[MLO] Re: Duplicate Task in Two Places

[Joel Azaria]

Not as complicated as you think as it's been done already and for decades.

1 very pervasive example is computer file systems (mostly Linux though Mac 
and Windows have it too, just more obscured from view to the typical 
end-user).

A file system after all is just a tree, exactly as our outlines are.   File 
systems like that support a concept called "links"   There are "soft links" 
and "hard links" which have some differences but the TLDR is that they act 
as virtual pointers to another part of the tree / file system.   To use 
your example:

>>>Project 1
project 1 task 1
project 1 task 2
>LINK>project 2 task 1
>>>Project 2
project 2 task 1
project 2 task 2

Project 2 Task 1 (and it's descendants) will SHOW under Project 1 even 
though it may ultimately "live" under >>>Project 2.   The link is, in 
effect, a virtual "doorway" to the other location.This does not violate 
the integrity of the tree structure in any way and, as I've said, tree 
structures like Linux's EXT3, EXT4, Mac's HPFS, Windows' NTFS, as well as 
ZFS, BTRFS, and other high performance file systems have done this for 
literally DECADES.  This is not uncharted territory.

There are multiple use cases where I've wanted/needed this functionality.  
Contexts are not a substitute as there are times that something belongs in 
the tree in multiple places, not just "presented" that way in a flat 
viewport.  This is usually a project planning or overview situation but 
I've encountered it in other places.

Another simplified example might be a shopping destination that exists both 
in your work and home tree structs.  I can go to Home Depot for either 
reason.   I don't want two separate "Home Depot" nodes (with their 
associated contexts, etc.) to live in two places.  I want "Home Depot" 
avail in two places so I can list my work stuff here and my home stuff 
there.  Yes, I will use a view based on Contexts for actually SHOPPING but 
for PLANNING, I want HD in two places in the tree.




On Friday, July 23, 2021 at 4:02:53 AM UTC-4 Stéph wrote:

> It would be pretty complicated to have the same task appearing in multiple 
> places in one outline, I think. Darryl, would Alyona's suggestion of using 
> contexts work for you? 344cl, have you tried using "dependencies" and the 
> "complete tasks in order" option to flag up that common tasks need to be 
> completed before a project can proceed? Would it work to have your project 
> folders as subfolders of a "common project tasks" folder? Something like 
> this:
>
> >Folder: Common project tasks (or project group tasks, or programme tasks)
> >>common task 1
> >>common task 2
> >>>Project 1
> project 1 task 1
> project 1 task 2
> >>>Project 2
> project 2 task 1
> project 2 task 2
>
>
> On Thursday, 22 July 2021 at 21:54:29 UTC+1 344cl...@gmail.com wrote:
>
>> I also would like this. I have multiple projects that rely on the the 
>> same task being completed. Maybe in the future, we could have a "soft link" 
>> to a task.
>>
>> On Monday, June 11, 2018 at 7:51:04 a.m. UTC-7 Alyona (MLO Support) wrote:
>>
>>> It is not possible to have the same task in several places in the 
>>> Outline. Instead of placing tasks into a folder for Morning Routine, you 
>>> may assign contexts like @Morning Routine, @Daily Routines, @Errands etc to 
>>> your tasks. One task may have multiple contexts. Then open a view with 
>>> tasks grouped by context and you will see that the same task appears in 
>>> several groups. 
>>> More about contexts in the manual 
>>> 
>>>  
>>>
>>> On Monday, June 11, 2018 at 9:25:44 AM UTC+3, Darryl Brooks wrote:

 Have searched on this and haven't found an answer. Is it possible to 
 place the same task in two different locations (folder, project, etc.) so 
 that if it is completed in one, it is completed in both. In other words, 
 it 
 is physically the same task, but falls under two different areas. I tried 
 to copy a task between two folders and it didn't work. 

 Is there a workaround on this? 

 In my case, I have a folder for Morning Routine. There are a great many 
 tasks I do in the first few hours each day. But each task also belongs to 
 different functional areas, so I would like them to appear in those 
 folders/projects as well.

 Any help appreciated.

>>>

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[MLO] Why do tasks in a suspended project show up as active actions / next actions?

[Joel Azaria]

As the title.  I have projects that are marked suspended yet tasks under it 
show up in my next actions list as active.   I think this should not be.  I 
expect projects marked Suspended or Completed should have their children 
inactive.

*Sidebar but while on the topic *- Also request another project status 
called "Closed" or "Cancelled" to distinguish Projects completed 
successfully/fully vs those that have stalled or died (eg. ran out of 
funding, client cancelled next phase, etc.  Basically reasons that may be 
in or out of my control but which project stops not fully completed.   It 
would behave the same as Completed or Suspended in that any tasks under 
that project should inherit inactivity.

Joel.

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[MLO] Re: feature suggestion: multiselect contexts with mixed state in checkbox

[Joel Azaria]

Which part is bug, which is feature request?   I'm trying to figure out how 
to remove 1 context from a group of tasks with varied/mixed contexts 
assigned.

On Monday, October 12, 2020 at 4:44:20 AM UTC-4 Stéph wrote:

> This looks like a bug report AND a feature request. I'm bumping it over to 
> the MLO-beta testers' forum, to make sure it gets noticed.
>
> On Saturday, 10 October 2020 at 10:14:27 UTC+1 Miguel T wrote:
>
>> Hi there.
>>
>> I've been using the Windows desktop and Android versions, by assigning 
>> different contexts to tasks with mixed contexts, but i end up overiding the 
>> existing contexts when I just wanted to add or remove a particular context 
>> (without affecting the others).
>>
>> current situation:
>>   steps: 
>> 1 - assign contexts
>>   . initial tasks:
>> - task 1 - [@context1, @context2]
>> - task 2 - [@context1, @context3]
>> 2 - multiselect both tasks
>>   . and check the proprieties > contexts:
>> . result: [@context1, @context3]
>> (not showing the @context2)
>> 3 - uncheck "@context3", and press "ok"
>>   . result: tasks:
>> - task 1 - [@context3]
>> - task 2 - [@context3]
>> (it added the @context3 to the task1, when I just wanted to 
>> remove the @context1 and preserving the @context2)
>>
>> request/suggestion:
>>   . using the previous example, at step 2, (when viewing the multiselect 
>> both tasks contexts)
>> . suggested result:
>>   - [checked] - @context1
>>   - [mixed state] - @context2
>>   - [mixed state] - @context3
>>   - [unchecked]   - (all the others)
>>   (where it would use a new checkbox state (with a mixed state))
>>
>> . and when clicking:
>>   - @context1 - [checked] -> [unchecked] -> [checked] (again/loop)
>>   - @context2 - [mixed state] -> [checked] -> [unchecked] -> [mixed 
>> state] (again/loop)
>> . (by preserving the mixed state (of the same previous contexts 
>> of the tasks) at every 3rd click ("->"))
>>
>> Basically the idea is introducing a mixed state in the checkbox of a 
>> context in multiselect,
>>   similar to the example at 
>> https://www.w3.org/TR/2017/WD-wai-aria-practices-1.1-20170628/examples/checkbox/checkbox-2/checkbox-2.html
>> 
>> Best regards,
>> Miguel
>>
>

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Re: [MLO] Re: Incremental search breaks after a character repeats

[Joel Azaria]

afaik that's not how it works.  If you just start typing characters in the 
outline view it just jumps to the next instance of that character.  So if 
you hit 's' three times you'll just bounce through the next three items 
starting with 's'.
There is a filter function - ctrl + L - which filters the current tab/view 
and a Find funtion - ctrl + F - which will search globally in your .ml 
file.   These both work as you expect.



On Thursday, May 13, 2021 at 11:21:46 PM UTC-4 DanD wrote:

> Neither, just type the characters in the outline view (in quick 
> succession). I have a task whose name starts with "SSS" and it's impossible 
> to find it that way. MLO keeps jumping among various tasks that start with 
> "s".
>
> On Tue, May 11, 2021 at 9:43 PM Joel  wrote:
>
>> Are you referring to the *search* (ctrl+F) or to the *filter* (ctrl+L) ? 
>>
>> I tried both and could not recreate the problem.   Search for "loo" and 
>> found "lookup" among others immediately on the second "o".
>>
>> FYI I am on 5.1.2 beta so maybe this actually an issue and was addressed 
>> already but not sure.  I can't speak to that.
>>
>> On Tuesday, May 11, 2021 at 5:02:58 PM UTC-4 DanD wrote:
>>
>>> Among my many tasks, I have one called "Meet person X", and another one 
>>> called "Learn one cool magic trick". The problem is that typing "mee" or 
>>> "coo" does not set focus on these tasks, because the repeating letter 
>>> causes the incremental search to stop.
>>>
>>> MLO 5.1.1. The issue was noticed as far back as 2014 
>>> . 
>>> It gets pretty bad if you have projects with codenames that contain 
>>> repeating characters, or even "Get car papers from AAA", and you type 
>>> "aaa", which is a pretty unique string - it won't find that task, and you 
>>> know for sure it exists.
>>>
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[MLO] Re: INS key for new task doesn't work. Neither does alt + INS

[Joel Azaria]

Works here.

Even though my hotkey is set to "Num 0" my independent INS key works fine 
too.  This is a full size keyboard.

If your INS key is in the middle of the keyboard you probably need to hold 
some kind of modifier key with it.  On most Dells I've seen, for example, 
the INS would be written in blue and there's a blue 'Fn' key near the left 
shift or alt keys at the bottom of the keyboard.  Some other keyboards 
(Lenovo maybe?) do it in orange color.   You'd need this same combo to make 
the pg up, pg down, delete, etc work anywhere.
Check and make sure if that's your issue.

If you know that combo already (Fn+Ins) and that's what you've been trying 
that doesn't work then go in your shortcut assignments in MLO and go to the 
Insert Task action and assign/modify the shortcut entering that key combo.  
It may be a different code (internal scan code) from a std INS key and that 
may fix you.


On Sunday, October 28, 2018 at 3:21:58 AM UTC-4, Renman2735 wrote:
>
>
> Thanks for that! 
>
> I checked out the hot key assignments and I see that is was assigned to 
> the INS key on my numeric keypad. So it's listed as "0" for new task and 
> "alt + 0" for my subtask. Yet this still does not work whether with num 
> lock on or off. 
>
> For some reason my INS key in the centre of the keyboard (the one bunched 
> with delete, home, end, page up, page down) doesn't seem to work. (The 
> other keys here do work though, e.g. pgup pgdn). 
>
> Anyone have some advice on what's happening here and how to rectify? The 
> old version of MLO had no issues with this. 
>
> Best regards!
>
> On Sunday, 28 October 2018 08:18:02 UTC+8, David Timpe wrote:
>>
>> Check your hot key assignments.
>
>

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[MLO] Re: Chronology in notes

[Joel Azaria]

I always add new at the bottom.  I despise having to read "backwards" 
through chronology, especially larger text blocks - I still read paragraphs 
top to bottom so my brain apparently 'rejects' reading newer above older (I 
think it's my CDO kicking in.)  This is one of my gripes with Trello's 
comment chronology on cards and it grates on me everytime I have to spend 
more than a few seconds with it.

As far as consistency, I don't know that I could ever make an argument for 
inconsistency.  For me consistency is key to making sense of the whirlwind 
of chaos that surrounds me.  So my vote would be pick one and stick to it.

hth.


On Wednesday, September 28, 2016 at 1:08:09 PM UTC-4, pottster wrote:
>
> Hi,
>
> Just curious.
>
> Like many of you, I'm sure, I keep a dated/timed list of updates in the 
> notes area for many of my tasks. For some of these I keep the newest 
> entries at the top and, for others I keep the newest entries at the bottom 
> (I have my "reasons" for this). I can't decide whether to be consistent and 
> use one approach or mix and match as I'm currently doing.
>
> Any thoughts on best practice? What do you do?
>
> Thanks.
>

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[MLO] Re: MLO in the car

[Joel Azaria]

Dwight, 
Pretty sure you're SoL on this one.  Android auto seems to *require* the 
apps to be written to work with it.  I *believe* that the evolution of the 
Android API should make this a relatively easy affair but considering the 
'resource challenged' nature of MLO dev in general, it might not be on top 
of the list.  To wit, we haven't so much as *heard *about Android *Wear* 
support 
and I'd doubt Auto is higher on the prio list than Wear.

Unless there's some kind of an "app wrapper" for Auto that can wrap at 
least the widgets (and a quick G search didn't really turn up anything like 
that), not sure I'd hold out much hope.

Good luck and share anythign you find.



On Wednesday, September 14, 2016 at 8:40:33 AM UTC-4, Dwight Arthur wrote:
>
> My car offers access to apps on my phone through Android Auto or Apple Car 
> Play. I would love to be able to bring up an MLO to-do list this way, but I 
> understand that it is probably a lot of work and not happening any time 
> soon. So my question is, has anyone got a suggestion of a hack that would 
> allow a to-do list (like, errands to run) to get captured out of MLO and 
> displayed on the car's display via Android Auto or Apple Car Play?

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[MLO] Re: Restoring data from previous device

[Joel Azaria]

Karey,
I'm pretty sure MyBackup should have been able to backup both the .apk AND 
your data.  Root *should* only be required for backing up and restoring 
system apps and data (like your phone call logs, wifi and bluetooth 
settings, et al,) which I'm pretty sure MLO is not. Unfortunately the last 
time I carried an unrooted device was back on Android FroYo (2.2) so it's 
been a while and I'm not positive on what's changed from FroYo to 
Marshmallow (Android v6).  I DO see that MLO is on MyBackup's list of 
integrated applications (see 
here: http://www.rerware.com/Android-Backup/MyBackupUserGuide.pdf) so I'd 
say that bodes well for you.

Were I in your shoes I would probably proceed this way:

   1. Some time ago (2 years maybe) google changed the refund policy on 
   Play store apps.  My memory isn't serving me here so check the policy for 
   yourself.  I think it's 15 or 20 minutes.
   2. Check/find the procedure for how to request an app refund.  Again, my 
   memory isn't serving me well right this moment.  *Don't skip this step! 
*Make 
   sure you know where to go and how to request a refund asap should it come 
   to it.
   3. As the refund window is small, we want to have the backed up files in 
   place.  I'll assume you have the backups on the new device somehow already 
   (sd card, thumbdrive, etc) but if not, get it there now. If your backups or 
   on a cloud, download them to the device now!
   4. Make sure you have the latest update of the free app installed.  I'd 
   also I'd ensure I have a fast Internet connection (your home WiFi or good 
   4g coverage for example.)  You don't want to run the clock on your refund 
   window waiting for updates or downloading the pro app on a slow or 
   problematic connection.
   5. Buy the pro app.  Quickly initiate download and install if needed.
  1. Did it work?  If so, have a beer/wine/tea/coffee.  Profit and :)
  2. Didn't work?  Quickly request a refund as researched in step 2.
   
In this way you get to try to restore w/ the pro app.  If it works, the dev 
deserves his/her 6 bucks or whatever and you know that you're protected if 
ever needed again.
If not, you get a refund, you know to root your new device, you *run *and 
buy Titanium Backup pro, you set up scheduled backups to a cloud and you'll 
be protected if/when it happens again.

Good luck and lmk how it goes.
J.



On Monday, August 22, 2016 at 5:19:40 AM UTC-4, Karey Kumli wrote:
>
> My Android tablet's motherboard quit, and I had a backup with the app 
> MyBackups. However their app won't back up to a new device without me 
> purchasing the Pro version. I'm not convinced that the backup has my data, 
> it may have only the app - so I'm not ready to spend the money.
>
> I just downloaded the MLO 2 apk file from the MLO main page, installed it, 
> and wondered about the apk file saved by MyBackup. I'm not willing to 
> experiment with opening it, so need the advice of someone better-versed in 
> this type of shenanigan!
>
> It's 9.4 MB.
> Its filename is
> net.mylifeorganized.mlo_3041.apk
>
> Would appreciate successful case histories! Or precautions! Am perfectly 
> willing to send it out for perusal!
>
> Thank you,
> Karey
>

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[MLO] Re: MLO crashed. Now will not WiFi sync with Android.

[Joel Azaria]

Most likely culprit seems to me is your desktop's IP address changed after 
the reboot.  MLO/A's wifi sync depends on IP address for the pairing so if 
MLO/D's IP changes, A won't find it.

You can check your desktop's IP by opening a cmd windows (aka "DOS" window) 
and type 'ipconfig'
Then check in tablet in wifi sync settings what IP it thinks your computer 
is at.  These should match.

If not match, break the wifi sync and set it up again and problem will go 
away.

hth.


On Monday, April 25, 2016 at 3:48:46 AM UTC-4, Dale Shepherd wrote:
>
> I have MLO pro on my android tablet.  I installed the desktop version and 
> synced the two.  Overnight, the desktop version locked up and I had to 
> reboot the PC.  When I reopened MLO, all my tasks were gone and when I 
> tried to sync again, I get the error message "ERROR Cannot find paired file 
> on PC. Please open paired MLO data file on PC.  If it does not help, close 
> all MLO  instances on PC, run MLO on PC again and open file paired with 
> this device profile.  I have done so, but it did not help.  How do I get 
> this fixed?
>

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[MLO] Re: possible to implement creating task window with OK button????

[Joel Azaria]

I find this annoying too but there's a simple workaround.  After the task 
'dissapears' simply hit the 'back' button in MLO and it will return to that 
task.  If it's not in the view you're using (which it won't be) MLO will 
simply switch to the All Tasks view and show it to you there.  Works like a 
charm and requires no changes to existing views.

J.


On Monday, April 4, 2016 at 4:40:31 AM UTC-4, Wolfgang N wrote:
>
> May I ask whether it is possible to add the function for entry a task with 
> a window and an OK button???
>
> I use some tabs on my desktop MLO program and all tabs has is own filters 
> (eg. @home, @work,...)
>
> If I now try to add a new task in such a tab then I create the new task 
> and just try to set the context or something else and already the task 
> disapear and I have to search the task in the tab "all Tasks", then I edid 
> the task properties and while changing something or just trying it the task 
> disapear again and I have to search it in my tabs again. 
> Oh man, how anoying is this
> Why isn't it possible to add an task just by opening an window edit all 
> properties and the press an OK button to add this task with all properties 
> set?
>
>
>

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[MLO] Re: Project Final Completion

[Joel Azaria]

As the others, I agree.  Just because subtasks are done doesn't mean the 
project is.  In fact if practicing GTD, this becomes de facto your 
"Projects" list.  I prefer the manual behavior that if the project is 
complete, then I check it off as complete.

As far as the Project Status dropdown, it is strange that you can mark such 
an item as done (checkbox) and the status can stay as "in progress".  I 
think there should be an automatic action that sets the project status when 
the checkbox on a project item is marked off.  Preferably it should be a 
prompt asking the user what to set the status to.

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[MLO] Re: Color code tasks

[Joel Azaria]

Not directly.  There are colored flags you can use that will show a colored 
flag icon on the task and that might work for you.  If you really want to 
color the whole task line you could also use MLO's formatting rules.  For 
example you could make a rule to color a line based on the flag.  The flags 
should carry through to android and ios but the formatting rules I think 
have no equivalent on the mobiles.

J.


On Monday, March 14, 2016 at 2:43:19 PM UTC-4, mcamper wrote:
>
> Is there anyway to color a task line, like flagging in Outlook? I already 
> use the star feature for something else, but would like to have a way to 
> flag very urgent tasks that are obvious when reviewing the long task list. 
> These urgent ones would have some various color shading or similar to 
> differentiate themselves from the normal tasks. I am primarily looking for 
> a solution that works on the iOS version of MLO.  
>

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[MLO] Re: MLO Desktop deletes data on sync with no explanation

[Joel Azaria]

Please confirm receipt of logs and is there any status update?  It's now 6 
days since I've provided logs and I've heard nothing back.



On Friday, February 12, 2016 at 12:06:24 AM UTC-5, Joel Azaria wrote:
>
> Andrey,
> Can you please confirm that you have received the logs from all three 
> devices?  I did not get a reply to my last email.
>
> Thank you.
>
>
>
> On Friday, February 5, 2016 at 2:18:05 AM UTC-5, Andrey Tkachuk (MLO) 
> wrote:
>>
>> Hi Joel,
>>
>> First of all I understand your concern and will try to help. Thank you 
>> for such detailed explanation. 
>>
>> I see that you have quite complex setup. You sync two branches to other 
>> files located on a network drive and wifi sync to Android. It requires time 
>> for analysis considering 1.5 Mb of log you sent to me. Besides it is 
>> difficult to understand the full picture without having the same setup 
>> locally.
>>
>> From the logs you sent to support and the the screenshot I see the 
>> following:
>> 1. There are several times in December when MLO could NOT access your 
>> file on a network drive and as a result could not sync.
>> 2. There are 5 times in January when MLO has been terminated unexpectedly
>> 3. In the conflict screenshot I see that some tasks are changing parents. 
>> I do not see if these tasks are in Inbox and do not know if it is master of 
>> slave desktop.
>>
>> In theory such cases may cause the issues you described. 
>>
>> Here are some ideas which may help us to understand together what 
>> happened:
>> 1. When you use branch sync the tasks which are moved out of this branch 
>> on one desktop are deleted on other desktop.   
>> 2. Inbox is a special folder which is used for different purposes by MLO. 
>> For example it is used to move conflicted tasks to it when you add a task 
>> on one end to a parent which was deleted on other end and sync. If you add 
>> here the branch sync it complicates the process. If you add here wifi sync 
>> to Android it complicates the process even more.
>>
>> Here are only my initial thoughts after analysis of what I have at hand 
>> now. I will ask you via email more specific questions to understand all the 
>> details of your setup. 
>>
>> Thanks,
>> Andrey.
>>
>>
>>
>>
>> On Thursday, February 4, 2016 at 1:43:26 AM UTC+2, Joel Azaria wrote:
>>>
>>> This is now apparently the 3rd time in about 2 or three months that MLO 
>>> has just indiscriminately deleted a whole branch of folders and tasks.  For 
>>> whatever reason it seems to keep eating the same branch though not at every 
>>> sync but rather at random times.  I'm thankful to have the know-how and 
>>> tools to merge/recover from these disasters (the first time it happened we 
>>> went DAYS without it being detected).  I have no idea if it's eating other 
>>> data (and I hope it isn't but there's just no way to know.)
>>>
>>> For reference here's my setup:
>>>
>>> MLO 4.3.3 Pro on mine and my assistant's machines.
>>> I share two branches (my Inbox and a Biz tasks branch) from my MLO file 
>>> to a network share on a NAS
>>> She in turn sync both of those branches into here MLO file.  She does 
>>> not use MLO for herself and has no data beyond these two branches
>>> I also use MLO v2 on my Android and WiFi sync.
>>>
>>> The data that keeps getting eaten is a structure of folders in my Inbox 
>>> called Speedbox which has a number of folders within (about 12 presently) 
>>> some of which have tasks within (probably in the 20 or 30 range presently)
>>> On a number of occasions so far my assistant hits sync (F9) and like 
>>> magic the whole Speedbox disappears.  The first time it happened it took a 
>>> bunch of tasks that were in the Inbox (but not the Speedbox) with it but 
>>> this last(3rd) time it didn't appear to.  I don't remember the details of 
>>> the second time as I was too busy to even write it up and we caught it 
>>> immediately so just rolled back to a backup.  I don't know what this thing 
>>> is doing, it just deletes the whole structure without warning, without 
>>> indication.  They are not conflicts they are just deleted inexplicably. 
>>>  This first two times there was no conflict dialog at all.  This last time 
>>> a conflict dialog appeared but  showing only 6 tasks.  None of these tasks 
>>> were included in the deletion and pretty sure it's just a coincidence. 
>>>  Since I've gotten decently proficient at de

[MLO] Re: MLO Desktop deletes data on sync with no explanation

[Joel Azaria]

Andrey,
Can you please confirm that you have received the logs from all three 
devices?  I did not get a reply to my last email.

Thank you.



