RE: [MLO] Importance/Urgency Request for Feature Update

['Michael Emerald, CFA' via MyLifeOrganized]

Seconded!

 

My Training Diary says “We use 1 to 7 instead of the usual 1 to 10 because most 
people can’t discern the difference between an 8 and a 9”.

 

So I agree.  Moreover, this is why I love when my view shows 7 (or 6) levels 
because I can drop the level of one by dropping it a notch.

 

But with a slider? What’s a notch? Is 75 to 70 a notch?  Or 70 to 50 a notch?  
I don’t know.

 

So I agree with you 1000%!

 

Take Care,

 

Michael Emerald, CFA

 

Performance Business Design

Owner, Business Strategy Consultant

(retired)

 

From: mylifeorganized@googlegroups.com  On 
Behalf Of Michael Burk
Sent: Thursday, February 1, 2024 07:41
To: MyLifeOrganized 
Subject: [MLO] Importance/Urgency Request for Feature Update

 

Having a slider of 1-100 for importance and urgency seems to be a little 
superfluous and makes it hard to put some tasks on a level playing field with 
similar tasks. 

 

I think radio buttons 1-5, 1-7 or 1-10 makes better sense and would be more 
user friendly.

 

At the minimum a text box could be added to be able to type in the desired 
level for each task as opposed to the slider. 

 

Love the product and was a user in 2014 and recently upgraded to V6 and started 
using it  after life got complicated again.

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RE: [MLO] Gamification request

['Michael Emerald, CFA' via MyLifeOrganized]

Me too. I like gamification. What you can play with, meaning think of creative 
ways to use it, is this: I have a Dashboard called Accomplishments. Every task 
that actually does something, meaning is meaningful and productive (compared to 
“Check email” or “Carry forward to do list from yesterday) I have set to “Show 
completed copy”. My Accomplishments Dashboard only shows completed tasks 
completed in the last 2 hours. Since I can resize the Dashboard, I can set it 
to try to gamify doing 1 accomplishment (completed task) per hour. Then two. 
Then three. As the hours pass by in the day, old completed tasks slip off the 
Dashboard. Which means I have to do more productive work to keep them filled.

 

As for rewards, levels, etc., you can probably drum up something as well as I 
can, so I’d leave that to you.

 

 

Take Care,

 

Michael Emerald, CFA

 

Performance Business Design

Owner, Business Strategy Consultant

(retired)

 

From: mylifeorganized@googlegroups.com  On 
Behalf Of Wolfgang58975
Sent: Wednesday, January 31, 2024 01:39
To: MyLifeOrganized 
Subject: [MLO] Gamification request

 

Hallo team,

I am a HUGE fan of MLO.

But becaouse sometimes it so helpful to me to add some motivation to my work I 
would so much wish to be able to use some gamification ideas in MLO and found 
no way whatsoever to integrate it smoothly.

This would be f.e. a counter for done tasks or counting dredits for them or 
streaks for repeated tasks or sth..

Maybe so has a suggestion or the team a easy integrated solution for that..

Thanks and cheers,

Wolfgang

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RE: [MLO] Totaling up Time Required Max

['Michael Emerald, CFA' via MyLifeOrganized]

Hi.

 

In the Main Views it should show the totals for both min and max at the bottom. 
The Dashboards won’t show this, though. Let me know if you don’t see it. 
Otherwise, have a good week.

 

Take Care,

 

Michael Emerald, CFA

 

Performance Business Design

Owner, Business Strategy Consultant

(retired)

 

From: mylifeorganized@googlegroups.com  On 
Behalf Of Matthew G
Sent: Monday, January 29, 2024 12:39
To: MyLifeOrganized 
Subject: [MLO] Totaling up Time Required Max

 

Is there a way to total up time required Max so that I can budget a day based 
on estimated  time it will take to complete selected tasks? 

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RE: [MLO] feature request: one-time-delay for recurring actions

['Michael Emerald, CFA' via MyLifeOrganized]

Hi Miriam.

 

BOTTOM LINE: Like you, I hate overdue tasks. For day-recurring tasks I set long 
lead times. For hour-recurring tasks, I beg to have a “working hours” field in 
MLO settings which it considers in setting the end date/time.

 

First, I am exactly the same as you: I hate to see overdue tasks when, for 
example, I wake up, or as you said, travel.

 

For awhile I’ve proposed being able to put in a calendar of working hours/days, 
similar to MS Project. So that, If I have an 8 hour tasks starting at 7 p.m., 
it’s end date would be Next morning around 9 a.m., rather than 3 in the morning.

 

And almost exactly like you, I have an apartment near Boston. So when I get 
there it shows me all these tasks that are overdue! There, what I do is to 
create week long lead times for daily recurring tasks. Like “tidy the office 
every day”, instead of having a lead time of 1 day, I put a 7-day lead time.

 

 

 

Take Care,

 

Michael Emerald, CFA

 

Performance Business Design

Owner, Business Strategy Consultant

(retired)

 

From: mylifeorganized@googlegroups.com  On 
Behalf Of Richard Emes
Sent: Saturday, December 9, 2023 17:41
To: MyLifeOrganized 
Subject: Re: [MLO] feature request: one-time-delay for recurring actions

 


I struggle with this too. My workaround is to set the start date for when I’d 
like to do the task and the due date as the latest date eg recurring weekend 
tasks start on a Friday and are due on Sunday. When completed they start the 
next Friday etc

On Wednesday 6 December 2023 at 20:34:49 UTC Jason Seaman wrote:

I'm not exactly sure what you are asking, so I'll try to clarify with an 
(verbose) example. And then I may have a better response.

Suppose a task is set to recur every 2nd Wednesday,

1) the task is due on the 1st

2a) On the 1st, the task is completed as planned.
2b) The task is updated to be due on the 15th.

3a) On the Wednesday the 15th, the task is *not* completed as planned
3b) On the Friday the 17th, the task _could_ be completed.

Then, do any of the following options, describe your situation?

a) Wait until next schedule, on the 29th.

b) Wait until the next Wednesday, on the 22nd.

c1) Complete as soon as possible, on Friday the 17th, 
-- -- and repeat every 28 days going forward

c2) Complete as soon as possible, on Friday the 17th, 
-- -- and repeat every 2nd Wednesday, from the 22th.

c3) Complete as soon as possible, on Friday the 17th, 
-- -- and repeat every 2nd Wednesday, from the 29th.

I am fascinated with how to manage recurring tasks in MLO. Most of my recurring 
tasks are fit option 'c1' above.


cheers,
..jason

On 12/6/2023 9:56 AM, Miriam Huber wrote:

Hi,  

I have a small request, it is more of a psychological thing, in a way:
I have recurring tasks like, for example, "change my bedsheets". I may set this 
for wednesday every two weeks, but then, I am travelling the wednesday in 
question and for one reason or another, I don't want to change the sheets 
before, but only when I come back on friday. Now I have two options: 

1) I leave the task. Then I have an overdue task sitting in my list, and I 
don't like this. It feels "guilt" and the risk ist to get accustomed to overdue 
tasks ...

2) I "complete" the task - even thouth I haven't changed the sheets and create 
another one-time task "change sheets", due friday. Not what you would call a 
quick fix. 

 

Is there a possibility or could you create one to change the due date of a 
recurring task *once* without changing the whole rhythm? 

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RE: [MLO] Re: AutoArchive Keeps Freezing MLO Everytime I Run It

['Michael Emerald, CFA' via MyLifeOrganized]

Interesting! I’ve never had that problem. While I can’t think of what would 
cause it, I strongly sense that mlosupport… can. I say that because I had an 
odd issue, one I thought would never be answered, and they answered it just 
fine. So, I suggest work with them and I’ll wager it’ll get solved. My guess is 
you probably already did that, so instead, HAVE A GREAT WEEKEND .

 

 

Take Care,

 

Michael Emerald, CFA

 

Performance Business Design

Owner, Business Strategy Consultant

 

From: mylifeorganized@googlegroups.com  On 
Behalf Of Marek Kucharski
Sent: Friday, October 13, 2023 14:56
To: MyLifeOrganized 
Subject: [MLO] Re: AutoArchive Keeps Freezing MLO Everytime I Run It

 

Hi,

 

I have the same error. The program cannot be used.

 

Regards,

Marek

wtorek, 3 października 2023 o 20:59:20 UTC+2 William Lee napisał(a):

Hi there,

 

Every time I run AutoArchive, MLO keeps freezing and end up having end the 
program. My archive file is in the same file directory as the file with all my 
current tasks. How do I resolve this?

 

Thanks,

William

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RE: [MLO] Annoying 'feature' - mouse click selects area rather than item

['Michael Emerald, CFA' via MyLifeOrganized]

If you guys are talking about the Properties Pane, whereby you click once and, 
in my words, nothing happens, and then you click again to select the item…

 

I WANT TO BUY YOU ALL A BEER!

 

I’ve been complaining about this since when I had hair.

 

Take Care,

 

Michael Emerald, CFA

 

Performance Business Design

Owner, Business Strategy Consultant

 

From: mylifeorganized@googlegroups.com  On 
Behalf Of dti...@gmail.com
Sent: Wednesday, August 16, 2023 16:00
To: MyLifeOrganized 
Subject: Re: [MLO] Annoying 'feature' - mouse click selects area rather than 
item

 

I've gotten accustomed to using move and arrow keys to avoid this.  

On Monday, August 14, 2023 at 10:28:04 AM UTC-5 Richard Collings wrote:

I would agree.   I have now got used to doing the click, release, click again 
to select but as you say,  Iain this is not consistent with how other UI’s work 
and is particularly annoying until you work out the work around.

 

The occasions on which I want to select multiple items in MLO are rare and when 
I do need to do it, I use Ctrl+Click or Shift+Click (which also work) to select 
the items.

 

So I would also vote to change this behaviour to make it consistent with 
Windows and other apps

 

Richard

 

From: mylifeo...@googlegroups.com   
mailto:mylifeo...@googlegroups.com> > On Behalf 
Of Iain Carlin
Sent: Sunday, August 13, 2023 11:48 PM
To: MyLifeOrganized mailto:mylifeo...@googlegroups.com> >
Subject: [MLO] Annoying 'feature' - mouse click selects area rather than item

 

Hi,

 

In the desktop app, I frequently want to drag and drop a task from one context 
or folder to another.

 

If you click on a task then drag the mouse, it selects the task and whatever 
other tasks you happend to drag the mouse over.

 

Normally, I would expect that to work more like windows file explorer, where it 
would begin dragging the selected task.

 

To achieve that, it's necessary to click (i.e. select) the task, un-click the 
mouse, then click again and do the drag to move.

 

It's inconsistent with the way most other UI's operate.

 

Hoping it can be addressed in a future update.

 

Cheers,

 

Iain Carlin

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RE: [MLO] View to show "next actions" only

['Michael Emerald, CFA' via MyLifeOrganized]

Hi.

 

If you’ll forgive me for not trying these ideas beforehand, I’ll share what I 
would do that typically gets me to what you are looking for. I’ll use the term 
to “play with” to mean “You’re a smart guy, so start fiddling with these and I 
sense you’ll get it”.

 

In the Advanced Filter section, I’d try adding, one at a time, these filters to 
see if they bring you towards what you are after.  I’m not thinking about 
order, just throwing down what’s worked for me in the past:

1.  “Parent project=empty” or does not exist. The idea is that the actions 
have a parent project, but the parent project itself doesn’t.
2.  Set your hierarchy to flat list.
3.  You can set Group By to whatever you prefer, including nothing.
4.  In the advanced filter, try “Parent is none”, which is similar of 
course to (1), above.
5.  You can set the view settings to “Active” tasks, or you can set it to 
“All” then add something like “Start date On 
Behalf Of Callum
Sent: Saturday, August 5, 2023 11:23
To: MyLifeOrganized 
Subject: [MLO] View to show "next actions" only

 

Hi,

I'm a new user, coming from NirvanaHQ as my previous task manager, and looking 
to set up a GTD-esque system within MLO.

