Re: Happy with Yojimbo the way it is!

[Kenneth Kirksey]

On May 1, 2008, at 4:28 PM, david wrote:
Even now I'm not convinced that tabs are the logical replacement for  
nested folders. A useful tool, yes - but a replacement? I'm not  
convinced yet.


When Yojimbo first came out I thought the lack of nested folders was a  
limitation. It took me a while, but I'm fully converted to the "tag it  
and dump it all in one place" method of organizing, and Yojimbo is  
primarily responsible for helping me see the advantages.


Nested folders were once the best solution to organizing files on a  
computer, but now that we have very fast computers that can find  
things very quickly, the need for nested folders is going away. In  
fact, since we have such large hard drives that can store so many  
files, nested folders have begun to become a hindrance rather than a  
help in finding documents.


Here's an example of the "now what folder did I put that in problem."  
In Mail I have _one_ folder in which I store the current year's sent  
and received messages. When I want to find a message, I can just  
search, usually by subject, sender, or recipient and find the message  
I want in a couple of seconds. I save tons of time over when I used to  
have bunches of folders in which I could store emails. My father still  
uses the bunches of folders method, and half the time when he goes to  
find an email he can't find it because he can't remember which folder  
he put it in.


Another thing I do to help me find files easily is giving them very  
descriptive file names, both in Yojimbo and in the Finder. For  
instance, a receipt from LL Bean might be named:


LL Bean - 2008.04.21 - Shirts for Spring

and tagged "receipts". Or an article I downloaded from New Scientist  
might be named:


Do we read too much into our need for sleep? - being-human - 15 March  
2008 - New Scientist


and tagged appropriately. I'd say 80% of the time I search on a file  
name to find what I'm looking for. As  you noted, I think inertia  
keeps most people thinking they have to keep their file names under 32  
characters. My goal is to name files so that not only I know what's in  
them, but so that anyone that looked at a file on my computer would  
know what's in it based on the name. I believe that if people gave  
their files good descriptive names, the fuss about tagging vs. nested  
folders would nearly be a non-issue.


All IMHO of course.



--
--
This message is sent to you because you are subscribed to
 the mailing list .
To unsubscribe, send mail to: <[EMAIL PROTECTED]>
List archives:  
Have a feature request, or not sure if the software's working 
correctly? Please send mail to: <[EMAIL PROTECTED]>

Re: Happy with Yojimbo the way it is!

[Kenneth Kirksey]

On Apr 30, 2008, at 7:41 AM, [EMAIL PROTECTED] wrote:

 But I even refrained from testing
other apps because I have absolutely no idea how I get all my data
with meta-data (tags, urls) from yojimbo into other apps. How would
you solve it when you would decide to move?


When I got Leap  and  
decide to move some large PDF documents out of Yojimbo and into the  
Finder I used the Export with Comment Tags Applescript:




You could probably create an Applescript to export the Yojimbo items  
with whatever metadata items you wanted.




--
--
This message is sent to you because you are subscribed to
 the mailing list .
To unsubscribe, send mail to: <[EMAIL PROTECTED]>
List archives:  
Have a feature request, or not sure if the software's working 
correctly? Please send mail to: <[EMAIL PROTECTED]>

Re: Easy annotate and save PDF in Yojimbo

[Kenneth Kirksey]

On Apr 14, 2008, at 3:10 PM, Krzysztof Maj wrote:

Does Skim integrates somehow with Yojimbo?


Yes, in the sense that there's an Applescript that will allow you to  
open a PDF from Yojimbo in Skim. Like the "View with Preview" command  
in Yojimbo, it creates a temporary copy of the file, so any changes  
you make will not be saved in Yojimbo.




--
--
This message is sent to you because you are subscribed to
 the mailing list .
To unsubscribe, send mail to: <[EMAIL PROTECTED]>
List archives:  
Have a feature request, or not sure if the software's working 
correctly? Please send mail to: <[EMAIL PROTECTED]>

Re: Easy annotate and save PDF in Yojimbo

[Kenneth Kirksey]

On Apr 14, 2008, at 3:09 PM, Krzysztof Maj wrote:
I ran into the same issue, and I came up with a very simple  
solution: don't use Yojimbo to store PDFs that you want edit or  
annotate. That's not what Yojimbo was designed for.


I've been using Leap



for storing PDFs I want to edit and have been very happy with it.  
As a bonus, Leap also acts like Yojimbo for all my files that won't  
or shouldn't go into Yojimbo.




So does it mean that you can also store quick notes and images in  
it? What kind of database it uses? You know it like to find the best  
app for your needs, but I don't want to have four apps for four  
simple tasks ;-) For me this app looks like perfect solution, but  
only for PDFs right?


Yojimbo is better for Quick Notes and some images.

You can use Leap to catalog and find _any_ file type, not just PDFs.   
I like using it for images over Yojimbo because leap has a thumbnail  
view. Here's what I use Yojimbo and Leap for:


Yojimbo
   Passwords
   Software Serial Numbers
   Short Text Notes (e.g. recipes reciepts, articles, lists)
   Clips from Web Pages
   Small PDF documents that I don't want to edit or annotate
   RTF Documents
   Web Bookmarks & Other URLS (FTP, etc.)

Leap
   PDFs that I want to edit or annotate
   Images
   Filemaker
   MindManager
   Numbers
   OmniGraffle
   OmniOutliner
   Videos
  (Basically and document format that Yojimbo doesn't support)

Yojimbo is superior to leap in the quick entry department. Between  
these two programs I have what I think is the ultimate data  
organization system. YMMV, of course.:)




--
--
This message is sent to you because you are subscribed to
 the mailing list .
To unsubscribe, send mail to: <[EMAIL PROTECTED]>
List archives:  
Have a feature request, or not sure if the software's working 
correctly? Please send mail to: <[EMAIL PROTECTED]>

Re: Easy annotate and save PDF in Yojimbo

[Kenneth Kirksey]

On Apr 14, 2008, at 1:36 PM, Krzysztof Maj wrote:
just a simple question. I have PDF file inside the Yojimbo. I would  
like to annotate/rotate it and save it once again into Yojimbo  
database. How to do it? Now I have to open this file in Preview, do  
all my changes, save the file to the hard disk and import this file  
once again into Yojimbo. Now I have duplicate and I need to delete  
the old one file from the Yojimbo database. Even if I use Print- 
>Save as PDF in Yojimbo" option from the Preview I will get  
duplicate inside the Yojimbo database.