On Friday, February 5, 2016 at 2:18:05 AM UTC-5, Andrey Tkachuk (MLO) wrote:
>
> Hi Joel,
>
> First of all I understand your concern and will try to help. Thank you for 
> such detailed explanation. 
>
> I see that you have quite complex setup. You sync two branches to other 
> files located on a network drive and wifi sync to Android. It requires time 
> for analysis considering 1.5 Mb of log you sent to me. Besides it is 
> difficult to understand the full picture without having the same setup 
> locally.
>
> From the logs you sent to support and the the screenshot I see the 
> following:
> 1. There are several times in December when MLO could NOT access your file 
> on a network drive and as a result could not sync.
> 2. There are 5 times in January when MLO has been terminated unexpectedly
> 3. In the conflict screenshot I see that some tasks are changing parents. 
> I do not see if these tasks are in Inbox and do not know if it is master of 
> slave desktop.
>
> In theory such cases may cause the issues you described. 
>
> Here are some ideas which may help us to understand together what happened:
> 1. When you use branch sync the tasks which are moved out of this branch 
> on one desktop are deleted on other desktop.   
> 2. Inbox is a special folder which is used for different purposes by MLO. 
> For example it is used to move conflicted tasks to it when you add a task 
> on one end to a parent which was deleted on other end and sync. If you add 
> here the branch sync it complicates the process. If you add here wifi sync 
> to Android it complicates the process even more.
>
> Here are only my initial thoughts after analysis of what I have at hand 
> now. I will ask you via email more specific questions to understand all the 
> details of your setup. 
>
> Thanks,
> Andrey.
>
>
>
>
> On Thursday, February 4, 2016 at 1:43:26 AM UTC+2, Joel Azaria wrote:
>>
>> This is now apparently the 3rd time in about 2 or three months that MLO 
>> has just indiscriminately deleted a whole branch of folders and tasks.  For 
>> whatever reason it seems to keep eating the same branch though not at every 
>> sync but rather at random times.  I'm thankful to have the know-how and 
>> tools to merge/recover from these disasters (the first time it happened we 
>> went DAYS without it being detected).  I have no idea if it's eating other 
>> data (and I hope it isn't but there's just no way to know.)
>>
>> For reference here's my setup:
>>
>> MLO 4.3.3 Pro on mine and my assistant's machines.
>> I share two branches (my Inbox and a Biz tasks branch) from my MLO file 
>> to a network share on a NAS
>> She in turn sync both of those branches into here MLO file.  She does not 
>> use MLO for herself and has no data beyond these two branches
>> I also use MLO v2 on my Android and WiFi sync.
>>
>> The data that keeps getting eaten is a structure of folders in my Inbox 
>> called Speedbox which has a number of folders within (about 12 presently) 
>> some of which have tasks within (probably in the 20 or 30 range presently)
>> On a number of occasions so far my assistant hits sync (F9) and like 
>> magic the whole Speedbox disappears.  The first time it happened it took a 
>> bunch of tasks that were in the Inbox (but not the Speedbox) with it but 
>> this last(3rd) time it didn't appear to.  I don't remember the details of 
>> the second time as I was too busy to even write it up and we caught it 
>> immediately so just rolled back to a backup.  I don't know what this thing 
>> is doing, it just deletes the whole structure without warning, without 
>> indication.  They are not conflicts they are just deleted inexplicably. 
>>  This first two times there was no conflict dialog at all.  This last time 
>> a conflict dialog appeared but  showing only 6 tasks.  None of these tasks 
>> were included in the deletion and pretty sure it's just a coincidence. 
>>  Since I've gotten decently proficient at dealing with this already, I had 
>> saved copies of my file so I tried the conflict resolution multiple ways 
>> (remote overwrites local, local over remote, mixed as by default) all ended 
>> up eating the Speedbox and in each case it doesn't look like the conflicted 
>> tasks even had anything to do with it.  I think it's just coincidental.
>>
>> So what I can't figure out is just wth is going on here?  Why does MLO 
>> just eat this whole structure without any warning.  I'm copying this post 
>> as an email to tech 

[MLO] Re: MLO Desktop deletes data on sync with no explanation

[Joel Azaria]

You have logs from all three machines now.  My machine was sent 
immediately, you have android logs sent a few days ago via the app and 
today I sent you logs from my assistant's (slave) machine.  Please advise 
asap thank you.



On Friday, February 5, 2016 at 2:18:05 AM UTC-5, Andrey Tkachuk (MLO) wrote:
>
> Hi Joel,
>
> First of all I understand your concern and will try to help. Thank you for 
> such detailed explanation. 
>
> I see that you have quite complex setup. You sync two branches to other 
> files located on a network drive and wifi sync to Android. It requires time 
> for analysis considering 1.5 Mb of log you sent to me. Besides it is 
> difficult to understand the full picture without having the same setup 
> locally.
>
> From the logs you sent to support and the the screenshot I see the 
> following:
> 1. There are several times in December when MLO could NOT access your file 
> on a network drive and as a result could not sync.
> 2. There are 5 times in January when MLO has been terminated unexpectedly
> 3. In the conflict screenshot I see that some tasks are changing parents. 
> I do not see if these tasks are in Inbox and do not know if it is master of 
> slave desktop.
>
> In theory such cases may cause the issues you described. 
>
> Here are some ideas which may help us to understand together what happened:
> 1. When you use branch sync the tasks which are moved out of this branch 
> on one desktop are deleted on other desktop.   
> 2. Inbox is a special folder which is used for different purposes by MLO. 
> For example it is used to move conflicted tasks to it when you add a task 
> on one end to a parent which was deleted on other end and sync. If you add 
> here the branch sync it complicates the process. If you add here wifi sync 
> to Android it complicates the process even more.
>
> Here are only my initial thoughts after analysis of what I have at hand 
> now. I will ask you via email more specific questions to understand all the 
> details of your setup. 
>
> Thanks,
> Andrey.
>
>
>
>
> On Thursday, February 4, 2016 at 1:43:26 AM UTC+2, Joel Azaria wrote:
>>
>> This is now apparently the 3rd time in about 2 or three months that MLO 
>> has just indiscriminately deleted a whole branch of folders and tasks.  For 
>> whatever reason it seems to keep eating the same branch though not at every 
>> sync but rather at random times.  I'm thankful to have the know-how and 
>> tools to merge/recover from these disasters (the first time it happened we 
>> went DAYS without it being detected).  I have no idea if it's eating other 
>> data (and I hope it isn't but there's just no way to know.)
>>
>> For reference here's my setup:
>>
>> MLO 4.3.3 Pro on mine and my assistant's machines.
>> I share two branches (my Inbox and a Biz tasks branch) from my MLO file 
>> to a network share on a NAS
>> She in turn sync both of those branches into here MLO file.  She does not 
>> use MLO for herself and has no data beyond these two branches
>> I also use MLO v2 on my Android and WiFi sync.
>>
>> The data that keeps getting eaten is a structure of folders in my Inbox 
>> called Speedbox which has a number of folders within (about 12 presently) 
>> some of which have tasks within (probably in the 20 or 30 range presently)
>> On a number of occasions so far my assistant hits sync (F9) and like 
>> magic the whole Speedbox disappears.  The first time it happened it took a 
>> bunch of tasks that were in the Inbox (but not the Speedbox) with it but 
>> this last(3rd) time it didn't appear to.  I don't remember the details of 
>> the second time as I was too busy to even write it up and we caught it 
>> immediately so just rolled back to a backup.  I don't know what this thing 
>> is doing, it just deletes the whole structure without warning, without 
>> indication.  They are not conflicts they are just deleted inexplicably. 
>>  This first two times there was no conflict dialog at all.  This last time 
>> a conflict dialog appeared but  showing only 6 tasks.  None of these tasks 
>> were included in the deletion and pretty sure it's just a coincidence. 
>>  Since I've gotten decently proficient at dealing with this already, I had 
>> saved copies of my file so I tried the conflict resolution multiple ways 
>> (remote overwrites local, local over remote, mixed as by default) all ended 
>> up eating the Speedbox and in each case it doesn't look like the conflicted 
>> tasks even had anything to do with it.  I think it's just coincidental.
>>
>> So what I can't figure out is just wth is going on here?  Why does MLO 
>> just eat this whole str

[MLO] Re: MLO Desktop deletes data on sync with no explanation

[Joel Azaria]

Robert,

The issue you describe is different and sounds completely unrelated to this 
one.  I suggest you start another discussion/thread so that your issue can 
be seen and doesn't get confused in this one.


On Saturday, February 6, 2016 at 4:13:24 AM UTC-5, Roberto Penzo wrote:
>
> I wish only remember that I am experimenting a minor problem still alive: 
> if I create a task with a name length longer that 255 characters, the 
> exceeding characters are deleted at the first sync action.
> What is strange is that this behavior had a exception: at my first 
> synchronization on the first days of last December, date when I bought the 
> Cloud service and Android V pro on 30 trial days, I successfully synced the 
> old Android data (free MLO Android v1) that contained some tasks with names 
> longer that 255 characters, and I found them on MLO Pro desktop with 
> original names, not trimmed.
> If necessary I can send more details.

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[MLO] Re: How does Auto-sync work in MyLifeOrganized 2 for Android

[Joel Azaria]

This sounds good on the Android side but is push enabled to/from the 
desktop as well or is the desktop still timed sync?



On Friday, February 5, 2016 at 11:47:34 AM UTC-5, Andrey Tkachuk (MLO) 
wrote:
>
> PUSH is in testing now. The upcoming cloud maintenance is related 
> partially to the PUSH preparations. 
>
> Andrey.
>
> On Monday, February 1, 2016 at 11:43:04 AM UTC+2, Sergey Korolev wrote:
>>
>> The same for me. Waiting for push sync to be implemented.
>
>

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Re: [MLO] Re: Is there any plan to allow some sort of sharing / collaboration ?

[Joel Azaria]

th the local tree. The two moves ended 
> up with the task in two different places, involving different parents and 
> also involving different positioning in the branch under the new parent(s). 
> Chances are that the positioning under the parent is a side issue with the 
> main issue being the different parents. If I got this message I would 
> cancel the sync and then go to my local tree to see where the task is now 
> located. Perhaps that would give me enough information to know how to 
> resolve the issue, if not I would go to the other platform and see what is 
> going on with this task there. Chances are, on my profile anyhow, that any 
> task at position 12,301 would be in the Inbox which probably means that the 
> local tree has it in a better place. I would pick which location seemed 
> more useful then restart the synch and adjust the conflict resolution if 
> necessary. 
>

Thank you for the link Dwight but I quite well understand what it is and in 
fact I rather interpreted this example the same way.  Be that as it may, 
the dialog and information it presents is useless in making a *decision*. 
 The only thing I know is that something somewhere didn't land as expected. 
 I can now launch a full scale investigation of my Android, my MLO-D and my 
assistant's MLO-D which seems like an absolutely spectacular use of my 
precious time (and doesn't guarantee that I'll get to the bottom of it) 
because what's the likelihood that I was syncing my todo system just now 
because I had something to do? /sarcasm
 

>
> Could this be improved? Yes, of course. I think that the biggest issue is 
> that displaying GUIDs to users almost never ends well.
>

Unless your users are programmers it's not almost.   It's never.
 

> There should be some unambiguous yet easily understood identification of 
> the task's parents in both trees. 
>

At least NAMING the previous and new parents would be more helpful.  A 
VISUAL representation of what's happening might actually be deemed *useful*
 

> Also, loss of data as a result of dysfunctional synch is clearly and 
> absolutely wrong.
>

*Beyond agreed*.  And to be clear, the data lost was not that which is 
shown in the conflict box.  The conflict box data shown persisted (although 
I still have no idea why MLO thinks Parents changed - as best I can tell 
they were not.)  The data that disappeared did so through **silent** 
wizardry and black magiks.
 

>
> But I would not be recommending GUID hiding to the developers as I would 
> rather see their resources put into preventing conflicts rather than 
> cleverly resolving them. If you fully synch every change before the next 
> change is made, there will never be a conflict. 
>

I would like to see developer resources go to fixing flaws before cosmetics 
as well but there is no question that *both* seriously need attention.  As 
for fully syncing every change that's almost preposterous as MLO doesn't 
keep a transaction log but rather a full backup of it's file after every 
sync and further limits those backups to *30*. On many days it would be 
possible and even likely to barrel right through that limit (and thus start 
rolling over needed backups) even before the error is caught.  On the first 
occasion of this data loss that was precisely what happened and I ended up 
having to hand merge/resolve the files (from my Android profile if memory 
serves) at a cost of days effort and about a week+ of no MLO.
 

> That, Joel, is my view of a 21st century synch, one where you and your 
> assistant set out to modify the same task but one of you gets there first 
> and a half second later when the other one goes to make a change, the first 
> change is already there. You should not worry too much about simultaneous 
> changes as Einstein showed that simultaneity is impossible. The worst that 
> should happen is that one of you gets a message that says - sorry, couldn't 
> save that change because Joel was changing that task, please try again.
>

However the reality is, at least in my case, that such contention does not 
occur.  We are rarely working in MLO at the exact same time let alone 
changing the same tasks at the same time.  What's more likely in our use 
case is that she batches up a bunch of changes and hasn't yet synced or 
I've not synced before I make an entry or change. Let's not complicate the 
issue more than it is by supposing non-existant edge cases, though in 
either your supposed edge case as well as my reality, a sync mechanism that 
is automatic and pushes changes (to all live nodes) the instant they're 
committed (eg. as does Google's sync) does make the chances of these issues 
much more negligible.


 

>
> On Wednesday, February 3, 2016 at 7:22:55 PM UTC-5, Joel Azaria wrote:
>>
>> Dwight, to add to my earlier comment - 
>> Here's a screencap of MLO showing conflicts reso

[MLO] Re: Feature Request: FreeMind read/write compatibility

[Joel Azaria]

It's not cosmetic at all imo but rather indicative.

MLO development happens in a vacuum.  The team shares no details, no 
roadmap, no indication of features expected or whether user requests have 
been addressed.  Nothing.  Even dev participation in this "forum" is 
extremely stunted - limited to select comments from tech support and 
cherry-picked replies from Andrey to sometimes one or two comments in 
 thread whilst remaining "blind" to the rest.

Even in the most recent app release (Android v2) I'm pretty sure nothing 
was known about by the beta testers until they actually got an executable 
in their hands to test.  Prior to that, as I understand it, the beta team 
had no idea what they were going to receive.  They had a couple of 
screenshots that were posted in the public forums - as much as anyone else 
who reads this list.

So no, it's not cosmetic in the least.  MLO is a unique tool and in much 
time searching I haven't found yet a tool that can replace it completely. 
 I guess the dev team know that so there's no reason for them to take the 
user base seriously.  I guess they don't realize that if they actually 
expanded the user base the android app wouldn't have to be $25 to be 
profitable.  Or they just don't care.

On Thursday, February 4, 2016 at 7:02:22 PM UTC-5, george wrote:
>
> Didn't think of sync. That would be just amazing. Freeplane/Freemind is 
> crazy great for a freeware. MLO has a lot of potential but acts like an 
> aloof genius. 
> Guess It is what it is. 
>
> (MLO website has no About Us section. No info about management and 
> leadership, no Meet the team section and no info about company location. 
> There is one picture of the mysterious genius founder Andrey Tkachuk in 
> the the blog entry.  They might as well be KGB/FSB (kidding.hope not 
> true) and we trust them with our life. Compare this to Todoist. They have 
> pictures of the team and and seem receptive and warm and their website is 
> great. But Todoist can't do what MLO does.  I know some of this may be 
> cosmetic but I wouldn't mind if MLO projected a bit more cheery vibe. MLO, 
> please smile :)
>
>
>
> On Thursday, February 4, 2016 at 7:55:31 AM UTC-8, robisme (Olivier R) 
> wrote:
>>
>> And how great would it be to implement not only import/export, but also 
>> sync!...
>> Olivier
>>
>> Le jeudi 4 février 2016 16:14:19 UTC+1, george a écrit :
>>>
>>> Has there been any progress on this feature request.?  It is insane how 
>>> awesome it is to see my MLO outline visualized in Freeplane. Mindjet is 
>>> uber expensive. I used an old version  Mindjet trial to export then import 
>>> into Freeplane.
>>> It would be great to export directly Freeplane/Freemind.
>>>
>>>
>>> On Friday, June 12, 2009 at 10:47:51 AM UTC-7, Andrey Tkachuk (MLO) 
>>> wrote:

 I will consider this. 

 A. 

 On Jun 12, 5:56 pm, Graham Foster  wrote: 
 > Freemind (or its newest version Freeplane) are excellent 
 multiplatform 
 > mind manager tools (open source). I find the I normally start brain- 
 > storming with a mind mapping tool and then it slowly becomes a 
 > structured todo list. 
 > 
 > MLO now imports Mindmanager XML files - would it be simple to add 
 > import (and export) to the open sorce .mm (Freemind) format of files. 
 > These are also XML but the tags are different as far as I can see. 
 > This was we get an alternative presentation and editing format too 
 > 
 > Thanks 
 > Graham
>>>
>>>

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[MLO] Re: MLO Desktop deletes data on sync with no explanation

[Joel Azaria]

So, 24+ hours later and no reply from support.  Not on this board and no 
response to my email.  Now what?






On Wednesday, February 3, 2016 at 6:43:26 PM UTC-5, Joel Azaria wrote:
>
> This is now apparently the 3rd time in about 2 or three months that MLO 
> has just indiscriminately deleted a whole branch of folders and tasks.  For 
> whatever reason it seems to keep eating the same branch though not at every 
> sync but rather at random times.  I'm thankful to have the know-how and 
> tools to merge/recover from these disasters (the first time it happened we 
> went DAYS without it being detected).  I have no idea if it's eating other 
> data (and I hope it isn't but there's just no way to know.)
>
> For reference here's my setup:
>
> MLO 4.3.3 Pro on mine and my assistant's machines.
> I share two branches (my Inbox and a Biz tasks branch) from my MLO file to 
> a network share on a NAS
> She in turn sync both of those branches into here MLO file.  She does not 
> use MLO for herself and has no data beyond these two branches
> I also use MLO v2 on my Android and WiFi sync.
>
> The data that keeps getting eaten is a structure of folders in my Inbox 
> called Speedbox which has a number of folders within (about 12 presently) 
> some of which have tasks within (probably in the 20 or 30 range presently)
> On a number of occasions so far my assistant hits sync (F9) and like magic 
> the whole Speedbox disappears.  The first time it happened it took a bunch 
> of tasks that were in the Inbox (but not the Speedbox) with it but this 
> last(3rd) time it didn't appear to.  I don't remember the details of the 
> second time as I was too busy to even write it up and we caught it 
> immediately so just rolled back to a backup.  I don't know what this thing 
> is doing, it just deletes the whole structure without warning, without 
> indication.  They are not conflicts they are just deleted inexplicably. 
>  This first two times there was no conflict dialog at all.  This last time 
> a conflict dialog appeared but  showing only 6 tasks.  None of these tasks 
> were included in the deletion and pretty sure it's just a coincidence. 
>  Since I've gotten decently proficient at dealing with this already, I had 
> saved copies of my file so I tried the conflict resolution multiple ways 
> (remote overwrites local, local over remote, mixed as by default) all ended 
> up eating the Speedbox and in each case it doesn't look like the conflicted 
> tasks even had anything to do with it.  I think it's just coincidental.
>
> So what I can't figure out is just wth is going on here?  Why does MLO 
> just eat this whole structure without any warning.  I'm copying this post 
> as an email to tech support and the email will have my logs attached.  From 
> my (not very informed) reading of the logs I see no trigger, just that the 
> tasks are being deleted.   It's getting ridiculous.
> I've resolved it (for now) by opening a backup, saving it as an .ml, 
> changing bidi sync to local overwrites remote, syncing, then syncing that 
> down to my assistant's machine.  Then a full resynch on her machine then 
> switch me back to bidi and full resync on my end then a sync of MLO-A. 
>  Then I tried a various smattering of syncs on all 3 devices to ensure it's 
> good, which it is, for now.  Doubtless the problem will return as it 
> already has twice before.
>
> If anyone has any thoughts, ideas or has experienced this before I want to 
> hear from you please.
>
> J.
>
>
>
>
> Below/attached is a screencap of the conflict resolution dialog with the 
> default suggestions.  As above, no matter the combo here MLO still eats my 
> Speedbox.
>
>
>
> <https://lh3.googleusercontent.com/-REkrL-sgCa0/VrKPd7WddqI/CLQ/YJn61MTRF8A/s1600/Conflict%2BResolution%2Bdialog.jpg>
>
>

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Re: [MLO] Re: Is there any plan to allow some sort of sharing / collaboration ?

[Joel Azaria]

Hi Dwight, 
Must've missed your reply but better late than never - 

When you say "different changes to the same record/task" I'm assuming you 
mean that we change two different fields on the same record, ie. I add to 
the notes and she changes the due date and reminder, is that your question? 
 If so, they changes should be merged as there is no true conflict.  My 
changes don't alter or affect hers nor vice versa.  For the ultra paranoid 
(of which I confess I'm sometimes one) a resolution dialog could pop up 
highlighting the changes and offer the merge.   The only "special" case I 
can think of off-hand is marking a task as complete.  Certain actions may 
conflict with this (ie. I mark smth complete and she changed the reminder, 
start or due date to some point in the future.  Again though the solution 
would be to determine if any *true* conflict exists and then ask the user.

Now if your question is what happens if we both change the due date, the 
solution is to check first if we both changed it to the same value (because 
if so, then there really isn't a conflict.)  If a conflict actually exists, 
ask the user.

And I'll add that for this to work well, the existing conflict resolution 
dialog has to be reworked.  Currently it's a horrid mess that only a 
programmer would be comfortable to navigate and beyond a handful of 
conflicts quickly grows tedious and counter productive.  That however is a 
question you did not ask and will be left for discussion at another time.


On Thursday, December 24, 2015 at 7:15:20 PM UTC-5, Dwight Arthur wrote:
>
> Joel: I'm interested in your views regarding 21st century collaboration. 
> If you and your assistant make different chsnges at the same record/task, 
> what would happen?
> -Dwight 
> MLO Betazoid on Android SGN4
>
> On Dec 24, 2015, Joel Azaria <fhsny@gmail.com> wrote:
>>
>> I don't specifically agree with the web version idea but a better sharing 
>> and collab function I can definitely get behind.
>> As it stands there is a most rudimentary sharing that can use a shared 
>> folder on the local network (LAN) or an FTP server and you can share the 
>> whole file or just selective branches.  If you want to share the whole file 
>> I think cloud sync works as well but cloud sync won't support selective 
>> branch sharing.  And syncing is a manual process (remember to press F9 or 
>> changes won't propagate to the shared file).  It works decently* but has a 
>> very 1990's feel to it.
>> Conflict resolution (ie. if two people change the same record 
>> before/between syncs) is very much a manual process and better make sure 
>> people on both ends of the sync KNOW HOW to navigate it or expect someone 
>> will get into trouble.  
>>
>> And for my 2c it's exactly that 1990's manual sync/conflict resolution 
>> logic that has to enter the 21st century before any of this can happen.  So 
>> long as all of this is manual (and the Cloud Sync service has done little 
>> if anything to improve this) any attempt at improving collaboration is just 
>> putting lipstick on a pig.
>>
>> My 2c.  Possibly worth exactly what you paid for them... 
>>
>>
>>
>>
>> *it worked for me for a while but just the other day I lost an entire 
>> branch (my entire Inbox and Speedox) that I was sharing with my assistant. 
>>  We cannot tell for sure if the problem was caused by the sync or by manual 
>> error.  Make sure to crank up MLO's backup settings to the max (30 
>> versions, use dailies, weeklies, monthlies and if I think of any other ways 
>> to capture add'l/further backups I'll be all over that too.)  Just a full 
>> disclosure fyi.
>>
>> On Thursday, December 24, 2015 at 4:32:02 AM UTC-5, Transisto wrote:
>>>
>>> I've been looking at MLO for many years but never got to using it 
>>> because there is no and I fear there will never be any sharing and 
>>> collaborating feature.
>>>
>>> Maybe having a webapp view where the employee can just mark as completed 
>>> or add comments to a list of task to do.
>>>
>>> I'm currently using workflowy for that.  I think MLO is missing out on 
>>> the network effect by not allowing a functional but limited free version 
>>> that is web based.
>>>
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[MLO] Re: Is there any plan to allow some sort of sharing / collaboration ?

[Joel Azaria]

Oh for the record, I came to the forums today to report that MLO yesterday 
ate the exact same branch AGAIN.

Thankfully I have the tools and know-how/skillset to recover from this 
(AGAIN) but even then it is *T E D I O U S.*
And frankly wearing thin.  Honestly, how a simple sync can be so damned 
broken is ponderous.  It's 2016.  Is it so wrong to expect certain things 
to just work?  Frankly most of the ins and outs of sync were worked out in 
the 90's.  I don't remember having nearly as many problems syncing DOZENS 
of apps (and one in particular that was EXTREMELY SIMILAR to MLO) on the 
Palm platform.  That covers a Palm III, a IIIxe, a Handspring Visor, a 
Tungsten E, then a Treo 600 a 755 and then a Centro - some 15 years +/- of 
usage - with all my apps and data carrying through day by day, device to 
device, with hardly ever a data loss that came from sync (actually none 
that I remember but let's be realistic, it *could* have happened and I 
don't recall, we're talking at least 5-7 years ago I left the platform and 
my tenure spans back to the very early 90's)

If sync logic and conflict resolution was worked out that far back, what 
Mars Rover challenges has MLO introduced in the last 5-10 years that are so 
difficult to overcome?  Or is the sync just not well conceived...
I'd have to vote for the latter because in 2016, data loss is just 
verboten.  We're not talking about an amateur programmer and some shareware 
hack - this is a $70 per license, supposedly polished, business 
productivity app.  
Data loss = face palm fail.




On Thursday, December 24, 2015 at 4:10:45 PM UTC-5, Joel Azaria wrote:
>
> I don't specifically agree with the web version idea but a better sharing 
> and collab function I can definitely get behind.
> As it stands there is a most rudimentary sharing that can use a shared 
> folder on the local network (LAN) or an FTP server and you can share the 
> whole file or just selective branches.  If you want to share the whole file 
> I think cloud sync works as well but cloud sync won't support selective 
> branch sharing.  And syncing is a manual process (remember to press F9 or 
> changes won't propagate to the shared file).  It works decently* but has a 
> very 1990's feel to it.
> Conflict resolution (ie. if two people change the same record 
> before/between syncs) is very much a manual process and better make sure 
> people on both ends of the sync KNOW HOW to navigate it or expect someone 
> will get into trouble.  
>
> And for my 2c it's exactly that 1990's manual sync/conflict resolution 
> logic that has to enter the 21st century before any of this can happen.  So 
> long as all of this is manual (and the Cloud Sync service has done little 
> if anything to improve this) any attempt at improving collaboration is just 
> putting lipstick on a pig.
>
> My 2c.  Possibly worth exactly what you paid for them... 
>
>
>
>
> *it worked for me for a while but just the other day I lost an entire 
> branch (my entire Inbox and Speedox) that I was sharing with my assistant. 
>  We cannot tell for sure if the problem was caused by the sync or by manual 
> error.  Make sure to crank up MLO's backup settings to the max (30 
> versions, use dailies, weeklies, monthlies and if I think of any other ways 
> to capture add'l/further backups I'll be all over that too.)  Just a full 
> disclosure fyi.
>
> On Thursday, December 24, 2015 at 4:32:02 AM UTC-5, Transisto wrote:
>>
>> I've been looking at MLO for many years but never got to using it because 
>> there is no and I fear there will never be any sharing and collaborating 
>> feature.
>>
>> Maybe having a webapp view where the employee can just mark as completed 
>> or add comments to a list of task to do.
>>
>> I'm currently using workflowy for that.  I think MLO is missing out on 
>> the network effect by not allowing a functional but limited free version 
>> that is web based.
>>
>

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[MLO] Re: Sharing with colleagues - is this possible?

