There are no formal agreements with the communities who participate. There are some other agreements, which I've listed below, but I don't believe there are any that require ASF board involvement.
There is an agreement that each mentor needs to sign when they select an applicant to work with as an intern. This is an individual agreement that is between the mentor and Outreachy's fiscal sponsor, the Software Freedom Conservancy: https://github.com/outreachy/website/blob/master/docs/mentor-agreement.md Interns also have to sign an agreement when they accept the internship: https://github.com/outreachy/website/blob/master/docs/intern-agreement.md Everyone who makes an account on the Outreachy website (which includes mentors, applicants, and interns) has to sign an agreement stating they have read and understand the Outreachy Code of Conduct: https://github.com/outreachy/website/blob/master/CODE-OF-CONDUCT.md When a sponsor indicates that they wish to sponsor Outreachy, we make them aware of our sponsor expectations (but we don't ask them to formally sign an agreement): - Sponsor's logo will be featured on the website for the round sponsored, with suitable prominence by level of sponsorship. Sponsor shall provide its logo to Outreachy organizers for the purpose of its display on the Outreachy website. All sponsorship benefits are set out for the applicable round on Outreachy’s website https://www.outreachy.org/sponsor - (For sponsors of specific communities) Organizers will prioritize using sponsorship funds for preferences expressed by Sponsor such as internship stipends for a specific set of Free and Open Source Software (FOSS) communities. When that preference becomes unavailable, such as a community deciding not to accept an intern, an intern withdrawing from the program, or an internship being terminated due to mentor feedback, the Outreachy organizers will ask the sponsor for a second preference. Outreachy organizers will use their best efforts to use the funds towards that preference for up to two years, at which point the funds will be used for any Outreachy activities. - Sponsor shall not use the Outreachy logo, or any marks similar thereto, in any marketing, advertising, press releases or public statements without the prior written consent of the Outreachy organizers. Sponsors are permitted to use the Outreachy name and unmodified logo in presentations about their sponsorship of the program. Unless otherwise specified by Sponsor, Outreachy will include Sponsor's name and mark where it indicates sponsorship of the program. - Sponsor acknowledges that Outreachy participants are contractors of Software Freedom Conservancy and have no employment relationship to Sponsor. Those are the only things I can think of which would fall under agreements. I don't believe any of them would be something the ASF board would need to be involved with. Sage Sharp Outreachy Organizer On Wed, Jul 3, 2019 at 1:45 PM Alex Harui <[email protected]> wrote: > > > On 7/3/19, 1:37 PM, "Ross Gardler" <[email protected]> > wrote: > > Your questions are good ones and I'd like to hear the answers. > > However, please note that the current proposal does not need board > approval. The committee has decided it is sensible to notify the board of > intended actions because of some of the concerns raised. The intent is to > assure the board that this proposal does not amount to paying for code. > > That's why I'm asking these questions of Sage/Outreachy. I want to verify > that the committee only needs to notify. If there is some document that > Outreachy needs someone at the ASF to sign before we can start this > experiment, I would argue that the committee needs to shift gears to get > that signature now. > > -Alex > ________________________________ > From: Alex Harui <[email protected]> > Sent: Wednesday, July 3, 2019 1:28:17 PM > To: [email protected] > Subject: Re: Request for summary update (was Re: Does Outreachy mean > we are paying for code? Is that acceptable?) > > Actually, Sam, that didn't answer my questions at all, but thanks for > trying. > > I see that there are proposals being drafted for approval by the > board, so my question to Sage was what kinds of approvals and contracts, if > any, were made and signed by other foundations that Outreachy works with. > > And also, Sage made it sound to me that the applicant/intern makes the > final decision on which project to work with which would greatly impact the > text of the proposals and the discussion in general about how much the ASF > is directing the sponsor's funds. > > IMO, without knowing the actual approvals/documents that Outreachy > needs from the ASF, we can't know what to propose and how difficult it will > be to get that approval and/or signature. > > Or maybe I've missed those specifics in all of these emails. > > Thanks, > -Alex > > On 7/2/19, 4:18 AM, "Sam Ruby" <[email protected]> wrote: > > On Tue, Jul 2, 2019 at 1:37 AM Alex Harui <[email protected]> > wrote: > > > > On 7/1/19, 6:01 AM, "Sage Sharp" <[email protected]> wrote: > > > > Sponsors fund the Outreachy general fund or a community. > Applicants pick > > which project to work on. That's been explained elsewhere. > > > > Hi Sage, > > > > Mainly for my clarification: By "community" you mean a group > like the ASF or other OS Foundations? At Apache we use "community" as the > equivalent of "project". And is the "applicant" the intern? I thought the > mentors had some say in the matching. > > > > One other question: Does each "community/foundation" need to > make some formal agreement with Outreachy to have its projects find mentors > and hopefully interns? Or do sponsors work directly with projects? > > Perhaps I can help. IBM will specify: > > $19,500 "Charitable donation for sponsorship of 3 intern(s) for > the Apache Software Foundation community projects in the > December 2019 Outreachy internship round" > > Beyond this, IBM will not otherwise participate in the process. > Well, > some employees might :-), but not as a part of the sponsorship but > rather as a part of the ASF. > > The ASF will need to identify a number of projects for Outreachy to > list on their site. It is important that those projects have > mentors. > > For the December round, Outreachy will start accepting > applications in > September, so we should start encouraging projects to request to be > added to the list soonish. > > I encourage people who are interested in attracting interns to read > > https://nam04.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.outreachy.org%2Fmentor%2Fmentor-faq%2F&data=02%7C01%7Caharui%40adobe.com%7C837310fd977c4d3082ee08d6fff63d09%7Cfa7b1b5a7b34438794aed2c178decee1%7C0%7C1%7C636977830425980419&sdata=b1pnnerLcZIqenQdSeXy1nGIpYJjq2qDHe87ExU%2Bavc%3D&reserved=0 > > Finally, should the ASF not be able to attract enough interns in > the > December round, no problem, we will have up to three more chances. > From Outreachy's FAQ: > > Q: If I sponsor a specific FOSS community and that community > doesn't > find an intern, what happens? > A: Sometimes FOSS communities don't have enough applicants, or > their > best applicant accepts another opportunity. Outreachy will try to > encourage applicants towards communities that do not have enough > applicants but we cannot guarantee that a community will find a > suitable intern. We will use our best efforts to work with the > sponsor > and use the funds for that particular community or another that the > sponsor prefers for two years, after which we'll use them for any > Outreachy activity. > > > - Sam Ruby > > > > >