I think it's irritating process just a bit and take a long time.  
Maybe someone can suggest something to make it easier?


I ran into the same issue, and I came up with a very simple solution:  
don't use Yojimbo to store PDFs that you want edit or annotate. That's  
not what Yojimbo was designed for.


I've been using Leap



for storing PDFs I want to edit and have been very happy with it. As a  
bonus, Leap also acts like Yojimbo for all my files that won't or  
shouldn't go into Yojimbo.


Leap is expensive ($59) but worth it in my book. If you don't want to  
spend that much money, look at Yep ($39):




It just works with PDFs.

Hope that helps.



--
--
This message is sent to you because you are subscribed to
 the mailing list .
To unsubscribe, send mail to: <[EMAIL PROTECTED]>
List archives:  
Have a feature request, or not sure if the software's working 
correctly? Please send mail to: <[EMAIL PROTECTED]>

Re: How to store links in Yojimbo

[Kenneth Kirksey]

On Apr 7, 2008, at 8:43 AM, Krzysztof Maj wrote:
can anybody explain me how to store symbolic links inside the  
Yojimbo database instead of the real file? Is it possible? Because  
without it, you can loose HDD space really quickly, because you have  
the same file in two places. What do you think about it? What in  
case when Yojimbo crash and I need access to my files without Yojimbo?


You _can_ do what you want to do, as others have noted, but I don't  
know that you should. To quote one of the Bare Bones Developers:


"We never really intended for Yojimbo to be a replacement for the  
Finder or a file manager, but a place to put (and tag/organize/fetch)  
things which didn't already have a better place someplace else.  
Snippets of information, random web pages, etc."


I confess I've been guilty of trying to make Yojimbo do more than it  
was designed to do, but I've learned better.


I suggest you give Leap a look:



I've been using it for a couple of weeks now and really impressed. I  
was impressed enough to shell out what I though was an excessive  
amount of money to buy it. Think of it as Yojimbo for all of your  
files that won't go in Yojimbo. Between Yojimbo and Leap, my file  
management needs are covered.


Part of my reason for trying to put everything in Yojimbo was that I  
wanted to have one place to go to search for documents. With the  
greatly improved spotlight in Leopard, this is not a concern for me  
now. I tag files in Leap and in Yojimbo, and I can do a quick  
spotlight search to find items in both places.




--
--
This message is sent to you because you are subscribed to
 the mailing list .
To unsubscribe, send mail to: <[EMAIL PROTECTED]>
List archives:  
Have a feature request, or not sure if the software's working 
correctly? Please send mail to: <[EMAIL PROTECTED]>

Re: On Yojimbo and Time Machine

[Kenneth Kirksey]

On Feb 14, 2008, at 4:09 PM, Rhet Turnbull wrote:


I hope that BareBones and/or Apple gets
this fixed soon.  Requiring the user to have two separate backup plans
is unacceptable.


For me it hasn't been that big of a deal.

1) I excluded my Yojimbo DB from my time machine backups
2) I set up a folder form my Yojimbo backups on the same drive as my  
Time Machine backup.
3) I have ChronoSync  backup my Yojimbo DB  
daily, and save the most recent 5 backups.




--
--
This message is sent to you because you are subscribed to
 the mailing list .
To unsubscribe, send mail to: <[EMAIL PROTECTED]>
List archives:  
Have a feature request, or not sure if the software's working 
correctly? Please send mail to: <[EMAIL PROTECTED]>

Re: Yojimbo and 10.5.2

[Kenneth Kirksey]

On Feb 13, 2008, at 12:43 AM, John Cradock wrote:


I've already written in to Bare Bones tech support about this, but I'm
curious if anyone else is experiencing this. Ever since I updated my
system from Mac OS X 10.5.1 to 10.5.2, Yojimbo hangs when I launch it.
I cannot get it to launch completely. Anyone else seen this issue?


Ran into this myself. Just let Yojimbo run and it will eventually come  
back to life.


For some reason, sqlite has decided to do a vaccum on Yojimbo  
databases the first time you open Yojimbo after installing 10.5.2.  
While its doing the vacuum, Yojimbo will be unresponsive for a length  
of time dependent on the size of your database. It's annoying but  
harmless.




--
--
This message is sent to you because you are subscribed to
 the mailing list .
To unsubscribe, send mail to: <[EMAIL PROTECTED]>
List archives:  
Have a feature request, or not sure if the software's working 
correctly? Please send mail to: <[EMAIL PROTECTED]>

Re: Why do WebArchives take so long to load?

[Kenneth Kirksey]

On Jan 27, 2008, at 4:41 PM, TjL wrote:


which is just text, but it takes a long time to load into Yojimbo when
I am going through my library.

Is it trying to pull data from the network?  How can I tell Yojimbo
"Just save it for offline use"?


It does appear that Web Archives are not strictly static  
representations of web pages. It's not Yojimbo's fault: that's the way  
Apple made web archives.


My solution was to use Firefox and the Scrapbook Extension. I save a  
static copy of the page using the Scrapbook extension, then save that  
copy to a web archive in Yojimbo. I used QuicKeys to automate the  
process. Takes a second or two longer, but the web archives load much  
faster. Since I use the Firefox adblock extension, my solution has the  
advantage of saving ad-free copies of the web page.




--
--
This message is sent to you because you are subscribed to
 the mailing list .
To unsubscribe, send mail to: <[EMAIL PROTECTED]>
List archives:  
Have a feature request, or not sure if the software's working 
correctly? Please send mail to: <[EMAIL PROTECTED]>

Re: Script to Create Tag Collection Based on Tags

[Kenneth Kirksey]

On Jan 24, 2008, at 11:48 PM, Sean Chou wrote:


I thought I'd pull together this simple script which creates a
Tag Collection for each tag that is being used.