[Joel Azaria]

Not reliably.  I've tried to do this with branch sync and a file share and 
just a few months MLO has deleted data twice with NO WARNING or indication.

On Monday, January 11, 2016 at 3:55:45 AM UTC-5, Zenon Pasieczny wrote:
>
> Is it possible to share MLO with colleagues across an organisation?
>  
>

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[MLO] MLO Desktop deletes data on sync with no explanation

[Joel Azaria]

This is now apparently the 3rd time in about 2 or three months that MLO has 
just indiscriminately deleted a whole branch of folders and tasks.  For 
whatever reason it seems to keep eating the same branch though not at every 
sync but rather at random times.  I'm thankful to have the know-how and 
tools to merge/recover from these disasters (the first time it happened we 
went DAYS without it being detected).  I have no idea if it's eating other 
data (and I hope it isn't but there's just no way to know.)

For reference here's my setup:

MLO 4.3.3 Pro on mine and my assistant's machines.
I share two branches (my Inbox and a Biz tasks branch) from my MLO file to 
a network share on a NAS
She in turn sync both of those branches into here MLO file.  She does not 
use MLO for herself and has no data beyond these two branches
I also use MLO v2 on my Android and WiFi sync.

The data that keeps getting eaten is a structure of folders in my Inbox 
called Speedbox which has a number of folders within (about 12 presently) 
some of which have tasks within (probably in the 20 or 30 range presently)
On a number of occasions so far my assistant hits sync (F9) and like magic 
the whole Speedbox disappears.  The first time it happened it took a bunch 
of tasks that were in the Inbox (but not the Speedbox) with it but this 
last(3rd) time it didn't appear to.  I don't remember the details of the 
second time as I was too busy to even write it up and we caught it 
immediately so just rolled back to a backup.  I don't know what this thing 
is doing, it just deletes the whole structure without warning, without 
indication.  They are not conflicts they are just deleted inexplicably. 
 This first two times there was no conflict dialog at all.  This last time 
a conflict dialog appeared but  showing only 6 tasks.  None of these tasks 
were included in the deletion and pretty sure it's just a coincidence. 
 Since I've gotten decently proficient at dealing with this already, I had 
saved copies of my file so I tried the conflict resolution multiple ways 
(remote overwrites local, local over remote, mixed as by default) all ended 
up eating the Speedbox and in each case it doesn't look like the conflicted 
tasks even had anything to do with it.  I think it's just coincidental.

So what I can't figure out is just wth is going on here?  Why does MLO just 
eat this whole structure without any warning.  I'm copying this post as an 
email to tech support and the email will have my logs attached.  From my 
(not very informed) reading of the logs I see no trigger, just that the 
tasks are being deleted.   It's getting ridiculous.
I've resolved it (for now) by opening a backup, saving it as an .ml, 
changing bidi sync to local overwrites remote, syncing, then syncing that 
down to my assistant's machine.  Then a full resynch on her machine then 
switch me back to bidi and full resync on my end then a sync of MLO-A. 
 Then I tried a various smattering of syncs on all 3 devices to ensure it's 
good, which it is, for now.  Doubtless the problem will return as it 
already has twice before.

If anyone has any thoughts, ideas or has experienced this before I want to 
hear from you please.

J.




Below/attached is a screencap of the conflict resolution dialog with the 
default suggestions.  As above, no matter the combo here MLO still eats my 
Speedbox.




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Re: [MLO] Re: Is there any plan to allow some sort of sharing / collaboration ?

[Joel Azaria]

Dwight, to add to my earlier comment - 
Here's a screencap of MLO showing conflicts resolution.

<https://lh3.googleusercontent.com/-9HQzq8j_BNs/VrKYK7vCglI/CLk/NHp4jloNqKw/s1600/Conflict%2BResolution%2Bdialog.jpg>


Look at the "conflicts" and tell me what any "normal" person will make of 
this.  What "conflict" actually exists?  Is any non-MLO programmer supposed 
to even have a concept of what a GUID or the Position at parent is?  And 
even if they are technically adept (as I am) and understand to a degree 
WHAT these things are, how shall I interpret this data?  Do I know for what 
earthly reason MLO changed the Parent GUID or Position and based on this 
"display" of the "conflict" how do I interpret which direction is "better" 
to resolve this?

My best guess here is:  I have no f*g clue why the GUID changed, it 
MIGHT be related to moving the task in the tree but that's not obvious and 
even if that IS the reason here I don't see why MLO can't resolve this on 
it's own.  Assuming for a moment however that MLO *CAN'T* resolve this on 
it's own, what on god's green earth am I supposed to do with the 
information *as it's presented* to fix it?  If, *IF, *MLO truly can't 
figure out on it's own what to do here, could not the *humans* behind MLO's 
programming come up with a better way for other *humans* to understand and 
interpret what's being asked of them here?   It's a rhetorical question - 
the answer is yes - IF they'd invested the care or time.  This dialog was 
acceptable during development and for *programmers* to understand.  This is 
just lazy and pointless to foist on end users.  I'm technically adept guy. 
 If I can't make heads or tails of this, how do you think it strikes the 
"90%" who are not?
To me it's obvious that they just never went back and polished this turd 
(or worse - they have no concept of how utterly useless it is.)

So when you ask what I would call 21st Century sync or collab I want to be 
clear that there's a ton of things that need addressing, particularly 
beyond/outside of the flawed and lossy sync algorithms I spoke about 
earlier, and I could probably write novellas on it if i were so inclined 
but given the lack of participation and openness the devs display here and 
lack of any *real* inclusion of the users in the dev process I see no 
reason to invest that kind of time and effort only to watch it fall on deaf 
or non-caring ears (or worse, not even reach the ears at all.)   

Before we get 21st century sync or MLO we'll need 21st century development. 
 Despite a number of [shallow imo] efforts to portray themselves as such I 
still think [actually I KNOW it in my bones] they just don't get it.

As a simple example, Andrey showed us that he's aware of Trello in a blog 
post.   I certainly hope then that he's aware of Trello's development.  To 
date though I see that he's taken no cues from it in terms of letting his 
users in on even a simple dev roadmap.  We know as much about and have had 
as much input into MLO-D v5 as we did into MLO-a v2 right up to the time an 
actual installable binary appeared.
And by that I mean we have a couple of "pretty" screenshots and heck of a 
lot of silence.

If  MLO corp wants users like me (or anyone for that matter) to contribute 
and collaborate with them then I expect them to treat the users as 
contributors and collaborators.  At the VERY LEAST that means starting and 
maintaining an open, truthful and timely dialog and demonstrating a 
willingness to take user input, direction and needs/requests seriously. 
 None of which has even remotely been demonstrated beyond some hollow 
*words*.


So until such time that they make any real efforts we are just unwittingly 
drafted "bug finders" (often by accident) paying and working for 
post-reactionary development that lives in a vacuum.


hth,
J.




On Thursday, December 24, 2015 at 7:15:20 PM UTC-5, Dwight Arthur wrote:
>
> Joel: I'm interested in your views regarding 21st century collaboration. 
> If you and your assistant make different chsnges at the same record/task, 
> what would happen?
> -Dwight 
> MLO Betazoid on Android SGN4
>
> On Dec 24, 2015, Joel Azaria <fhsny@gmail.com> wrote:
>>
>> I don't specifically agree with the web version idea but a better sharing 
>> and collab function I can definitely get behind.
>> As it stands there is a most rudimentary sharing that can use a shared 
>> folder on the local network (LAN) or an FTP server and you can share the 
>> whole file or just selective branches.  If you want to share the whole file 
>> I think cloud sync works as well but cloud sync won't support selective 
>> branch sharing.  And syncing is a manual process (remember to press F9 or 
>> changes won't propagate to the shared file).  It works decently* but has a 
>>

[MLO] Re: Useful Icons and exported filters and auto-formatting for MLO

[Joel Azaria]

Icons can be found freely all over the internet.  Google image search is 
your friend.   Restrict your search (buttons just under the search term 
box) to .ico only and max size 64x64 and they should work in MLO just fine.



On Wednesday, October 22, 2014 at 6:41:10 PM UTC-4, Stéph wrote:
>
> Here's a little early Christmas present for all your MLO desktop users.
>
> I thought it would be a good idea to start a thread for people to post 
> useful icons, exported filters, exported automatic formatting rules or 
> other MLO resources.  Make sure you don't breach copyright if you post icon 
> files here.
>
> If Andrey likes this idea, maybe he can pin this discussion thread at the 
> top of the discussion forum, so it doesn't get lost. Andrey, the other 
> alternative migt be to host user's contributions somewhere on the 
> MyLifeOrganized.net website?
>
>
> As a starting point, I've attached a group of GTD icons I've created for 
> my own use.  You're free to use, distribute and edit them under a Creative 
> Commons licence. I've included a .txt file with details of the licence and 
> some more information on the reasons for making them flat, simple and 
> block-colour.
>
> I used TouchDraw on the iPad for creating the icons.
> I recommend IcoFx for creating and editing icons from pictures - This is 
> available as Portable Freeware, eg on PortableApps.com.
>
> Share and enjoy!
>
> Stéphane
>
>

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[MLO] Re: Is it worth android version2?

[Joel Azaria]

Hi Valor.

The answer is very individual and depends on your perspective.  For me v2 
is a must.  v1 does not support custom views and the way I use MLO (on the 
desktop) I have views that I absolutely need on the mobile for my system to 
work on the whole.  v1 is useless to in this regard because I could not get 
my views there or even get something 'close enough' to see the info I 
needed at the time and place I needed it.  This was so much a problem for 
me  that when I did eventually get accepted for the v2 beta, I actually had 
to switch back to using MLO on the desktop.  Without custom views on my 
mobile, I had abandoned the MLO platform altogether and was back to 
auditioning other alternatives.  
So you see then that for me, v2 was not a luxury or even a question - it 
was an absolute *need*.

Now for your own purposes, only you can answer if v2 provides you value to 
want to upgrade.  There are some aspects besides the views which are nicer 
- I think the app generally looks better and generally flows a bit 
smoother.  There are still things to work on but overall I'd call it an 
improvement.  The 'Today' view seems to be a big want for a lot of people, 
personally I wasn't looking for it and still don't care (I use my actual 
calendar for calendaring) but the custom views do add a lot of power to 
tailoring the mobile to work like your desktop system and you may find 
value in that.

At the end of the day the way I'd look at it is this:  $15 seems expensive 
for an app (eps in a world of 99c throw-aways and puzzle games) but if it's 
a real improvement to your productivity, $15 isn't so much.  Will v2 be an 
improvement to your workflow?  Only you can answer that.



On Thursday, December 24, 2015 at 2:37:49 PM UTC-5, valor wrote:
>
> I am android mlo 1 registered user and really hoped to be updated. Finally 
> it was released and I tried. Yes calendar view and some other fuctions 
> added that were priorly only possible in desktop version. Cool! However I 
> feel laggy than the version1 and more complecated. I don't hate complecate 
> but just in some way the version1 ui and interface were easy to use and 
> simple. I know  App performense could be upgraded from next updates. 
> However I don't feel like to paying 15 dollars for version2 now. Cause some 
> laggy and uncomfortable to use. Ao I just back to mlo1.

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[MLO] Re: Is there any plan to allow some sort of sharing / collaboration ?

[Joel Azaria]

I don't specifically agree with the web version idea but a better sharing 
and collab function I can definitely get behind.
As it stands there is a most rudimentary sharing that can use a shared 
folder on the local network (LAN) or an FTP server and you can share the 
whole file or just selective branches.  If you want to share the whole file 
I think cloud sync works as well but cloud sync won't support selective 
branch sharing.  And syncing is a manual process (remember to press F9 or 
changes won't propagate to the shared file).  It works decently* but has a 
very 1990's feel to it.
Conflict resolution (ie. if two people change the same record 
before/between syncs) is very much a manual process and better make sure 
people on both ends of the sync KNOW HOW to navigate it or expect someone 
will get into trouble.  

And for my 2c it's exactly that 1990's manual sync/conflict resolution 
logic that has to enter the 21st century before any of this can happen.  So 
long as all of this is manual (and the Cloud Sync service has done little 
if anything to improve this) any attempt at improving collaboration is just 
putting lipstick on a pig.

My 2c.  Possibly worth exactly what you paid for them... 




*it worked for me for a while but just the other day I lost an entire 
branch (my entire Inbox and Speedox) that I was sharing with my assistant. 
 We cannot tell for sure if the problem was caused by the sync or by manual 
error.  Make sure to crank up MLO's backup settings to the max (30 
versions, use dailies, weeklies, monthlies and if I think of any other ways 
to capture add'l/further backups I'll be all over that too.)  Just a full 
disclosure fyi.

On Thursday, December 24, 2015 at 4:32:02 AM UTC-5, Transisto wrote:
>
> I've been looking at MLO for many years but never got to using it because 
> there is no and I fear there will never be any sharing and collaborating 
> feature.
>
> Maybe having a webapp view where the employee can just mark as completed 
> or add comments to a list of task to do.
>
> I'm currently using workflowy for that.  I think MLO is missing out on the 
> network effect by not allowing a functional but limited free version that 
> is web based.
>

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Re: [MLO] Sharing a branch (eg. with an assistant) - What is the current advice?

[Joel Azaria]

So, here's an update for ya:

Somehow or another the entire contents of my Inbox (not Inbox folder itself 
but everything under it including my entire speedbox structure) 'got' 
deleted.  Pretty sure my assistant isn't daft enough to pull that dumdum 
and you can bet your a$$ it wasnt' me.  Further insult to injury is that 
due to the constant F9 syncing she synced past the daily backups limit so 
can't recover from there.  I did manage to find it in a daily two days back 
(not sure why it was two but the previous day didn't have it*) but those 
two days held a LOT of changes and I'm finding it very difficult to isolate 
the changes in each file.  What I need is a way to merge the files and sus 
out duplicates.

So far my direction has been to export both files to mlo xml and open them 
in Beyond Compare.  At first glance this seems like it should be easy 
enough but the files are don't automatically align correctly (I guess due 
to the sheer volume of changes i.e moves/deletes) and trying to manually 
align the start points of blocks is proving not just time consuming but 
quite difficult as there are what appear to be duplications of lines or 
even whole xml nodes throughout the file making figuring out the actual 
block starts to align on a hair-pulling experience.

Please please please someone tell me there's a merge tool that does this. 
 Or at least a deduplication tool that will find exact matches... I can 
merge both files wholesale if there's a way to sus out the thousands of 
duplicates that will arise after.

So, MLO's 1990's sync logic strikes again.  For something with so much raw 
power and flexibility, how can there still be so many holes in it's 
foundational basic underpinnings?  Even as they announce a $25 price tag on 
the mobile apps (and still a license for each platform separately) to 
accompany a $60 desktop app but yet can't assure it won't eat data nor have 
the tools/facilities to repair such aggrievement when it happens is 
asinine.  I (and I'm sure many others) are glad to see MLO-A v2 is out and 
I know they are still working on it and adding features but it's been said 
and here is more proof:  the team cannot work on just one platform at a 
time.  MLO-A development cannot be to the detriment of the desktop or even 
the iToy branch.   Development on all three must happen in parallel.  Now 
that android has been refreshed to "match" the i branch they should be 
focusing on fixing bugs and missing foundations across the entire platform 
instead of wasting dev cycles with the cosmetic refresh they want to call 
MLO 5.   

Andrey, I hope you're listening.  Releasing MLO 5 and forcing users to pay 
an upgrade even as 4 is still full of holes will alienate a large core of 
your usership.  The cosmetics of 5 will not motivate anyone to upgrade and 
frankly I think it's proven out that from mlo-a that halting dev and bug 
fixes on a branch to favor a new major release did not garner you a lot of 
goodwill.  I'm urging you to consider this factor heavily.  You need the 
core users to evangelize and talk highly about MLO.  Everywhere you go on 
the interwebz that MLO is discussed, it's rarely if ever a glowing review. 
 It's always a tempered discussion of (I'm paraphrasing here:) "I tried it, 
I hated it, but I went back because it's the only thing so powerful.  But 
it's clunky and cluttered and has it's issues but if you need that power 
you'll have to learn to deal with it."   THAT my friend is NOT glowing 
endorsement.  That's a statement of pure compromise at best and a statement 
of defeat and surrender at worst.  This is NOT how MLO should be discussed. 
 This is NOT how mlo should be experienced.  This is NOT how you want to be 
known.


Now someone dear g-d please, tell me an easier way to merge/dedupe my .ml 
files!!



* From the sync logs I can see exactly date and time that the deletes 
happened, but unfortunately can't tell which side initiated the deletes nor 
how the deletes came to pass - ie was it the delete key or as a result of 
the conflict resolution dialog - so can't tell if one of us is responsible 
or if it was HAL that screwed up or just a glitch in The Matrix

On Sunday, August 30, 2015 at 6:35:10 PM UTC-4, Joel Azaria wrote:
>
> Thanks Dwight, Christoph.
>
> I ended up sharing one branch to a separate file which her machine then 
> syncs that file as well.  With the F9 syncing it kind of has a 90's feel to 
> it - like I'm constantly saving a wordperfect document.  It works in so far 
> as it functions and syncs but it's more than just a *little* cumbersome, 
> esp. for the year 2015.
>
> There are ways I could suggest to fix this but it seems the real way 
> forward is for cloud sync to support syncing branches (which it presently 
> does not.)  To be an actual solution however it also has to adopt 
> push-based syncing (as soon as there's a change, it should be queued to 
> push) and 

[MLO] Re: Soon! The release of MyLifeOrganized for Android V2

[Joel Azaria]

I'm not staff but I'm a beta tester and I've been in your shoes with MLO. 
(I have the rants on here to prove it..)

I know what happens when speculation runs rampant so I'm gonna toe the line 
carefully here to say that some very active beta testers have spotted a 
last-minute issue in the conversion of data from MLO v1 to v2.  No one 
wants a release that's gonna goof existing data on already impatient users 
so there's a flurry of activity fixing it.  It's only affected two users so 
far as I know (my own conversion went perfectly) but that's enough to 
trigger a delay.

For those that need some assurances that it's not vapor I'll say RC 
releases have been fast and furious in recent weeks and esp. in recent 
days.   It sucks that it's taken this long I know, but I do see that a 
release is imminent.  As much as you've been exceedingly patient already if 
you have just a little more I know you'll get to the reward.

Sorry I can't say more (probably said too much already.)

J.

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[MLO] MLO RTE window dialog parsing bug?

[Joel Azaria]

Hey all,

When parsing dialog in the RTE window or properties pane, days of the week 
Tuesday and Thursday aren't parsed properly.  Here is what I've observed:

The abbreviation 'tues' is interpreted as Thursday.  'tue' is interp'd 
correctly
Only 'thu' is accepted for Thursday.  Neither 'thur' nor 'thurs' is 
interpreted as anything at all.

Is this true for anyone else?

I see this as a bug (or major shortcoming) in the parsing routine as these 
are very common abbreviation forms and MLO should accommodate the user in 
whatever form they use.  Picking up 'tues' as Thursday is just outright a 
bug.

Please confirm if you can reproduce.
Thanks.

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[MLO] Re: MLO RTE window dialog parsing bug?

[Joel Azaria]

Thanks Pottster.  You might be right, it might be this way 'by design'. 
 That doesn't mean it isn't a problem nor that it should be ignored.

I submit it's an issue and I want to see how others feel.  (1 user, Brian, 
has already responded in the beta group where I accidentally posted this 
first)
Personally it's a problem - don't make me think.  Further, it'll be a 
problem for new adopters/users.  It's not that I/they couldn't learn - it's 
that MLO is supposed to make my life easier, not force me to remember a 
bunch or archaic shite.  Thurs is the natural/universal  and likely most 
oft thought of abbreviation for Thursday (followed by Th.)  Not many ppl I 
know typically abbrev Thursday as thu.  And in 2015 there really shouldn't 
be any reason not to parse all natural language forms of the day/date 
abbreviations.

That's my 2c.

I'd like to hear everyone else's.
thx.


On Wednesday, September 30, 2015 at 4:52:33 PM UTC-4, pottster wrote:
>
> I believe this is intended behaviour.
>
> In the MLO User's Guide. section 9.3 Input parsing page 105, states
>
> Complete list of reserved words:
>> 1) The week day names (short and long) in English and in your current 
>> locale (Mon, Monday, .. Sun,
>> Sunday)
>
>
> I'm taking this to mean that the only supported forms of parsing are the 
> full day name or the three letter abbreviation.
>
> On Wednesday, 30 September 2015 18:32:29 UTC+1, Joel Azaria wrote:
>>
>> Hey all,
>>
>> When parsing dialog in the RTE window or properties pane, days of the 
>> week Tuesday and Thursday aren't parsed properly.  Here is what I've 
>> observed:
>>
>> The abbreviation 'tues' is interpreted as Thursday.  'tue' is interp'd 
>> correctly
>> Only 'thu' is accepted for Thursday.  Neither 'thur' nor 'thurs' is 
>> interpreted as anything at all.
>>
>> Is this true for anyone else?
>>
>> I see this as a bug (or major shortcoming) in the parsing routine as 
>> these are very common abbreviation forms and MLO should accommodate the 
>> user in whatever form they use.  Picking up 'tues' as Thursday is just 
>> outright a bug.
>>
>> Please confirm if you can reproduce.
>> Thanks.
>>
>

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[MLO] Re: Does anyone use MLO for tasks, but OneNote for info? is there any easy integration between the two?

[Joel Azaria]

Vicki, 

I don't use OneNote but afaik the only integration is to grab your OneNote 
URL and, for example, paste it into teh note field of your MLO task.  You 
 can also right click an MLO task, click 'copy as' then 'copy as a URL' and 
paste that into MLO but in my [limited] experiences, I've never gotten it 
to work.  MLO just doesn't respond as a handler for it's own links.

Perhaps we'll get an API in a future version that will enable such things 
but I think it's not here yet.



On Wednesday, September 30, 2015 at 6:17:04 PM UTC-4, ToriMac wrote:
>
> Hi have been an MLO user on and off for a while. I am currently reviewing 
> my organising set up and wondered if there is anyone out there who can 
> share tips on using MLO and OneNote together and if there's any integration 
> provided between the two that I should be making use of?  Thanks Vicki
>

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[MLO] Re: Someone help me understand why this won't parse

[Joel Azaria]

Thanks  Pottster.  That "fixed' it for now but this is a rather defective 
behavior if I understand it.

The text limit is somewhat arbitrary and I don't see that as an excuse for 
MLO ignoring it's own switches.  Especially as that is the format that MLO 
help dictates:  switches at the end of the entry.
I see no way to denote separately/manually what is supposed to be a note 
and so it seems either I have to

   - have the limit set arbitrarily  high to make sure my switches are 
   parsed (and basically prevent anything from ever being entered into the 
   Note field
   - lose the ability to use parsing or deal with questionable/flaky 
   parsing behaviors.

Am I missing something or is does this really need to be fixed?

For the record this issue has bothered me for many many many moons and I 
just 'worked around' it manually.  That it's hidden in this way (the RTE 
results box shows the whole item as a 'note' regardless of it it actually 
is one or not so you can't tell) is both silly and frustrating.

On Tuesday, September 22, 2015 at 6:08:10 PM UTC-4, pottster wrote:
>
> Hi Joel,
>
> I reckon it's because you have enabled the setting in 
> Tools>Options>General Application Options>Rapid Task Entry dialog>Place 
> additional text in task note if text entered is greater than...
>
> What's happening is that MLO is pushing the text greater than this limit 
> (including your parsing switch) into the Notes column without further 
> action.
>
> Your choices are: -
>
>1. Increase the limit in this setting
>2. De-activate the setting
>3. Be more succinct!
>
> Good luck.
>
> On Tuesday, 22 September 2015 21:19:56 UTC+1, Joel Azaria wrote:
>>
>> "Follow up again w EF Mutton re ABC salesmanism.  discuss sales processes 
>> .. lits, materiels, levels of qualification & sale and or PM work, as they 
>> grow, what is needed" -due on 10/4/15
>>
>> For some reason I cannot determine, MLO refuses to see the -due switch. 
>>  I originally had other switches too (-reminder, -start) but removed them 
>> to narrow it down. (i also changed the names of the innocent to protect the 
>> guilty.  It doesnt' parse)
>> Does anyone see a problem with this line?
>>
>>
>>
>> J.
>>
>>

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[MLO] Re: Delegate Update?

[Joel Azaria]

Given the power of MLOs custom views I believe you could create your 
'report' as easily with contexts as with a custom field.  I use context in 
a vast number of ways including delegation.  

I have dedicated @name contexts for ppl I often either delegate too or have 
agendas with.  Examples are my assistant, biz partners, key supply 
partners, clients while they have projects active (some projects are 
multi-year, many are a couple months) and also my close/immediate family 
(my brother for example) with whom I often work with and/or for.  I also 
have one 'catch all' generic @agenda context for one-off agendas, etc. that 
don't merit their own context and I use my generic @waiting-for context for 
non-typical 'delegations', like asking my sister to help me with x for y's 
birthday party.  I don't often 'delegate' to my sister but occasionally, it 
happens.

It might sound like a lot but it's not as many as it sounds (there's about 
15 right now after 2 years, 3 of which have presently have tasks) and 
frankly, it's not really that high a maintenance.  
I only add an @name context to the system when it's really warranted and 
then I just include those in a 'meta' context I created (I use *Agendas) 
and then use the meta context's inclusion to avoid having to update various 
views that use itb.  With only some minor snags, so far so good.

If you use certain of those views often (ie a Delegated view), create a tab 
for it and lock it as default (tabs may be new for you, depending on how 
long you were away.)  
I lock all my key views that way and use it for delegation/agendas, 
tracking JIT inventory for projects (from order/backorder to delivery to 
jobsite,) to my daily errands, calls, Inbox and NAs.

Your request for a dedicated field isn't outlandish, but I think with just 
a wee bit of creative effort you'll find you don't actually *need* it.

hth.