I am trying to create a view that only shows ACTIONS, and not PROJECTS, and I 
can't figure it out.

When I go to "Active Actions", I can see projects in there. I can't complete a 
project, I can only complete actions.

 

They are labelled as projects and are a blue colour, but still appearing on 
this list.

 

 

 

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RE: [MLO] Re: Is there a way to filter by time required on the mobile app?

['Michael Emerald, CFA' via MyLifeOrganized]

…or flags for durations.

 

Take Care,

 

Michael Emerald, CFA

 

Performance Business Design

Owner, Business Strategy Consultant

 

From: mylifeorganized@googlegroups.com  On 
Behalf Of Radek Pilich
Sent: July 14, 2023 10:19
To: MyLifeOrganized 
Subject: [MLO] Re: Is there a way to filter by time required on the mobile app?

 

Only hard coded in in views conditions. For ad-hoc workspace filtering you have 
to use a workaround such as using tags for durations or using contexts for 
durations.

On Thursday, 13 July 2023 at 00:30:58 UTC+2 Craig Lindholm wrote:

I'm looking at the min and max time required for a task but I can't see 
anywhere in the mobile app (android) to filter.

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RE: [MLO] Re: How can I delegate a task to someone using the "My Life Organized" app?

['Michael Emerald, CFA' via MyLifeOrganized]

I didn’t read Flet’s full reply, so excuse me I repeat. Here’s how I did it:

 

1.  Either create a flag for each person, then set views for each person 
which filter for their flag.
2.  Or, ditto for text tags.

 

So, each colleague has MLO, and a view which filters for their tasks (flags or 
text tags).  With 1 click you can delegate to anyone you want.

 

Take Care,

 

Michael Emerald, CFA

 

Performance Business Design

Owner, Business Strategy Consultant

 

From: mylifeorganized@googlegroups.com  On 
Behalf Of Fletcher Kauffman
Sent: Thursday, February 23, 2023 18:29
To: MyLifeOrganized 
Subject: [MLO] Re: How can I delegate a task to someone using the "My Life 
Organized" app?

 

In short, you can't. It doesn't have that ability natively. HOWEVER--

 

What you can do is sync an MLO file via MLO cloud-- or just a portion of one 
(probably even a single task), and have the other use sync to the same file in 
the cloud.

 

It's been 10+ years since I did this last, but MLO doesn't really change.

 

If I recall what I did, I had my "Master" MLO file that had all my own stuff in 
it.

I had a section in there for a particular project.

I created a specific sync (branch option) for just that piece of the project.

I had my friend connect to that section, so we were now "sharing" that bit 
section of tasks, but he couldn't see anything else in my Master MLO file.

This part, I'm not sure about, but I think I had my own, separate sync for the 
entire Master file, but it seems like double-sync'ing the same section would 
cause problems, though I don't remember it being an issue.

 

Since Tasks don't have an owner (you could make one via custom fields, I 
guess), I used flags and icons to indicate what was delegated and its status.

 

MLO is not at all set up for it, but you can see what's possible.

 

On Saturday, February 4, 2023 at 3:06:19 AM UTC-8 梁耀文 wrote:

as the title suggests

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RE: [MLO] MLO 6 - Sound on Task Completion stopped working

['Michael Emerald, CFA' via MyLifeOrganized]

FYI mine worked for about an hour, about 10 years ago.  Reminder sounds work
fine.

 

Take Care,

 

Michael Emerald, CFA

 

Performance Business Design

Owner, Business Strategy Consultant

 

From: mylifeorganized@googlegroups.com  On
Behalf Of Ainsley "CptHaddock"
Sent: Wednesday, February 22, 2023 17:49
To: MyLifeOrganized 
Subject: [MLO] MLO 6 - Sound on Task Completion stopped working

 

Hi, 

 

Has anyone experienced and solved the issue of the sound / applause stopping
working?

 

it worked for a day, I was quite enjoying the applause on task completion
and then it stopped, I can find the sound bytes and they work but the
application is not triggering them.

 

i have deleted and recreated the task completion condition but this did not
fix it

 

I note that a stop sound command exists, within Tools but maybe a Start
Sound Command should also be included, noting that i did not click this that
stopped the sound

 

i cant recall what i was doing, i was clicking around looking at the MLO6
features or trying to find them etc

 

Thanks in Advance

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RE: [MLO] Re: MLO 6 no more then a 5.X

['Michael Emerald, CFA' via MyLifeOrganized]

Hi.

 

My approach for zoom would be to go to the Main View and set in the Advanced 
Filter section “Top Level Folder Name=Joel’s Stuff”. That would just show me 
tasks from one folder.

 

To hide completed tasks, I do this:

1.  Since the view in the pane is set first in the Main Window, I
2.  Edit Advanced Settings and add “Complete=False”.  That will hide the 
completed tasks in the Main View and as well the Dashboard with the same view 
name.

 

As an aside, I have a dashboard that shows JUST completed tasks over the past 
hour, so that I can see my rate of accomplishment.  I only have true 
accomplishments set to “show completed tasks”; otherwise, “Have coffee” would 
be incorrectly shown as an accomplishment.

 

HTH.

 

Take Care,

 

Michael Emerald, CFA

 

Performance Business Design

Owner, Business Strategy Consultant

 

From: mylifeorganized@googlegroups.com  On 
Behalf Of Joel
Sent: Tuesday, February 21, 2023 16:04
To: MyLifeOrganized 
Subject: Re: [MLO] Re: MLO 6 no more then a 5.X

 

Regarding the Dashboard, does anyone know how to hide finished tasks or to zoom 
into a folder?  This is an absolute must for this tool to be of any use to me.

I cannot find anything in the help files.   I'm looking for any reason to buy 
this new upgrade but so far it's been frustration. 

 

On Friday, January 6, 2023 at 7:30:54 PM UTC-4 Michel V wrote:

Hi,

 

Glad to see I'm not the only one coming up with the similar observations and 
using the product the way I do. A bit more observations after using MLO 6.

*   Dashboard : Like you say Wolfgang, there was already the new window 
feature if tabs were not enough. Reason I will not use the dashboard is that 
you can't really edit much. No way to double-click, right click menu etc... 
Beside a grocery list, I rarely simply check mark a task as done. I need to 
enter a note, change the review date, refocus on the project top level to add, 
edit or remove tasks etc... All that is well served with what I had so far.
*   Trigger : Before, I had created some life habit tasks consisting of 
life habit recurrent messages every X, to be checked at the start of the day. 
So that shoulder tapping feature looked like a good replacement. But when you 
are in a mist of working, the gradual pop-pup gets disturbing at least with my 
set-up heavily using "Review". Will likely keep it for project completion but 
definitely not a cliff jumper for me.
*   Reminder window : Very minor change. 5.X type of.

@Michael : I don't see customer feedback as a NEGATIVE thing. Quite to the 
contrary, a client taking the time to share his thoughts and concerns is a 
POSITIVE. No one is bashing this app here. Personally, MLO remains my favorite 
task manager and certainly my most used app.

 

Michel

 

Le ven. 6 janv. 2023, à 04 h 07, Wolfgang mailto:wolf...@schreiter.at> > a écrit :

Michael, after trying out MLO 6 Beta I had similar thoughts. On the one hand, 
it is amazing that the MLO team managed to continue development at all, given 
the circumstances. On the other hand, these cannot have been the most longed 
for improvements, nor the most low hanging fruit. 

*   Dark theme: ok, may be useful for some
*   Markdown: as  you mentioned, would make sense if it were WYSIWYG style. 
But I'm always in edit mode, so who am I formatting for?
*   Triggers and Actions: I still have hopes here. This could be made more 
useful if Actions would permit to either create/modify/delete tasks or pass 
task data to other applications (Outlook rules come to mind). As it is now, 
it's an expensive way to pat yourself on the back.
*Dashboard: don't rightly know what to do with it. There is already the 
option to open a view in a new window (F3) if needed. Based on the name, I had 
hoped for more visualization (pie chart for counters, gantt chart for projects, 
sunburst diagram for goals or the like).
*   Reminder window: haven't used that so far, as my tasks are not 
scheduled for a specific time.

So, apart from donating to the team, it's kind of hard to justify the expense. 

 

Wolfgang

 

mv1...@gmail.com   schrieb am Dienstag, 3. Januar 2023 
um 18:07:51 UTC+1:

Hi,

 

With the hard time Ukraine is going thru, I was more then happy to jumps at the 
MLO 6 upgrade offer and "support the team" However I'm somewhat disappointed 
with it. Of all the feature requests in this forum, were "Trigger and Actions" 
and "Dashboard" really on the top of the list? Does a "Dark mode" that is still 
shaky really deserve to be called MLO 6? 

 

How many times have we seen post like these : 

 

Reset some task properties when recurring : 
https://groups.google.com/g/mylifeorganized/c/gxCJNvl6vnc/m/_sxSY2mLAgAJ

 

Recurring task based on Start date : 
https://groups.google.com/g/mylifeorganized/c/_wJXkbUDYKQ/m/FPraT2mLAgAJ

 

Note field :

1.  Not sure if I'm alone but since working on tasks is a live process, my 
properties right 

RE: [MLO] Re: How the MLO team is working during the war and what our plans are

['Michael Emerald, CFA' via MyLifeOrganized]

I agree with you that integrating calendars would be a worthy release, 
implemented exactly as you say.  Phase I might be a calendar viewer.  Phase II 
would be the ability to add new appointments, including recurring ones.

 

Take Care,

 

Michael Emerald, CFA

 

Performance Business Design

Owner, Business Strategy Consultant

 

From: mylifeorganized@googlegroups.com  On 
Behalf Of The Alsatian
Sent: Sunday, February 19, 2023 10:25
To: MyLifeOrganized 
Subject: [MLO] Re: How the MLO team is working during the war and what our 
plans are

 

God bless and keep you all safe until someday we can have a conference in 
kharkiv.  As for features I would like to see added to the Windows version of 
MLO,. I would love to see a separate window for events and appointments 
displayed as a calendar that could stay on top in the All Tasks and Due Next 7 
Days views.  This would really help with setting due dates for tasks related to 
upcoming events.  Keep up the great work!  I have toyed with other task 
managers.  MLO is on a league of it's own.

 

On Thursday, March 31, 2022 at 9:21:13 AM UTC-7 Alyona (MLO Support) wrote:

As you know, Ukraine, where our entire team is from, is currently fighting 
against Russia for our freedom and democracy. This war has affected every 
aspect of our lives, but we continue to work and want to update you on the 
current situation.

In our blog we talk about how we are working during the war, how you can help 
us, and what are our future plans. 

 

We also invite you to discuss the new features for the desktop-version!

Learn more: 
https://blog.mylifeorganized.net/2022/03/working-during-the-war-and-what-are-our-plans.html

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RE: [MLO] recurring tasks problem

['Michael Emerald, CFA' via MyLifeOrganized]

BOTTOM LINE: I have no problem with reminders.

 

It may not be the same thing, but reminders work for me.  When I miss a task, 
and I’m looking at an overdue reminder, I mark it done, and then it fires again 
at its normal scheduled time.  I realize this has a couple of problems, 
including it shows a task marked as done when it really wasn’t done, but I’m 
used to that by now and worse case go to my completed items and delete the 
completed task (obviously I’m talking about a task where I have ‘show completed 
task’ unchecked).