Great script! I've been wanting a "tag browser" for a while, and this  
is the perfect way to do it. Many thanks!



--
--
This message is sent to you because you are subscribed to
 the mailing list .
To unsubscribe, send mail to: <[EMAIL PROTECTED]>
List archives:  
Have a feature request, or not sure if the software's working 
correctly? Please send mail to: <[EMAIL PROTECTED]>

Re: Getting printer-friendly version of web page for archive

[Kenneth Kirksey]

On Jan 12, 2008, at 9:39 PM, Martin Gardner wrote:

I've always thought that print to pdf produced a monolith that could  
never be disassembled again.


I've been having this internal dialog for at least 15 years. Every  
time I think I've hit on the "best" format for storing files for  
archival, my OCD addled brain gently nudges me and says, "Did you  
think about... ?"


For me, there are a few important factors in deciding what format to  
use (in descending order of importance):


1) Will I be able to read this file 10, 20, or 30 years from now?

2) Can I easily convert this document to another format?

3) Does it preserve the original document's format and layout?


For priority 1, plain old ASCII text is the hands down winner. If the  
document doesn't contain any images, links, or formatting necessary to  
preserved the integrity of the document, I save it as a text note in  
Yojimbo. You'd be surprised how many documents you can get away with  
storing this way.


For dealing with web pages, and keeping in mind priorities 2 and 3,  
I've settled on webarchives, for basically the reason you mention.  
Webarchives are the most flexible format in that if I want to convert  
the document to text or pdf, it's easy to do. Going in the other  
direction, not so much.


Webarchives fit in with priority 1 as well. A webarchive is just a  
bundle containing an HTML file and associated graphics files. I have a  
feeling I'll still be able to read HTML files in 30 years on whatever  
computer I'm using.




--
--
This message is sent to you because you are subscribed to
 the mailing list .
To unsubscribe, send mail to: <[EMAIL PROTECTED]>
List archives:  
Have a feature request, or not sure if the software's working 
correctly? Please send mail to: <[EMAIL PROTECTED]>

Re: restoring the drop tab

[Kenneth Kirksey]

On Jan 12, 2008, at 2:41 PM, doug rogers wrote:

There is no Drop tab, and there is no function key functionality.  
The drop tab pane accepts the clicks and all the buttons are there,  
yet the drop tab doesn't show up. The Function keys do not show up  
in the preferences pane of Yojimbo.


Does quitting Yojimbo and opening it again fix the problem?

I ask because I ran into a similar problem: Yojimbo came up with no  
drop dock and the hotkey prefs were empty. In my case it was because I  
had Yojimbo set up as a login item, along with a large number of other  
items. Apparently there was some contention for resources, and Yojimbo  
was not able to complete its startup process, which includes launching  
the drop dock and setting the hotkeys. Quitting Yojimbo and restarting  
it fixed the problem for me.


BTW, the developers know about this issue. In my case it was caused by  
Yojimbo not being able to check in with sync services at startup  
(likely because of all the other applications I was trying to open  
simultaneously).





--
--
This message is sent to you because you are subscribed to
 the mailing list .
To unsubscribe, send mail to: <[EMAIL PROTECTED]>
List archives:  
Have a feature request, or not sure if the software's working 
correctly? Please send mail to: <[EMAIL PROTECTED]>

Re: Getting printer-friendly version of web page for archive

[Kenneth Kirksey]

On Jan 10, 2008, at 1:32 PM, Rich Siegel wrote:

One big difference is that web archives preserve links, while  
printing

to PDF doesn't.


This may not be universal, but I have a number of PDFs printed from  
web pages in which the web links actually work. It's possible that  
this is a feature of the 3.0 WebKit that is in 10.4.11 and later.


Learn something new every day! It does work ... in Safari. Doesn't  
work in Firefox, which is my default browser. Oh well...




--
--
This message is sent to you because you are subscribed to
 the mailing list .
To unsubscribe, send mail to: <[EMAIL PROTECTED]>
List archives:  
Have a feature request, or not sure if the software's working 
correctly? Please send mail to: <[EMAIL PROTECTED]>

Re: Getting printer-friendly version of web page for archive

[Kenneth Kirksey]

On Jan 10, 2008, at 9:46 AM, TjL wrote:


Is there a way (OTHER than using Print To Yojimbo) to get a WebArchive
of a webpage to use the Print CSS file?

The new Macworld.com design (which I loathe) took away the easy
printer-friendly URLs.  If you actually print them (even to PDF) you
get a so-called printer-friendly version, but how I like the store web
pages is to make a web archive of them instead.


The solution I settled on is to use the Scrapbook extension in Firefox  
to caputure the parts of the page I want to save. I then save the page  
I captured in scrapbook to Yojimbo.


It's an extra step, but you can automate it using a macro utility  
(e.g. Quickeys or iKey). I posted instructions on how to do that to  
the list a couple of weeks ago.




--
--
This message is sent to you because you are subscribed to
 the mailing list .
To unsubscribe, send mail to: <[EMAIL PROTECTED]>
List archives:  
Have a feature request, or not sure if the software's working 
correctly? Please send mail to: <[EMAIL PROTECTED]>

Re: Getting printer-friendly version of web page for archive

[Kenneth Kirksey]

On Jan 10, 2008, at 1:02 PM, Rich Siegel wrote:


Aren't webarchives more flexible/editable than PDF files?


Not in any way that I'm aware. :-)


One big difference is that web archives preserve links, while printing  
to PDF doesn't.


Also, depending on your web browser, printing to PDF can really bork  
the page layout. Firefox seems to be a little better than Safari on  
getting the layout right.


Web archives are also more flexible in the sense that if you have a  
web archive, you can create a pdf or text representation of the page.  
You can't go from a PDF or text to a web archive though.


Just my $0.02.



--
--
This message is sent to you because you are subscribed to
 the mailing list .
To unsubscribe, send mail to: <[EMAIL PROTECTED]>
List archives:  
Have a feature request, or not sure if the software's working 
correctly? Please send mail to: <[EMAIL PROTECTED]>

Save Ad Free Web Pages to Yojimbo & Highlight and Markup Pages to Save to Yojimbo

[Kenneth Kirksey]

-
WHAT'S THIS ALL ABOUT?
-

A little Christmas present for the Yojimbo community. Read on if you  
want to learn how to:


1) Save ad free web pages to a Yojimbo web archive

2) Be able to mark up (highlight, notes, etc.) web pages before you  
save them to Yojimbo.