On Monday, September 21, 2015 at 11:18:33 AM UTC-4, bs wrote:
>
> My interest is not nearly as elaborate as others are assuming. I'm not 
> looking for project management capability or any type of cross-user 
> interactivity. I'm really just looking for something as simple as a field 
> where I could enter the person (or persons) who are responsible for doing 
> something. Yes, I am aware of the workarounds that are listed here. Using a 
> context or including the name in the header is reasonablebut it's not 
> as elegant as having a dedicated field to assign ownership. With such a 
> field, I could more easily create reports, sort by owner, assign tasks, 
> etc. When I'm working on a project, I could see who all is doing things. 
> When I sit down with a person, I could easily see all the things that 
> person is responsible for doing.
>
> It's really a simple need and pretty core to any task manager. I've used 
> MLO for a very long time. This has just been a notable gap in my mind. With 
> all the latest efforts, I was hoping that gap would be closed. Alas.
> -bs
>
> On Saturday, September 19, 2015 at 9:53:55 AM UTC-7, bs wrote:
>
>> I stopped using MLO a while back primarily because there was no elegant 
>> method for delegating tasks and managing others' work. As I browse the web 
>> site, it does not appear there has been a change to this functionality but 
>> I wanted to check. There are many things I very much like about MLO and had 
>> used it for many years. But I interact with too many people so I need this 
>> capability.
>>
>> Did I miss a delegate capability in the latest list of features?
>>
>> Thanks much,
>> -bs
>>
>

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[MLO] Re: Entering data into MLO Android in 'Hands Free' mode / whilst driving a car ?

[Joel Azaria]

On Android, only insofar as your keyboard provides a mic button for voice 
input in a given field.  There is no holistic voice input I'm aware where 
you could dictate eg. a task, with contexts, a due date/time and/or a 
reminder time and MLO would oblige.

On the iOS side I don't know but I don't think MLO is Siri integrated so 
it's probably quite the same.  I'm not sure siri does straight voice to 
type so they might not even have that on ios now that I think about it.




On Tuesday, September 22, 2015 at 2:08:45 PM UTC-4, John Smith wrote:
>
>
>
> Hi 
>
> To what extent is it possible to use MLO Android "hands free" e.g. whilst 
> driving?
>
> e.g. Today whilst on a long car journey, I wanted to enter about 5 tasks 
> whilst driving my car. Have any of you MLO Android users worked out a safe 
> why to do this?
>
> J
>

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[MLO] Someone help me understand why this won't parse

[Joel Azaria]

"Follow up again w EF Mutton re ABC salesmanism.  discuss sales processes 
.. lits, materiels, levels of qualification & sale and or PM work, as they 
grow, what is needed" -due on 10/4/15

For some reason I cannot determine, MLO refuses to see the -due switch.  I 
originally had other switches too (-reminder, -start) but removed them to 
narrow it down. (i also changed the names of the innocent to protect the 
guilty.  It doesnt' parse)
Does anyone see a problem with this line?



J.

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[MLO] Re: Running MLO Desktop on Mac OSX

[Joel Azaria]

Not a Mac user but that is good info.


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Re: [MLO] Re: Newbie question: How to write Advanced Filter rule?

[Joel Azaria]

Hey Dwight, BOC,

Thanks for replies.   Sorry getting back so late, must have missed the 
notifications or losing my mind, because I also thought I posted my 
solution here.  I tweaked on it for a while longer and came up with this 
below which gives the results I wanted.  Not sure if BOC's solution works - 
didnt' try.

Thanks for the assist anyway guys.  Appreciated.

My solution:

<https://lh3.googleusercontent.com/-orUwgjqmhBw/Vf7prdLrK6I/CKo/PUnOmN_YzQA/s1600/Clipboard01.png>


On Wednesday, September 16, 2015 at 6:59:26 PM UTC-4, BOC wrote:
>
> @Joel Azaria 
>
> If I understood correctly, try the attached rule (see image):
>
> Give me everything that has the context @Job-Site and isn't hidden
>
> OR
>
> Give me the folders with these specific names that only have open subtasks
>
> P.S. It seems MLO treats folders as uncompleted subtasks which to me is a 
> bug.  So if you have nested folders, you will always see the main folder in 
> this view.
>
>

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[MLO] Re: Delegate Update?

[Joel Azaria]

Hey bs, 

Not entirely following what you want to see or find.  I mean, how does this 
work?  Would a simple context of @waiting or @delegated (or even @John, 
@Susan, etc.) suffice?  If not, why?  What kind of function do you hope to 
find?

J.



On Saturday, September 19, 2015 at 12:53:55 PM UTC-4, bs wrote:
>
> I stopped using MLO a while back primarily because there was no elegant 
> method for delegating tasks and managing others' work. As I browse the web 
> site, it does not appear there has been a change to this functionality but 
> I wanted to check. There are many things I very much like about MLO and had 
> used it for many years. But I interact with too many people so I need this 
> capability.
>
> Did I miss a delegate capability in the latest list of features?
>
> Thanks much,
> -bs
>

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Re: [MLO] Re: Newbie question: How to write Advanced Filter rule?

[Joel Azaria]

On Thursday, June 4, 2015 at 6:38:07 PM UTC-4, Dwight Arthur wrote:
>
> Hi, Jennifer.
>
>  

> [SNIP...]
>
 

> Subrules have a comples counterintuitive structure - when you are ready to 
> learn about them come back and ask again. Anyhow, when you are through 
> click OK and check to see if the view is showing what you want. If so, then 
> save it and name it and consider setting up a workspace for it. Advanced 
> filters can get to be incredibly complex, but that's because your life is 
> incredibly complex. 
>

My life is incredibly complex.  Can I call in that offer for a subrules 
primer?  I've tried 500 ways and can't get what I want.  Maybe I can 
articulate it here and you can suggest smth rather than try to go over what 
I've tried so far.   Here's what I need to end up with:

2 distinct 'sets' of data, 

1st is simple:
Task is *not* HideInToDo and Contexts contains @Job-site

2nd is a bit more:
Caption is any of 'Change Orders, Billables', 'Bring to Jobsite', 'Need for 
Jobsite'
is not HideInTodo
has subtasks.

Both rules will produce 'hits' on two distinct branches and I want to see 
them in this one view.
If it matters - Show Actions: All, Show Heir: Yes, Show Completed: Recent


The closest rule set I got so far was:

   -  (not(HideInToDo)) AND
   - > OR
  - (Caption is 'Change Orders, Billables') OR
  - (Caption is 'Bring to Jobsite') OR
  - (Caption is 'Need for Jobsite')
   - >
  - (not(HideInToDo)) AND
  - (Contexts contains @Job-site)
   
Which works great except that I can't figure out how to filter the folders 
(selected by Caption above) where there is no subtasks.

Any help appreciated.
Thx.

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Re: [MLO] Sharing a branch (eg. with an assistant) - What is the current advice?

[Joel Azaria]

Thanks Dwight, Christoph.

I ended up sharing one branch to a separate file which her machine then 
syncs that file as well.  With the F9 syncing it kind of has a 90's feel to 
it - like I'm constantly saving a wordperfect document.  It works in so far 
as it functions and syncs but it's more than just a *little* cumbersome, 
esp. for the year 2015.

There are ways I could suggest to fix this but it seems the real way 
forward is for cloud sync to support syncing branches (which it presently 
does not.)  To be an actual solution however it also has to adopt 
push-based syncing (as soon as there's a change, it should be queued to 
push) and a more intelligent automatic record merge /conflict resolution.

This is an area that requires some solid attention and doesn't seem to be 
getting any. Either MLO is an end to end system or it's just a bunch of 
loosely related but in-cohesive parts. 
Cloud sync was pitched as a solver of problems.  So far it doesn't appear 
to have done much of that and MLO will not truly be an end to end system 
until it does.


Thanks for your advice guys.  Let's see how this works in practice over the 
next few weeks..

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Re: [MLO] Sharing a branch (eg. with an assistant) - What is the current advice?

[Joel Azaria]

Thanks Chris.

I may try the manual sync but frankly it's a lame solution in 2015.  Not 
even a way to schedule the sync periodically (every 10-15 seconds?  Every 5 
mins even?)

As far as cloud - I let my cloud account lapse but I'm trying to put MLO 
back at the center of my system due to MLO-A beta.
Afaik cloud does *not* allow sync of just one branch.  If your sync options 
show different, please advise.


Thanks for the assist Chris.  

Open to more/other ideas please.  Really would like this not to be the deal 
breaker so soon after trying to put MLO front and center again.



On Thursday, August 27, 2015 at 3:02:21 AM UTC-4, Christoph wrote:

 Am 27.08.2015 um 03:18 schrieb Joel Azaria: 
  Thanks Cristoph.  I considered this but MLO help file does not have good 
  things to say about this 'sync' (not sure it even is a sync - help file 
  says the entire file is transferred each time so not sure if it's a sync 
  or clobber) 
  Also, it's not automatic.  Manual 'sync' only. 

 In this case, only the shared branch is transferred. Works pretty well 
 for me, no performance issues. Yes, you need to press the sync button 
 manually, that's a bit annoying. 

 Of course the help file recommends using could sync service instead, 
 this is where they earn money ;-) 

 This is not to say that cloud sync is not really better. If you have a 
 lot of stuff to sync and want to do it automatically, go for it. The 
 pricing is moderate and helps the company to stay profitable and keep 
 maintaining MLO. You can also restrict the cloud sync to one branch as 
 far as I see. However, you need to accept that your data is leaving your 
 own IT environment and is stored somewhere in the cloud where you don't 
 have control over it. 

 -- Chris 


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[MLO] Sharing a branch (eg. with an assistant) - What is the current advice?

[Joel Azaria]

Hey all,

So I searched the group and posts are either a few years back or not 
conclusive.  Want to see what is the current advice for this.


I just hired a virtual assistant and need to share 1 or 2 specific branches 
of my MLO file with her.  What is the best way to do this?


She works via remote desktop to a machine on my local network so I'm a 
candidate for any of the tech options (LAN share/SMB, FTP, CloudSync, etc.) 
I just don't know which is advised/best for this.

   - She should have full read/write access to any branches I share.  
   - Her changes and mine should sync both ways.  
   - She should absolutely not have any access to any areas not explicitly 
   shared with her.
   - Bonus points if this potentially can scale to a 2nd va (3rd user) or 
   more.
   
thanks,



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Re: [MLO] Sharing a branch (eg. with an assistant) - What is the current advice?

[Joel Azaria]

Thanks Cristoph.  I considered this but MLO help file does not have good 
things to say about this 'sync' (not sure it even is a sync - help file 
says the entire file is transferred each time so not sure if it's a sync or 
clobber)
Also, it's not automatic.  Manual 'sync' only.

From the help file:

 this type of synchronization is not recommended anymore since entire file 
transferred on each sync. 

Use MLO Cloud instead since it works better sending only updates 
to/from the Cloud and handling conflicts.




On Wednesday, August 26, 2015 at 6:19:29 PM UTC-4, Christoph wrote:

 Am 27.08.2015 um 00:07 schrieb Joel Azaria: 
  I just hired a virtual assistant and need to share 1 or 2 specific 
  branches of my MLO file with her.  What is the best way to do this? 

 Create a shared network folder (you will probably need that to share 
 documents anyway), put a data file with only the branch on the network 
 folder and create a sync profile for this data file on both MLO 
 instances. Under Branch sync, select the branch you want to share. 

 -- Christoph 


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Re: [MLO] Re: Reminders window doesn't show up

[Joel Azaria]

In Windows' screen properities do you have the 2nd screen set as the 
'default' screen?  Does it enumerate as screen 2 or screen 1 when you hit 
'Identify'? 
Does your Windows Start Bar appear on that 2nd screen?



On Saturday, August 1, 2015 at 1:46:31 PM UTC-4, B wrote:

 Azaria,

 It seems that my second screen is recognized as active by windows even if 
 it's turned off. I can move the mouse pointer to it. It's windows fault or 
 windows misconfiguration I think.



 Am 01.08.2015 um 18:21 schrieb Joel Azaria fhsn...@gmail.com 
 javascript::

 Baddr,

 I think that is a bug.  The reminders window should remember it's last 
 position but if that's on a monitor that isn't (currently) attached to the 
 system then the window should spawn/move to a monitor that is.

 I use a laptop with a dock and a second screen and have a couple of small 
 utilities that flake the same way.  Most of my programs though do not 
 falter this way.
 Coincidentally I always have my reminder window on my laptop's screen 
 (main screen) so I never had this issue.  (I also run Win 7 in case that 
 makes a diff.)

 You should report a bug to them by email and link this thread.



 On Thursday, July 30, 2015 at 5:05:59 AM UTC-4, Baddr el Din wrote:

 Hi,

 I have solved both problems.

 1) Reminders window doesn't show up anymore:
 I laughed out, when I turned on my second screen: there it is - there we 
 go!

 2) Help chm file shows only content table, but contents window is empty:
 I moved my MLO program files away from a network resource to a local hard 
 drive: there it is.


 Thanks for reading.

 B

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Re: [MLO] Is it possible to have a folder marked as ´completed´

[Joel Azaria]

Ok Grant,  I have a few thoughts to share now.

1.  If I understand you correctly, you don't care if the top-level item 
(what you call 'Folder') actually IS a folder, so long as it LOOK LIKE one. 
 Is that correct?
  1.1  I think I have  a solid workaround for you.  See below.

2.  As I read your use case, I more and more get the feeling that what 
you're asking for is actually MLO's Goals feature - save for the fact that 
there is no 'daily' goal atm.  But otherwise I think it's almost exactly 
what you're needing it for.   It marks the items in a special way, it gives 
them a tiny bump in score, already has views that feature/highlight Goals 
and, working with Formatting Rules, let's you define it's icon and 
appearance so it can look like visually just like a folder.  Basically you 
may find that your actual improvement request could be to add Daily to 
the existing goals feature (as opposed to requesting hidden folders as new 
functionality from scratch.)
  2.1  In my imagined use case, you create your Daily Outcomes but leave 
them as tasks (ie. not marked as MLO folder) and mark it a goal (Daily for 
example).
  2.2  In MLO's Formatting Rules you can define what Icon to use for the 
Goal so you can make MLO represent this as a plain Folder icon.  You could 
also make a special icon - a Folder with a colored corner for example or 
some other symbol - for just these Daily Outcome goals and have MLO apply 
that.
  2.3  When you're done with the Outcome you check it off like a task and 
it hides like a completed task.  You leave it marked as Goal so it retains 
it's folder icon when you visually scan/review it.
  2.4  Profit.  :)


Does that work?

If so, here's your workaround for right now.  The same way the formatting 
rules apply to the 'Goal' so too can you do this based on anything else, 
like a flag or a special context.  Flags can have keyboard hotkeys which 
seems convenient so for example, based on a Blue flag:

   1. Add a blank rule
   2. Click Condition, In the next window that pops up, click Add rule
   3. Flag = Blue Flag, click OK.
   4. Check Use Icon, click the Icon button to the left and select the 
   yellow (typical) folder icon.  Click OK.
   5. The Icon Type dropdown should say (Custom)
   6. Set the Icon Position number to 0
   7. Click OK to close formatting rules
   8. click ok to close MLO Options dialog.

Now any task you set with a Blue flag will have a Folder icon just like any 
MLO folder.  But.  It will also retain it's check box and it will actually 
behave like a task (wrt completed/not)
If you don't want Blue Flag, set any criteria you want.

hth.



On Sunday, August 2, 2015 at 7:36:26 AM UTC-4, Grant wrote:

 Hi All!

  

 Thanks for the interest.  Indeed, filters might be a solution. 
  Regardless, Here is my use scenario, so you can understand what triggered 
 this question.

  

 My use scenerio is based on the personal planning approach called Agile 
 Results. http://www.30daysofgettingresults.com/

  

 Here you define your desired outcomes for the day, week, month, year etc. 
 These are not tasks or projects per se. (see ‘Day 3’ in the above link). 
 Tasks and Projects are managed under ‘Activities’ and ’ Projects’ section 
 in the way we are all used to.

  

 I want to have these outcomes visible in MLO, since they influence my task 
 choice on any given day. 

  

 My structure would be to have a folder for ‘Daily Outcomes’ and under that 
 a folder for each day of the week. Then the outcomes themselves are OK to 
 enter as a task. My goal is to keep the visual complexity of this outline 
 to a minimum. 

  

 I do not want to see the folders from previous days. I only need to see 
 the daily outcome folder for today (and maybe future days if they have an 
 entry already). This can be managed manual, say with a check box (under 
 properties, or make folders icons checkable), or automatically using an 
 number of test, for example, when all underlying tasks are marked complete, 
 OR, hide after a particular date.

  

 Then, later, I do want to see them on Friday when I do my weekly review, 
 thus I want to turn on the visibility again. The simple approach to this 
 would be to have a universal command to make all hidden folders visible 
 again. This has the disadvantage that I will see every daily outcome folder 
 I ever hide... which could be hundreds. I can manage this by moving them 
 after the week is done to a separate folder that I can easily collapse. 

  

 The above is one use case for Daily outcomes. I will also want to hide 
 weekly comes, etc.

  

 Ideally would if the ’ make folders visible ’ we could choose a date 
 range. But that is a wish for now, but not a requirement (unless this 
 becomes a feature of MLO, then it is probably handy as it seems to fit the 
 Views approach with the ability to see date ranges as an option (last 7 
 days, etc).

  

 Now, before we go nuts with this, I can do a lot of this by making my 
 ’Daily Outcomes’ 

Re: [MLO] Re: Inactive projects can be active

[Joel Azaria]

Agreed.


On Sunday, August 2, 2015 at 3:47:13 AM UTC-4, Christoph wrote:

 Am 02.08.2015 um 02:41 schrieb Joel Azaria: 
  One of these statuses is 'exploded' projects.  These are projects that 
  have ended but were not completed properly (ie. lost in bidding or 
  otherwise, client/projects I've fired, been warned against or just 
  decided otherwise to 'pass' on, the occasional/unfortunate less than 
  stellar final outcome, etc.) 

 Yes, might be useful to distinguish these states. Some ticketing systems 
 have this distinction, closed successfully and closed 
 unsuccessfully. The best thing would be to make it user configurable, 
 an let the user define which states are active and which are not. 

 -- Chris 


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Re: [MLO] Is it possible to have a folder marked as ´completed´

[Joel Azaria]

Ok so clearly you know about flat vs outline views.  :)

I think Eberhard's suggestion might be an interesting work around for you.

I'm trying to think of workarounds, but I still have a hard time wrapping 
my head around the use case.  I understand what you're asking for as a 
function (saw your new thread as well) just not sure I can see how it's 
useful/you are using it.  Maybe you can describe a use case a bit more 
specifically (like with a basic example of how this should work in the 
context of an 'actual' project and when/why you'd later come back to it) 
and it'll help me or others 'get' what your eventual goal/target is.

For example I was going to suggest that you could move these folders under 
a branch called completed.  Either a main branch or a completed branch 
under that given project.  But upon closer reading, I don't know if that 
solution would serve you and I concluded that because I'm not sure I really 
understand how you would choose to use this feature.

Hopefully that's clear and not too rambling-ish..

J.


On Saturday, August 1, 2015 at 4:17:10 AM UTC-4, Grant wrote:

 Hi Joel,
 No problem jumping in!  That is what forums are for!
 I have been using MLO for like 10 years I think but I am trying a new 
 work flow method and thus ran into this new need.
 Sorry, I did not want to imply that I think folders turn up everywhere, I 
 know they do not.
 Yes, indeed, I agree folders are to organize content, and being able to 
 give them a completion status really is not logical, 
 Thus, my real question was if we can easily high and unhide folders *similar 
 to* the way completed tasks can be hidden and unhidden
 The answer to that is, I understand, no.
 I still think it would be a useful feature however.
 Thanks for taking the time to help and explain
 Grant


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[MLO] Re: Folder's Urgency and Importance levels

[Joel Azaria]

Don't do that. :)

The items under the folder don't EXPLICITLY inherit the importance/urgency 
level of the parent but when those task items have their score calculated 
(the score determines how high up on a task view (non-outline view) a task 
appears)  the importance/urgency of the parent is already weighed and 
considered.  So for example if you touch nothing but go to the top level 
parent branch and crank up importance to the max, that branch and any/every 
task under it will rise in importance relative to all the other branches.  

Another way to think of it is that the import/urgen scores are relative to 
other tasks at the same level and/or sub levels but with consideration 
for the importance/urgency of all it's parents as well.

hth.

On Friday, July 31, 2015 at 4:20:28 AM UTC-4, Francesco Consoli wrote:

 Hi guys,
 i was testing Urgency and importance levels on folders. Very very useful. 
 Anyways i noticed that any task or project dragged under folders, doesn't 
 keep the same folder's urgency/importance level.  (you have to manually 
 change them)
 Am i missing how to do that or is it a missing feature?

 Thanks


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[MLO] Re: Reminders window doesn't show up

[Joel Azaria]

Baddr,

I think that is a bug.  The reminders window should remember it's last 
position but if that's on a monitor that isn't (currently) attached to the 
system then the window should spawn/move to a monitor that is.

I use a laptop with a dock and a second screen and have a couple of small 
utilities that flake the same way.  Most of my programs though do not 
falter this way.
Coincidentally I always have my reminder window on my laptop's screen (main 
screen) so I never had this issue.  (I also run Win 7 in case that makes a 
diff.)

You should report a bug to them by email and link this thread.



On Thursday, July 30, 2015 at 5:05:59 AM UTC-4, Baddr el Din wrote:

 Hi,

 I have solved both problems.

 1) Reminders window doesn't show up anymore:
 I laughed out, when I turned on my second screen: there it is - there we 
 go!

 2) Help chm file shows only content table, but contents window is empty:
 I moved my MLO program files away from a network resource to a local hard 
 drive: there it is.


 Thanks for reading.

 B



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Re: [MLO] Is it possible to have a folder marked as ´completed´

[Joel Azaria]

So I'm thinking more on this (my day off so my mind can kinda wander..)

How does this work Grant?
I assume this is basically a property or smth to filter on?  iow, in an 
unfiltered outline (All Tasks view) these would be visible, right?  (or 
otherwise how would you access them in the future?)

So, functionally you want to automatically set a property when all the 
folder contents (sub-items) are complete?

What about if it was manual?

For example if you mark the folder as 'Hide the branch in to-do' it will 
appear in outline but greyed out.  I'm not sure if you can adjust this 
color in mlo options (probably can) but I fined it effective for letting me 
look past certain things.

Another way is maybe based on a flag, context, special string, etc. and 
make a view that is outline-based and filters nothing except that one 
property.  I'd probably do it with contexts myself but iirc flags can have 
kybd shortcut keys assigned, which could be a big plus.

Do any of these speak to what you want?
Maybe it's easier to ask the devs to automate smth existing vs creating a 
whole new functionality from scratch.  In fact, (thinking out loud here) 
maybe this can be automated with MLO's rules as they stand now.



On Saturday, August 1, 2015 at 12:04:44 PM UTC-4, Joel Azaria wrote:

 Ok so clearly you know about flat vs outline views.  :)

 I think Eberhard's suggestion might be an interesting work around for you.

 I'm trying to think of workarounds, but I still have a hard time wrapping 
 my head around the use case.  I understand what you're asking for as a 
 function (saw your new thread as well) just not sure I can see how it's 
 useful/you are using it.  Maybe you can describe a use case a bit more 
 specifically (like with a basic example of how this should work in the 
 context of an 'actual' project and when/why you'd later come back to it) 
 and it'll help me or others 'get' what your eventual goal/target is.

 For example I was going to suggest that you could move these folders under 
 a branch called completed.  Either a main branch or a completed branch 
 under that given project.  But upon closer reading, I don't know if that 
 solution would serve you and I concluded that because I'm not sure I really 
 understand how you would choose to use this feature.

 Hopefully that's clear and not too rambling-ish..

 J.


 On Saturday, August 1, 2015 at 4:17:10 AM UTC-4, Grant wrote:

 Hi Joel,
 No problem jumping in!  That is what forums are for!
 I have been using MLO for like 10 years I think but I am trying a new 
 work flow method and thus ran into this new need.
 Sorry, I did not want to imply that I think folders turn up everywhere, I 
 know they do not.
 Yes, indeed, I agree folders are to organize content, and being able to 
 give them a completion status really is not logical, 
 Thus, my real question was if we can easily high and unhide folders *similar 
 to* the way completed tasks can be hidden and unhidden
 The answer to that is, I understand, no.
 I still think it would be a useful feature however.
 Thanks for taking the time to help and explain
 Grant



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[MLO] Re: Bug - Duplicate item retains creation date of orginal

[Joel Azaria]

Confirmed on W7 with MLO 4.3.3.  
Does this both with Duplicate (ctrl+d) or with Copy (ctrl+c) then Paste 
(ctrl+v).  In both cases creation date of the source task was preserved.




On Friday, July 24, 2015 at 5:27:33 AM UTC-4, Fallenlords1969 wrote:

 If you have a view that is sorted by creation date descending and you 
 duplicate an item, CTRL+D, the new item keeps the creation date of the 
 original.  Before (MLO 3.x just updated to 4.x) creation date was reset. So 
 duplicating an item would bounce it to the top of  the list on a creation 
 date sort order.  I would argue the creation date needs to reset on 
 duplication and not retained.  I can change views to sort on modification 
 date, but I want to be able to modify things without bumping the sort order 
 of that item. Creation date as a constant keeps the order in tact.

 All the best

 Steve (been away for a long time but back using MLO :) )

 (Not sure if this is the right way to report bugs and that these days, so 
 point me to the right place if I have it wrong)


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Re: [MLO] Re: Inactive projects can be active

[Joel Azaria]

This conversation actually bodes well for an improvement I've wanted which 
is to define my own statuses.   We would be able to define which statuses 
represent Active tasks then and the project statuses could more closely 
mirror the statuses people have in real life.

For example IRL a project for us can be in many statuses* including 
Discovery, Feasibility (study), Design, Bid (out for), etc.

One of these statuses is 'exploded' projects.  These are projects that have 
ended but were not completed properly (ie. lost in bidding or otherwise, 
client/projects I've fired, been warned against or just decided otherwise 
to 'pass' on, the occasional/unfortunate less than stellar final outcome, 
etc.)  