 

Back to reminders.  When I click dismiss, the task is still shown as overdue, 
and when I mark the task done, the reminder still re-occurs at its scheduled 
time.  So, while I sense you are probably correct, I don’t have any issues with 
reminders…now that I understand how they work! (I didn’t used to).

 

In the past I’ve suggested having “working hours in settings”, so that a task 
that is set to recur daily on workdays doesn’t go off on Sunday.  Or for hourly 
tasks I don’t get a reminder to check email in the middle of the night.  In 
other words, it would count an 8 hour-recurring task NOT including non-working 
time, as MS Project Manager does.

 

 

Take Care,

 

Michael Emerald, CFA

 

Performance Business Design

Owner, Business Strategy Consultant

 

From: mylifeorganized@googlegroups.com  On 
Behalf Of Joel
Sent: Wednesday, February 8, 2023 18:59
To: MyLifeOrganized 
Subject: [MLO] recurring tasks problem

 

I struggle with using MLO for daily repetitive tasks.  I have a problem where I 
set tasks to reoccur every day.  This works until I miss a day and accidently 
dismiss the reminder then I don't get notified every again.  

Sometimes this goes un-noticed for embarrassingly long periods of time and I 
clearly need a better solution.

 

Before I start looking at calendar reminders from other platforms I thought I'd 
check here.  Does anyone have a working solution that would still remind me if 
I forget a day?  

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RE: [MLO] MLO 6 beta - Dashboards => hide completed tasks / display views as defined

['Michael Emerald, CFA' via MyLifeOrganized]

Hi Mirko.

 

Your concern was probably answered already so ignore this if so.

 

1.  Starting with my Main View, I create the view I want and in my advanced 
filter I put “Completed = False” as one of the line items.  Then, once I save 
that custom view (or resave it), the Dashboard will reflect the change. But you 
know this, apparently, so….
2.  …so first let me give my own answer.  In my case the Dashboard always 
reflects the filtering from the Main View (I have one view that doesn’t update 
properly but it indeed acknowledges the filtering).  Again, you apparently know 
filters well, so what’s the problem? My guess, and it’s just a guess, since I 
think you’ve tried the obvious, is that it’s possible you haven’t re-saved the 
custom view once you edit it’s filter.  In other words, if I edit a view to 
remove completed, the Dashboard will still show them.  If I edit a view to 
remove the hierarchy, the Dashboard will still show them.  That is, until I 
re-save my changes in the main view.  Then the Dashboard should update 
instantly. If not…

 

…then you either have a special bug, or else someone else has a better answer.

 

Take Care,

 

Michael Emerald, CFA

 

Performance Business Design

Owner, Business Strategy Consultant

 

From: mylifeorganized@googlegroups.com  On 
Behalf Of Mirko Vollmer
Sent: Monday, January 23, 2023 04:16
To: MyLifeOrganized 
Subject: [MLO] MLO 6 beta - Dashboards => hide completed tasks / display views 
as defined

 

Hi MLO Team,

 

great work on version 6. I like the dashboard approach, but I am confused by:

1. I set up a new dashboard and it I can't hide the completed tasks. That makes 
it very much unusable for me. Maybe I missed something, but I couldn't find an 
option to change it. The selected views for the different windows have 
completed tasks hidden.

 

2. when selecting a custom view with filters/options like:

specific context, completed hidden, no hierachy (so basiacally a plain list of 
all uncompletd tasks with the selected context)

It still shows the complete outline / all tasks with folder structure.

 

I haven't yet found a solution to change above. It looks different on the short 
clip on the MLO website.

 

Thanks for any support to sort this out.

 

Regards,

Mirko

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RE: [MLO] Re: Dashboard vs Split Views

['Michael Emerald, CFA' via MyLifeOrganized]

BTW I use a dashboard on my laptop (and desktop) with no problem, and it has 7 
panes, each showing the top few tasks (I’m experimenting with each window being 
a different level of critical-ness).

 

Take Care,

 

Michael Emerald, CFA

 

Performance Business Design

Owner, Business Strategy Consultant

 

From: mylifeorganized@googlegroups.com  On 
Behalf Of John Kelly
Sent: Friday, January 13, 2023 09:30
To: MyLifeOrganized 
Subject: [MLO] Re: Dashboard vs Split Views

 

I am still playing with it, but my intention is to use a Dashboard for my 
weekly planning (ala Franklin Planner). One window would have my goals, the 
next my key roles and "Sharpening the Saw", then finally my project review 
window. It would only work when I'm connected to my monitor as my laptop screen 
would be too small to have that many windows in one Dashboard. 

 

This is just my first thought and would be interested in hearing what others 
are using it for.

 

John

On Sunday, January 8, 2023 at 2:05:32 PM UTC-5 br...@hostland.com 
  wrote:

I upgraded to v6, but the dashboard seems pointless. Who needs another window 
to deal with and as other users have mentioned, the functionality is extremely 
limited.

 

Something much more useful would be split views. You could create a split view 
using an editor similar to the dashboard editor. Instead of opening in a 
separate window, the split view would open in a tab. It would provide the full 
functionality of adding/editing tasks within each pane. So it would be two (or 
more) views combined into a single tab.

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RE: [MLO] What reason for only ONE text tag?

['Michael Emerald, CFA' via MyLifeOrganized]

I see your point, but have a different perspective on text tags.  I’m guessing 
that you (correctly) mean that nowadays “tags” means you can affix as many tags 
as you want to an item.  Of course you are correct.

 

But the usage here, I feel, is rather not a tag as we know it, but rather an 
additional text field, one which can be used for filtering. Furthermore, unlike 
photos, web pages, etc. I can’t see a need where I’d say “Show me all the tasks 
that involve ‘Tools of the Trade’.  For that, I’d use a folder or flag.

 

Again, your point is valid, but I wouldn’t recommend it for adoption.

 

Take Care,

 

Michael Emerald, CFA

 

Performance Business Design

Owner, Business Strategy Consultant

 

From: mylifeorganized@googlegroups.com  On 
Behalf Of MOK | MATSURU
Sent: Saturday, October 22, 2022 02:57
To: mylifeorganized@googlegroups.com
Subject: Re: [MLO] What reason for only ONE text tag?

 

I agree that it is limited. but you can put more keywords in it.

Then, use the search text tag function instead of the filter. This way you will 
be able to find the task with multiple text tags.

To differentiate text tags with task names, you can put in special symbols like 
@ # ?$ ...etc so the search will include these symbols and will not show the 
search result with the task name. 

 

hope this helps.

 

On Mon, 17 Oct 2022 at 14:30, Marcello Capucci mailto:marcello.capu...@gmail.com> > wrote:

Which is the reason for having only one text tag for task?

I think it could be very useful tag task with one or more tag. 

Thanks. MC

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RE: [MLO] How to create custom formatting rules on Android

['Michael Emerald, CFA' via MyLifeOrganized]

I don’t think you can use custom formatting on Android. (Obviously), you can 
use automatic formatting on desktop, which I use all the time.  But I’ve never 
seen such features on Android.

 

Take Care,

 

Michael Emerald, CFA

 

Performance Business Design

Owner, Business Strategy Consultant

 

From: mylifeorganized@googlegroups.com  On 
Behalf Of T C
Sent: Wednesday, August 24, 2022 08:44
To: MyLifeOrganized 
Subject: [MLO] How to create custom formatting rules on Android

 

I would like to modify background and font of tasks based on contexts

How can I do that on Android ? If I create a custom formatting rule on pc, will 
it be synced to Android ?  Thank you for your help

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RE: [MLO] Newbie question: How well would MLO match the activity like X monthly and limit 1 per day?

['Michael Emerald, CFA' via MyLifeOrganized]

Here is my best idea (but not very good).

 

1.  Create a project
2.  Make the start be 9/1st and the end be 9/30th
3.  Each subtask is 1 chance and there are 30 of them.
4.  Create a delay of 1
5.  For each and every sub-task, make it dependent on the preceding sub-task

 

 

This way, if they cast a vote, it is 1 day before another is available. After 
30 days, the due date is past and all subtasks are red.  

 

NOTE TO DWIGHT:

Dwight, I LOVE this guy !!! This is a perfect – repeat perfect – example of 
why the dependency AND delay should implicitly default to the preceding 
sub-task.  Who wants to create 30 dependencies?  No one.

 

Take Care,

 

Michael Emerald, CFA

 

Performance Business Design

Owner, Business Strategy Consultant

 

From: mylifeorganized@googlegroups.com  On 
Behalf Of moon@gmail.com
Sent: Thursday, August 11, 2022 01:20
To: MyLifeOrganized 
Subject: [MLO] Newbie question: How well would MLO match the activity like X 
monthly and limit 1 per day?

 

Sorry I don't speak english very well, I used google translate. 

 

I'm participating in promotions and the rules are focused on: a number of 
chances per month (say 4) and a limit of one chance per day. There are many 
such activities, so I want to manage them through MLO. I have tried several 
methods, but they are all flawed. Do you have any good suggestions?

 

I tried "Complete subtasks in order", the problem is that in the Widget 
interface I can't quickly know if a group of tasks has been completed that day 
- it will continue to be displayed on the interface (after the previous task is 
completed, the next one will naturally appear, sometimes I wonder if I 
completed it today).

 

Then I try to add dependencies for each subtask and set the delay to 1 day, the 
problem is that the delay time is 24H, and I expect it to be 1 natural day (for 
example, the first task is completed at 20:00 on the 1st, and only after 20:00 
on the 2nd can see the second task on the widget). 

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RE: [MLO] Re: MLO-Win v6 Ideas...

['Michael Emerald, CFA' via MyLifeOrganized]

Agreed.  

 

I don’t like them either, mostly because I always feel that if the developer 
stops development for any reason (including retirement), I’m left with nothing. 
 Also, by now everyone has experienced software that’s taken a big step 
BACKWARD.  E.g. this “sharing phenomenon”, which I always thought a waste of 
time, has often resulted in dropping features.  The most blatant example I know 
is Adobe Photoshop Lightroom.  I’ve used the same version for 6+ years.  When I 
looked at the new Adobe Cloud that Adobe raves about, literally half the 
features were gone.

 

Ditto for Quickbooks.  I went from desktop to cloud…then called and cancelled 
my cloud, in favor of the feature-rich version I had been using.

 

Thus, I can foresee the day when I read…”You can now have shared MLO lists for 
team work!”, but with it gone is advanced filtering, gone are hourly contexts, 
gone are text tags.

 

Take Care,

 

Michael Emerald, CFA

 

Performance Business Design

Owner, Business Strategy Consultant

 

From: 'bs' via MyLifeOrganized  
Sent: Thursday, July 7, 2022 09:56
To: MyLifeOrganized 
Subject: Re: [MLO] Re: MLO-Win v6 Ideas...

 

I agree. I am not a fan of subscription models...especially for standalone 
software. I'd rather pay once at retain ownership. I'm happy to pay for 
upgrades. As I approach retirement, this becomes even more important to me. I 
want to retain capabilities that I have had.

-Moirty

 

On Wednesday, June 1, 2022 at 1:42:34 PM UTC-7 bmwe...@gmail.com 
  wrote:

I personally hate the subscription model for apps and it is a huge deterrent 
for me when selecting whether or not to use something. I feel like I am already 
doing it with the cloud sync subsription, which makes some sense because there 
is ongoing infrastructure costs involved, and I am willing to pay for 
significant updates. I understand it is a more remunerative model for 
developers, but you will definitely lose customers going that way. As for the 
spiel about getting more updates, I personally don't see a huge amount more 
updating with software that I'm forced to rent instead of buy, and it actually 
seems to me if anything that the old update model creates more motivation to 
create meaningful updates that people are willing to pay for. If for financial 
reasons MLO went entirely subscription-based, I'd probably sign up because I'm 
a long-time user and many, many searches and trials have shown me that while 
almost everything else looks nicer (mostly talking about Windows), there's 
nothing out there with a comparable feature set. Just don't piss on my head and 
tell me it's raining...subscription models are all about generating more (and 
more steady) income.