3) Be able to save a selected part of a web page to a Yojimbo web  
archive.


4) Save static web pages to Yojimbo, web archives that don't try to  
connect to the Internet to load ads, images, or other content.


-
WHY GO TO ALL THIS TROUBLE?
-

1) I want Ad Free Web Pages! I've used Adblock on Firefox for years,  
so I'm used to seeing web pages without ads. I want the web pages I  
save in Yojimbo to be ad free as well.


2) I want to be able to mark up web pages. I like highlighting and  
making notes on many of the articles I read on the web. This method  
allows me to mark up the web page using Scrapbook on Firefox, then  
save the marked up page to Yojimbo.


3) I want to be able to save just a part of a web page. Using the  
Firefox Scrapbook extension's "capture selection" feature, I can save  
just the part of the page I want to save to Yojimbo.


4) I want to be able to save static web pages to Yojimbo. Yojimbo uses  
OS X's Web Archive format. While Web Archive has its advantages, it  
has some downsides as well, the major one for me being that it doesn't  
save a completely static page. Web Archive files save dynamic  
elements, most often ads. When you open a web archive file, it's not  
just pulling data off your computer; it often has to connect to the  
net to fetch images or ads. This slows down the loading of web archive  
files. In some cases the slowdown is dramatic, e.g. when you're  
connected to a wireless network but not the Internet. Any application  
opening a web archive will waste a lot of time trying to make an  
Internet connection that doesn't exist.


-
WHAT DO I NEED TO MAKE ALL THIS WORK?
-

Yojimbo

Firefox


Firefox Scrapbook Plugin


Firefox AdblockPlus Extension

(I recommend subscribing to Rick's EasyList and Rick's EasyElement
lists for optimal ad blockage. )

QuicKeys or iKey



-
SO HOW DOES THIS WORK?
-

Here's the Reader's Digest condensed version. I use the macro utility  
(QuicKeys in my case) to automate the following procedure:


  1) Save a web page (or selection from a web page) using the Firefox
 Scrapbook extension. This saves a complete copy of the page to
 the hard drive.

  2) Open the Scrapbook sidebar and choose the page I just saved.

  3) Copy the file URL of the saved page to the clipboard.

  4) Invoke the Yojimbo quick entry panel with the file url of the
 saved web page.

  5) Delete the saved web page from the Firefox Scrapbook.

  6) Tell Firefox to go back to the original web page.

  7) Copy the URL of the original web page to the clipboard.

  8) Save the URL of the original web page to the comments of the
 most recently created Yojimbo item.

-
SO HOW DO I SET ALL OF THIS UP?
-

1) Install Yojimbo

2) Make sure Yojimbo's "Recent Items" smart collection is visible.

3) In the Yojimbo Hot Keys preferences, make sure that "Show Quick
   Input panel is set to F8. That's what I've coded into the QuicKeys
   Macro. If you want to change the Hotkey, just make sure you change
   it in Yojimbo and QuicKeys (or iKey).

4) Install Firefox.

5) Install the Firefox Scrapbook extension.

6) Install the Firefox AdblockPlus extension.

7) Subscribe to Rick's EasyList and Rick's EasyElement in
   AdblockPlus. 

8) Install either iKey or QuicKeys. I use QuicKeys, and the macros
   I'm providing are QuicKeys macros. I have not tried doing this
   with iKey, but I have been assured by experienced iKey users that
   iKey can do the same thing.

9) Download the Firefox to Yojimbo folder from my ftp site.



This folder contains:

- My QuicKeys macros for you to import into your QuicKeys.

- PDFs that show the steps in the QuicKeys macros. If you're using
  iKey, you can

Re: Restricting Spotlight to search only Yojimbo items

[Kenneth Kirksey]

On Dec 5, 2007, at 8:00 PM, Robert DeLaurentis wrote:



Now all i need to do is find a quick way to get that into the  
Spotlight search box!!


I created a TextExpander snippet that inserts "kind:yojimbo item" by  
typing "ys "


Great minds! I do the same thing using glossary expansions in  
SpellCatcher.


--
--
This message is sent to you because you are subscribed to
 the mailing list .
To unsubscribe, send mail to: <[EMAIL PROTECTED]>
List archives:  
Have a feature request, or not sure if the software's working 
correctly? Please send mail to: <[EMAIL PROTECTED]>

Re: Restricting Spotlight to search only Yojimbo items

[Kenneth Kirksey]

On Dec 5, 2007, at 7:29 PM, Patrick Gilmour wrote:

Great. Thanks Kenneth. Now all i need to do is find a quick way to  
get that into the Spotlight search box!!


I use LaunchBar:

http://www.obdev.com/products/launchbar/index.html

One of its many features is the ability to enter a Spotlight search  
completely before Spotlight starts searching. Quicksilver


http://www.blacktree.com/

probably has a similar feature.

(Quicksilver vs. LaunchBar is a matter of religion, comparable to Mac  
vs. Windows, Emacs vs. Vi, Xbox360 vs. PS3, etc. :)  I've tried both,  
and _I_ find Launchbar easier to use. Try 'em both and see what works  
best for you.)




--
--
This message is sent to you because you are subscribed to
 the mailing list .
To unsubscribe, send mail to: <[EMAIL PROTECTED]>
List archives:  
Have a feature request, or not sure if the software's working 
correctly? Please send mail to: <[EMAIL PROTECTED]>

Re: Restricting Spotlight to search only Yojimbo items

[Kenneth Kirksey]

On Dec 5, 2007, at 4:27 PM, Patrick Gilmour wrote:

Now that Spotlight is so fast with Yojimbo (especially on 10.5),  
I'll be using it a lot. But if I want to do a search of Yojimbo  
items only is this possible?


append "kind:yojimbo item" (without the quotes) to your spotlight  
Search.


