) 491-7340 x 325

srogers phoenix-geophysics com

"The modern conservative is engaged in one of man's oldest exercises in 
moral philosophy; that is, the search for a superior moral justification 
for selfishness."

John Kenneth Galbraith, 1908-2006
"The smartest export Canada ever sent to the United States."


Get Firefox!
http://tinyurl.com/8q9c5

FM 7.0 Question

[John Posada]

> How do I set up sequential figure numbering in a book with
> multiple chapter files.  For ex, Figure 1 in the first chapter
> file and Figure 20 in the last chapter file?

Format -> Document -> Numbering -> Continue Numbering from Previous
Paragraph in Book.

Then, when you define the style for figure or table numbering, make
sure you include, in the syntax, something similar to the following:

F:Figure :\ 

where F: identifies the unique series so that the numbering stays
within that style definition.



John Posada
Senior Technical Writer

"So long and thanks for all the fish."

Pagemaker to FrameMaker conversion

[Carol J. Elkins]

Currently, one of my clients uses a translation vendor (English to Spanish) 
who authors in PageMaker. They've asked me what it would entail to convert 
the PageMaker book to FrameMaker and change to a translation vendor who can 
work in Framemaker.

The book in question is 550 pages and is updated twice a year. I have never 
been involved in any localization project, so I'm pretty naive in this 
area. I have two main questions for Frame folks:

1. Has anyone successfully converted from PageMaker to FrameMaker and, if 
so, what were the gotchas?
2. Can anyone recommend a translation vendor who could manage this conversion?

Thanks, as always, for your help.

Carol
**
Carol J. Elkins---A Written Word LLC
Making Information Understandable
Phone: 719-948-3773
mailto:celkins at awrittenword.com
http://www.awrittenword.com
***

Pagemaker to FrameMaker conversion

[Carol J. Elkins]

Hi Mollye,

Thanks for your comments. Unfortunately, my client doesn't know what he 
wants other than to reduce the twice yearly expense of printing the Spanish 
version of this book. I maintain this manual in FrameMaker and the gal who 
maintains the Spanish version works in PageMaker. I think my client needs 
to consider a new vendor for the Spanish version. Here are a couple of 
examples of why I think this: She has no experience with graphic formats, 
so she cuts and pastes graphics (the hardcopy version!) on which she has 
overlain the translated callouts. She sends these plus her native PageMaker 
files to the printer and the printer spends hours of table time getting 
them ready for prepress.  I suggested to this gal that she purchase Adobe 
Acrobat and send the PDF files to the printer. This she did. Now she thinks 
that Acrobat is her native application and wants to know how to make the 
changes in the PDF file. 

I suggested to my client that we might convert the doc to FrameMaker and 
have a "professional" manage revisions to the Spanish version. That would, 
at first glimpse, be a better idea than having my FrameMaker version 
translated to Spanish. So my query is really just a preliminary first pass 
at what I might need to consider if I make a recommendation to my client.

Structured Frame is not a practical option for this book.

I have no idea what the doc looks like in PageMaker. The FrameMaker 
template is excellent. Assuming that there is good mapping correlation, is 
there a PageMaker-to-FrameMaker conversion tool that you know of?

I've never heard the term "translation memory," so I don't know what to do 
with your comments that used it. Can you explain it a bit more?

Thanks!

Carol


At 05:28 PM 6/26/2006 -0500, Mollye Barrett wrote:
>Does the client really want the translation vendor to do the conversion?
>Perhaps what they're looking for is a migration plan for converting the
>PageMaker to Frame and then working with translation memory. Are all the
>languages they require supported by Frame? Do they have a strong template
>and/or EDD?
>
>We've worked with many conversions and the gotchas are always, it depends.
>The best projects are those with high stylesheet integrity on both sides of
>the conversion (of course, these are few and far between!). I'd consider get
>them into a structured Frame world, convert PageMaker PDFs to XML and,
>import the XML to Frame. A good EDD will handle the formatting and the
>client will have minimal upkeep on future revisions.
>
>If they have an existing PageMaker translation memory (full of formatting
>tags), their translator may be challenged with this change. As we all know,
>there's more to translations than handing off an input file. This is a
>strategic decision that carries a significant cost and there are many places
>the project could go wrong. So, I'd map out every step of the conversion and
>the translation processing before even discussing the process with the
>client.
>
>There are lots of good conversion resources and many excellent translators.
>Sounds like the client needs someone that can orchestrate the process!