I've added my two grants, but the equipment cost (amount that I paid out of my 
own pocket) is just an estimate for now, until I can locate the receipt. 

-
Bidgee

On 10/10/2013, at 10:39 PM, Toby Hudson <tob...@gmail.com> wrote:

> Hi Kerry,
> 
> My preferred model would be that each project/editathon/grant leader
> should report their results in this tabular format, (perhaps as a
> partial replacement for the written reports we've previously
> submitted).  We are usually pretty proud of our how our events go, so
> I expect individuals would often be happy to formally report that back
> to WMAU if there's a procedure in place.
> 
> To kick the process off, I've copied the WMF spreadsheet Whiteghost
> linked to, and have started adapting it for her suggestions and for
> the Australian context (e.g. Aussie dollars and Photographic Equipment
> Grants).  I've also added complete current data from my 2011 small
> grant, and links to the reports from some others I know about.
> Everybody should feel free to start adding data on programs they know
> about, and changing field titles to suit the programs we run.  I'll
> start adding some of the SLNSW and QSA stuff I know about.
> 
> Here it is in all it's glory - it is open for anyone with the link to edit:
> https://docs.google.com/spreadsheet/ccc?key=0AvHbaGUCSbP9dGppX1dhOWxka1I5MTdhMEJHcU9ILUE&usp=sharing
> 
> Toby
> 
> 
> 
> 
> 
> On Thu, Oct 10, 2013 at 8:07 PM, Kerry Raymond <kerry.raym...@gmail.com> 
> wrote:
>> Toby
>> 
>> You make an excellent point and I doubt anyone will disagree that it would
>> be a Good Thing to do this. Would those volunteering to do it please put
>> their hands up now?
>> 
>> [Pauses, cups hand around ear listening ...]
>> 
>> Therein lies the problem that most volunteer organisations face. Volunteers
>> do the tasks they enjoy (or at least derive satisfaction from), because they
>> do it for free in their leisure time. Now sometimes a volunteer organisation
>> is fortunate that there are "different strokes for different folks" and
>> someone else will be quite happy to pick up the tasks another person didn't
>> want to do.
>> 
>> But sometimes there is nobody to pick it up some tasks (I recollect another
>> incorporated association that endlessly tried to establish a roster for
>> cleaning the toilet -- which was doomed to failure because nobody wanted to
>> do it, even though everyone was in favour of a clean toilet) and I fear that
>> metrics may be in that category in WMAU. If so, this is when we need to look
>> at outsourcing that task. As you will all know (but maybe don't remember) we
>> do now have a contracting policy
>> 
>> http://www.wikimedia.org.au/wiki/Proposal:Contracting
>> 
>> and, any moment now (drum roll), John V will be outlining the arrangements
>> for the contracting subcommittee so we can get outsourcing happening.
>> 
>> If there are tasks we need to outsource, we need to do this now while we
>> still have funds to pay for the work that needs doing. If we delay until we
>> have no funds, then we are in a serious catch-22 situation. I note that a
>> number of the chapters who receive FDC funding appear to use at least part
>> of those funds to employ project management staff, suggesting that this is
>> the kind of thing that is hard to resource with volunteers in most chapters.
>> 
>> Kerry
>> 
>> 
>> 
>> -----Original Message-----
>> From: wikimediaau-l-boun...@lists.wikimedia.org
>> [mailto:wikimediaau-l-boun...@lists.wikimedia.org] On Behalf Of Toby Hudson
>> Sent: Thursday, 10 October 2013 4:16 PM
>> To: Craig Franklin; Wikimedia Australia Chapter
>> Subject: Re: [Wikimediaau-l] Funding Query
>> 
>> On Tue, Oct 8, 2013 at 10:59 PM, Craig Franklin
>> <cfrank...@halonetwork.net> wrote:
>>> I also agree that the chapter and its volunteers *have* done a lot of
>> great
>>> work over the past few years, and I think you've hit the nail on the head
>>> that we've often failed to effectively communicate our successes.  Part of
>>> any projects going forward will be a need to say "here's how we're going
>> to
>>> measure success" before we actually dive in on any project, so that we can
>>> either use that measurement as justification for further funding, or use
>>> that measurement to figure out what went wrong and make sure we don't make
>>> the same mistake twice.
>> 
>> and then:
>> 
>>> Absolutely, a lot of volunteers have pitched in at some time or another
>> and done some great work that have (in my opinion) led to positive outcomes
>> for the movement.  Enough that I'm not going to even try to enumerate them
>> all for fear that I'll leave someone out :-).
>> 
>> 
>> Hi Craig,
>> Although forward planning of outcome metrics is obviously a good thing
>> for the future, I think we should make an effort now to compile
>> outcomes and metrics for projects, programs and grants that have
>> already taken place.  Is there an onwiki page for this, or a table to
>> fill out for each project or grant we have undertaken?  I know there
>> are some reports linked from here
>> http://www.wikimedia.org.au/wiki/Reports#Small_grants but surely there
>> are more hanging around?  Even though you can't enumerate them off the
>> top of your head, we *should* be able to enumerate them if everyone
>> writes up the outcomes of projects we've individually been involved
>> with.  I know there are huge outcomes as a result of the SLNSW
>> training and residency.. but maybe they have not been tabulated into
>> reportable dotpoints?
>> Toby
>> 
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>> 
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