 

On Wednesday, June 1, 2022 at 5:40:22 AM UTC-7 daniel wrote:

As I pull my hp IpaQ out of the drawer and now try to find the power cord to 
see if I left MLO on it :)

 

On Tue, May 31, 2022 at 3:34 PM imajeff mailto:ima...@gmail.com> > wrote:

Agreed; I too have used MLO since before there was a version number (syncing 
with my Microsoft PDA before a smart phone was possible).

Ten years later I thought the difficulty with daily usage would be solved but 
now, even that was a long time ago and I struggle to maintain tasks. It seems 
mostly changing what would help me could hinder some other way someone uses it. 
Internally, it might require much planning plus a big rewrite, but they don't 
have funding to just hire another team to develop a whole new idea in parallel. 
Would be like a competition to see who wins becoming the next release (it's 
what Microsoft has done, and just drop the one that didn't win).

But if they will redo it at least enough to allow some scripting language to 
check and modify things triggered by events, that would be a great start so 
others can help make normal usage work the way they need, sharing the ideas. 
Let's make MLO great again

 

On Tuesday, May 31, 2022 at 9:48:28 AM UTC-6 daniel wrote:

Mark, That is simply the best description of my MLO usage ever.   I also have 
been around nearly as long.  The 'exact' same thoughts: "Easy to plan with, 
Easy to keep track of everything. Hard to live with on a day to day basis"   
OMG I'm married to MLO!

 

On Fri, May 27, 2022 at 8:11 PM Mark Levison mailto:ma...@agilepainrelief.com> > wrote:

@Hienz you’ve just summarized my entire MLO relationship for as long as I’ve 
used the app. Which apparently dates back 17yrs almost to the day.

 

Easy to plan with, Easy to keep track of everything. Hard to live with on a day 
to day basis, which is why I eventually wind up abandoning it every few years.

 

Cheers

Mark - an early user and former forum admin

 

On Friday, 27 May 2022 at 03:06:14 UTC-4 Heinz wrote:

I have been working with MLO for many years now.

My thoughts (mainly) about the desktop version.

 

I love MLO for my task planning.

It is a very versatile planning tool and task organizer.

I love the flawless synchronization 

RE: [MLO] [REQUEST][ANDROID] WIDGETS > CONTEXT MENU > Add UNDO action to the list

['Michael Emerald, CFA' via MyLifeOrganized]

Dwight, you told me that idea YEARS ago, and you’re right; I use it every day. 
Thank You. Any tips for how to get grease off my dress shirts?

 

Take Care,

 

Michael Emerald, CFA

 

Performance Business Design

Owner, Business Strategy Consultant

 

From: mylifeorganized@googlegroups.com  On 
Behalf Of Dwight Arthur
Sent: Thursday, July 7, 2022 08:45
To: mylifeorganized@googlegroups.com
Subject: Re: [MLO] [REQUEST][ANDROID] WIDGETS > CONTEXT MENU > Add UNDO action 
to the list

 

I have a view that shows all tasks that were modified in the last 48 hours, 
sorted in descending order by time modified. It's useful when I want to undo 
something. It's better than "undo" because I can undo the penultimate thing I 
did without having to redo the last thing I did. It's also useful when an item 
I'm working on vanishes. For example, working in a view sorted by context I 
decide to change the context and due date for a task. If I change the context 
first, the task will vanish because it no longer p[asses the filter. To finish 
changing the date I have to find the task. Easy, it's at the top of the 
recently-changed view

On 7/7/2022 03:06, Radek Pilich wrote:

Please consider adding UNDO action to the list of actions in the context menu 
of the widgets. 

 

It's a regular occurrence that I accidentally tap complete a wrong task and 
need to undo that action.

 

I believe that it sometimes worked for me to go into the application and use 
the UNDO function there, but right now, probably due to the way how I combine 
views and workspaces or something, even this workaround is not working and 
there is no way how to UNDO the task (besides knowing what task did I complete 
and finding it through search).

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RE: [MLO] [IDEA] REMINDERS > Overdue reminders

['Michael Emerald, CFA' via MyLifeOrganized]

I “think” you can?

 

I believe that the way reminders work is this: if you set the reminder manually 
to be 3 days after the due date, the reminder will always be 3 days after the 
due date, even if it recurs.

 

You may be saying something else; e.g., that there should be a default reminder 
that you can set to remind you when any task is 3 days overdue.  

 

Take Care,

 

Michael Emerald, CFA

 

Performance Business Design

Owner, Business Strategy Consultant

 

From: mylifeorganized@googlegroups.com  On 
Behalf Of Radek Pilich
Sent: Thursday, July 7, 2022 05:19
To: MyLifeOrganized 
Subject: [MLO] [IDEA] REMINDERS > Overdue reminders

 

I would like to have reminders based on the overdue time of a given task.

I.e. - I would set a reminder, that reminds me when a given task is 3 days 
overdue.

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RE: [MLO] [DISCUSSION] TIME REQUIRED - min and max values vs. min-to-max list

['Michael Emerald, CFA' via MyLifeOrganized]

Pretty much same here.

 

I used to enter time effort, and target my total time, but now I use flags to 
group tasks by priority, ignoring time.

 

The only slight exception is that a “*” in the caption indicates that it is a 
quick-task, one that can be done with other similar ones quickly.  I used to 
enter 2 minutes in effort, but now I use the “*”.

 

Michael Emerald, CFA

 

Performance Business Design

Owner, Business Strategy Consultant

 

From: mylifeorganized@googlegroups.com  On 
Behalf Of Radek Pilich
Sent: Thursday, July 7, 2022 06:34
To: MyLifeOrganized 
Subject: [MLO] [DISCUSSION] TIME REQUIRED - min and max values vs. min-to-max 
list

 

I'm just curious - do people use the time required dimension?

 

I would like to use it, but it's too much hassle.

 

I would use it, if it worked the same way as importance / urgency / effort 
dimensions.

 

Right now, my workaround is using tags as a replacement for time dimension.

 

What's your situation?

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RE: [MLO] error on cloud sync

['Michael Emerald, CFA' via MyLifeOrganized]

Hi.

 

If it’s of use to you, I’ve been using the desktop version and cloud sync for 
many years and never have problems, so I sense it’s something resolvable by 
support.

 

I’m saying this because indeed there are softwares that never seem to work 
correctly syncing (haha I just uninstalled one yesterday!). MLO isn’t one of 
those; it works fine.

 

I’d send a copy of your original email to supp...@mlo.com 
  (from memory).

 

Take Care,

 

Michael Emerald, CFA

 

Performance Business Design

Owner, Business Strategy Consultant

 

From: mylifeorganized@googlegroups.com  On 
Behalf Of Victor Vos
Sent: Monday, July 4, 2022 06:52
To: MyLifeOrganized 
Subject: [MLO] error on cloud sync

 

Hello! I am using MLO with great joy on android phone and iPad. A few days ago 
I decided to go full in and also bought the windows version (and crossover for 
Mac) Quite an investment..

I also have a cloud sync subscription, syncing well between iPad and android.

When I log in on the windows version to sync I get the error: 

could not login to server. Server response: "Invalid pointer operation"

 

I tried resetting password, uninstalling and reinstalling.

I sent an email to MLO support and they answered this:

*   Starting out with a clean, WINEARCH=win32 wine prefix.
*   Using winetricks to install the following packages: msxml3, msxml4, 
msxml6, riched20, wininet, xmllite, urlmon
*   Setting the OS version in winecfg to "Windows XP" ("Windows 7" did 
not work).

Unfortunately, there is nothing more we can do.


this sounds like abracadabra to me. 

 

one thing that comes to mind now is that I bought MLO4x with might be different 
from MLO?

 

Anyone that can help me? thanks!

 

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RE: [MLO] MLO-Win v6 Ideas...

['Michael Emerald, CFA' via MyLifeOrganized]

I’ll add to #2 with another reason for past date task completion: sub-tasks 
with delays that depend upon the task “PROJECT BEGINS”.  If I want to fast from 
4 p.m. to 4 a.m., and I get home at 6 p.m., I need to be able to mark that the 
fast began 4 p.m., rather than 6:10 p.m. when I marked it complete. 

 

 

Take Care,

 

Michael Emerald, CFA

 

Performance Business Design

Owner, Business Strategy Consultant

 

From: mylifeorganized@googlegroups.com  On 
Behalf Of Brandon Welch
Sent: Saturday, May 14, 2022 13:33
To: MyLifeOrganized 
Subject: Re: [MLO] MLO-Win v6 Ideas...

 

My top three features for a new Windows version:

1.  Dark Mode...been waiting forever for this
2.  Past date task completionwould like to be able to mark something as 
completed yesterday, or some other past day, especially as it relates to 
auto-generation of recurring tasks that regenerate on completion. A lot of 
times I don't mark the task as completed right away, and then it regenerates to 
the wrong day, and I have to move it manually.
3.  Tab Customization...beyond different icons and text, I'd like the 
option of having workspace tabs in different colors or being able to make the 
text bold, to make the more frequently used ones stand out

 

On Wednesday, May 11, 2022 at 8:00:23 AM UTC-7 Dwight wrote:

Scripts would be amazing, especially if they could be triggered by a condition 
in the data as well as by an action. For example, if this task goes more than 
one week overdue, send an email to Joe with a copy to me.

 

Alternative, build an API and attach an external scripting app like ifttt

 

On May 11, 2022 09:58:27 Stéph mailto:stephane...@gmail.com> > wrote:

Yes, wouldn't that be great! Scripts triggered by actions (I create a new item, 
it automatically sets the start date to "today" and the due date to the same as 
the nearest sibling...).

On Monday, 9 May 2022 at 22:38:04 UTC+1 kunk...@gmail.com 
  wrote:

I gotta' agree with Jeff...  Strong scripting abilities would be amazing!  And 
yes, it would take care of many future feature requests, because advanced forum 
users could help people write custom scripts, add-ons, or whatnot. 

On Monday, May 9, 2022 at 10:40:36 AM UTC-7 imajeff wrote:

I see frequent suggestions which would be very practical if we first had the 
most important feature of all:

We need scripting!

 

It is related to the suggestion MLO needs an API, and the bottom line is the 
longer you keep adding extra code to have more and more features, the more 
bloat, slow-down, and unnecessary complications I have to deal with even if I 
don't need any of those new features.

The more you keep changing in features without rewriting as an API-friendly and 
scriptable tool, the more wasteful work has been done for nothing because if 
you ever do finally make it all scriptable, those should now be done 
differently instead of integrated in the base application, so someone has to 
rewrite all of them to be reasonable.

 

The advantage of scripting is more than one might think because any event can 
be a hook to run script in any context and once people can add features then 
everyone could have the same feature but not if they don't need that one. Then 
another could take the same feature idea and make it work better for different 
circumstances with less effort.

 

The only problem with adding scripting or at least the API interface to allow 
scripting is if you don't properly implement to be efficient and capable but 
there should be many examples to learn from in opensource communities.

 

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To 

RE: [MLO] MLO-Win v6 Ideas...

['Michael Emerald, CFA' via MyLifeOrganized]

I’ll second rich text in notes

 

 

From: mylifeorganized@googlegroups.com  On 
Behalf Of Steve Kunkel
Sent: Tuesday, May 3, 2022 20:45
To: MyLifeOrganized 
Subject: [MLO] MLO-Win v6 Ideas...