I use these as a metric and when I do process reviews/writeups these jog my 
memory and remind of lessons learned.  Presently I can't/don't denote these 
projects in MLO so I have to review my paper folders' system ( I keep the 
exploders sorted separately for that but it's messy (files in multiple sort 
orders/places)) 

So here is just one use case;  it would be MUCH better for me to be able to 
review this in MLO than on paper.

(and yes I probably could mock up some workaround or another based on flags 
or contexts but having project statuses conform to the way they are in the 
rest of my real-life systems are really the answer




* For example our project bidding and design software uses these project 
statuses:  Discovery, Feasibility (study), Design, Bid (out for), 
Negotiation/Value Engineering, Awarded (Internal 'expansion' from 
Proposal to actual Project including assignment of production Project 
Number), Staging (JIT Purchasing), Bench/Pre-build (rack building), 
Rough-In (an In-Process construction state), Trim-Out (In-Proc constr 
state), Programming  Finish (In-Proc constr state), Commisioning, 
Training, In-warranty support, On-Boarding, Maintenance Plan support, Out 
of warranty, Blocked and Exploded. 

Tracking our sales pipeline would add a small handful more to that.  These 
are all valid project states that we use for filtering projects and 
focusing on what needs to be done, delegated, tracked and/or pushed.




On Monday, July 20, 2015 at 10:21:41 AM UTC-4, Dwight Arthur wrote:

 Am 20.07.2015 um 10:13 schrieb Christoph Zwerschke: 
  This could be solved by adding another project state like incubating 
  between not started and in progress which would be considered 
  active as well. 

 Yes, that would be an improvement. But there would have to be one more 
 called shutdown or cleanup just before completion. 



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Re: [MLO] Can I have a reoccuring task that does not enter a due date?

[Joel Azaria]

Agreed.  


On Friday, July 24, 2015 at 3:48:14 AM UTC-4, Grant wrote:

 Thanks for taking the time to reply Dewight.

 Your method will probably work, but I personally do not like to use 
 ´work-arounds´ if possible.   In the world of GTD, with MLO stives to 
 emulate, we should not assign hard dates to tasks that do not need them. 
  Another way to look at it is ´is this something I must enter in a calandar 
 in order to do it right?'.  For some, maybe most, re-occuring tasks a hard 
 data is necessary.  But in many cases (eg. Read a chapter in my current 
 fiction book) its not so important if I do it in one day, or three, so I do 
 not want to put a hard date in a calendar.

 I think MLO should strive to match this philosophy using its standard 
 model and resulting functionality.  Thus, I guess I owe it to the greater 
 cause to go enter this in the ´new feature´ requests.  

 Again, thanks for letting me know I am not missing some standard way to do 
 it, and giving me a way to do it anyways, if I really want to.

 Cheers,
 Grant


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[MLO] Re: MLO as knowledgebase...

[Joel Azaria]

you should look for previous requests for this on the mlo uservoice and 
vote for it.



On Monday, July 13, 2015 at 3:03:27 AM UTC-4, Wim Claes wrote:

 I'm using MLO (windows , Pro) almost 2 years now. A great program! Saved 
 me quite some time! 
 Now I'm missing a few things that would make MLO more awesome: 
 - a bigger search box and some more advance search options (and, or, not, 
 datelimits, context limits etc.) 
 - formatting in notes (bold, underline, italic, colors, fontsize) 
 - tables in notes 
 - images in notes. It is already possible to add link in a note to a file. 
 It would be great to actually provide the options to see them rendered in 
 the notes. 

 Reasoning behind these: 
 I'm getting more and moe tasks in mlo and for each tasks I also add ino on 
 the solution... So I could use that in the future. A better search would 
 help also I used mlo to keep notes and info, and images sometimes say more 
 than words... So I hope somebody sees this and it would make sense to have 
 it in the next win mlo version. 



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[MLO] Re: Local security

[Joel Azaria]

Shalom achi,

I think you might be reading too far into this and too far into Dwight's 
answers.  He is a helpful guy, but maybe too thorough sometimes.  Like a 
couple of engineers I know. (sorry D.  no disrespect intended :) )

MLO Profile is the single file where your data and lists are stored. It 
is a small database file stored in a binary format.  Kind of like an .xls 
file for Excel or .doc file for Word, .mlo is the file for MLO program. 
 .mlo file = what is called a profile inside MLO the program.
Yesh?


As for password protected/encrypted, I assume the password protection is 
about as strong as the password on a Word .doc or Excel file.  Good enough 
against most people but if someone gets a copy of the file and is 
tech-savvy I'm sure they can find a tool on the Internet that will 
eventually open or crack it.How could someone get a copy?  How would 
someone get a copy of your Excel file?Some virus' and malware steal 
files, a virus or someone who targets you may secretly install remote 
access software on your computer to steal stuff, if you get up to the 
kitchen or bathroom and don't lock your computer, anyone who physically can 
reach it can have access (coworkers or anyone in your workplace), etc..   

In other words, protection is relative.  It matters who you're protecting 
from.  If your concern is Mossad, CIA/NSA, MI6, or any of their law 
enforcement friends,  forget it  
Kids/wife/business partner?  Yeah sure, it's fine.  Assuming none of them 
is a computer whiz or out to get you  :)


As far you adding a layer of protection, my experience is that MLO isn't 
really too chatty with it's .mlo file - I'd guess that an on-the-fly 
encrypted file system like a TrueCrypt or similar would work fine.  


*BUT!!! * *Test test test* before you move your main .mlo file on to it!  


Also, go in MLO (the software) settings and increase the frequency and 
numbers of backups.  Saving backups to a Truecrypt type volume should be no 
different than any other file.  As long as you keep a good trail of backups 
for safety imo it's worth a shot.  Keeping a few monthly backups archived 
to another medium or location is probably a good idea too.
Assuming you NEED this level of encryption.  Do you *really* need your todo 
lists on a truecrypt vol?  Tov, that's up to you.  :)

hth,
J.




On Saturday, July 4, 2015 at 7:00:50 AM UTC-4, Jonathan wrote:

 Hello,

 please forgive me for possible mistakes in english

 I was looking for similar posts but couldn`t find a spesific answer to my 
 small issue -

 I understand from earlyer posts that the data is backuped and encrypted 
 between devises on MLO`s cloud service

 but since I`m not a computer export I wanted to ask a more basic question:

 assuming that I use the password protect feature, How secure is the 
 encryption on the computer itself, if any?

 1. MLO data file
 2. Local Backups
 3. advenced backups

 *** I use 2 differente computers on work and prefer not to use it on a 
 flash drive

 if one have access to the computer and wish to see my data, by mistake or 
 by porpuse, or a computer technician have access to computer/s etc - how 
 can they see the data if they relly want to?

 I olso have my own MLO Pro in my home and it whoud even help me there, as 
 I`d like to be as relaxed as I can about this (even if it`s just paranoia, 
 which is not)

 soppose It`s not good enough for my needs - do you have better 
 recomodations about better solution such as Axcrypt / Boxcrypter / 
 Truecrypt etc ?

 (and I`m talking about backups too!)

 if so - whould it not mess-up my wifi / cloud sync (right now I use cloud 
 service but this can change) or something?

 I hope I was clear enough

 THANKYOU in advence

 regards


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Re: [MLO] Re: So apparently beta testing for Android version 2 STILL hasn't started....(sigh)

[Joel Azaria]

No, I don't mind G, but message me pvt (or use the contact form atw w w 
d o t f h s n y d o t c o m)


I may not like the state of things but I don't want to be the one firing 
any critically damaging blows.

J.


On Thursday, June 18, 2015 at 3:49:20 AM UTC-4, G German wrote:

 Hi Joel
 Care to share what solution that is? 

 From what I see Android is currently in beta testing, but I am aware that 
 is bound to be slower than iOS with so much fragmentation and different 
 devices in the Android side as opposed as Apple.
 Cheers
 G

 On Thursday, June 18, 2015 at 8:26:55 AM UTC+1, Joel Azaria wrote:

 Thanks for your reply Dwight but with all due respect I was looking for 
 an answer from Andrey - a follow up to his previous comment; an official 
 statement if you will and a keeping up of his stated intention to be more 
 open with the end-user base. 
 (despite no real evidence of actually trying - fluffy blog interviews not 
 withstanding - I'm still masochistically hopeful.)



 At this time I have summarily abandoned mlo and I have not renewed my 
 sync subscription for some months already.  No reason to pay into an 
 ecosystem that falls apart when I leave my desk and that doesn't deem 
 respecting or communicating with it's users, even as they express outrage, 
 to be important.  I have stopped recommending mlo to others although I'm 
 not yet actively encouraging others to bail.  I expect my patience will 
 wane on that point soon enough though.

 I find it additionally interesting that quite a few of the people who 
 stood and vocalized opinions on my positions or comments, labeling me harsh 
 or insensitive to the devs and other users for asserting myself and calling 
 BS on this shell game of red herrings and misdirection, are now themselves 
 feeling fed up and thinking/looking for alternatives.  I need to learn once 
 and for all that my bullshit detector goes off miles before those around 
 me.  


 I've not yet settled on a replacement for MLO though so theoretically 
 there is time to salvage this relationship.  Though just today I 
 revisited a solution that I rejected two years ago and found it has 
 flourished quite nicely since and supports pretty much every platform I 
 could want and may just be my direction.  Unlike MLO, this company seems to 
 have figured out how to keep pace on multiple platforms simultaneously, 
 including a web app that is continuously evolving. I'm waiting to see 
 Andrey's next move but I'm really not holding my breath.





 On Wednesday, June 17, 2015 at 9:15:32 AM UTC-4, Dwight Arthur wrote:

 Hi, Joel,  Dwight here. One of the conditions of joining the beta team 
 is agreeing not to discuss the particulars of the beta test outside of the 
 circle of beta testers. But this statement by itself should reveal to you 
 that there is a beta test cycle currently under way.

 I am very interested in sync bugs myself.  I wonder if I'm aware of the 
 specific bugs that are on your mind.  Have each of these bugs been reported 
 on this forum? If so, would you mind replying to this thread with links to 
 each place where these bugs were discussed? This would allow me (and 
 anybody else who is reading this thread) to refresh our understanding of 
 problems in this area.

 Thanks, 
 -Dwight
 Mlo betazoid on Android sgn2

 On Jun 17, 2015, Joel Azaria fhsny@gmail.com wrote:

 So it's a month and a half later Andrey.  Has this been released to the 
 beta team?   Will those not 'fortunate' enough to be selected for your 
 private beta team see any of this new functionality anytime soon?

 Besides for new features, have any of the sync bugs been addressed?



 On Monday, April 27, 2015 at 8:15:17 AM UTC-4, Andrey Tkachuk (MLO) 
 wrote:

 Hello everyone,

 Yes I understand that you upset because public beta testing of the new 
 generation of MLO-Android has not started yet. I feel the same way and 
 each 
 time I delay the release I think about it. However the quality of the 
 product is extremely important to me. The release was delayed several 
 times 
 because our tests indicated potential data loss issues. That’s how 
 development process goes - you can’t predict everything that can happen. 
 Sometimes we just want to check on smth twice to be sure that everything 
 will be ok with your personal data during testings.

 So let me update you on the status (yes I know I should do it more 
 frequently). The good news is that the last week I decided that it was 
 stable enough and have added a few external testers to the testing 
 process 
 to check MLO-Android v2 with real data. The test was good and as a  
 result 
 we discovered just a few new issues which I hope will be fixed soon. 
 After 
 these fixes v2 will be releases to the entire beta team. And I personally 
 use my real data with MLO-Android v2 already. 
 I can assure you that all we are working on right now is Android beta 
 last preparations, and we will send it to the beta team as soon as we 
 can

Re: [MLO] Re: So apparently beta testing for Android version 2 STILL hasn't started....(sigh)

[Joel Azaria]

Thanks for your reply Dwight but with all due respect I was looking for an 
answer from Andrey - a follow up to his previous comment; an official 
statement if you will and a keeping up of his stated intention to be more 
open with the end-user base. 
(despite no real evidence of actually trying - fluffy blog interviews not 
withstanding - I'm still masochistically hopeful.)



At this time I have summarily abandoned mlo and I have not renewed my sync 
subscription for some months already.  No reason to pay into an ecosystem 
that falls apart when I leave my desk and that doesn't deem respecting or 
communicating with it's users, even as they express outrage, to be 
important.  I have stopped recommending mlo to others although I'm not yet 
actively encouraging others to bail.  I expect my patience will wane on 
that point soon enough though.

I find it additionally interesting that quite a few of the people who stood 
and vocalized opinions on my positions or comments, labeling me harsh or 
insensitive to the devs and other users for asserting myself and calling BS 
on this shell game of red herrings and misdirection, are now themselves 
feeling fed up and thinking/looking for alternatives.  I need to learn once 
and for all that my bullshit detector goes off miles before those around 
me.  


I've not yet settled on a replacement for MLO though so theoretically there 
is time to salvage this relationship.  Though just today I revisited a 
solution that I rejected two years ago and found it has flourished quite 
nicely since and supports pretty much every platform I could want and may 
just be my direction.  Unlike MLO, this company seems to have figured out 
how to keep pace on multiple platforms simultaneously, including a web app 
that is continuously evolving. I'm waiting to see Andrey's next move but 
I'm really not holding my breath.





On Wednesday, June 17, 2015 at 9:15:32 AM UTC-4, Dwight Arthur wrote:

 Hi, Joel,  Dwight here. One of the conditions of joining the beta team is 
 agreeing not to discuss the particulars of the beta test outside of the 
 circle of beta testers. But this statement by itself should reveal to you 
 that there is a beta test cycle currently under way.

 I am very interested in sync bugs myself.  I wonder if I'm aware of the 
 specific bugs that are on your mind.  Have each of these bugs been reported 
 on this forum? If so, would you mind replying to this thread with links to 
 each place where these bugs were discussed? This would allow me (and 
 anybody else who is reading this thread) to refresh our understanding of 
 problems in this area.

 Thanks, 
 -Dwight
 Mlo betazoid on Android sgn2

 On Jun 17, 2015, Joel Azaria fhsny@gmail.com wrote:

 So it's a month and a half later Andrey.  Has this been released to the 
 beta team?   Will those not 'fortunate' enough to be selected for your 
 private beta team see any of this new functionality anytime soon?

 Besides for new features, have any of the sync bugs been addressed?



 On Monday, April 27, 2015 at 8:15:17 AM UTC-4, Andrey Tkachuk (MLO) wrote:

 Hello everyone,

 Yes I understand that you upset because public beta testing of the new 
 generation of MLO-Android has not started yet. I feel the same way and each 
 time I delay the release I think about it. However the quality of the 
 product is extremely important to me. The release was delayed several times 
 because our tests indicated potential data loss issues. That’s how 
 development process goes - you can’t predict everything that can happen. 
 Sometimes we just want to check on smth twice to be sure that everything 
 will be ok with your personal data during testings.

 So let me update you on the status (yes I know I should do it more 
 frequently). The good news is that the last week I decided that it was 
 stable enough and have added a few external testers to the testing process 
 to check MLO-Android v2 with real data. The test was good and as a  result 
 we discovered just a few new issues which I hope will be fixed soon. After 
 these fixes v2 will be releases to the entire beta team. And I personally 
 use my real data with MLO-Android v2 already. 
 I can assure you that all we are working on right now is Android beta 
 last preparations, and we will send it to the beta team as soon as we can! 
 I am sure that you will like the new version as much as I like it already 
 :) 


 As for the situation in Ukraine, it upsets us, of course. But it doesn't 
 affect the development process in MyLifeOrganized directly. Also I already 
 mentioned this several times and will repeat it here again: all our 
 development environment and your cloud data are stored only on USA servers 
 manged in automated way or by people who live out of our country. So do not 
 worry about this. 

 We want to be more opened for our users, and soon we will publish an 
 article about MLO team and our working process, so that we could understand 
 each other better.

 I

Re: [MLO] Re: So apparently beta testing for Android version 2 STILL hasn't started....(sigh)

[Joel Azaria]

So it's a month and a half later Andrey.  Has this been released to the 
beta team?   Will those not 'fortunate' enough to be selected for your 
private beta team see any of this new functionality anytime soon?

Besides for new features, have any of the sync bugs been addressed?



On Monday, April 27, 2015 at 8:15:17 AM UTC-4, Andrey Tkachuk (MLO) wrote:

 Hello everyone,

 Yes I understand that you upset because public beta testing of the new 
 generation of MLO-Android has not started yet. I feel the same way and each 
 time I delay the release I think about it. However the quality of the 
 product is extremely important to me. The release was delayed several times 
 because our tests indicated potential data loss issues. That’s how 
 development process goes - you can’t predict everything that can happen. 
 Sometimes we just want to check on smth twice to be sure that everything 
 will be ok with your personal data during testings.

 So let me update you on the status (yes I know I should do it more 
 frequently). The good news is that the last week I decided that it was 
 stable enough and have added a few external testers to the testing process 
 to check MLO-Android v2 with real data. The test was good and as a  result 
 we discovered just a few new issues which I hope will be fixed soon. After 
 these fixes v2 will be releases to the entire beta team. And I personally 
 use my real data with MLO-Android v2 already. 
 I can assure you that all we are working on right now is Android beta last 
 preparations, and we will send it to the beta team as soon as we can! I am 
 sure that you will like the new version as much as I like it already :) 


 As for the situation in Ukraine, it upsets us, of course. But it doesn't 
 affect the development process in MyLifeOrganized directly. Also I already 
 mentioned this several times and will repeat it here again: all our 
 development environment and your cloud data are stored only on USA servers 
 manged in automated way or by people who live out of our country. So do not 
 worry about this. 

 We want to be more opened for our users, and soon we will publish an 
 article about MLO team and our working process, so that we could understand 
 each other better.

 I would like to say thanks to everybody who contacting me personally and 
 supporting me and our team during this time. I really appreciate it.  We 
 really like what we do and with your support we do it even better. 

 Andrey.
 MyLifeOrganized



 On Friday, April 24, 2015 at 7:50:47 AM UTC+3, Dwight Arthur wrote:

 Hi Jean-Marc. Yes, there is a war and just this February the city where 
 MLO keeps its offices had a terrorist explosion (
 http://www.bbc.com/news/world-europe-31575384). I did computer work in 
 New York City in 2001 and we lost about four months productivity after the 
 September 11 attack. One big issue is that it’s terribly difficult to 
 retain your talented and knowledgeable developers after something like this 
 happens.

  

 Anyhow, I’m staying with MLO not because I feel sorry for the citizens of 
 Ukraine and not because I’m doing a charitable act, but just because I feel 
 even the old, tired Android version is by far the most powerful and 
 flexible task management tool available on Android today.

 -Dwight

  

 *From:* mylifeo...@googlegroups.com javascript: [mailto:
 mylifeo...@googlegroups.com javascript:] *On Behalf Of *Jean-Marc 
 Meessen
 *Sent:* Thursday, April 23, 2015 8:14 AM
 *To:* mylifeo...@googlegroups.com javascript:
 *Subject:* [MLO] Re: So apparently beta testing for Android version 2 
 STILL hasn't started(sigh)

  

 Just wanted to point out that there is a war going on in Andrey's country 
 (Ukrainia) if I am not mistaken. This can explain the slugish 
 development. How would we work it out if our country was torn by a civil 
 war.

  

 Jmm

 Le mercredi 22 avril 2015 14:31:54 UTC+2, Holmes245 a écrit :

 Losing my patience with Andrey, seriously. I really don't think they need 
 to take on more platforms with the development being this slow. On March 
 26, MLO team posted on Facebook a response in the comments to someone who 
 inquired about the Android update:

  

 A little Android update - the development is finished and V2 is now 
 ready for beta testing! When all the tests will run successfully, we will 
 make the release. Thank you for being MLO user and for your patience.

  

 Keep in mind, that was March 26. I posted a comment in response to the 
 MLO team, commenting that something like that aught to have been a major 
 post or update on their social sites or blog. I saw a response from them 
 today, on April 22nd, nearly a month from their March 26 statement, stating:

  

 A post regarding Android update will be certainly a separate one. As 
 soon as beta testing starts, we will make announcement with app screenshots 
 and the list of new features.

  

 On March 26, last month, they said that MLO v.2 for Android was ready for 
 beta 

[MLO] Re: When will the MLO android 2 release?

[Joel Azaria]

What are you some sort of shill?  The title of the thread is a question 
about WHEN will v2 release.  Not a question about whether the current 
version works for you.  What have you to gain by interjecting here? 
 Congratulation that the current crippled MLO-A works for you.  Maybe you 
wanna come here and solve all my problems too?  Since you insist on 
minimizing (here and in the previous threads) the need for Andrey to 
release an update..

Frankly I don't care if they release 2.0.  Many of the update features 
just mediocre.  Nothing too mind blowing really - just a clone of the 
mediocrity called the iPad client.  But the developer has used this 2.0 red 
herring to halt all development on the current client.  Where is 1.7? 
 Where is even 1.6.5?  Something to fix the broken sync behaviors?  The 
non-automatic sync that was promised to work better with the introduction 
of a PAY service?  A fix to the duplication of half of my (60+) contexts 
every few weeks/months?  ANYTHING that shows ANY development effort?
I'll save you the trouble of looking - There isn't any.

This product was announced as sign-up for beta over 2 1/2 years ago and 
anounced as beta close to release almost a year and a half ago (oct. or nov 
of 2012).  All we have is, as of three months ago, in the middle of fervent 
requests from the user, some iPad look-alike screen shots then nothing.

Go start your own thread about how happy you are.  I don't see you posting 
here except to piss on the requests of others about android v2.0

You're a shill and now it's clear.



On Monday, March 2, 2015 at 7:55:12 AM UTC-5, daniel wrote:

 Hey MLO staff just letting you know that the android version I have still 
 works.  In fact I used it almost every day last week.  I was able to do 
 everything I needed on it and still working fine.  I understand you will 
 update at some point but in the meantime just checking in to say great 
 product I have now.  Look forward to the continued development.

 On Monday, June 16, 2014 at 5:54:24 AM UTC-4, zhouhonghua zhou wrote:

 When will the MLO android 2 release?



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Re: [MLO] Re: When will the MLO android 2 release?

[Joel Azaria]

I never presumed nor called you a shill Dwight.  If you find my words 
offensive you are entitled to be offended.  I've no say in that.  I simply 
shoot straight and call the shots as I see em.  I think my post history 
speaks plenty to that.

Joel.


On Monday, March 2, 2015 at 1:07:33 PM UTC-5, Dwight Arthur wrote:

 Hey Joel. Like you, I’m anxious to see MLO/Android.V2 and I would like to 
 more frequent and informative communications from the developers. 
 Nevertheless, the very harsh tone you took with Daniel makes me 
 uncomfortable; I wanted you to know that.

 -Dwight

 Ps I am not a shill.

  

 *From:* mylifeo...@googlegroups.com javascript: [mailto:
 mylifeo...@googlegroups.com javascript:] *On Behalf Of *Joel Azaria
 *Sent:* Monday, March 02, 2015 11:56 AM
 *To:* mylifeo...@googlegroups.com javascript:
 *Subject:* [MLO] Re: When will the MLO android 2 release?

  

 What are you some sort of shill?  The title of the thread is a question 
 about WHEN will v2 release.  Not a question about whether the current 
 version works for you.  What have you to gain by interjecting here? 
  Congratulation that the current crippled MLO-A works for you.  Maybe you 
 wanna come here and solve all my problems too?  Since you insist on 
 minimizing (here and in the previous threads) the need for Andrey to 
 release an update..

  

 Frankly I don't care if they release 2.0.  Many of the update features 
 just mediocre.  Nothing too mind blowing really - just a clone of the 
 mediocrity called the iPad client.  But the developer has used this 2.0 red 
 herring to halt all development on the current client.  Where is 1.7? 
  Where is even 1.6.5?  Something to fix the broken sync behaviors?  The 
 non-automatic sync that was promised to work better with the introduction 
 of a PAY service?  A fix to the duplication of half of my (60+) contexts 
 every few weeks/months?  ANYTHING that shows ANY development effort?

 I'll save you the trouble of looking - There isn't any.

  

 This product was announced as sign-up for beta over 2 1/2 years ago and 
 anounced as beta close to release almost a year and a half ago (oct. or nov 
 of 2012).  All we have is, as of three months ago, in the middle of fervent 
 requests from the user, some iPad look-alike screen shots then nothing.

  

 Go start your own thread about how happy you are.  I don't see you posting 
 here except to piss on the requests of others about android v2.0

  

 You're a shill and now it's clear.

  



 On Monday, March 2, 2015 at 7:55:12 AM UTC-5, daniel wrote:

 Hey MLO staff just letting you know that the android version I have still 
 works.  In fact I used it almost every day last week.  I was able to do 
 everything I needed on it and still working fine.  I understand you will 
 update at some point but in the meantime just checking in to say great 
 product I have now.  Look forward to the continued development.

 On Monday, June 16, 2014 at 5:54:24 AM UTC-4, zhouhonghua zhou wrote:

 When will the MLO android 2 release?

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[MLO] Re: What do you use for general-purpose list management? (MLO or something else - if so what?)

[Joel Azaria]

If your data fits into the tree structure, as seems to be what you're 
saying, then MLO is probably great for storing that data.
Rather than starting another .ml file (imho switching files is too much 
effort and I subscribe to David Allen's idea of 1 filing system*) just 
create another item at the top level of your structure and mark at hide in 
to do.  You can also mark it as a folder if you wish.

The advantage of this imo, is that everything is in one place.  You can 
easily move/copy items into projects as needed and as I recently learned 
you can make links between MLO items so you can link these to their 
projects or vice versa link from the project to this supporting info.

Every software has it's strengths and weaknesses.  Organizing things in a 
tree view, then searching/filtering that tree, is not just an MLO strength 
but one of the things it does better than it's competition and almost as 
well if not better than many dedicated outliners I've tried.  I have to go 
back to Shadow Plan or Bonsai on the PalmOS to think of something better.