FYI, you can search on Yojimbo tags by using the keyword specifier. e.g.

   keyword:mytag kind:yojimbo item



--
--
This message is sent to you because you are subscribed to
 the mailing list .
To unsubscribe, send mail to: <[EMAIL PROTECTED]>
List archives:  
Have a feature request, or not sure if the software's working 
correctly? Please send mail to: <[EMAIL PROTECTED]>

Re: Export in one file

[Kenneth Kirksey]

On Nov 30, 2007, at 9:45 AM, Claude wrote:

I want to export in one file all my passwords : actually when I try  
to export them I have one text file for each password !


Is there a solution, an Apple script ?...


I wrote the following to do the same thing with serial numbers. You  
should be able to modify it to do passwords. This isn't the most  
efficient way to do it, given that I wrote it with the Applescript  
knowledge I had at the time. I'd do it differnetly if I wrote it  
again. :) Hope that helps!


(*= 


-- Yojimbo Serials to Tab-Delimited
--
--  Takes a folder of serial number files exported from Yojimbo and  
converts them to a tab-delimited file. The first line in the

-- tab delimited file contains the field names.
--
--   How to Use: 
--  1) Export your serial number records from Yojimbo to a  
folder.

--
--  2) Drag that folder on to the Yojimbo Serials to Tab- 
Delimited Script

--
--  2006.03.20 - Version 1
--
--   Author: Kenneth Kirksey
--   Email: [EMAIL PROTECTED]
--
= 
= 
= 
==*)


on open theFolder

tell application "Finder"
set serialsFiles to document files of (item 1 of theFolder)

set numberOfFiles to number of items in serialsFiles
set iteration to 1



		-- Prompt the user for where they want to save the resulting  
bookmarks file. Write the field names to the first

--  record in the file.


		set outFileLocation to choose file name with prompt "Save serials  
file as" default name "serials.txt"


set outFile to open for access outFileLocation with write 
permission

		write ("Product Name" & tab & "Owner Name" & tab & "Email Address" &  
tab & "Organization" & tab & "Serial Number" & return) to outFile




-- Step through each file to extract:
--Product Name
--Owner Name
--Email Address
--Organization
--Serial Number


repeat with theFile in serialsFiles

if iteration mod 5 = 0 then
display dialog "Processing " & iteration & " of " & numberOfFiles  
& " records." buttons {"Cancel"} giving up after 1

end if

set inFile to (open for access (theFile as alias))


---
			-- Each line is delimted with a linefeed (Unix style). Read in a  
line, trim off the trailing linefeed, and trim off

-- the field label at the beginning of the line.

---
set theProductName to (read inFile until ASCII 
character 10)
			set theProductName to (text items 15 through -2 of theProductName)  
as string

if theProductName contains (ASCII character 10) then
set theProductName to ""
end if

set theOwnerName to (read inFile until ASCII character 
10)
			set theOwnerName to (text items 13 through -2 of theOwnerName) as  
string

if theOwnerName contains (ASCII character 10) then
set theOwnerName to ""
end if

set theEmailAddress to (read inFile until ASCII 
character 10)
			set theEmailAddress to (text items 16 through -2 of  
theEmailAddress) as string

if theEmailAddress contains (ASCII character 10) then
set theEmailAddress to ""
   

Re: Importing Passwords and Serial Numbers from Password Retriever?

[Kenneth Kirksey]

On Nov 30, 2007, at 9:45 AM, Robert Snyder wrote:

Has anyone done this before? What is the best way to do it? Password  
Retriever can export records as delimited data files, but when I try  
to import it into Yojimbo, I run into field mapping issues. Before I  
start migrating seven years of passwords, serial numbers, etc, from  
Password Retriever to Yojimbo, I wanted to check and see if anyone  
had any suggestions for making this a less painful task.


Jim DeVona posted the following script earlier this year. Worked for me.

-- Example script to import passwords or serial numbers from tab  
delimited files into Yojimbo

-- Jim DeVona 8 March 2007

set _type to button returned of (display alert "Select what kind of  
data to import to Yojimbo:" buttons {"Cancel", "Serial Numbers",  
"Passwords"} cancel button 1)

if _type is "Cancel" or _type is "" then
return
end if

-- read the file
set _file to choose file with prompt "Select a tab delimited file  
containing " & _type

open for access _file
set _data to read _file using delimiter {(ASCII character 13), (ASCII  
character 10)}

close access _file

-- import each line as a tab delimited record
-- per http://www.blankreb.com/studiosnips.php?ID=17
set _delim to AppleScript's text item delimiters
set AppleScript's text item delimiters to tab -- or {","}
repeat with _index from 1 to count of _data
try
set _line to the text items of item _index of _data
if _type is "Passwords" then
-- items are name, location, account, and password
			MakePassword(item 1 of _line, item 2 of _line, item 3 of _line,  
item 4 of _line)

else if _type is "Serial Numbers" then
-- items are product, owner, serial number, and comments
			MakeSerial(item 1 of _line, item 2 of _line, item 3 of _line, item  
4 of _line)

end if
end try
end repeat
set AppleScript's text item delimiters to _delim

on MakePassword(_name, _location, _account, _password)
tell application "Yojimbo"
		set _new to make new password item with properties {name:_name,  
location:_location, account:_account, password:_password}

end tell
end MakePassword

on MakeSerial(_product, _owner, _number, _comments)
tell application "Yojimbo"
		set _new to make new serial number item with properties  
{name:_product, owner name:_owner, serial number:_number,  
comments:_comments}

end tell
end MakeSerial

--
--
This message is sent to you because you are subscribed to
 the mailing list .
To unsubscribe, send mail to: <[EMAIL PROTECTED]>
List archives:  
Have a feature request, or not sure if the software's working 
correctly? Please send mail to: <[EMAIL PROTECTED]>

Re: Time Machine?

[Kenneth Kirksey]

On Oct 31, 2007, at 8:46 AM, Niels Kobschätzki wrote:


For me, a backup every 12 or 24 hours will suffice.