 

I had submitted one of these feature requests in the past; but will repost it:

 

*Option to make task defer to parent's notes.  

What I mean is that, I like my parent folder to have all my case notes (phone 
logs, observation notes, etc).  The parent folder has many subtasks.  Those 
subtasks are simple todos though -- they never have notes.  So if one of those 
subtasks is currently selected, the notes pane should display the notes for its 
parent folder.  This would be a task-level option; not an outline-level option. 
 I can explain more if it helps.  

 

*Only one folder from this branch can be expanded at a time. 

If I have many folders, or subfolders, of the same level (i.e. all siblings of 
the same branch), then only one of them can be expanded at a time.  If I expand 
one, the other one collapses automatically.  This would be an outline-level 
setting.  It would have to be easy to turn this setting on and off.  

 

*Rich Text in Notes.  

I tried getting used to Markdown, but it just doesn't work for me.  I need to 
be able to edit the notes and see them at the same time. 

 

Thanks for considering.  

 

Stay Strong Ukraine!!!

   -steve

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RE: [MLO] Re: Include only contexts starting with #

['Michael Emerald, CFA' via MyLifeOrganized]

At this point, I say “Try it”.  Ignore the following, but I’m thinking that if 
you filter out #TimeFrame contexts, at best you won’t get them grouped the way 
you like.  And at worst, you won’t see them listed at all, even if they have an 
@people.  Try it, though.  Again, I return to that from a human point-of-view 
the contexts #Today and @Person are two different things.  But to a computer 
they are both contexts.  So I sense you’re forcing a square peg into a round 
hole and do better to use flags, text tags or captions to perform another duty 
for you. 

  

 

Take Care,

 

Michael Emerald, CFA

 

Performance Business Design

Owner, Business Strategy Consultant

 

From: mylifeorganized@googlegroups.com  On 
Behalf Of John Tomson
Sent: Friday, December 3, 2021 01:16
To: MyLifeOrganized 
Subject: Re: [MLO] Re: Include only contexts starting with #

 

I have a potential solution, Michael do you think this would work. i haven't 
explored this yet however

There is the option to have a context show up in "to do filters".The 
#Timeframe could be selected to not show up, and the @People show up.  Not sure 
if that works however.

On Thursday, December 2, 2021 at 7:37:38 PM UTC+8 westpo...@yahoo.com 
  wrote:

BOTTOM LINE: I don’t think there is a way but I want you to know I thought 
about it.

 

HOW I’D PROBABLY DEAL WITH IT: I’d either not use contexts for both people and 
dates, or else create two views: one grouped by dates and one grouped by 
people.  I don’t like that approach though; I hate switching views.

 

DETAIL: Doubled “somethings” has always been a problem for me, not just in this 
software but others.  In all cases I eventually throw in the towel and find a 
way to harness the power of something else. I don’t think it applies to your 
situation, but one additional trick I use that you didn’t mention is including 
the PERSON, in caps in the caption, and somehow filtering for caption.  Again, 
different situation.  I use contexts for time, not place.  So when I want to do 
something in my Dudley office, I include DUDLEY in my caption, and my 
Winchester view filters out any caption containing DUDLEY.

 

 

Take Care,

 

Michael Emerald, CFA

 

Performance Business Design

Owner, Business Strategy Consultant

 

From: mylifeo...@googlegroups.com   
mailto:mylifeo...@googlegroups.com> > On Behalf 
Of John Tomson
Sent: Wednesday, December 1, 2021 23:54
To: MyLifeOrganized mailto:mylifeo...@googlegroups.com> >
Subject: [MLO] Re: Include only contexts starting with #

 

I am having the same issue.  I don't use folders , but use contexts instead of 
folders as putting tasks in folders is a huge pain in android.  however, i'm 
having difficulting filtering the tasks by contexts and grouping by contexts


I have @ for people and also #Today #this week #later as well..  i have a 
filter that shows me @People and then the #Today and #This Week

I would like to see the group by contexts so i can group by  '#today and #whats 
next week.  currently the results are doubled, 1 for #time and 1 for @people

would the filter by child help?  I am using text tags and the flags function 
already for other purposes.  I am 'powering using' contexts in replace of 
folders because android isn't very friendly to moving tasks around.  

On Saturday, June 8, 2019 at 2:18:28 AM UTC+8 Edward D wrote:

Ah text tags, good idea. I'm not using them for anything so could easily just 
use them for people.

 

Much appreciated Stéphane


On Sunday, 2 June 2019 22:23:37 UTC+1, Stéph wrote:

Interesting problem. So you're grouping your filter results by Context. You 
can't sort by Context, as that field can have more than one value. Group by 
Context makes a result appear under whatever Contexts you have assigned to it, 
so it can appear multiple times.

 

Because you're using Contexts for more than one category of "thing" - eg people 
and places, I can't think of a way of filtering and grouping to solve your 
problem. Just one suggestion: Have you considered using Flags or Text Tags to 
list the people involved in a task, instead?

 

Stéphane

On Saturday, 25 May 2019 23:14:35 UTC+1, Edward D wrote:

Hi All,

 

I'm just messing around with my filters.

 

I've moved all people based contexts to start with a # and left other types 
with an @

 

What I'd like to do is create a view that will just return the # people (I'm 
going to call it...people).

 

Now I've got the basic part working (advanced filter, ContextsText starts with 
'#') but I still get groups with the other contexts underneath ie if I had a 
task such as

 

 Ring person A #PersonA @Phone

 

I get an @Phone block at the bottom of my view as well as the #PersonA one at 
the top.

 

Normally this is the behaviour you'd want but the point of this view is only 
for when I'm in people mode, the @ contexts aren't relevant. Obviously this is 
just me wanting a perfect view (imagine 

RE: [MLO] Re: Include only contexts starting with #

['Michael Emerald, CFA' via MyLifeOrganized]

BOTTOM LINE: I don’t think there is a way but I want you to know I thought 
about it.

 

HOW I’D PROBABLY DEAL WITH IT: I’d either not use contexts for both people and 
dates, or else create two views: one grouped by dates and one grouped by 
people.  I don’t like that approach though; I hate switching views.

 

DETAIL: Doubled “somethings” has always been a problem for me, not just in this 
software but others.  In all cases I eventually throw in the towel and find a 
way to harness the power of something else. I don’t think it applies to your 
situation, but one additional trick I use that you didn’t mention is including 
the PERSON, in caps in the caption, and somehow filtering for caption.  Again, 
different situation.  I use contexts for time, not place.  So when I want to do 
something in my Dudley office, I include DUDLEY in my caption, and my 
Winchester view filters out any caption containing DUDLEY.

 

 

Take Care,

 

Michael Emerald, CFA

 

Performance Business Design

Owner, Business Strategy Consultant

 

From: mylifeorganized@googlegroups.com  On 
Behalf Of John Tomson
Sent: Wednesday, December 1, 2021 23:54
To: MyLifeOrganized 
Subject: [MLO] Re: Include only contexts starting with #

 

I am having the same issue.  I don't use folders , but use contexts instead of 
folders as putting tasks in folders is a huge pain in android.  however, i'm 
having difficulting filtering the tasks by contexts and grouping by contexts


I have @ for people and also #Today #this week #later as well..  i have a 
filter that shows me @People and then the #Today and #This Week

I would like to see the group by contexts so i can group by  '#today and #whats 
next week.  currently the results are doubled, 1 for #time and 1 for @people

would the filter by child help?  I am using text tags and the flags function 
already for other purposes.  I am 'powering using' contexts in replace of 
folders because android isn't very friendly to moving tasks around.  

On Saturday, June 8, 2019 at 2:18:28 AM UTC+8 Edward D wrote:

Ah text tags, good idea. I'm not using them for anything so could easily just 
use them for people.

 

Much appreciated Stéphane


On Sunday, 2 June 2019 22:23:37 UTC+1, Stéph wrote:

Interesting problem. So you're grouping your filter results by Context. You 
can't sort by Context, as that field can have more than one value. Group by 
Context makes a result appear under whatever Contexts you have assigned to it, 
so it can appear multiple times.

 

Because you're using Contexts for more than one category of "thing" - eg people 
and places, I can't think of a way of filtering and grouping to solve your 
problem. Just one suggestion: Have you considered using Flags or Text Tags to 
list the people involved in a task, instead?

 

Stéphane

On Saturday, 25 May 2019 23:14:35 UTC+1, Edward D wrote:

Hi All,

 

I'm just messing around with my filters.

 

I've moved all people based contexts to start with a # and left other types 
with an @

 

What I'd like to do is create a view that will just return the # people (I'm 
going to call it...people).

 

Now I've got the basic part working (advanced filter, ContextsText starts with 
'#') but I still get groups with the other contexts underneath ie if I had a 
task such as

 

 Ring person A #PersonA @Phone

 

I get an @Phone block at the bottom of my view as well as the #PersonA one at 
the top.

 

Normally this is the behaviour you'd want but the point of this view is only 
for when I'm in people mode, the @ contexts aren't relevant. Obviously this is 
just me wanting a perfect view (imagine having to just ignore the groups at the 
bottom, terrible!) but hey, why not,  is there any way around it?

 

PS I've tried blocking @ but that takes them out of the # groups as well

 

Thanks,

Edd

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RE: [MLO] Advance Filter: subfilters, how-to?

['Michael Emerald, CFA' via MyLifeOrganized]

Hello Grant.

 

Without getting too detailed, here’s how I edit them.  When you click the “add 
subfilter” button to the right, you are creating a new kind of filter, a filter 
GROUP.  Within the new group, you can add as many filters as you like, 
combining them as AND/OR as desired.  Finally, remaining is to specify how that 
new group relates to the other conventional filters which you are acquainted 
with.

 

It took me a while to get used to them, but once I did they became simple to 
use, except for cases with complicated filter conditions.

 

BTW, I also use those groups to combine similar filter conditions.  E.g., I put 
all my text tag conditions into one sub-filter, all my flag conditions into one 
sub-filter.  That way the overall filter looks cleaner.  In this example a 
sub-filter is unnecessary.  But I group similar filters rather than have 10 or 
so lines of filters.  This way I have two filter groups, each with 5 similar 
conditions: flags and text tags.

 

Take Care,

 

Michael Emerald, CFA

 

Performance Business Design

Owner, Business Strategy Consultant

 

From: mylifeorganized@googlegroups.com  On 
Behalf Of Grant
Sent: Tuesday, November 30, 2021 08:57
To: MyLifeOrganized 
Subject: [MLO] Advance Filter: subfilters, how-to?

 

Hi,  I can not get my head around how to add subfilters in the Advanced Filter. 
 When I create a top level filter, and click on the 'subfilter'  button to the 
right, the conditions of the top-level filter disappear, and only the 'AND/OR' 
remains.  If I try to edit that, I only get the option to precede it with 'NOT' 
and maybe some other conditions.  The parameters are gone, eg 'is starred'.

 

The HELP file contains no details on using the Advance Filter, so I have come 
here for help, or a pointer to better instructions.

 

Thanks!

Grant

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RE: [MLO] Re: How to use MLO for recording meetings/phone calls

['Michael Emerald, CFA' via MyLifeOrganized]

Mindjet takes the cake for on-the-fly meeting notes. I used it for decades both 
as a securities analyst at meetings and with clients in web-conferences.