Just to hit your other points:

   - Evernote - great tagging, horrible tree structure outliner.  It's just 
   not the paradigm of the software and while you may be able to work it out 
   (as many have) there's always some workaround or kludge involved.
   - Mind Manager - not especially familiar but if it's as many other mind 
   mapping programs it's great for that and horrible at tree structure order. 
If you like this paradigm though and still want a semblance of an 
   outline or tree structure, have a look at a software called TheBrain. 
There is a free version but you will need the payed version for outline 
   view, which is what approximates the tree outline/tree structure.  Free 
   version gives 30 or 45 days trial to the pro features so give it a shot if 
   you think it might fit.  
  - It's true strength is really in more freeform links than simple 
  tree structure (linking 1 or more items to 1 or more other items in 
various 
  'relationships').  In this regard you might find it very good for 
  everything on your list though imho keep the project stuff in mlo. 
   TheBrain is definitely strong for entering lists of people and linking 
  them in relationships to other people, entities (employers, associates, 
  family et al)  Personal insights and general knowledge stuff it works 
well 
  for too.  The key is you have to prefer seeing things in a visual 
format 
  - much like an 'infinite' mindmap.  I use it for specific purposes and as 
a 
  general database and it works quite well for me at that.
   - Excel - Just not made for this and once your lists grow beyond some 
   threshold you'll notice.  But it seems you might already get that.

And while you didn't ask I see others are offering password managers so 
I'll suggest Roboform.  Been using for over 15 years and never had reason 
to question integrity or security (unlike LastPass, which I'd tell you to 
steer clear of).  I see another user suggests McAfee.  That company 
abandoned their integrity years ago (maybe even before John McAfee sold it 
if memory serves) so I'd advise to steer clear of them as well. (For 
anything)

hth.



*David Allen in his book GTD encourages the reader strongly to move 
*everything* into one unified filing system.  The only real exception, per 
his book, is single or special purpose filing systems - eg in a law firm 
there is a filing system for all the legal cases (by eg. case #) or an 
architect's office might have all the projects filed separately (e.g by 
project number) and these should be left as is.  Everything else in your 
life should migrate to one system.

On Tuesday, January 13, 2015 at 11:49:14 AM UTC-5, John Smith wrote:



 Hi 

 What tool(s) do you good people use for general-purpose list management?

 i.e. Do you use MLO to store *factual* information - presumably in a 
 different .ML file(!) - as well as using MLO for managing your task  to-do 
 lists. 

 I need to create pretty large files (containing say 10,000+ records), 
 containing multi-level hierarchical factual information on a wide variety 
 of subjects.

 e.g. Evernote (which I have never used seriously myself - but I think it's 
 USP is to allow the tagging of external files such as images...)
 e.g. MindManager (which fairly well - but it's going to get messy 
 presenting such huge files visually. Also renewal fees are expensive.)
 e.g. MS Excel (no quick  easy way to move things around the hierarchy, me 
 thinks)

 I am thinking about what you might call support lists for some of my 
 projects. The information contained would NOT be actionable (mostly at 
 least). 
 For example:
 - List of areas  facts about a huge project I am involved with... and 
 important information about the different sections of the project.
 - Lists of jargon on new subjects that I am studying
 - Lists of personal insights on various topics that I need 

Re: [MLO] Re: Default importance for a new task

[Joel Azaria]

On Sunday, January 11, 2015 at 8:47:15 AM UTC-5, Yury wrote:

 Joel, would be nice, but does not work for me. Also the same found here: 
 https://groups.google.com/forum/#!searchin/mylifeorganized/inherit$20importance/mylifeorganized/iuzFxWoXa6E/ezUP21mZxIgJ



Apologies Yury.  Turns out you are right.  I thought it worked but as it 
turns out only context is inherited that way.  Sorry. (I actually had to 
try it myself to believe it.)

One additional thought though:
In MLO, when you raise the importance of a parent item, MLO computes the 
child items with higher importance too.   E.g. even though tasks a bunch of 
tasks have importance 100 (middle or 'neutral') if the parent is raised to 
say 150, those child tasks will be given higher priority in lists than 
tasks in other branches where the priority is not raised (not sure if 
importance 'lift' is 1:1 but it *is* raised)

Perhaps this addresses your need w/o having to set prio on every item.. 
just raise prio on the [eventual] parent.
Anyway, just a thought.

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[MLO] Re: MyLifeOrganized for Android v.2

[Joel Azaria]

So, it's January 2015.  Are we any closer to seeing an Android release?



On Wednesday, August 6, 2014 at 7:32:44 AM UTC-4, Andrey Tkachuk (MLO) 
wrote:

 Hello,

 Yes, I know that many of you have been waiting for MLO-Android v2 news too 
 long. I understand. Android version really needs some love.

 I can confirm that the new version is in development. 

 I never promise any release dates due to complexity of MLO product and 
 nature of the software development under fast evolving mobile platforms. I 
 would like to inform that we did run into some problems that slowed down 
 the development. Now we are back to speed and have all the resources needed 
 for the project.

 If you want to be the first to know about MLO-Android and not subscribed 
 yet for the news - you can do it here:

 http://mylifeorganized.net/products/my-life-organized/Android2-announce-subscribe.htm


 Also we have one important question where we need your help. We need to 
 decide if the new version should still support old 2.x Android devices. If 
 we support old devices we may not be able to add new cool features 
 available only in new 4.x Android devices. Also the development may take 
 longer due to compatibility issues.

 Our statistics shows that there are still ~19% of MLO users are currently 
 using old 2.x devices.

 Please help as to make this decision by answering these two questions: 

 https://docs.google.com/forms/d/1TNsidEr0p_XxpEu1Mm2khLhYYfEs6TA0aBo8VmE4CtE/viewform


 Thank you! 
 Andrey.
 back to work on MLO-Android


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[MLO] Re: URL Links or Projects with Similar behaviour as Contexts

[Joel Azaria]

I just saw your reply - how do you create a link to another task?


On Thursday, January 8, 2015 at 4:04:30 PM UTC-5, robisme (Olivier R) wrote:

 Hi,

 Let me see if I understand your request. Is it a kind of ghost copy of a 
 task that would be placed in several project. If you check it done in one 
 project, it will also appear as done in the other project.
 If so, that's something that I ask for several years.

 There is actually a link function, but it creates a link to another task, 
 it is not exactly a shortcut or ghost copy.
 The software ultra recall does have this function.

 Olivier 


 Le jeudi 8 janvier 2015 10:12:46 UTC+1, equan...@live.ca a écrit :

 I got MLO today ... , so far it is impressive. 

 Is it possible to add a feature that would allow: 
 - linking one entry to another, similar Windows Explorer Shortcuts or 
 - associate one entry to more than one project, similar to the way an 
 entry can be associated to more than one @context or to more than one tag? 

 Example: if i have 3 projects as listed below. Some of the Subprojects  
 Subtasks are repeated. As an enduser when in rush it would be much easier 
 to add tasks right away to inbox  then late associate a task to multiple 
 contexts, tags or projects. rather than create a new top level project  
 move items from inbox  older projects to the new top level project. 
 Creating a new context to act as an index to same subtasks does not 
 guarantee that if Buy L gets done in the 3rd project it would also gets 
 done in the 2nd Project. 

 1  - Make ABCLMNO 
 --Make ABC 
  --- Make A 
  --- Make B 
  --- Buy C 
  2  - Make LMNO 
   -- Make LMN 
   --- Buy L 
   --- Make M 
   --- Make N 
   -- Buy  O 
  3 - Make BCDLMN 
 -- Make B 
 -- Buy C 
 -- Make DLMN 
 --- Make D 
 --- Make LMN 
    Buy L 
    Make M 
    Make N 

 If each new entry is getting a new hidden ID providing  links would 
 probably be easier to implement. The added benefit is that the URL links 
 could also be called from other powerful apps such as Trunk Notes or 
 WorkFlow. 

 Thanks! 



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Re: [MLO] Re: Default importance for a new task

[Joel Azaria]

If what you want is to change the default of every task you as to the inbox
just change the importance on the inbox itself.  Anything you add from then
forward will inherit that setting.  No script necessary and should work
across all platforms.
On Nov 29, 2014 6:42 AM, Andrei Bacean bacean.and...@gmail.com wrote:

 Hi Yury
 Here is the script which will change the importance of the new task.

 1) instal autohotkey. Download it from here: http://www.autohotkey.com/
 2) save this script to desktop and run it

 Then go to MLO.
 Add a task (press insert for example).
 Write the task title and instead of ENTER press SHIFT ENTER.
 That's all, the newly created task will have importace set to 0.

 WHAT DOES THIS SCRIPT:
 When you press Shift Enter the cursor goes to the end of the task (you
 have to be editing the task)
 types -i1
 activates MLO input parsing which will use the keyword -i1 to set the
 importance of the task to 0.

 Excuse me for my poor english

 Let me know if that works for you
 Best regards
 Andrei B


 воскресенье, 9 ноября 2014 г., 22:04:42 UTC+2 пользователь Yury написал:

 Hey,

 Is there any way to set default priority for a new task? E. g. I want it
 to be min. Did not succeeded in searching this. Thanks in advance for the
 answer!

 Kind regards,
 Yury

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RE: [MLO] Newbie Question: Does MLO have 'Areas of Focus'?

[Joel Azaria]

The only problem with this Dwight is that it won't hold up on android.
Parent context doesn't show contexts of contained/child contexts on MLO A
On Nov 28, 2014 8:01 PM, Dwight Arthur m...@dwightarthur.us wrote:

 In MLO, contexts can include other contexts. So you could have a contexts
 called “#calls” “#projects” “#financials” and “#compliance” and then create
 a context “@work” that included the other four. Then, if you filter on
 context=@work you will see tasks with contexts equal to #calls or #projects
 or #financials or #compliance or @work. Would this do what you want?

 -Dwight



 *From:* mylifeorganized@googlegroups.com [mailto:
 mylifeorganized@googlegroups.com] *On Behalf Of *John Smith
 *Sent:* Thursday, November 27, 2014 2:45 PM
 *To:* mylifeorganized@googlegroups.com
 *Subject:* [MLO] Newbie Question: Does MLO have 'Areas of Focus'?





 Hello



 Newbie question:
 Does MLO have an equivalent of GTD Areas of Focus e.g. Work, Body/Mind,
 Life Learning, Relationships etc ?



 I guess I am looking for a single-click to JUST see stuff that relates to
 say Work.

 Presumably this could be done with Context tags in some way... but that
 would be clunky.

 Ultimately I suppose it's about having a second tier of filtering.

 I see that there was some discussion by in 2005 about this but what is the
 current position?

 With thanks



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Re: [MLO] Android version of MLO - is there an more compact view??

[Joel Azaria]

Go to settings, general and find list view display mode.
Compact will show more on screen.  It is not any more efficient with white
space it will just remove any/all second line data (shows context, date due
et al).

If the v2 iPad so is any indication, the v2 android app will not improve
upon this.
On Nov 28, 2014 3:15 PM, Andrei Bacean bacean.and...@gmail.com wrote:

 Hi friend
 Look into the settings. It's possible to choose a compact view.
 Best regards
 Andrew B

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Re: [MLO] Re: MyLifeOrganized for Android v.2

[Joel Azaria]

You can discuss it anywhere you want.  Here and the user voice are the only
official channels I'm aware of.
On Nov 28, 2014 3:47 AM, John Smith ship...@gmail.com wrote:

 Are there any other places where we can discuss MLO?



 On Wednesday, November 26, 2014 3:02:45 AM UTC, Joel Azaria wrote:

 I know.  Typo.
 And this board won't allow to edit a post.
 J.


 On Tuesday, November 25, 2014 9:57:37 PM UTC-5, DJM wrote:

 3 1/2 months since since early August for the counting challenged.

 David J. Mangen
 MRA

 On Nov 25, 2014, at 7:29 PM, Joel Azaria fhsn...@gmail.com wrote:

 THIS alone would be a great first step.  Though more concisely and
 perhaps useful to the devs would be open up the accessibility of beta
 tester status so more of us could use, participate and offer feedback on
 the beta rather than this closed group of elite's (not jabbing at you Lisa,
 it's just how the structure of the program feels).

 And just to point out - Andrey opened this thread on AUGUST 8th (that's
 5 1/2 months for the lazy/math challenged) regarding software announced to
 Beta almost a year prior and thus far all we have to show for it is a blog
 post with 5 or 6 screen shots.  Glad to see my words about communication
 weren't taken lightly.

 I guess the joke that is us the users continues on...




 On Monday, November 3, 2014 10:21:26 AM UTC-5, Lisa S wrote:

 I have an idea. I know, wrong forum but hopefully that's ok. I have
 been working with the last Android beta for almost a year and it is very
 stable. I would suggest the development team release the current Beta as
 the option for Android 2 phones to give them basic custom views when the
 beta team switches to the new version.

 On Mon, Oct 27, 2014 at 1:59 AM, robert roszak robert...@gmail.com
 wrote:

 Hi

 Another ~3 months have passed and I think many of us are wondering if
 they can count on having Android v.2 still this year (let's say as a
 Christmas present;)). Does anyone know anything new he could share with 
 us?
 I think it would be much appreciated by all.

 Robert

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RE: [MLO] Android version of MLO - is there an more compact view??

[Joel Azaria]

I agree Trish.  But having whitespace is not the same as *wasting*
whitespace.

IMO MLO wastes a lot of whitespace.
And if I deliberately CHOOSE a compact view I think I'm implying I want
less wasted screen.  Can we agree on that?  So then why take info away (2nd
line) while favoring space wasting?  Minimize the waste and give me back my
2nd line.  THAT might make for a useful compact view.  As t stands compact
gives me little and costs too much.
IMHO of course.
 On Nov 29, 2014 2:42 PM, Trish Putnam trish.put...@gmail.com wrote:

 For what it's worth, while I personally understand and agree with being
 able to reduce white space, for some people it poses issues if it isn't
 present - I have had colleagues who had problems reading items as separate
 if there isn't a line of white space between them, for example.

 Ideally, there would be a setting to add the white space (white space
 should probably be opt-in, but either way would work).

 --
 From: Joel Azaria j...@fhsny.com
 Sent: ‎11/‎29/‎2014 11:29
 To: mylifeorganized@googlegroups.com
 Subject: Re: [MLO] Android version of MLO - is there an more compact
 view??

 Go to settings, general and find list view display mode.
 Compact will show more on screen.  It is not any more efficient with white
 space it will just remove any/all second line data (shows context, date due
 et al).

 If the v2 iPad so is any indication, the v2 android app will not improve
 upon this.
 On Nov 28, 2014 3:15 PM, Andrei Bacean bacean.and...@gmail.com wrote:

 Hi friend
 Look into the settings. It's possible to choose a compact view.
 Best regards
 Andrew B

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RE: [MLO] Android version of MLO - is there an more compact view??

[Joel Azaria]

Key word being options...  Seems we're in agreement really.

I'm in the same boat as you.  Ultimately keep with/coming back to MLO
because of the true underlying power but continuously aggravated (sometimes
more than others) by the foolish hoops and workarounds I'm forced to jump
through to make my work low work - and even more agitated by the lack of
responsiveness and communication from the devs.  But that's another topic
for another thread.
On Nov 29, 2014 3:12 PM, Trish Putnam trish.put...@gmail.com wrote:

 Not disagreeing with you on that, Joel, though I think that the reduced
 info approach might still be useful for some people. There are those out
 there who explicitly want the immediately visible info to be limited to the
 task title, and only see more detail when they explicitly click on an
 item.  Again, it could just remain an available option.

 Why I'm focused on remembering the impacts to others it's that I've
 recently been following a number of support forums for other task
 management systems. I'm looking for something that I can sensibly use with
 my Windows phone as well as my desktop and laptop, so I've seen a lot of
 different approaches requested and discussed.  I keep coming back to MLO
 and the clunky workarounds I do to manage tasks on my phone because of its
 ultimate flexibility- I can personalize it to work the way I do, or I can
 use it in an extremely simplified fashion.
 --
 From: Joel Azaria j...@fhsny.com
 Sent: ‎11/‎29/‎2014 11:50
 To: mylifeorganized@googlegroups.com
 Subject: RE: [MLO] Android version of MLO - is there an more compact
 view??

 I agree Trish.  But having whitespace is not the same as *wasting*
 whitespace.

 IMO MLO wastes a lot of whitespace.
 And if I deliberately CHOOSE a compact view I think I'm implying I want
 less wasted screen.  Can we agree on that?  So then why take info away (2nd
 line) while favoring space wasting?  Minimize the waste and give me back my
 2nd line.  THAT might make for a useful compact view.  As t stands compact
 gives me little and costs too much.
 IMHO of course.
  On Nov 29, 2014 2:42 PM, Trish Putnam trish.put...@gmail.com wrote:

 For what it's worth, while I personally understand and agree with being
 able to reduce white space, for some people it poses issues if it isn't
 present - I have had colleagues who had problems reading items as separate
 if there isn't a line of white space between them, for example.

 Ideally, there would be a setting to add the white space (white space
 should probably be opt-in, but either way would work).

 --
 From: Joel Azaria j...@fhsny.com
 Sent: ‎11/‎29/‎2014 11:29
 To: mylifeorganized@googlegroups.com
 Subject: Re: [MLO] Android version of MLO - is there an more compact
 view??

 Go to settings, general and find list view display mode.
 Compact will show more on screen.  It is not any more efficient with
 white space it will just remove any/all second line data (shows context,
 date due et al).

 If the v2 iPad so is any indication, the v2 android app will not improve
 upon this.
 On Nov 28, 2014 3:15 PM, Andrei Bacean bacean.and...@gmail.com wrote:

 Hi friend
 Look into the settings. It's possible to choose a compact view.
 Best regards
 Andrew B

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[MLO] Re: Newbie question: How well would MLO match my requirements? (list provided)

[Joel Azaria]

I can't say for sure but I know that I've had posts take as much as 5 or 6 
days to show up from moderation though more often it was 24 hours-ish. 

I'm not sure if my posts are moderated anymore or not but I don't actually 
care.  My participation in this board is relative to my level of patience 
for BS.  I enjoy helping other users (here and many other fora) and I'd 
like to have input into what I get out of MLO but most times it feels like 
I'm speaking into a vacuum so I rarely bother anymore.


On Wednesday, November 26, 2014 3:40:00 PM UTC-5, John Smith wrote:

 PS.
 Please can you tell me about the moderation that happens here.
 How strict / Big Brother-ish is it?
 And how long does it normally take for approval to happen?



 On Tuesday, November 25, 2014 7:03:52 PM UTC, Joel Azaria wrote:


 With the exception of #'s 1, 6, 11 and 12 MLO should match up.

 Re #1, MLO has this Rapid Task Entry box which works decently well on the 
 PC app (though could be much improved imo).  On Android there's no analog 
 except for some sort of widget but these also leave something to be 
 desired.  On iOS there's no choice  but to fully launch the app and go on. 
 It's perhaps faster than some other apps but it's far from as fast or 
 efficient as apps I've used in the past.  To much clicking and moving about.

 #6 should be achievable (or some variation thereof) with some 
 tweaking/customizing of the autoformat rules.  It may take some doing to 
 get right but you should be able to find a happy place.

 #11 MLO has stated to some extent what security or encryption they may 
 use but nothing solid that I can point to.  You'll have to take them at 
 their word that the transport encryption they use is solid and well 
 implemented.  I don't believe there is any local encryption of the MLO 
 file(s)

 #12  Spend an hour or too reading through this forum/board and see how 
 many requests are open, long standing, repeats etc.  Then note how often 
 the devs feel compelled to respond.  Then note which items the devs DO feel 
 compelled to respond to.  Responsiveness is NOT their middle name.  So much 
 so I've pretty much given up on reporting or asking for anything.  It just 
 feels like a waste of time.  There is a User Voice community but that too 
 is disheveled and an apparent waste of time as decent feature requests get 
 lost in a barrage of ME TOO's to overarching requests like iPad app!. 
  There is no one curating the User Voice so it's just a free for all and 
 useless imho.  There is [apparently] a Jira bug tracker but that is not for 
 the unwashed masses.  You'll have to get selected to be a member of the 
 beta team (which apparently requires quite a bit of involvement - 4+ hrs a 
 week at last check) to have access.  The rest of get to wait with baited 
 breath.  The devs do NOT share timelines, dev milestones, roadmaps/future 
 plans nor anything else till it's released.  Recently, in the face of MANY 
 MANY requests they caved and produced a few screenshots of the coming 2.0 
 Android app.  It looks just like the iOS 2.0 app and it took much much much 
 too long to get that little bit out.  If responsive dev is important to you 
 this might be a deal breaker.  It should've been to me but I rushed into my 
 purchase and now I'll just live with it.  With any luck this dev team will 
 get with the 21st century at some point.  Then again I'm no longer holding 
 my breath.

 J.


 On Monday, November 24, 2014 3:49:00 PM UTC-5, John Smith wrote:


 Hello 

 I am new to GTD and to MLO.  I have been using a web-only app called 
 GTDNext. But I am frustrated that there is no mobile app version.  I am 
 looking for a tool to automate GTD lists (David Allen)

 I am looking for a tool with the following features: 

 1. Extremely easy/fast data entry (using lots of hotkeys and only 
 minimal use of the mouse)

 2. Multi-levels of Projects and Actions (i.e. sub-projects and/or 
 sub-action )

 3. Ease of changing an item between Projects and Actions (and back).

 4. Next Actions - i.e. the ability to generate a queue of future Next 
 Actions for a Project, but with the ability to just show one Next Action 
 per Project.  And as soon as you tick off an action as being complete, then 
 the  next action in the queue immediately pops up as the official Next 
 Action for the Project.

 5. The ability to send emails into the In Basket for processing 
 (ideally with tags embedded in the title).

 6. Ability to put Projects (and Actions) into some sort of *priority *that 
 is can be sorted/reported on and which is clearly visible with *colour*.
 i.e. I want to be able to see a screenful of items and without actually 
 needing to read anything, to see which are the most urgent (about 4 levels 
 of priority/color would be fine).

 7. Focus mark-up. 
 i.e. Separate from priority to have some bright colour mechanism for 
 showing has focus (i.e. I have decided to do this item today)

 8. The ability do move projects up

[MLO] Re: Newbie question: How well would MLO match my requirements? (list provided)

[Joel Azaria]

With all due respect to you Dwight (and I do respect your tenacity and 
contributions here), I'd posit that you are precisely the  early adopters 
are happy to tolerate lots of complexity and difficulties of use John 
refers to.  

If you would look past that horizon you would see tremendous sense in what 
he's saying about mainstream users.  In fact he's said pretty much the same 
as I have many times past (though perhaps more eloquently than I've ever 
managed to muddle through my frustrations and anger.)

I also suspect that as a beta tester your perception of being a regular 
user is somewhat skewed.  In particular your view of how effective the 
feedback loop to the devs is.  Frankly it's way to invovled for an average 
user to bother navigating.  As an ex-IT pro and one still involved in 
technology for a living I think I rate above the average user and I too am 
frustrated by the feedback loop to the point that I won't bother engaging 
with it.  I think that's a very important point for Andrey and co. to take 
from this though who can tell if they'll find reason to bother.

@Andrey - if you do take time to read this post, reread John Smith's post 
above many times.  In particular pay close attention to the parts about 
momentum and the rate's at which MLO competitors are growing/gaining 
visilbility and ask yourself why exactly it is that even with the major 
rewrite that was MLO 4 why there's still no momentum gain and this product, 
as fine as it is on a TECHNICAL level, remains an also-ran on the 
Productivity/GTD playing field.

Joel.


On Friday, November 28, 2014 5:26:06 PM UTC-5, Dwight Arthur wrote:

 Hi, John. My answers are a little different from Joel's. 

 Just to get it out of the way, I will start with #12. I'd like to break it 
 into three parts: Listening to users and being guided by user requests, 
 quick turnaround on requested enhancements, and communicating plans and 
 status back to users.

 In my opinion (others may disagree) a substantial amount of the 
 development of MLO since I got involved with it a few years ago has been 
 based on, and guided by user requests. There are some long-standing 
 requests that have not been addressed but I do believe that the development 
 team deserves credit for giving serious consideration to user requests.

 MLO seems to have a longer development cycle than many other apps. I won't 
 speculate as to why, but I will say that it's not uncommon for the time 
 between releases to be quite long, and for users to become quite impatient 
 with the wait for features that have been promised but not yet delivered. I 
 don't view this as unresponsiveness, it's a different issue.

 Finally, MLO developers are not good at keeping users posted about what's 
 on the way and when to expect it. We have seen several attempts to make 
 this better but as of today the problem remains.

 Moving on to your other items

 1. It would help to know what mobile platform you intend to use. On 
 Windows the Rapid Task Entry (RTE) window is fairly effective. Unlike Joel 
 I find the Add-Task widget on Android to be more effective than RTE. I can 
 open a new task in one to two taps, type the task name and then save it in 
 one tap. If I want to set priorities, categories, schedules etc one more 
 tap brings up the full task properties menu. I don't know anything about 
 what happens on Apple, though.

 2. Subprojects and subtasks are solid features.

 3. You can toggle project status with a single click or the hotkey 
 Ctrl-Shift-P. Note that you can find lots of hotkeys (and redefine them if 
 you like) in toolsoptionsgeneralhotkeys. There are also a number of 
 users who exchange scripts for MLO under AHK (AutoHotKey) in this forum.

 4. The built-in Next Actions view should provide what you want.

 5. if you sign up for cloud sync (an extra-cost service) you will be able 
 to set up an email address for your tasks at the cloud server. Any email 
 you forward to this address will be added to the cloud copy of your tasks. 
 The next time you sync, the task will appear in your task list. There is a 
 scheme for encoding parameters like context, importance, etc into the name 
 of the task when using RTE; if you turn on the Parse option RTE will decode 
 the parameters and apply them to the task. (the parsing syntax is a little 
 obscure especially with respect to dates but once you get the hang of it, 
 it works well.) There's no parsing in the email to cloud service, but once 
 the task is in your profile you can select it an hot some hotkey (I don't 
 use this so I'm not sure of the hotkey, maybe it's alt-enter?) and MLO will 
 parse and apply the parameters at that time.