That is working on the symptom, which came up through the  
combination of Yojimbo and Time Machine and not working on the  
problem…


No, it's being realistic. :) Time Machine works the way it does, and  
Yojimbo works the way it does, and neither will or should change. If  
there is any "problem", I see it being with Time Machine having its  
default backup interval (1 hour) being _way_ too short.




--
--
This message is sent to you because you are subscribed to
 the mailing list .
To unsubscribe, send mail to: <[EMAIL PROTECTED]>
List archives:  
Have a feature request, or not sure if the software's working
correctly? Please send mail to: <[EMAIL PROTECTED]>

Re: Time Machine?

[Kenneth Kirksey]

You can change the Time Machine backup interval from 1 hour to  
whatever value you want by hacking the plist file. See the hint at:


http://www.macosxhints.com/article.php?story=200710291721156

For me, a backup every 12 or 24 hours will suffice.



--
--
This message is sent to you because you are subscribed to
 the mailing list .
To unsubscribe, send mail to: <[EMAIL PROTECTED]>
List archives:  
Have a feature request, or not sure if the software's working 
correctly? Please send mail to: <[EMAIL PROTECTED]>

Re: send mail.app attachment to yojimbo

[Kenneth Kirksey]

On Sep 30, 2007, at 3:18 PM, [EMAIL PROTECTED] wrote:

Is there a way to send a file that is attached to an email to  
Yojimbo.  If Yojimbo happens to be closed, I need to open the app,  
wait for it to open, and the drag it.  Ideally, I would like to  
shoot it over with an applescript.


Here's a quick and dirty script I whipped up. It doesn't deal with  
multiple attachments, and you'll need to change the file paths to  
work on your system, but it will do the trick:


on run
tell application "Mail"
tell message viewer 1
set messageList to selected messages
set theMessage to item 1 of messageList
set theAttachment to mail attachment 1 of item 1 of  
messageList
set theAttachmentFIleName to "Kenneth_MBP:private:tmp:"  
& theAttachment's name

save theAttachment in theAttachmentFIleName
set theFile to ("Kenneth_MBP:private:tmp:" &  
theAttachment's name) as alias

tell application "Yojimbo"
import theFile
end tell
end tell
end tell
end run


--
--
This message is sent to you because you are subscribed to
 the mailing list .
To unsubscribe, send mail to: <[EMAIL PROTECTED]>
List archives:  
Have a feature request, or not sure if the software's working 
correctly? Please send mail to: <[EMAIL PROTECTED]>

Accessing Most Recently Added Item Via Applescript

[Kenneth Kirksey]

Subject kind of says it all. What's the easiest way to access via  
Applescript the item most recently added to Yojimbo? Thanks!




--
--
This message is sent to you because you are subscribed to
 the mailing list .
To unsubscribe, send mail to: <[EMAIL PROTECTED]>
List archives:  
Have a feature request, or not sure if the software's working 
correctly? Please send mail to: <[EMAIL PROTECTED]>

Re: Does Yojimbo Harm OS Permissions

[Kenneth Kirksey]

On Jun 9, 2007, at 10:39 PM, TjL wrote:

It's already been said that this is definitely not caused by  
Yojimbo but it's also important to realize that "repair" is a  
misnomer when talking about permissions.  The permissions are  
actually being "Reset to what they were initially set to" which may  
or may not be what they should be set to.


Summary: just because OS X says that it did something when you  
"repaired" permissions, it doesn't really mean that anything was  
wrong, just that something had changed.


A better explanation is here

http://daringfireball.net/2006/04/repair_permissions_voodoo



I usually agree with John Gruber, and he's usually right on the  
money, but he's just flat wrong on this one. See:


http://docs.info.apple.com/article.html?path=Mac/10.4/en/mh1928.html

where Apple _explicitly_ recommends repairing permissions as a  
routine maintenance task:


"It's a good idea to repair disk permissions as a regular maintenance  
task after upgrading or installing new software."




--
--
This message is sent to you because you are subscribed to
 the mailing list .
To unsubscribe, send mail to: <[EMAIL PROTECTED]>
List archives:  
Have a feature request, or not sure if the software's working 
correctly? Please send mail to: <[EMAIL PROTECTED]>

Re: Save PDF to Yojimbo and file

[Kenneth Kirksey]

On May 30, 2007, at 5:49 PM, Patrick Gilmour wrote:

I was wondering if it would be possible to tweak the script so that  
if the Name field was left blank it would use the Yojimbo default  
name (web pages usually have the correct "Title" tag and it would  
be painful to have to retype this).




Might need some help with this one. The name of theFile sent to the  
script is "Print Job", not the name of the document being printed. I  
don't know where to grab the actual name of the document being  
printed. Anyone else know?




--
--
This message is sent to you because you are subscribed to
 the mailing list .
To unsubscribe, send mail to: <[EMAIL PROTECTED]>
List archives:  
Have a feature request, or not sure if the software's working 
correctly? Please send mail to: <[EMAIL PROTECTED]>

Re: Save PDF to Yojimbo and file

[Kenneth Kirksey]

A little refinement that allows you to set whether you want to choose  
tags from a list or enter them manually:


-
-- Save PDF to Yojimbo and Tag
--
-- Allows you to rename and add tags to a Yojimbo item you add using  
print

-- to PDF.
--
-- Save as a script to ~Library/PDF Services
-
on open (theFile)

-
	-- set chooseTagsfromList to true if you want the script to present  
you with
	-- a list of tags to pick from. Set it to false if you want to  
manually enter the

-- tags. If you manually enter tags, separate tags with commas.
-

set chooseTagsFromList to true

	set theName to text returned of (display dialog "Name:" default  
answer "")

if not chooseTagsFromList then
set restoreDelimiters to AppleScript's text item delimiters

set AppleScript's text item delimiters to ","
		set theTags to text returned of (display dialog "Tags:" default  
answer "")


set the chosenTagList to every text item of theTags
end if

tell application "Yojimbo"
set allTags to name of every tag
if chooseTagsFromList then
set chosenTagList to choose from list allTags ¬
with title ¬
"Tags" with prompt ¬
¬
"Choose Tags:" multiple selections 
allowed true ¬
with empty selection allowed
end if
set n to import theFile
set name of n to theName
add tags chosenTagList to n
end tell

if not chooseTagsFromList then
set AppleScript's text item delimiters to restoreDelimiters
end if
end open