 

Take Care,

 

Michael Emerald, CFA

 

Performance Business Design

Owner, Business Strategy Consultant

 

From: mylifeorganized@googlegroups.com  On 
Behalf Of Stéph
Sent: Thursday, November 18, 2021 06:58
To: MyLifeOrganized 
Subject: [MLO] Re: How to use MLO for recording meetings/phone calls

 

Well, I used to record all my notes relevant to tasks in MLO, though now I'm 
using OneNote at work (and that's a brilliant way for recording meetings, if 
you have it integrated with Outlook and can pull all the meeting information, 
attendees list, etc, from your calendar). 

 

In MLO, I would record any relevant phone calls or other activities in the note 
text for the relevant todo item, with a date stamp (using Ctrl-D hotkey, in my 
case) in front of each note. 

 

If I have a particular series of meetings, I tag any relevant tasks with the 
relevant meeting type (eg "progress", "technical" or "commissioning" meetings). 
I can then filter my tasks and folders by meeting type and/or apply a text 
filter for those which have a specific date stamp in the notes, to get a 
shortlist of all the items which need discussion at the next meeting.

Personally, I wouldn't try to use MLO to record full meeting minutes to share 
with other people, as it takes to much filtering, exporting and then 
reorganising in the document.  However, you could set up your outline so that 
you keep the general meeting discussion and the header (participants list, etc) 
in a folder-note, then place all the tasks related to that meeting series 
(along with their progress notes) as children of that folder. 

 

On Sunday, 14 November 2021 at 15:54:59 UTC johntom...@gmail.com 
  wrote:

I want to record my work on a weekly basis of what I did, so i can review it in 
the future.  i have 20 phone calls a week, and in most cases, they are to be 
reviewed 3 months in the future.  the ones with immediate action items i am 
managing through MLO.

Im looking for non techincal advice on how people use MLO to record their weeks 
work, whether or not there are action items associated with the work.  

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RE: [MLO] Visualization of goals

['Michael Emerald, CFA' via MyLifeOrganized]

Danke fur das Link, Wolfgang.

 

I looked at it, as I do any goal software.  I agree with some reviewer, 
somewhere, who said that for some reason there isn’t any perfect goal software. 
 I use MLO goals to classify by importance (and use MLO importance and urgency 
for sorting).

 

My real goals are kept in my Daytimer, in paper.

 

BTW my guess is that implementing a graphical goal structure would be too 
difficult, program-wise.

 

Take Care,

 

Michael Emerald, CFA

 

Performance Business Design

Owner, Business Strategy Consultant

 

From: mylifeorganized@googlegroups.com  On 
Behalf Of Wolfgang
Sent: Monday, October 4, 2021 14:07
To: MyLifeOrganized 
Subject: [MLO] Visualization of goals

 

 

Hi, I've just come across German app Goalscape (https://goalscape.com/en/), 
which does a nice job visualizing goals and would seem to be a perfect 
graphical overview for MLO. Except that it's a different and pricey app and 
data would somehow have to be synced back and forth.

 

Has anyone looked into that sort of thing, and maybe found a solution? The best 
I could come up with would be to use a Sunburst diagram (available in MS Excel 
and PowerPoint) and either fill in the data manually or do some advanced magic 
with MLOs' export file.

 

Regards, Wolfgang

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RE: [MLO] Auto collapse property sections

['Michael Emerald, CFA' via MyLifeOrganized]

I don’t think I’d want sections to be closing as I’m working on them, but what 
are your thoughts on an auto-close that closes sections after you haven’t used 
them for a pre-set amount of time, like 5-10 minutes?  I use Mindjet, which has 
that feature.  The result is I never need to hide/collapse anything because the 
software does it for me. My specific recommendation was to close the view and 
properties panes, rather than the sections.

 

Or do you still prefer auto-collapsing sections?

 

Take Care,

 

Michael Emerald, CFA

 

Performance Business Design

Owner, Business Strategy Consultant

 

From: mylifeorganized@googlegroups.com  On 
Behalf Of Grant
Sent: Tuesday, September 28, 2021 04:11
To: MyLifeOrganized 
Subject: [MLO] Auto collapse property sections

 

Hi, I am just curious if there is a setting, on the Windows version, to 
automatically close one property section when I select another?  

This would save a lot of clicking and scrolling when setting up a new task, 
etc.  

(I know about the Alt-2, Alt-3 hotkeys, but these also require keying in 
something...

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RE: [MLO] advantages of using goal vs project

['Michael Emerald, CFA' via MyLifeOrganized]

For me, goals and projects are two different things. First comes the goal, buy 
a ne car (while you’re there can you buy me one too?)

 

Now the question is: HOW DO I ACCOMPLISH MY GOAL?

 

There could be a project, there could be a set of recurring tasks, there could 
be affirmations on your mirror (which I hate), there could be visualization, 
etc.

 

A project is one approach to meeting your goal.

 

That’s how I look at it.

 

Take Care,

 

Michael Emerald, CFA

 

Performance Business Design

Owner, Business Strategy Consultant

 

From: 'Ned ZTown' via MyLifeOrganized  
Sent: Sunday, August 29, 2021 15:07
To: MyLifeOrganized 
Subject: [MLO] advantages of using goal vs project

 

What are the advantages of using the goal vs project feature? Let's assume if I 
want to buy a new car in next 6 weeks. What advantages will I get setting up 
this major task (with multiple subtasks) as a goal over a project or vice versa?

 

 

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RE: [MLO] How to show top level task only on a view

['Michael Emerald, CFA' via MyLifeOrganized]

I’m not professing this will work, but I’d do this. Hierarchy yes, but don’t 
include children. Plus the advanced filter for no flag.  Alternatively, perhaps 
the advanced filter for “top level parent” doesn’t exist may work as well.



 

Take Care,

 

Michael Emerald, CFA

 

Performance Business Design

Owner, Business Strategy Consultant

 

From: mylifeorganized@googlegroups.com  On 
Behalf Of Patricio Carranza
Sent: Wednesday, June 30, 2021 11:37
To: MyLifeOrganized 
Subject: [MLO] How to show top level task only on a view

 

hi all,

 

is there any way to create a view that will show top level tasks only?

 

I wasn't able to find a field (like level) I could filter by...may be there is 
one, or through other fields there is a way to obtain top level tasks.

 

my goal is to identify top level tasks that haven't been assigned a flag yet. 
(flag = none)

 

* top level meaning highest level in the hierarchy (the parent taks) e.g. level 
zero.

 

thank you guys!

 

Patricio.

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RE: [MLO] How to show top level task only on a view

['Michael Emerald, CFA' via MyLifeOrganized]

I’m confused by this link.  Likely it’s me being stupid, but since the purpose 
is to clarify the process, maybe me being dumb is a good thing. Here’s the 
problem, as I see it:

 

1.  I have MLO 4 on one tablet but not the other (still 3).  So, I figured 
I’d go to 4 with the second tablet. 
2.  I clicked on the link.
3.  If I click on “this app website” (from my tablet) NOTHING HAPPENS. Dead 
link.
4.  Still guessing (which is bad), if I click on the link “Android task 
manager”, part of “How do I upgrade from v3 to v4, it brings me to “Buy Pro”, 
but…
5.  Then it says “How to buy MLO 3 Pro”.  We started with 4, but it ends in 
how to buy 3 Pro.

 

UNRELATED QUESTION:

1.  How do I install MLO 4 beta on my second tablet?  Before, I tried the 
email that said “Download the latest build”, from a 6/22 14:05 email, but it 
brings me to a completely blank “firebase app distribution” screen. My main 
tablet already has it.  Why can’t I get it on my 2nd tablet?

 

Take Care,

 

Michael Emerald, CFA

 

Performance Business Design

Owner, Business Strategy Consultant

 

From: mylifeorganized@googlegroups.com  On 
Behalf Of Patricio Carranza
Sent: Wednesday, June 30, 2021 11:37
To: MyLifeOrganized 
Subject: [MLO] How to show top level task only on a view

 

hi all,

 

is there any way to create a view that will show top level tasks only?

 

I wasn't able to find a field (like level) I could filter by...may be there is 
one, or through other fields there is a way to obtain top level tasks.

 

my goal is to identify top level tasks that haven't been assigned a flag yet. 
(flag = none)

 

* top level meaning highest level in the hierarchy (the parent taks) e.g. level 
zero.

 

thank you guys!

 

Patricio.

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RE: [MLO] advanced filter

['Michael Emerald, CFA' via MyLifeOrganized]

Dwight, I believe, gave me the answer to this a long time ago.  It’s not 
related to the upgrade I don’t think.  I wish I could remember the solution, 
but it had to do with looking at the parent, as the filter setting.  If that, 
or something like that, doesn’t work, ask Dwight directly.  Unfortunately I 
don’t remember which file I used it in; else, I’d look it up for you.

 

Take Care,

 

Michael Emerald, CFA

 

Performance Business Design

Owner, Business Strategy Consultant

 

From: mylifeorganized@googlegroups.com  On 
Behalf Of gijs...@gmail.com
Sent: Tuesday, June 15, 2021 07:35
To: MyLifeOrganized 
Subject: [MLO] advanced filter

 

Since the upgrade, the advanced filter work different. When I put 'isProject' 
on 'not true', the actions belonging to a project are still shown. Anyone 
having a solution to this? 

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RE: [MLO] Re: Show list of all open workspace

['Michael Emerald, CFA' via MyLifeOrganized]

Certainly, your opinion is well worded.  I’ll add my own opinion, not to argue 
with you, but to offer a different opinion.  MLO is a mature product; as such, 
it shouldn’t have frequent updates.  It has tons more features than any todo 
list, and I’m challenged to think of something it doesn’t do…that fits within 
the realm of a To Do List.

 

I know what you mean though.  There’s another excellent software, Xpert-Timer, 
that TRULY hasn’t changed much in 10 years, despite 4 version numbers later.  

 

Finally, have you had any great softwares that you wish HADN’T been upgraded?  
So many windows products have lost features, for the sake of adding a “share” 
button, or a “like” button, or pictures of my friends…none of which are 
important to hard-core users.

 

Again, I’m not arguing against you, since I’ve had a similar opinion, only not 
with MLO.

 

Take Care,

 

Michael Emerald, CFA

 

Performance Business Design

Owner, Business Strategy Consultant

 

From: mylifeorganized@googlegroups.com  On 
Behalf Of Patricio Carranza
Sent: Sunday, May 16, 2021 20:38
To: mylifeorganized@googlegroups.com
Subject: Re: [MLO] Re: Show list of all open workspace

 

I haven’t been a MLO app user for such a long time as you, but it didn’t take 
me much time to start suspecting what you are confirming here. It seems the 
frequency with which new MLO versions/upgrades are released is super low. I 
started considering to move to another app, ideally a bit more visual. All that 
said, I have to admit I haven’t found a perfect alternative app yet.  

 

  _  

From: mylifeorganized@googlegroups.com  on 
behalf of imajeff 
Sent: Sunday, May 16, 2021 8:04:31 PM
To: MyLifeOrganized 
Subject: Re: [MLO] Re: Show list of all open workspace 

 

I bet they don't even pay you for all this work you do, but thank you for 
sharing it with us. 

 

I bought MyLifeOrganized before 2.0, I guess it didn't even have a version 
number. Checking back the past few years I was shocked that they have improved 
absolutely nothing that would benefit me. I bought 5.0 because I thought hey it 
would have all the things fixed that make it too slow to be reasonable, but it 
is all the same problems still. I am sad every time I hear good suggestions 
because I know they will be completely ignored even 10 years later. I am very 
disappointed in that aspect, even though the original idea has yet to be even 
attempted by any capable competitor.

 

The best way they could have used their initial million or whatever they got 
from us making them popular could have been to integrate an API and then 
continue building their ideas on top of that. By API I mean giving my own 
applications ability to navigate and manipulate the tree of tasks and 
properties. Then most every idea I've heard could have been solved probably not 
by them but by people who want the feature enough. My idea was that you could 
add hooks and script things like populating a new task or set of tasks based on 
my own preferences.