 6. You can set importance and urgency separately. There's also something 
 called computed-score which takes importance, urgency, schedule issues, the 
 tasks' parents and other stuff and creates an overall priority. Computed 
 score is written up in the User Guide - I don't use it because it's 

[MLO] Re: Newbie question: How well would MLO match my requirements? (list provided)

[Joel Azaria]

With the exception of #'s 1, 6, 11 and 12 MLO should match up.

Re #1, MLO has this Rapid Task Entry box which works decently well on the 
PC app (though could be much improved imo).  On Android there's no analog 
except for some sort of widget but these also leave something to be 
desired.  On iOS there's no choice  but to fully launch the app and go on. 
It's perhaps faster than some other apps but it's far from as fast or 
efficient as apps I've used in the past.  To much clicking and moving about.

#6 should be achievable (or some variation thereof) with some 
tweaking/customizing of the autoformat rules.  It may take some doing to 
get right but you should be able to find a happy place.

#11 MLO has stated to some extent what security or encryption they may use 
but nothing solid that I can point to.  You'll have to take them at their 
word that the transport encryption they use is solid and well implemented. 
 I don't believe there is any local encryption of the MLO file(s)

#12  Spend an hour or too reading through this forum/board and see how many 
requests are open, long standing, repeats etc.  Then note how often the 
devs feel compelled to respond.  Then note which items the devs DO feel 
compelled to respond to.  Responsiveness is NOT their middle name.  So much 
so I've pretty much given up on reporting or asking for anything.  It just 
feels like a waste of time.  There is a User Voice community but that too 
is disheveled and an apparent waste of time as decent feature requests get 
lost in a barrage of ME TOO's to overarching requests like iPad app!. 
 There is no one curating the User Voice so it's just a free for all and 
useless imho.  There is [apparently] a Jira bug tracker but that is not for 
the unwashed masses.  You'll have to get selected to be a member of the 
beta team (which apparently requires quite a bit of involvement - 4+ hrs a 
week at last check) to have access.  The rest of get to wait with baited 
breath.  The devs do NOT share timelines, dev milestones, roadmaps/future 
plans nor anything else till it's released.  Recently, in the face of MANY 
MANY requests they caved and produced a few screenshots of the coming 2.0 
Android app.  It looks just like the iOS 2.0 app and it took much much much 
too long to get that little bit out.  If responsive dev is important to you 
this might be a deal breaker.  It should've been to me but I rushed into my 
purchase and now I'll just live with it.  With any luck this dev team will 
get with the 21st century at some point.  Then again I'm no longer holding 
my breath.

J.


On Monday, November 24, 2014 3:49:00 PM UTC-5, John Smith wrote:


 Hello 

 I am new to GTD and to MLO.  I have been using a web-only app called 
 GTDNext. But I am frustrated that there is no mobile app version.  I am 
 looking for a tool to automate GTD lists (David Allen)

 I am looking for a tool with the following features: 

 1. Extremely easy/fast data entry (using lots of hotkeys and only minimal 
 use of the mouse)

 2. Multi-levels of Projects and Actions (i.e. sub-projects and/or 
 sub-action )

 3. Ease of changing an item between Projects and Actions (and back).

 4. Next Actions - i.e. the ability to generate a queue of future Next 
 Actions for a Project, but with the ability to just show one Next Action 
 per Project.  And as soon as you tick off an action as being complete, then 
 the  next action in the queue immediately pops up as the official Next 
 Action for the Project.

 5. The ability to send emails into the In Basket for processing (ideally 
 with tags embedded in the title).

 6. Ability to put Projects (and Actions) into some sort of *priority *that 
 is can be sorted/reported on and which is clearly visible with *colour*.
 i.e. I want to be able to see a screenful of items and without actually 
 needing to read anything, to see which are the most urgent (about 4 levels 
 of priority/color would be fine).

 7. Focus mark-up. 
 i.e. Separate from priority to have some bright colour mechanism for 
 showing has focus (i.e. I have decided to do this item today)

 8. The ability do move projects up and down the list of projects FAST 
 using hotkeys. i.e. To change the sort order of both Projects and Actions 
 within projects very easily

 9. Either a good web or PC application...

 10. ...that syncs well with a mobile app... that works off-line (as well 
 as on-line).

 11. Excellent security/encryption of all my project data

 12. A development team that has a history if being responsive to user 
 requests.

 In your opinion, how well does MLO match up?

 Many thanks

 J







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Re: [MLO] Re: MyLifeOrganized for Android v.2

[Joel Azaria]

THIS alone would be a great first step.  Though more concisely and perhaps 
useful to the devs would be open up the accessibility of beta tester status 
so more of us could use, participate and offer feedback on the beta rather 
than this closed group of elite's (not jabbing at you Lisa, it's just how 
the structure of the program feels).

And just to point out - Andrey opened this thread on AUGUST 8th (that's 5 
1/2 months for the lazy/math challenged) regarding software announced to 
Beta almost a year prior and thus far all we have to show for it is a blog 
post with 5 or 6 screen shots.  Glad to see my words about communication 
weren't taken lightly.

I guess the joke that is us the users continues on...




On Monday, November 3, 2014 10:21:26 AM UTC-5, Lisa S wrote:

 I have an idea. I know, wrong forum but hopefully that's ok. I have been 
 working with the last Android beta for almost a year and it is very stable. 
 I would suggest the development team release the current Beta as the option 
 for Android 2 phones to give them basic custom views when the beta team 
 switches to the new version.

 On Mon, Oct 27, 2014 at 1:59 AM, robert roszak robert...@gmail.com 
 javascript: wrote:

 Hi

 Another ~3 months have passed and I think many of us are wondering if 
 they can count on having Android v.2 still this year (let's say as a 
 Christmas present;)). Does anyone know anything new he could share with us? 
 I think it would be much appreciated by all.

 Robert

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Re: [MLO] Re: MyLifeOrganized for Android v.2

[Joel Azaria]

I know.  Typo.
And this board won't allow to edit a post.
J.


On Tuesday, November 25, 2014 9:57:37 PM UTC-5, DJM wrote:

 3 1/2 months since since early August for the counting challenged. 

 David J. Mangen
 MRA

 On Nov 25, 2014, at 7:29 PM, Joel Azaria fhsn...@gmail.com javascript: 
 wrote:

 THIS alone would be a great first step.  Though more concisely and perhaps 
 useful to the devs would be open up the accessibility of beta tester status 
 so more of us could use, participate and offer feedback on the beta rather 
 than this closed group of elite's (not jabbing at you Lisa, it's just how 
 the structure of the program feels).

 And just to point out - Andrey opened this thread on AUGUST 8th (that's 5 
 1/2 months for the lazy/math challenged) regarding software announced to 
 Beta almost a year prior and thus far all we have to show for it is a blog 
 post with 5 or 6 screen shots.  Glad to see my words about communication 
 weren't taken lightly.

 I guess the joke that is us the users continues on...




 On Monday, November 3, 2014 10:21:26 AM UTC-5, Lisa S wrote:

 I have an idea. I know, wrong forum but hopefully that's ok. I have been 
 working with the last Android beta for almost a year and it is very stable. 
 I would suggest the development team release the current Beta as the option 
 for Android 2 phones to give them basic custom views when the beta team 
 switches to the new version.

 On Mon, Oct 27, 2014 at 1:59 AM, robert roszak robert...@gmail.com 
 wrote:

 Hi

 Another ~3 months have passed and I think many of us are wondering if 
 they can count on having Android v.2 still this year (let's say as a 
 Christmas present;)). Does anyone know anything new he could share with us? 
 I think it would be much appreciated by all.

 Robert

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[MLO] Re: MLO new feature lifecycle?? utterly confused

[Joel Azaria]

Thanks Dwight, that does help a bit.

Knowing #1 gives me a route to try to get some of the smaller 
annoyances/bugs I've found in MLO hopefully addressed.  At least I have an 
idea how to start and not be whistling 'into' the wind.

And as much as I find it helpful, the rest of the post just illustrates too 
well how ineffectual the present system is.  The simple fact is a typical 
user generally can't/won't lead a cheerleader charge for a simple feature 
request/improvement/bug fix.  The basis that this needs to be laid out this 
way in fact almost guarantees that a typical end-user would be so 
overwhelmed by this process as to just not bother.  An end result any of us 
can surmise ends either in a continuing but frustrated user, a user 
abandoning the software or just a lost sale before it ever started.  None 
of those is desirable.


I've been in and around IT and development roles for most of my life.  But 
frankly I've not the time to devote to making proposals for features, 
cheerleading them and building them into critical mass, scoping uservoice 
for duplicates and trying to aggregate votes across poorly 
written/expressed/conceived proposals...
I'm sorry, that's the job of the devs.  Not a user trying to ask for a 
simple improvement.


I'm sorry for the rant here - it's not aimed at you Dwight.  My 
frustrations around MLO rise and fall like the sea tides on a roller 
coaster.  It would be easy if I didn't give a crap;  but I can't not.  MLO 
is an extremely unique and powerful tool with the potential to be so many 
things to so many people but somehow it just refuses to do that.  At a time 
when this exact space of self/personal improvement and life control is 
heating up and a forefront, and so many players (with inferior offerings) 
have gained momentum and notoriety, why is it that this swiss-army knife on 
steroids of a software package can't manage to get noticed?

Trello.
Podio
Nozbe
NirvanaHQ
Todoist
any.do
Wunderlist
Evernote
2Do (built on the friggin TOODLEDO backend!!)

How are all these halflings gaining such notoriety and success while MLO 
piddles around?  When's the last time you saw mlo on any mainstream media's 
top 5, top 9, top 20.. list of todo apps?
Me neither.

Take Trello for example...  The G-Damn POSTERCHILD for spartan and almost 
featureless.  You a busy guy?  You have a lot to do?  I dare you, I DOUBLE 
dare you, I TRIPLE DOUBLE DARE YOU to try and implement a workable GTD 
solution on Trello.  I've tried.  Thirty seven ways to sunday and at least 
a dozen more on the way back..

Now maybe, MAYBE, if you have a mild need - maybe 30 projects (in the 
strictest sense of a project according to GTD) you might get away with 
using Trello and nothing but.
But any more and you're *hosed*

Yet this frickin thing just got spun off from Fog Creek and is now getting 
injected with VC money.  **VC $$$* !!!How is that not some sort of 
bad cosmic joke!

Meanwhile, I have at any given point in time between 10 and 20 (in the 
classic sense) projects going just for work alone.  In the GTD sense I 
typically have between 70 and 100, maybe up to 120 or 130 projects at any 
given point in time. For that kind of workload, ever since the loss of Life 
Balance on my Palm (and ShadowPlan before it) nothing, NOTHING has come 
close to the power I get out of MLO.
Yet time and again I run into BRICK WALLS with it that I have to fashion 
some sort of workaround to, because some portion is unfinished (or just 
'feels' that way) or isn't fully thought out or fleshed out or polished. 
 Like things that don't sync through or have no analog on the mobile side..
And there's no confidence that it'll get resolved in any due time frame 
because all the focus appears to be elsewhere.  (Either directed to the 
Android app or the iOS app, or at some point back at the Windows app while 
the mobiles get neglected.) Or there's no clear cut system for engaging the 
devs; only this forum is apparent - and we all feel how haphazard the 
engagement here is.

It appears to be an untennable situation and, at the risk of sounding 
petulant, one I put squarely on the dev leadership for a lack of focus; a 
seeming lack of 'knowing what mlo wants to be when it grows up'

I watched MLO through a good portion of the 3.x branch's dev, waited 
patiently for the 4.0 release only to be quite disappointed.  The changes 
were mostly cosmetic and UI oriented and instead of moving MLO to a simpler 
to use interface, proceeded to make it more complicated.  

To this day I'm not quite sure that the addition of tabs was any revolution 
in my workflow but I'm quite sure of the annoyances they added.  I'm also 
quite aware of the added confusion they produced for me and can only 
imagine what they do for John Q Public and Suzy Q Typicaluser.  

I watched the launch of an Android app, the much heralded release of an iOS 
app and then the realization that the devs, rather than building on a 
cross-platform platform, 

Re: [MLO] Outline View on Android Confused.

[Joel Azaria]

Very strange behavior.  If I had to guess I'd guess some kind of corruption to 
the android profile.

I would try to create a new empty profile on android and then sync down fresh 
from the cloud.  Same behavior?  

If it does then I'm guessing you found some sort of bug and should follow 
through Dwight's instructions and see if anyone else can reproduce it.

Hth.



 On Aug 24, 2014, at 5:44 PM, Joseph Wager jwager@gmail.com wrote:
 
 When checking off tasks on my Android Tablet (Nexus 7 2013) the outline view 
 gets confused  replicates tasks outside of their original outline hierarchy 
 (see attachment: Android Outline.png).  When I sync with the desktop the 
 outline there looks like I would expect it to (Attachment: Desktop 
 Outline.PNG). 
 
 This effect does not appear to be related to checking of the task in 
 question, nor does it appear to affect the Active Actions list view, but it 
 does render the Outline view on the Android awkward to use.
 
 Has anyone else experienced this phenomenon?  Is there an explanation/fix?
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Re: [MLO] Re: MLO new feature lifecycle?? utterly confused

[Joel Azaria]

Agreed.  I was mildly aware of a jira but wasn't sure and certainly didn't know 
users could view or contribute so I'm certainly with you on the info too 
scattered bit.
Might be a good time too to reiterate my dislike for uservoice - it's not 
terribly effective and if some reorg or streamlining of the user 
engagement/communication process is up for discussion, uservoice being 
rethought should probably be in that discussion.

Btw, share this jira tracker link please?
Thx.


 On Aug 24, 2014, at 12:10 PM, pottster kenwarren...@gmail.com wrote:
 
 I share your uncertainty about the process we're supposed to follow now. 
 There was a period when suggestions were being successfully diverted to 
 UserVoice but that was largely due to the efforts of Mark Levison who had to 
 withdraw because of other commitments. Since then, it's been a bit of a free 
 for all. It would certainly help to receive some clarification. Forums like 
 UserVoice can work well but the Development Team need to give users the 
 confidence that suggestions are given due consideration and statuses are 
 updated regularly.
 
 On Sunday, 24 August 2014 11:11:42 UTC+1, kitus wrote:
 As an active and a long-time paid MLO user, I must say I'm a little lost 
 with regard to product new features... JIRA, UserVoice, Google Groups, 
 Google Group for beta testing, etc.
 
 I've tried my best in order to contribute in all these three services, and I 
 doubt I know how the whole process works.
 
 I wonder how can I know whether an specific request got on the Andrey's list 
 or he ever took a moment to even to understand or consider a certain request 
 I may have made on Jira or UserVoice. 
 
 Last year I spent some time suggesting new features on JIRA, but it always 
 seemed I did it wrong for either the information wasn't clear, or I had not 
 gained enough momentum on the forum.
 
 I wish any of the MLO aces here could comment on how to know what new 
 features are under review, planned, discarded, implemented, etc. JIRA seems 
 to be the right tool for that, but I don't seem to be 100% sure who can 
 create new items there, how are they supposed to be created, whether or not 
 it is indispensable to first start a topic here in the Group (which of 
 course can be overlooked due to most people taking their annual leave in 
 August), how do I know which ideas were initiated by me or by others (are we 
 still sharing the same credentials?), etc.
 
 There may be a user guide to all this somewhere, which I may not be aware, 
 but if there isn't, I feel the information is way too scattered across 
 several posts and services, and in some cases it may not be even clearly 
 explained.
 
 Don't take this as a complaint, I just feel there are several quick wins for 
 MLO, which are always falling on deaf ears due to the fact that I may not 
 know my way around all this.
 
 Thanks
 
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Re: [MLO] Re: MLO new feature lifecycle?? utterly confused

[Joel Azaria]

Looks like Steph beat me to the punch line.  Yes, definite confusion Steph..

It seems to me that the whole user engagement system/paradigm is somewhat 
disjointed.  I expect that this is a result of it growing out of a patchwork of 
different parts addressing needs as they came up.  However this patchwork is 
ineffective (IMO) at the most important function which is communication with 
the community.   Would you agree or am I alone in this thinking?
To wit note all the confusion, clamoring*, and despair around mlo v2 android 
(as but 1 example.)  Better communication to the user base I believe would not 
only quell the shouting but better still ally the constituency.  In this case a 
lack of any real communication is just feeding the frustrations of the users 
whereby instead it could be turning them into evangelists.  Just look at the 
momentum of Fog Creek and the Trello project for but 1 example.

Anyway, jm2c..



 On Aug 24, 2014, at 3:30 PM, Stéph st...@senglish.plus.com wrote:
 
 Hello Guys,
  
 You're posting on the wrong forum here (perhaps just to demonstrate the 
 confusion!). Jira is for bug reports and feature suggestions by the beta 
 testers, so related discussions go in the beta testers forum - though if it's 
 a feature request rather than a bug report, there's no harm in starting a 
 discussion with the wider MLO community here.
  
 The short answer to your question is that we don't get to know how Andrey 
 reviews the Jira and beta testers forum posts.  My tactic is to post on Jira, 
 with a linked post on the beta testers' forum to try to gather some support 
 from other testers.  If things go quiet and I really feel it's an important 
 feature request, I'll quite often post a comment to encourage more discussion 
 on it.  Sometimes that works, and sometimes it appears not to - though who 
 knows, maybe many of my suggestions are being worked on right now!
  
 As far as how to post on Jira is concerned - the instructions are on one of 
 Andrey's pinned posts at the top of the Beta Testers' forum.  Hope you manage 
 to find them.  Let me know if you need help doing so.
  
 Stéphane
  
 
 On Sunday, 24 August 2014 11:11:42 UTC+1, kitus wrote:
 As an active and a long-time paid MLO user, I must say I'm a little lost 
 with regard to product new features... JIRA, UserVoice, Google Groups, 
 Google Group for beta testing, etc.
 
 I've tried my best in order to contribute in all these three services, and I 
 doubt I know how the whole process works.
 
 I wonder how can I know whether an specific request got on the Andrey's list 
 or he ever took a moment to even to understand or consider a certain request 
 I may have made on Jira or UserVoice. 
 
 Last year I spent some time suggesting new features on JIRA, but it always 
 seemed I did it wrong for either the information wasn't clear, or I had not 
 gained enough momentum on the forum.
 
 I wish any of the MLO aces here could comment on how to know what new 
 features are under review, planned, discarded, implemented, etc. JIRA seems 
 to be the right tool for that, but I don't seem to be 100% sure who can 
 create new items there, how are they supposed to be created, whether or not 
 it is indispensable to first start a topic here in the Group (which of 
 course can be overlooked due to most people taking their annual leave in 
 August), how do I know which ideas were initiated by me or by others (are we 
 still sharing the same credentials?), etc.
 
 There may be a user guide to all this somewhere, which I may not be aware, 
 but if there isn't, I feel the information is way too scattered across 
 several posts and services, and in some cases it may not be even clearly 
 explained.
 
 Don't take this as a complaint, I just feel there are several quick wins for 
 MLO, which are always falling on deaf ears due to the fact that I may not 
 know my way around all this.
 
 Thanks
 
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Re: [MLO] Re: How to use MLO to delegate / @Waiting for

[Joel Azaria]

One of the best and worst parts of mlo is that there's almost always more than 
a few ways to get to a given result..

I'm also a small biz owner and my business deals with distinct projects, often 
related to construction projects. As such I can have a lot of these types of 
people items.  For me though they also often also correlate to some part of a 
larger project.  My way is taken from GTD methodology where they are referred 
to as 'agendas' and I create an agenda context for each person I need to track 
items for (coincidentally, I also use # to denote my agendas/people contexts.) 
I also create a single #agenda context for one off ppl items that don't merit a 
whole context for themselves.  I don't use that single #agenda context often 
but it sometimes has it's place.

Doing things this way allows me to:
Put the items in my outline under their respective project (I have a folder for 
each project, which may bequeath contexts of its own)
Add more than one agenda context if needed (teams or owner AND contractor for 
ex., multiple ppl who's opinion I want, etc. - it ends up being pretty 
free-form)
Create one super context called *Agendas which includes all my #namedagenda 
contexts (in desktop you can make a context include others.).  I find this 
useful as I can see at a glance ALL the ppl I need to talk to which sometimes 
helps decide what to do/where to go next.

HTH.

 On Aug 24, 2014, at 3:43 PM, Stéph st...@senglish.plus.com wrote:
 
 Hello pakiya,
  
 Funnily enough - I just posted a relevant answer to a different thread on 
 this community.  Basically, my solution is to use hashtagged names (ie 
 #Samuel, #Rani, #Rajeev, etc) at the top of the notes field.  When I'm 
 talking to Rani, for example, I'll quickly type #Rani into the search 
 function and all of the tasks related to that person immediately appear in a 
 list of results for me.  It works very well for me, especially as the search 
 function can filter results based on the view you're working in, too.
  
 Stéphane
  
 
 On Wednesday, 20 August 2014 10:31:43 UTC+1, pakiya wrote:
 Hello,
 
 
 
 
 
 I'm a small business owner and have to see different aspects of my business 
 ranging from accounts to documentation to sales to production. My to lists 
 mainly consist of follow up which i need to do , things I need to veify , 
 reminders to my team etc. 
 
 
 
 So an actualy part of to do list is (in bracker I mention the frequency) . 
 
 
 
 
 
 - Review the production tracker from samuel (bi weekly)
 
 - Follow up with bank when I get my password (one time) 
 
 - Check with Suresh about big forms for workers (one time) 
 
 - Implement wtih Suresh fire training needed (every 3 months) 
 
 - Ask Rani where will the files go (one time) 
 
 - Consult Rani where will the weighing scale go (one time) 
 
 - Verify reports written by QC (weekly)
 
 - Verify recievables from Accounts team (bi weekly)
 
 - Ask Rajeev the status of race course membership (keep reminding till the 
 project is finished) 
 
 
 
 
 
 So my people list is Samuel , Rani , Rajeev  Suresh in above list . I 
 infact deal with around 20/25 more on a weekly basis. 
 
 
 
 What's the best way to keep this list in MLO ? Should I use context since 
 tasks are kept in different list ? Should I create a seperate waiting 
 project and create dependency of some sorts ? Just use saved search with a 
 person name  ? 
 
 
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[MLO] Re: MyLifeOrganized for Android v.2

[Joel Azaria]

Andrey, 

Thank  your for your reply.  I'm one of the people who's been rather 
critical of the MLO Android development.  Perhaps even harsh.  I don't post 
often, but I watch and wait, sometimes daily.  If you've read others of my 
posts you'll know that I believe MLO to be a truly unique product with the 
potential to be a killer app.  You'd also know that I feel often times this 
potential is squandered by unpolished/incomplete feeling software or 
features and that I believe a lack of laser focus is a contributor and 
waster of development 'cycles'.  Part of that comes from my having watched, 
painfully and over the course of a number of years, a similarly fantastic 
piece of software die a slow miserable death.  
I don't think MLO is in the same position of death but I do think MLO is 
repeating some of their mistakes and suffering greatly from it.  Which I 
find truly unfortunate since there's such a lucid roadmap to learn from.

However with that said I want to make clear that it's actually secondary to 
the big/real issue at hand.  The real issue, RIGHT NOW, with your team and 
development is *communication and transparency*.
I've been in and around tech, IT and development, alone and in both small 
and large groups, for the better part of the last 25-30 years.  I'm no 
stranger to what is involved but what I'm telling you is you need to do a 
better job of communicating your setbacks as well as your successes goals, 
plans, etc. to your user community.  This is not just about MLO Android but 
I think the events and path of MLO-A show how the frustration manifests and 
multiplies and builds into a negative force.

Communication.  Much as you've done a pretty great job with your software, 
I have to be blunt and tell you you've done a horrible job of communicating 
with your users.  This is not meant to insult but rather to be constructive 
critique so I hope you'll see it that way.

Andrey, if I (or many of the others on this board for that matter) didn't 
think MLO was great or at least had the potential to be great, we'd have 
abandoned it light years ago.  The fact that users stick around and use 
their valuable time watching, reading, even posting and asking questions 
about on these fora is an indicator that you haven't lost us.  But unless 
you step up the communication, I fear a very real fear that you will.
Further and more to the heart of the matter, is that you have a very real 
opportunity to engage your user base and by not keeping an open and honest 
line of communication, you're ignoring a strong force you can leverage. 
 Turn all the negative/tentative commentary you hear into strong, 
supportive users by converting them from people wondering what the heck is 
going on with your software and teams to people who know *exactly* what is 
going on with it.

In project management parlance it's called managing expectations and it's 
possibly the single biggest key to successful projects.  It's time you 
leveraged it for your benefit and, as a waiting, wanting user it'll be to 
my benefit as well.

Kind regards,
Joel.



On Wednesday, August 6, 2014 7:32:44 AM UTC-4, Andrey Tkachuk (MLO) wrote:

 Hello,

 Yes, I know that many of you have been waiting for MLO-Android v2 news too 
 long. I understand. Android version really needs some love.

 I can confirm that the new version is in development. 

 I never promise any release dates due to complexity of MLO product and 
 nature of the software development under fast evolving mobile platforms. I 
 would like to inform that we did run into some problems that slowed down 
 the development. Now we are back to speed and have all the resources needed 
 for the project.

 If you want to be the first to know about MLO-Android and not subscribed 
 yet for the news - you can do it here:

 http://mylifeorganized.net/products/my-life-organized/Android2-announce-subscribe.htm


 Also we have one important question where we need your help. We need to 
 decide if the new version should still support old 2.x Android devices. If 
 we support old devices we may not be able to add new cool features 
 available only in new 4.x Android devices. Also the development may take 
 longer due to compatibility issues.

 Our statistics shows that there are still ~19% of MLO users are currently 
 using old 2.x devices.