--
--
This message is sent to you because you are subscribed to
 the mailing list .
To unsubscribe, send mail to: <[EMAIL PROTECTED]>
List archives:  
Have a feature request, or not sure if the software's working
correctly? Please send mail to: <[EMAIL PROTECTED]>

Re: Save PDF to Yojimbo and file

[Kenneth Kirksey]

Steve's script inspired me to do the following. I've always wanted to  
be able to name and tag PDFs when I do a "Print PDF to Yojimbo":


on open (theFile)

set restoreDelimiters to AppleScript's text item delimiters

set AppleScript's text item delimiters to ","

	set theName to text returned of (display dialog "Name:" default  
answer "")
	set theTags to text returned of (display dialog "Tags:" default  
answer "")


set the theTagList to every text item of theTags

tell application "Yojimbo"
set n to import theFile
set name of n to theName
add tags theTagList to n
end tell

set AppleScript's text item delimiters to restoreDelimiters

end open


--
--
This message is sent to you because you are subscribed to
 the mailing list .
To unsubscribe, send mail to: <[EMAIL PROTECTED]>
List archives:  
Have a feature request, or not sure if the software's working 
correctly? Please send mail to: <[EMAIL PROTECTED]>

Re: Folders/Tag-collections and workflows

[Kenneth Kirksey]

On May 26, 2007, at 10:48 AM, Jason Davies wrote:

I read academic articles in Acrobat (and mark them up with  
annotations).


Have you looked at Skim?



I used to use Acrobat for annotations, but I've found Skim to be  
better. It's a much leaner application, more responsive, uses less  
memory, and to me is easier to use for annotating PDFs than Acrobat.  
In fact, that's exactly what it was designed for. I've switched from  
Preview to Skim for my default PDF viewer, and I've got a script in  
Yojimbo to open PDFs from Yojimbo in Skim.




--
--
This message is sent to you because you are subscribed to
 the mailing list .
To unsubscribe, send mail to: <[EMAIL PROTECTED]>
List archives:  
Have a feature request, or not sure if the software's working 
correctly? Please send mail to: <[EMAIL PROTECTED]>

Re: Folders/Tag-collections

[Kenneth Kirksey]

Some of the comments in this thread have been along the lines of
"Well I can find what I'm looking for amongst my 200 Bajillion items
in moments - and, look Ma, no collections, ain't I grand". Well,
great for you, but there are other ways of reviewing data than
knowing what you want and extracting it with aplomb from a big messy
pile. There is a very good reason why this is useful and why
organising these collections better would be even more useful�  
Browsing.




The scene: A man storms angrily into a hardware store, carrying a  
hammer in one hand an a screw in the other. He stomps up to the  
customer service desk and proceeds to give the clerk a good tongue  
lashing.


Man: This hammer you sold me isn't fully featured! It doesn't do what  
I want a hammer to do!


Clerk: (looking perplexed) What doesn't it do?

Man: It won't drive this (holds up philips head screw) into wood!  
Where do you get off selling me a hammer that doesn't do everything I  
want it to do!


Clerk: (looking even more perplexed). Sir, hammers are for driving  
nails, not screws. We've got nails if you'd like to use your hammer,  
or we can sell you a screwdriver to use with your screws. There are  
plenty of options, but you can't drive a screw with a hammer.


Man: Dammit, I don't want nails or a screwdriver! I want to drive  
these screws with this hammer! What's wrong with you people! How do  
you even keep customers? If a customer wants a hammer that will drive  
screws, then dammit, you give them a hammer that will drive screws! I  
don't care what the hammer was designed to do, I want it to do what I  
WANT IT TO DO!


Clerk: (now afraid that he's talking to a bat-s**t crazy lunatic)  
Sir, the manager's office is right over that way...


:)
--
--
This message is sent to you because you are subscribed to
 the mailing list .
To unsubscribe, send mail to: <[EMAIL PROTECTED]>
List archives:  
Have a feature request, or not sure if the software's working
correctly? Please send mail to: <[EMAIL PROTECTED]>

Re: Folders/Tag-collections

[Kenneth Kirksey]

On May 24, 2007, at 4:41 PM, Niels Kobschätzki wrote:

Only being curious but how many tag collections/collections does  
other users have (especially the developers would be interesting  
because they are so against having a structure through folders or  
smart tag-collections in smart tag-collections).


5 tag collections, 4 regular collections, 9631 items. I have no  
problem finding anything I need very quickly.




--
--
This message is sent to you because you are subscribed to
 the mailing list .
To unsubscribe, send mail to: <[EMAIL PROTECTED]>
List archives:  
Have a feature request, or not sure if the software's working
correctly? Please send mail to: <[EMAIL PROTECTED]>

Re: Yojimbo workflow for access password protected websites.

[Kenneth Kirksey]

On May 15, 2007, at 10:20 AM, Steve Kalkwarf wrote:

I don't use Quicksilver, but this script works in LaunchBar. I'm  
sure it can be modified for QS.


Well that's a lot better than my QuicKeys solution. Thanks!



--
--
This message is sent to you because you are subscribed to
 the mailing list .
To unsubscribe, send mail to: <[EMAIL PROTECTED]>
List archives:  
Have a feature request, or not sure if the software's working 
correctly? Please send mail to: <[EMAIL PROTECTED]>

Re: Yojimbo workflow for access password protected websites.

[Kenneth Kirksey]

On May 15, 2007, at 6:30 AM, Matt Henderson wrote:


Here the workflow I'd prefer to have:

1. command-space to invoke quicksilver
2. Type "PayPal" (it would soon learn I'm looking for my Yojimbo  
record), and hit return.

3. Type in my application password
4. I then find myself in safari at the paypal website with my  
password on the clipboard.


Anyone know how this could be setup? (or whether it's even  
possible?) Thanks!


Don't know about Quicksilver, as I'm a LaunchBar user myself, but  
I've automated the process of getting passwords from Yojimbo to a web  
page using QuicKeys. You could probably do it with another macro  
utility like iKey as well.