On Sunday, May 16, 2021 at 1:14:15 PM UTC-6 Dwight wrote:

I had a similar problem. Then I came up with icons that clearly indicated each 
workspace and attached them to the relevant views, then locked and pinned the 
workspaces, giving me a large but manageable collection of icons that I can 
take in at a glance.



-Dwight

 

On 5/14/2021 17:09, Joel wrote:

Yeah ditto.  I routinely have EXACTLY as many tabs as will fit and still kinda 
see the tab names.   Iow, I'm constrained.  

A little hamburger menu that drops open with all the tab names (clickable) 
would be great.A field to filter-as-you-type the tab names list would be 
excellent.

On Friday, May 14, 2021 at 5:07:08 AM UTC-4 patricio...@gmail.com wrote:

Totally agree with your recommendation Stéphane. Hey question, how do I submit 
an enhancement/feature request? Is just this thread or there is a different 
process / channel? 

 

  _  

From: mylifeo...@googlegroups.com  on behalf of 
Stéph 
Sent: Thursday, May 13, 2021 4:19:50 AM
To: MyLifeOrganized 
Subject: [MLO] Re: Show list of all open workspace 

 

I don't know of a way to get a list of workspaces, so I think this might be a 
good feature request. Even better if the list was filterable by typing part of 
the workspace name. 

 

One key combination which might work better for you than using the mouse: As 
with browsers and tabbed apps like MS Excel, you can use Ctrl+PgUp and 
Ctrl+PgDown to scroll quickly through your list of workspace tabs. The only 
problem is that it doesn't make the names of the workspaces visible anywhere.

 

Stéphane

 

On Wednesday, 12 May 2021 at 21:17:00 UTC+1 patricio...@gmail.com wrote:

one edit: by "list" I mean a drop-down list, so you click it a see a list of 
all the opened workspaces, that way you don't have to scroll horizontally to 
select/set the focus on the workspace you want to go...

El miércoles, 12 de mayo de 2021 a la(s) 09:10:45 UTC-3, Patricio Carranza 
escribió:

hi All, 

Re: [MLO] Custom views in Android MLO 3 widget

['Michael Emerald, CFA' via MyLifeOrganized]

I use custom widget views. Must be something else that's the problem.
BTW you have a great name. I propose we change the software from my life 
organized 2 Quinton van der Werf .
On June 5, 2019 06:09:17 Quinten van der Werf 
 wrote:
G'day! I'd like to have a custom view in my widget (tasks grouped by due 
date).  This view is in my views list, but the views that are available in 
the widget are only:
Current View (just shows whatever last view I used on the widget, not the 
current view in the app itself)

Inbox
Starred
Nearby
Active Actions
Active by Context
Due Today
Created Recently
Modified Recently
Completed Recently
None of my custom views are available.  I purchased the app hoping that it 
would allow custom views to show up in the widget, but it doesn't.

Is there any way to show a custom view in the widget?

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Re: [MLO] Re: Anyone here using the Google Calendar sync with MLO 5?

['Michael Emerald, CFA' via MyLifeOrganized]

Coincidentally I was looking at that feature 2 hours ago. While I'm not 
convinced I am going to use it, if I do it would be from my Android 
version. And correct me if I'm wrong it is not on Android yet.



On March 1, 2019 7:35:07 AM "robisme (Olivier R)" 
 wrote:



I tried to use it, but it is not convenient for me.

I'd like to have multiple GCalendars in MLO, rather than create a specific
calendar for MLO.
I whis I could use any of my appointment as part of a project, wether it is
a personnal, family, work, children calendar. It's not possible.
Worse, when completed, the "task" being also an event end up to be
deletedbecause they are not kept lifetime. I wish I could decide manualy if
and when has to be deleted, or at least, the "task" being deleted, being
able to keep the appointment in Google, for future reference if needed.

That said, for the moment I don't use it, and I hope MLO will someday be
able to synchronize avery google calendars, like somes PIM apps do
(Essential Pim for exemple).

Olivier

Le jeudi 28 février 2019 22:43:21 UTC+1, Joel a écrit :


I was curious to know who is using the calendar sync with MLO? If so, are
you using it solely for work or for both work and your daily life in
general?

I ask because I'm trying to use it for both work and my daily life but
need a workflow that will work for me since the mobile apps are missing
calendar sync. Currently, I use the Day View in Google Calendar as my
"overview" for the day.  I make sure to sync MLO with GCal at the end of my
day so it will be updated for the next day. When I need to add tasks during
the day that I need to see in my overview, I add them to Google Calendar.
However, occasionally I will need to add a task or time-block in my
calendar for something that exists in MLO. Because I'm not at my PC, I
can't hit the sync button so I have to create a new event in GCal and give
it the name of the project in MLO manually.

For those who use it both for work and daily life, what are you doing?
Something similar? Is there a different way I could be using MLO with the
calendar sync? If I can't find a good workflow then I'll have to move my
stuff to another app like Todoist or something else that does sync with
GCal but I'm not wanting to do that at all if I can find something that
works.

Joel




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RE: [MLO] Tracking Daily Activities to Encourage Habit Formation

['Michael Emerald, CFA' via MyLifeOrganized]

Hi.

 

I did a similar thing by tracking how many accomplishments I did each day.  
Then, each day I tried to up the previous days’ record.  Here’s how I did it:

1.  For those tasks I want to record as accomplishments, I checked 
“completed copy”
2.  I created a view for tasks completed in the last day
3.  I filtered out anything that appeared in the view that I didn’t want 
appearing
4.  I made a counter for that view

 

So if I drank water it showed 1 accomplishment.  Next day I might try that plus 
having a martini, makes 2.  Third day might be smoking a big fat bone before 
work, drinking water, then downing a martini (olive) makes 3.

 

HTH Have a good weekend

 

From: mylifeorganized@googlegroups.com  On 
Behalf Of c.k. lester
Sent: Wednesday, January 16, 2019 13:33
To: MyLifeOrganized 
Subject: [MLO] Tracking Daily Activities to Encourage Habit Formation

 

I'm certain there are recurring tasks I can set up to help me track habit 
development. For example, let's say I want to get in the habit of drinking a 
glass of water every morning. I would make it recurring, and I would be able to 
check it off each morning as the activity is completed. The goal is to 
eventually make the activity a habit and, therefore, no longer need the 
reminder.

 

How would I organize that? Should I set up a folder for these activities, or 
maybe a context or .. what?

 

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RE: [MLO] what exactly is a View Group

['Michael Emerald, CFA' via MyLifeOrganized]

Once you label something as a view group, you can drag other views into it.  I 
have view groups for different location (home, apartment, remote) and different 
views within them (active, forward, goals, etc.)

 

From: mylifeorganized@googlegroups.com  On 
Behalf Of JR
Sent: Wednesday, November 14, 2018 13:29
To: MyLifeOrganized 
Subject: [MLO] what exactly is a View Group

 

right clicking on a View can change to make it a "view group", but i dont see 
what added functionality is provided... what are the uses and benefits of doing 
this?  thanks anyone

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RE: [MLO] Re: how about integrate the Pomodoro Technique into mlo

['Michael Emerald, CFA' via MyLifeOrganized]

Me too!  Productivity Challenge ticks by my side all day.

 

From: mylifeorganized@googlegroups.com  On 
Behalf Of zelz...@gmail.com
Sent: Wednesday, October 24, 2018 22:54
To: MyLifeOrganized 
Subject: [MLO] Re: how about integrate the Pomodoro Technique into mlo

 

I use widgets heavily on my Android phone. Clockwork Tomato has a lot of 
features, free for the basics, 15 days to try the addon pack, $2.50. 

On Wednesday, October 24, 2018 at 1:44:45 AM UTC-5, James D wrote:

I use the Pomodoro Technique heavily at times, but intermittently overall.  I 
would probably use that feature if it was part of MLO, especially in the MLO 
mobile version.

 

My favorite Pomodoro app, on Android, is the "Productivity Challenge Timer".  I 
like it for many reasons, but one thing it does is keep track of what projects 
you log pomodoros against.

To me that's helpful because I can see if I'm putting in pomodoros on my goals 
over time or not. However, it's a gamified app, and becomes a bit naggy if you 
don't become its servant and keep doing endless pomodoros.  I finally put it 
into silent mode and "Don't judge me" mode.  If there was a happy medium 
between those all-or-nothing extremes, that would make it better.  Maybe it's 
my day off an I only feel like doing 4 tracked pomodoros today.  It still 
wanted me to do 8 or more, or it called me a slacker, and/or demoted me in rank.

 

The KanBanFlow web app has a feature to start a pomodoro from opening a task.

 

If MLO did add a Pomodoro timer feature, a report seeing Pomodoros logged 
against MLO goals (or, perhaps better, *Projects*) would be a useful feature to 
see how actual efforts are measuring up to our intentions.

 


On Thursday, September 6, 2018 at 1:24:49 PM UTC-7, jason...@gmail.com 
  wrote:

detail of  Pomodoro Technique is as follow

https://www.amazon.com/Pomodoro-Technique-Acclaimed-Time-Management-Transformed/dp/1524760706/ref=sr_1_2?s=books
 

 =UTF8=1536265371=1-2=tomatoes+technique

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RE: [MLO] how about integrate the Pomodoro Technique into mlo

['Michael Emerald, CFA' via MyLifeOrganized]

I use Pomodoro,  but my vote would be to keep them separate because I don't see 
enough integration potential.  Potential shines for work and recovery 
intervals, with task-blocking secondaryin my opinion.

-Original Message-
From: mylifeorganized@googlegroups.com  On 
Behalf Of Huw Evans
Sent: Wednesday, September 26, 2018 03:08
To: MyLifeOrganized 
Subject: [MLO] how about integrate the Pomodoro Technique into mlo

If any next action on a task is designed to be completed within 20 mins, then 
that fits nicely.  The way I approach this is thinking to myself, can I 
complete this task in the time I've allowed (eg. 20 mins)?  If not, what can I 
do towards completing within that timeframe, make that my next action.  Then, 
rinse and repeat as many times as needed.

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Re: [MLO] MLO 5 - New Text Tag property - best practise

['Michael Emerald, CFA' via MyLifeOrganized]

I use them the way you are supposed to use contexts. My context are 
exclusively location and work or personal identifiers. I use the text tags 
for identifying active work vs delegated work vs can wait work. And on the 
desktop I Group by text tag. On the mobile devices I do not use text tags 
at all because I do not think we can change them on mobile devices. Maybe 
someone will tell me I am wrong haha. Hope that helps. Have a great week. 
PS I put a number at the beginning of each text tag so that when I group by 
text tag the active ones are at the top and the least important ones are at 
the bottom.


On August 8, 2018 17:12:40 JohnP  wrote:

I've upgraded to the new Windows MLO 5 and saw the new Text Tag property.


What are your tops tips, ideas and best practice for using the new Text 
Tags alongside Contexts, Flags, etc?



How do you use them if you also use MLO on a mobile device (iPhone, iPad)?


Thanks in advance.

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RE: [MLO] How to completely disactivate reminders pop up on desktop version (computer, not mobile)

['Michael Emerald, CFA' via MyLifeOrganized]

I agree.  I voiced this same complaint awhile ago.

And I don’t agree with workarounds.  For apps nowadays, I feel the best 
practice is:

 

SUGGESTED IMPLEMENTION:

Checkbox: Allow reminders on this device Y/N

 

You uncheck it, and voila, no reminders.

You check it, and your reminders come to life again.