 Please help as to make this decision by answering these two questions: 

 https://docs.google.com/forms/d/1TNsidEr0p_XxpEu1Mm2khLhYYfEs6TA0aBo8VmE4CtE/viewform


 Thank you! 
 Andrey.
 back to work on MLO-Android


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Re: [MLO] Re: MyLifeOrganized for Android v.2

[Joel Azaria]

Seriously Daneil??  If you're happy with what you have then you have 
nothing to add to the conversation.  Enjoy it quietly.

However;
If you your Toyota were deficient and you were making monthly payments on 
your Toyota TO Toyota, and they TOLD YOU there was an improvement coming 
soon, is your claim that you wouldn't expect it to be deliverd?
If your Samsung firmware didn't play nicely with your other Samsung devices 
or your phone carrier, and Samsung promised you a new version were coming 
soon would you not be wondering where it was 8 MONTHS later?

And Cannondale and Infinity/Comcast/Time Warner/Cablevision, and ad nauseum 
anyone else that makes a public promise to me and doesn't hold.  Feel free 
to sit quietly happy with what you have while others drive the conversation 
towards improvement for you.

And btw, damn right I expect my country to improve it's infrastructure - 
There's a little known concept called paying taxes (perhaps you've heard of 
it?) that beholds my government to just that among other things.  Again, 
feel free to be happy with crappy infrastructure while other more civilly 
responsible people hold our government's feet to the fire on that too.


If you're happy then happily go away.  You've added nothing to the 
conversation let alone anything constructive.


On Thursday, August 7, 2014 9:18:20 AM UTC-4, daniel wrote:

 dear toyota, are you ever going to update my 4runner?

 dear samsung; are you ever going to update my phone?

 dear cannondale, are you ever going to update my bicycles?

 deal infinity, are you ever going to update my cable service?

 dear usa are you ever going to update my roads and bridges?

 seriously..ugh.

 I use what I have until it either gets better or I find something better 
 and that is all the thought I give it.

 geez over the years, so many comments...when when when when when.know 
 when doesn't change one little thing about what I have to do TODAY...with 
 what I ALREADY HAVE!

 ok rant off i'm going to crawl back under my rock and shut out the world 
 because obviously I am in one of THOSE moods.





 On Thu, Aug 7, 2014 at 2:35 AM, robert roszak robert...@gmail.com 
 javascript: wrote:

 Andrey, could you be so kind and share any more specific information? It 
 doesn't necessarily have to be ETA but some indication of where the 
 development currently is ... I think a lot of us would appreciate it.

 Robert

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[MLO] Re: Does this MyLifeOrganized fit my needs?

[Joel Azaria]

Hi Michelle,
As Steve points out the license will cover both machines and the Android 
license is separate.   Also if you have an iDevice that license is in 
addition too.

I want to point out the sync issues Steve glossed over because in my 
opinion you should be aware before buying.  Not that they're a show-stopper 
but I think being aware is better than not.

So with regards to syncing via cloud-sync, it's an add on service for about 
$3/mo and generally works pretty well.  It's billed as automatic but it has 
some weird quirkiness where it's not entirely automatic.  I'll often find a 
notification in my Android notification bar that says MLO changes 
available and I have to push it and manually click the cloudsync button in 
mlo to get the changes.  I find it odd that it can detect automatically 
that there are changes but it can't sync those changes automatically.
I also occasionally find that I must manually sync my desktop.  This is 
much less frequent than on Android - for the most part the desktop does 
well with being fully automatic - but it does happen.  For example just a 
half hour ago I noted that my desktop hadn't synced to the cloud in 5 days. 
 This may be related to me being on a laptop and moving in and out of 
having a network connection, I'm not sure.  Also to be fair the last time 
it happened was 5 or 6 months ago.

So now you know.  MLO is still a great tool with features I can't find 
anywhere else (can't find much that even comes close tbh), but it does have 
it's quirks and you will brush up against them at times so do be prepared 
for a bit of that.

hth.


On Wednesday, August 6, 2014 10:59:50 AM UTC-4, Michelle wrote:

 I am considering purchasing this program, but am having trouble figuring 
 out if it fits my needs.  I have a windows computer at work, an android 
 phone, and a windows laptop.  I would like to easily use this program on 
 all my devices.  Are updates done to all devices efficiently, easily, and 
 automatically?  To use 2 windows devices, will I need to purchase 2 
 subscriptions?  Thanks.


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Re: [MLO] Re: MyLifeOrganized for Android v.2

[Joel Azaria]

As to Daniel, Holmes.

I realize very well what goes into development. As much as, perhaps more 
than, most.   If we were all waiting for some fluffy update to software 
long since paid for you might have a bit of a point but the fact is we (or 
at least *I*) bought into an ecosystem (and a fairly expensive one).  The 
fact that the current state of the softwares makes it completely unusable 
for me as on the mobile (where most of my todo 'doing' will in fact get 
done), the fact that it's straightened (or straightening) out on the i 
platform which is quite useless to me, the fact that the Android solution 
was announced to Beta OVER 8 MONTHS ago, and the fact that thus far there 
is NO production on that is not some childish sense of entitlement.  It's a 
very real concern that deserves a very real conversation as to why it is so.

I spent $80 on software and committed to another [almost] $40 a year on the 
implicit trust in the developers to keep to their word.  They publicly 
stated that the Android v2 was in Beta, LAST DECEMBER.  I don't think it's 
unreasonable to expect at least a public beta in that time.  Or at least 
some very real information on the progress of things and wth the hold up is.

Thusly you miss the truest point of the discussion which is *transparency*. 
 IF the development was SO difficult, fraught with traps, mines and 
grenades that this past 8 months was hell on earth and brave Andrey and 
team navigated all this just to further our Android project, how would 
anyone know?  You see in addition to not delivering the software release, 
the MLO team hasn't even delivered any information regarding it.  I don't 
know what world you're from but I'm from the tech world and have been for 
25+ years.  It's 2014 and successful companies, especially those who depend 
on a community for their success have learned that transparency and 
communication are key.  I've made it my point to make that clear to Andrey 
and team.  You'll note if you're careful that neither I, nor anyone else 
here for that matter that I can see, imply that Andrey is anything less 
than helpful or a nice guy or even trying to do good.  However Andrey and 
team have not delivered appropriately in this regard and that needs to be 
discussed and change brought about as soon as can be.

Now, if you've something helpful to add to further the conversation here 
with regards to communication and/or improving the software then please do.
However, and as with Daniel; if you're happy with the status quo then 
please go frolic in the park and be happy.  This line of commentary adds 
nothing constructive to the conversation.



On Friday, August 8, 2014 1:07:24 PM UTC-4, Holmes245 wrote:

 I whole-heartedly agree Daniel. I've seen this in the world of software 
 and have seen it in myself and it's not good. We're a society who think 
 we're entitled and I think it comes out in things like this. Yes, updates 
 are nice but I think people either forget or don't realize that work goes 
 into that development. Personally, I think everyone who uses software 
 should take a class or two in programming to understand what goes into it. 
 Realistic? No. I'm not a programmer but I took three classes in college in 
 programming and this helped me to realize and appreciate more what kind of 
 work goes into development and that was only the surface I scratched. I'm 
 amazed at what MLO does do and I'm always discovering something helpful in 
 the Windows desktop version so I try to temper my want for updates with 
 being thankful that I have what I have. We get used to being so 
 convenienced by those things that when we don't get what we want 
 immediately like we may get, it becomes a first world problem 
 https://www.youtube.com/watch?v=bwvlbJ0h35A. Some people need to step 
 back, look outside their bubble and realize that we have a lot to be 
 thankful for. I think what Andrey has done is amazing and can only say that 
 MLO has helped me a lot.



 On Thursday, August 7, 2014 9:18:20 AM UTC-4, daniel wrote:

 dear toyota, are you ever going to update my 4runner?

 dear samsung; are you ever going to update my phone?

 dear cannondale, are you ever going to update my bicycles?

 deal infinity, are you ever going to update my cable service?

 dear usa are you ever going to update my roads and bridges?

 seriously..ugh.

 I use what I have until it either gets better or I find something better 
 and that is all the thought I give it.

 geez over the years, so many comments...when when when when when.know 
 when doesn't change one little thing about what I have to do TODAY...with 
 what I ALREADY HAVE!

 ok rant off i'm going to crawl back under my rock and shut out the world 
 because obviously I am in one of THOSE moods.





 On Thu, Aug 7, 2014 at 2:35 AM, robert roszak robert...@gmail.com 
 wrote:

 Andrey, could you be so kind and share any more specific information? It 
 

[MLO] Re: Is there a way to create a view that filters for more than one context?

[Joel Azaria]

Hey Joel,

If you're doing this on the desktop you can create a third 'parent' context 
that includes the contexts you care about.  Then set your view or filter 
based on this super-context.  I have about a dozen of these 'super' 
contexts that I use for shopping/errands lists, ppl agendas, etc.

On the mobile i can't speak to iDevices thought maybe, since supposedly 
they can import desktop views but on Android you're pretty much SOL as the 
tasks don't filter up to the parent/super context.  They also don't appear 
in child context unless they are 'active' tasks.

On Friday, August 8, 2014 1:18:07 PM UTC-4, Holmes245 wrote:

 Hey guys, I had a question. I'm trying to create a new view that's 
 filtered using a context but is there a way to filter for more than one 
 context? In this case, I created a reading list. I have both Kindle books 
 and hard copy books that I added to the contexts but it seems I can only 
 filter for one context. Is there a way to filter for two contexts, in this 
 case 'kindle' and 'books' if they're listed in the context? Whenever I go 
 to the context filter in the view setup, I seem to only be able to filter 
 one or the other contexts but not both. When I select both using CTRL, they 
 both disappear. Thanks guys. Any help is appreciated. 

 Joel


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[MLO] Re: Default Contexts

[Joel Azaria]

The closest I think you can get is that contexts are inherited from the 
parent folder/task.   Let's assume your question is about the Inbox - set 
the context(s) you want on the Inbox folder and items you add to it will 
inherit that/those contexts when you add new items.

hth.


On Monday, August 4, 2014 7:32:04 PM UTC-4, gret...@gracechurch.community 
wrote:

 I would like to be able to set a default context so when I add a new task 
 or subtask it always defaults to the context I have set and then I can 
 change it in the task properties if desired.  Is there a way to set a 
 default context?


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[MLO] Re: MLO2 for Android

[Joel Azaria]

I did.

The reply was basically we don't comment on timelines, we're working on 
it.


Basically the same empty line we've heard for the last 8+ months - which to 
me starting to sound a lot like piss off - but just more politically 
correct.  
I know Andrey and other MLO ppl read this forum but clearly the issue isn't 
important enough to garner an official response.

Maybe everyone that cares about an Android v2 should send mail to 
supp...@mylifeorganized.net too.   Maybe then they might get the message 
that transparency is important.  Maybe.


Personally I've all but given up on MLO but I guess it's meaningless since 
I've already paid for the product.
Truly sad.





On Sunday, August 3, 2014 4:02:44 PM UTC-4, robert roszak wrote:

 Did anyone ask MLO support? Did they reply anything?


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[MLO] Re: MLO2 for Android

[Joel Azaria]

Bumpy bump..  Can we get the man an answer please?  :D

The 'coming soon' flag's been flying for quite some time now indeed..  an 
update at the very least is in order!



Pretty please?  With cherries on top??  :


On Friday, July 25, 2014 12:50:43 PM UTC-4, Thomas Haslwanter wrote:

 This one has been announced as coming soon  for quite some time now. 
 Does anyone know what soon means for them? 

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[MLO] Re: Holidays and closed contexts

[Joel Azaria]

Agreed, this is a good feature and can serve multiple purposes.

To answer your immediate question - if you use contexts that segregate 
home/personal stuff from work then on desktop you could try going to (or 
creating/copying) a view that shows your personal/at home contexts and at 
the bottom of the contexts list, check include closed.  This will show 
the even in their closed times.


Longer term, the simplest (and most desired to me) solution is a simple 
checkbox near/at the top of the view to include and/or invert the closed 
contexts.  

I see something like this: 

First tick = check mark = includes closed contexts.  

Next tick = other color check = inverts open/closed contexts.  

Tick again = empty check box =  goes back to normal behavior (typical 
open/closed contexts.)  


This is an essential feature imo to the mobile, even more than the desktop 
(but needed on both, no doubts.)

When I was a Life Balance user on the Palm (a program very similar to MLO 
that pales in technical prowess but could *definitely *teach MLO a few 
things about UI) -  there was a tick box to include closed contexts near 
the top of the 'to do' view.  
This opened up contexts open/closed times to be so much more useful as in 
addition to use case like you describe, one could designate certain 
contexts that were typically closed during work the day (for instance 
personal errands) but then still quickly check them when wanted by toggling 
the check box at the top of UI (for example if your were out running a 
business errand or unexpectedly find yourself in a CVS or similar during 
lunch/work hours.)

Automating the check box to make a holiday button wouldn't be difficult 
once it's done.  Just need a settings page for a timer and logic to set it 
(to inverse for example) and then set it back after timer (8 hours for 
example.)
Heck you could even use AHK/AutoIt to handle the automation if the box 
exists (or Automator on Mac or e.g. Tasker/Llama on Android)


Today I can sort of mimic this behavior on mobile but the reality is the 
checkbox to include closed contexts is buried in settings and requires like 
3 or 4 clicks (including moving off my current screen and train of 
thoughts) to get to and toggle it, then navigate back to my view and then 
repeat all that movement again to revert back.  In truth it makes it too 
much effort and so not doable/usable.  
It could be pretty easily remedied by just putting the box on the 'front' 
of the UI though.




On Monday, May 26, 2014 9:51:54 AM UTC-4, Dwight Arthur wrote:

 Hi, everyone. Today is a holiday in the US and I should be doing yard 
 work. But my @Yardwork context is closed and my @Work context is open and 
 my TODAY view is full of stuff about getting the work week off to a good 
 start. I went in to the manage contexts window and set @Yardwork to 
 always open and @Work to always closed, but this totally wiped out the 
 schedule that I had created for each of these contexts - tonight I will 
 have to re-establish all of the days and hours that I want each of these 
 contexts to be open.

 What I would really like would be a command that I could use today to say 
 Treat this Monday like it was a Sunday and have all of my open and closed 
 contexts from Sunday in effect. I probably would have also asked for this 
 Sunday to be treated as a Saturday.

 Second choice, probably a lot less coding, would be to have buttons on the 
 hours tab in Manage Contexts to say Override: Open context and Override: 
 Close context, as well as End Override.

 Do any of you share this issue and how do you deal with it?
 -Dwight



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[MLO] MLO Desktop Mobile - Suggestion for new 'complete' functionality

[Joel Azaria]

Many times when I complete a task, I need to create another (usually 
related) task.  It would be nice to have a quick way to do this from the 
reminder dialogs. 

For example, just now I had:


Task - call dell pro support re: bad power adapter. 

So, I make the call and task is finished.  I want to mark complete and I 
need to create the next task:

Task - Receive -dell pro support re: bad power adapter @waiting remind 2 
days 3pm.

What I typically do now is open the task, select/copy the task text and 
then ESC.  Create a new task at the same level, paste the text and edit, 
set reminder, etc. and then check off the done task.

I think it would be easier if, like we have now there's a 'complete' button 
on the reminder dialog - (on Win and Android, I assume ios too) -  I 
suggest to add a button that completes the task, creates a new task in the 
same place in the global outline and starts with a copy of the previous 
task text.

I do this very often to track/enter tasks that come out of other tasks.   
I've gotta believe others would have tasks that come out of other tasks 
too.   Do you?   Is this useful to you too?  Is there a better suggestion?

Please discuss. 



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Re: [MLO] inherit flags

[Joel Azaria]

I see this request is pretty old - is this still the same or been 
implemented?

Specifically I would like to inherit Star from a folder to tasks created 
within it (from RTE or otherwise).
The workarounds of specifying manually are not very convenient when 
creating tasks on mobile (android) especially.

Thanks


On Thursday, April 29, 2010 8:39:35 AM UTC-4, fant wrote:

 hi, 
 is it possible to tweak mlo this way, that a new task (e.g. via RTE) 
 has automatically a dedicated flag? 
 - jens 

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[MLO] Re: MLO Desktop Mobile - Suggestion for new 'complete' functionality

[Joel Azaria]

Thanks Pottster for the suggestion.  The problem with keyboard 
'workarounds' is that it won't carry to the mobile side.  And imo this is 
core to the workflow and should/has to work everywhere.  In fact I might 
argue this is even more important on mobile - when I'm on the go my 
attention span is even shorter and being pulled in more directions at once. 
 
For me it's about speed of entry and not forgetting to enter that follow up 
task.

Do you also find yourself making a lot of follow ups like I describe?  Do 
you think what I'm describing would be useful/make life easier?


J.


On Thursday, May 8, 2014 7:43:34 PM UTC-4, pottster wrote:

 You could try Ctrl+d to duplicate the task prior to completion or use 
 alternate complete (ctrl+click on the checkbox). Then edit the duplicate.

 On Thursday, 8 May 2014 17:52:11 UTC+1, Joel Azaria wrote:

 Many times when I complete a task, I need to create another (usually 
 related) task.  It would be nice to have a quick way to do this from the 
 reminder dialogs. 

 For example, just now I had:


 Task - call dell pro support re: bad power adapter. 

 So, I make the call and task is finished.  I want to mark complete and I 
 need to create the next task:

 Task - Receive -dell pro support re: bad power adapter @waiting remind 2 
 days 3pm.

 What I typically do now is open the task, select/copy the task text and 
 then ESC.  Create a new task at the same level, paste the text and edit, 
 set reminder, etc. and then check off the done task.

 I think it would be easier if, like we have now there's a 'complete' 
 button on the reminder dialog - (on Win and Android, I assume ios too) -  I 
 suggest to add a button that completes the task, creates a new task in the 
 same place in the global outline and starts with a copy of the previous 
 task text.

 I do this very often to track/enter tasks that come out of other tasks.   
 I've gotta believe others would have tasks that come out of other tasks 
 too.   Do you?   Is this useful to you too?  Is there a better suggestion?

 Please discuss. 





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[MLO] Re: Bug: MLO Windows RTE parsing doesn't always work

[Joel Azaria]

That worked, thank you.  
I think it's still a bug though and should be addressed. 

Essentially parsing won't work if the text is long enough to bleed into the 
notes field.  Seems like I should be able to enter any length entry and 
still have keywords parsed.
As another workaround I just tried putting the key/parse words first (due 
saturday remind 8pm Find email address for .) and got the wierd results 
that it parsed the due date and the reminder but the task caption was just 
the word 'due' and the entire text (including the key/parse words) in the 
note field.




On Thursday, May 8, 2014 7:34:21 PM UTC-4, pottster wrote:

 Go to Tools|Options|General Application Options|Rapid Task Entry Dialog 
 and increase the character limit under the option Place additional text in 
 task note if text entered is greater than.

 On Wednesday, 7 May 2014 22:06:18 UTC+1, Joel Azaria wrote:


 I've noticed that RTE doesn't always parse due date and reminder times 
 when I enter them.  To wit, try these two entries:

 Find email address for Company and give to Friend with copy to send 
 requesting SIM card for Phone due Saturday, remind 8pm
 Another task due saturday, remind 8pm

 You will note that the second line gets parsed for reminder and due date 
 correctly but the first line picks up neither.  From diddling around a bit 
 it seems that when the first part of the text (the 'task') get's past a 
 certain length, parsing due dates, etc. gets missed. (that's why the 
 shorter 2nd line works)  If you shorten the first line (e.g. delete the 
 first 4 words for example,) it will then parse the due and remind 
 correctly.  Putting the 'task' portion in quotes does not help.

 For the record, my RTE has all 3 boxes checked (multiple task entry, 
 parse input and inherit parent contexts)
 This is a problem that has been annoying me for some time now and have 
 not had the time to dig.  Is only by chance that I just entered two tasks 
 at once (a long and short, both with reminds) that made the problem clear.

 Hope this can get fixed soon.

 Thanks.



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[MLO] Re: How do I remove a large number of duplicate entries?

[Joel Azaria]

Not that I've tried but and idea is to export the file either to .xml or to 
tab delimited and then use an external tool to find and clean the dupes.  A 
quick google search shows that you should be able to find something for xml 
and tab delimited can be opened in Excel where I'm sure you can find a 
dupes remover for Excel.

hth.


On Monday, April 28, 2014 7:54:58 PM UTC-4, Dan J Clark wrote:

 I think I just found a way for this kind of duplicates, e.g. all made at 
 once do to an import. A problem with it is that it also deletes non-dupes 
 introduced by the import.

 (0) Go to the properties of the dupes and note the exact created date of 
 the newer one. This is under Properties - Task Statistics - Created:
 (1) Go to To-Do tab - Outline - All tasks
 (2) Go to Edit  Text filter...
 (3) Expand Advanced, then click the Add advanced checkbox
 (4) Click Setup... button
 (5) Click Add rule
 (6) Make a rule with CreatedDateTime you found in (0)
 (7) Run the rule, then select and delete all the results.

 Would still be nice to know if there is a better way.


 On Saturday, April 26, 2014 11:44:49 PM UTC-4, Dan J Clark wrote:

 How do I bulk remove a large number of duplicate items?

 I'd think there would be a remove duplicates or remove dupes or 
 delete dupes or delete duplicates or delete duplicate tasks or 
 remove duplicate tasks or dedupe or deduplicate menu option 
 somewhere, but I can't seem to find it. (Just helping out future searchers 
 with that long list of possibilities there. :-)

 I've used Outlook 2010 with ODIR - Outlook Duplicate Items Remover 1.4.4 
 - http://www.vaita.com/odir.asp - before to do stuff like this in 
 Outlook, guessing that might work if set up in combination with MLO's 
 Outlook sync, but I don't use Outlook any more, and don't have it installed 
 on my computer at the moment, so that would not be my preferred solution.

 IMHO there should always be a deduplication feature if a sync or import 
 items into existing document feature exists in a piece of software. I 
 really hope there is one in MLO I'm missing, or some little tool to do it 
 provided by the company.

 How exactly I've ended up with 300 duplicate entries will be the topic of 
 my next post...



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[MLO] Need help - MLO Desktop filename changed, added date/time stamp and the word 'conflict'

[Joel Azaria]

Hi all,

Upon shutting down and reopening my MLO desktop just now it did not 
auto-open my .ml file as usual.  

When I went to go open the file manually I noticed the file name changed 
adding the following _computername_May-07-104758-2014_Conflict to the 
file name (where 'computername' = my computer's name and the rest is a 
timestamp).   When I opened the file MLO asked me to acknowledge that the 
file had 'moved' and I that knew why it had 'moved' which I did.

What is the cause of this conflict?  Why didn't I get a conflict resolution 
box if there were conflicts to resolve and why did it rename my file 
(instead of making a backup/copy, etc)?

And how do I find the 'conflicts' and how do I fix?

Please advise asap.

thank  you.

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[MLO] Re: Need help - MLO Desktop filename changed, added date/time stamp and the word 'conflict'

[Joel Azaria]

Thank you Andrey.  I got reply from email support.

Yes, it seems to be sync software I use with my NAS (in effect similar to 
dropbox).  Not sure why it errored.   Has been being used this way for many 
months w/o issue but I will keep an eye on it.

On Wednesday, May 7, 2014 12:37:47 PM UTC-4, Andrey Tkachuk (MLO) wrote:

 Joel,

 It was not MLO who renamed your file. It looks like software similar to 
 Google Drive or DropBox has renamed it due to a conflict. 
 Do you sync your MLO file with DropBox? Do you change them in one place 
 while it is open in other place? This maybe the reason of the conflict.

 Andrey.

 On Wednesday, May 7, 2014 6:03:02 PM UTC+3, Joel Azaria wrote:

 Hi all,

 Upon shutting down and reopening my MLO desktop just now it did not 
 auto-open my .ml file as usual.  

 When I went to go open the file manually I noticed the file name changed 
 adding the following _computername_May-07-104758-2014_Conflict to the 
 file name (where 'computername' = my computer's name and the rest is a 
 timestamp).   When I opened the file MLO asked me to acknowledge that the 
 file had 'moved' and I that knew why it had 'moved' which I did.

 What is the cause of this conflict?  Why didn't I get a conflict 
 resolution box if there were conflicts to resolve and why did it rename my 
 file (instead of making a backup/copy, etc)?

 And how do I find the 'conflicts' and how do I fix?

 Please advise asap.

 thank  you.



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[MLO] Bug: MLO Windows RTE parsing doesn't always work

[Joel Azaria]

I've noticed that RTE doesn't always parse due date and reminder times when 
I enter them.  To wit, try these two entries:

Find email address for Company and give to Friend with copy to send 
requesting SIM card for Phone due Saturday, remind 8pm
Another task due saturday, remind 8pm

You will note that the second line gets parsed for reminder and due date 
correctly but the first line picks up neither.  From diddling around a bit 
it seems that when the first part of the text (the 'task') get's past a 
certain length, parsing due dates, etc. gets missed. (that's why the 
shorter 2nd line works)  If you shorten the first line (e.g. delete the 
first 4 words for example,) it will then parse the due and remind 
correctly.  Putting the 'task' portion in quotes does not help.

For the record, my RTE has all 3 boxes checked (multiple task entry, parse 
input and inherit parent contexts)
This is a problem that has been annoying me for some time now and have not 
had the time to dig.  Is only by chance that I just entered two tasks at 
once (a long and short, both with reminds) that made the problem clear.

Hope this can get fixed soon.

Thanks.

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[MLO] Reinstalling MLO on a new machine - Any way to transfer settings/customizations etc?

[Joel Azaria]

Hey all,

Just upgraded my laptop to an SSD and in the process decided to reinstall 
Windows from scratch.I've reinstalled MLO and got my reg key from the 
website.  Now I want to transfer over all my customized settings (shortcut 
keys, backups/archive settings, etc.) and not sure where to find them or 
how to do that?

Advice? 
(if this is covered elsewhere please just point me in the right direction)


Thank you.

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