--
--
This message is sent to you because you are subscribed to
 the mailing list .
To unsubscribe, send mail to: <[EMAIL PROTECTED]>
List archives:  
Have a feature request, or not sure if the software's working 
correctly? Please send mail to: <[EMAIL PROTECTED]>

Re: Group in Spotlight?

[Kenneth Kirksey]

On May 15, 2007, at 7:33 AM, Jacob Lyles wrote:


Is there a way to show Yojimbo items as a separate group in Spotlight?

I.e. Spotlight separates PDFs, images, e-mails, etc. Can Yojimbo  
items be

broken out into their own list?


Not that I'm aware of, but you can limit your spotlight searches to  
Yojimbo items only by appending kind:"yojimbo item" to your search  
terms.




--
--
This message is sent to you because you are subscribed to
 the mailing list .
To unsubscribe, send mail to: <[EMAIL PROTECTED]>
List archives:  
Have a feature request, or not sure if the software's working 
correctly? Please send mail to: <[EMAIL PROTECTED]>

Re: SBBOD when Yojimbo launches

[Kenneth Kirksey]

On May 3, 2007, at 3:38 PM, Steven Fernandez wrote:

Same here and my DB is really not very big. Very annoying when you  
are on the phone and somebody wants to give you some info you want  
to jot down quickly.


If you have the unsorted items and untagged items smart collections  
active, you might try turning those off. They use pretty expensive  
queries.




--
--
This message is sent to you because you are subscribed to
 the mailing list .
To unsubscribe, send mail to: <[EMAIL PROTECTED]>
List archives:  
Have a feature request, or not sure if the software's working 
correctly? Please send mail to: <[EMAIL PROTECTED]>

Re: Alternatives for massive PDF collection

[Kenneth Kirksey]

On Apr 11, 2007, at 5:11 PM, Martin Wagner wrote:

I just started using Yojimbo and organizing my PDFs is just one of  
the main reasons I bought the programm. Reading about the need to  
switch to another application for massive PDF collections, does not  
please me.


My question is, what sizes are we talking about, that you consider  
a pdf collection as "massive" ???


My databse is just 55 MBs.


To be honest, I'm not sure what the fuss over PDFs is all about. My  
Yojimbo library contains over 2000 PDFs, with sizes ranging from a  
few K to 25+ MB, and I don't have any problems. My whole Yojimbo  
library is 9063 items and right at 4 GB in size.




--
--
This message is sent to you because you are subscribed to
 the mailing list .
To unsubscribe, send mail to: <[EMAIL PROTECTED]>
List archives:  
Have a feature request, or not sure if the software's working 
correctly? Please send mail to: <[EMAIL PROTECTED]>

Re: RFE Write-Protect Notes

[Kenneth Kirksey]

On Apr 8, 2007, at 6:03 PM, Verdon Vaillancourt wrote:

Has it been considered to add the ability to lock or write protect  
items in YJ, notes specifically?


To be honest, I've been evaluating with the demo and am about a  
week away from making a commitment. I pretty much like YJ and it is  
becoming a part of my daily workflow, but I have some concern about  
inadvertently cutting text from a note/clipping instead of copying  
and that sort of stuff. Any comments?


Why not save the note as a PDF in Yojimbo? You'll still be able to  
copy text from it, but you can't inadvertently modify the PDF.




--
--
This message is sent to you because you are subscribed to
 the mailing list .
To unsubscribe, send mail to: <[EMAIL PROTECTED]>
List archives:  
Have a feature request, or not sure if the software's working 
correctly? Please send mail to: <[EMAIL PROTECTED]>

Re: Application reviews by Melodie Neal

[Kenneth Kirksey]

On Apr 4, 2007, at 10:18 AM, Mehboob Alam wrote:


I'm missing something about this.. tagging seems more reasonable
because items can be stored with multiple tags.. isnt that how the
mind works, as opposed to how the real-world filing cabinet works?


What are the 7 words most often heard in a Baptist church?

"We've never done it that way before!"

:)

The reason people clamor for nested folders is that they're  
comfortable with that metaphor. I hung on to that metaphor for much  
too long myself. Yojimbo helped me break free of that outmoded way of  
thinking.


My documents folder in the finder has no structure or subfolders.  
It's just a collection of files, tagged and organized with TagBot.  
Since I dumped the nested folders metaphor, I've found it much easier  
to find and organize my documents.




--
--
This message is sent to you because you are subscribed to
 the mailing list .
To unsubscribe, send mail to: <[EMAIL PROTECTED]>
List archives:  
Have a feature request, or not sure if the software's working 
correctly? Please send mail to: <[EMAIL PROTECTED]>

Re: Feature request

[Kenneth Kirksey]

On Mar 29, 2007, at 3:24 PM, Thomas Andersson wrote:

what I miss the most in Yojimbo is this: it would be very  
convenient to have a search function in the quick input panel, so  
that you can search Yojimbo content without having to open the main  
window. I know that Spotlight finds Yojimbo items by name, but I  
don't like the way it works, I want to see the Yojimbo items only.


To have Spotlight search only Yojimbo items, append kind:"yojimbo  
item" to your spotlight search query.




--
--
This message is sent to you because you are subscribed to
 the mailing list .
To unsubscribe, send mail to: <[EMAIL PROTECTED]>
List archives:  
Have a feature request, or not sure if the software's working 
correctly? Please send mail to: <[EMAIL PROTECTED]>

How do You Decide What Goes in Yojimbo?

[Kenneth Kirksey]

Given that my Yojimbo database is 8942 items and 3.1 GB, I sometimes  
suspect that I might be asking Yojimbo to do more heavy lifting than  
is necessary. :) My approach has pretty much been "if it can go in  
Yojimbo, it goes in Yojimbo." I'm just curious as to how other  
Yojimbo users decide what to put in Yojimbo, what to leave in the  
Finder, and what to store by some other means. Thanks!




--
--
This message is sent to you because you are subscribed to
 the mailing list .
To unsubscribe, send mail to: <[EMAIL PROTECTED]>
List archives:  
Have a feature request, or not sure if the software's working 
correctly? Please send mail to: <[EMAIL PROTECTED]>