 

 

From: mylifeorganized@googlegroups.com  On 
Behalf Of thomas COQUEREAU
Sent: Tuesday, August 7, 2018 06:36
To: MyLifeOrganized 
Subject: [MLO] How to completely disactivate reminders pop up on desktop 
version (computer, not mobile)

 

Hi,

I love MLO but one thing annoys me a lot.

I constantly set up little reminders with my phone from MLO mobile version 
(android).

Then obviously these reminders are synced to my desktop version (windows 10) 
and it triggers a pop up, constantly disturbing my work (+ freezing windows 
task bar...).

The fact is I would like these reminders to pop up on my mobile only and be 
silent on my computer. I tried to modify the default reminder action on my 
computer (pointing towards a blank file for instance), but if the reminder is 
set from mobile, then it's the regular pop up reminder that will be set on 
desktop.

It annoys me a lot and maybe there is a registry hack or something off the 
books that I could implement to purely disactivate pop up reminders on desktop, 
while keeping them on mobile.

Any hint / solution would be highly appreciated.

 

Thank you very much for your help and time,

 

Thomas

 

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[MLO] Sub-projects appear as two projects instead of one in a projects view

['Michael Emerald, CFA' via MyLifeOrganized]

I agree. In my words, a sub-project shows up as two projects. There's 
probably a way around this, but is there on the Android platform ?


P.s. I changed the subject name


On June 4, 2018 4:52:50 AM Lukasz Bochinski  wrote:


Hi,

I'm new to MLO and just testing a beta to see if it is something i would
like to commit to but I got a issue straight away with how the Projects are
displayed in the way that sub folders are shown twice for example i create
folder "Test" and the sub folder "Test2" I see my two folders as it should
be ie Test 2 inside Test but the i got another folder shown as
[Prj:Test]-Test2 which is the same folder just shown again. I was trying to
find option in the views etc to hide this but cant find anything...




How do i prevent sub folders to show up on the list again?

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RE: [MLO] Licensing & Multiple Devices

['Michael Emerald, CFA' via MyLifeOrganized]

I’m not on tech support Kenny, but my understanding is that if you install it 
on other devices, you need to buy a separate license for each device.

 

Once you buy the license, you log into your cloud account and sync.  I’ve done 
this with a few employees; namely, bought them licenses and linked them to the 
one cloud account.

 

Have a great week.

 

From: mylifeorganized@googlegroups.com  On 
Behalf Of kenda...@gmail.com
Sent: Tuesday, May 29, 2018 23:45
To: MyLifeOrganized 
Subject: [MLO] Licensing & Multiple Devices

 

Thanks for a great solution.  I've used many over the years and MLO is EXACTLY 
what I was looking for.

 

I have the Pro version installed on my laptop along with a subscription to 
Cloud synch.  According to what I'm seeing in other posts licensing is per 
user, not per device however when I'm working on my home desktop or iPhone I 
constantly get messages stating I need to upgrade to the Pro edition.  Task are 
syncing so I believe it's setup correctly.

 

are there instructions for correctly adding additional devices so they 
recognize the pro license?

 

Thanks in advance,

Kenny

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RE: [MLO] How do i stop recurring tasks for recreating if previous instance is not completed

['Michael Emerald, CFA' via MyLifeOrganized]

Hi.

 

Apologies if I’m not understanding correctly (which unnerves me when it happens 
to me), but a task doesn’t recur until you mark it complete.  So, if I have do 
laundry for today, yet never check it off (this example is certainly realistic) 
then it’s eventually shown as overdue but never does another laundry appear.  
You experience something different?

 

From: mylifeorganized@googlegroups.com  On 
Behalf Of Pax Bhati
Sent: Tuesday, May 29, 2018 02:41
To: MyLifeOrganized 
Subject: [MLO] How do i stop recurring tasks for recreating if previous 
instance is not completed

 

Is this possible somehow to not re-create recurring task instances until the 
previous one is done?

 

Here is an example - I have morning routines for 9am daily. However, if I don't 
complete the routines on Tuesday - then I don't want new copies to be created 
for following days until I mark the ones from Tuesday as complete.

 

Or if I didn't do Laundry last weekend - then I don't need 2 laundry tasks on 
next weekend.

 

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RE: [MLO] Re: Automatic synchronization not synchronizing. Any idea why?

['Michael Emerald, CFA' via MyLifeOrganized]

I don’t know if this is the case, but the server was down briefly a few weeks 
ago and I couldn’t sync for a couple of hours.  Mine’s fine, though, so I 
suspect that’s not it.

 

Let me know if you have any other questions I can’t answer .

 

Michael

 

 

From: mylifeorganized@googlegroups.com  On 
Behalf Of Fletcher Kauffman
Sent: Wednesday, May 9, 2018 19:27
To: MyLifeOrganized 
Subject: [MLO] Re: Automatic synchronization not synchronizing. Any idea why?

 

Update:

This is the case with the PCs also. Icons are sitting there, ready to sync, but 
are not sync'ing.

This feature was working weeks ago, beautifully. I would complete a reminder on 
my phone, and within a minute or two, the reminder windows on my computers 
would close.

Now, doesn't even appear to be sync'ing on startup.

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RE: [MLO] MyLifeOrganized for Windows v.5 in detail: Markdown

['Michael Emerald, CFA' via MyLifeOrganized]

I must be dense: tools>options>appearance but all I see are the task parameter 
checkboxes.  Where is Markdown? 

 

FYI I am using 5.0.0.3012

 

From: mylifeorganized@googlegroups.com 
[mailto:mylifeorganized@googlegroups.com] On Behalf Of Alyona (MLO Support)
Sent: Wednesday, April 25, 2018 04:37
To: MyLifeOrganized
Subject: [MLO] MyLifeOrganized for Windows v.5 in detail: Markdown

 

We are now starting the series of articles on MyLifeOrganized for Windows v.5 
with one of the new interesting features - Markdown. It is a lightweight markup 
language and, as you will see, it is a sophisticated notes editing tool which 
significantly enhances formatting potential. See more on our blog: 
http://blog.mylifeorganized.net/2018/04/markdown-in-mylifeorganized-5.html

Is it useful for you? Share in comments 

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RE: [MLO] Re: Project templates - what's the best approach?

['Michael Emerald, CFA' via MyLifeOrganized]

Yes, great minds think alike.  I do the same.

 

(Actually I owe the idea to (what’s his name?) our previous Fearless Leader).

 

 

 

From: mylifeorganized@googlegroups.com 
[mailto:mylifeorganized@googlegroups.com] On Behalf Of Stephen Jones
Sent: Tuesday, April 10, 2018 02:42
To: MyLifeOrganized
Subject: [MLO] Re: Project templates - what's the best approach?

 

Jan,

 

I keep my templates in my original file. They are under a folder called 
templates and it is marked as hide the branch in to do. I just copy and paste 
and do not inherit contexts (because I already set them up with the project 
template)

 

 

Cheers,

 

 

Stephen J

On Tuesday, 10 April 2018 15:55:11 UTC+10, Jan Onesork wrote:

Hey guys,

 

I'd like to use some kind of project templates for projects that have always 
the same structure (=processes).

 

There are two possible approaches that I know of:

 

A) Keep my templates saved in a text file somewhere and paste it with the rapid 
task entry dialog. The template would have to use the proper syntax for input 
parsing.

 

B) Keep my templates saved in a different MLO file. I'd have to open the file 
with templates, copy the template to my clipboard, open my original file again, 
paste the template in the right place.

 

 

Option B) would be probably the most user friendly (no need to fiddle around 
with the input parsing syntax)

 

Which approach do you prefer? Or is there some other way I'm missing?

 

Thank you for your thoughts.

 

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[MLO] Re: Feature request: Time Tracking

['Michael Emerald, CFA' via MyLifeOrganized]

Seconded!

 

Why?  It’s a hot time management technique nowadays.  I implement it externally 
(app Productivity Challenge).  

 

MY WISH LIST:

1.   You have a set of time management items, just as flags and contexts

2.   You can specify how much time you want to spend in each category

3.   The software alerts you when you’ve exceeded the time in a given time 
category

4.   The software shows you the percentage of time spent in each time 
category (example: I spend 5% of my time reading email)

5.   You can specify what time period you want to track results for, e.g. 
rolling 7 days, rolling 30 days, today

 

Obviously, though, there are a lot of options possible, depending upon how 
complicated you want to get.

 

TO USE:

You set your time categories and optionally how long to spend in each time 
category per desired time period (see 5 above).  So if I want to check email 1 
hour per week, I put in 1 hour.  I use MLO as usual and a pop-up shows me when 
I’ve exceeded my time goal for my specified time period (1 hour in 7 days).

 

 

 

From: mylifeorganized@googlegroups.com 
[mailto:mylifeorganized@googlegroups.com] On Behalf Of Grant
Sent: Tuesday, February 27, 2018 01:39
To: MyLifeOrganized
Subject: [MLO] Re: Feature request: Time Tracking

 

+1  9 years later and no time tracker.  It seems like the perfect complement to 
a task manager.Just a simple On/Off design. Would it be hard to implement? 

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RE: [MLO] Re: Is there any hotkey way to get the current line to be in the middle of the screen?

['Michael Emerald, CFA' via MyLifeOrganized]

Yes, you reach out with your arms and move the computer over.

 

J.

 

 

 

 

From: mylifeorganized@googlegroups.com 
[mailto:mylifeorganized@googlegroups.com] On Behalf Of grizz
Sent: Wednesday, February 21, 2018 02:17
To: MyLifeOrganized
Subject: [MLO] Re: Is there any hotkey way to get the current line to be in the 
middle of the screen?

 

Hi,

 

you can use autohotkey and binding a key to act as mouse scroll

 

^PgUp::

Send {WheelUp 3}

Return

Ctrl+Pgup will act as sroll mous up 3 times.

 

To make hotkey work only in work only in MLO:

#IfWinActive ahk_exe mlo.exe


^PgUp::

Send {WheelUp 3}

Return

 

return

#if

 

Regards,

― grizz 



W dniu wtorek, 30 stycznia 2018 14:32:36 UTC+1 użytkownik John . Smith napisał:

 

Hello

 

Is there any hotkey way to get the current line to be in the middle of the 
screen?

 

Background 

If while one is looking at one's tasks, one accidentally hits say the [Home] 
key, then the top task on your view gets focus. 
What is useful is that [Alt]+[BackArrow] will get one back to task one was 
looking at. 

However, now your task is at the bottom of your screen. (But this is irritating 
because you can't see the neighbouring tasks below it that are coming up...)

If one then hits [PgDn] then [PgUp] you task will now your task to the top of 
your screen.  (But this is irritating because in Hierarchical view you can't 
see where you are...)

 

Obviously, you could use the mouse wheel to scroll the current line into the 
middle of the screen, but this is slow because it requires one to use the 
mouse. 
How can I quickly get the current task to be (vertically) in the middle of my 
screen, just using the keyboard.

 

Cheers

 

J

 

 

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RE: [MLO] Running out of fields! How do you plan today's periods of time? How do you allocate goals to tasks?

['Michael Emerald, CFA' via MyLifeOrganized]

Hi.

 

Once in awhile I experiment with an idea that most of the time I DON’T like:

 

I create contexts called 0800, 0900, 1000, 1100, and so on.  Each represents 
time.  Each has hours set to, for example 10:00-17:00.  Then I assign tasks to 
each so the day is more balanced.  In other words, at 0800 a bunch of tasks 
become active.  Then an hour later another bunch starts.

 

It doesn’t matter what the start dates are for each task, since they won’t be 
visible until its context becomes active.  

 

I do this so I don’t start the day with 100 tasks staring at me. 

 

Again, most of the time I DON’T use this idea, though it has merits in my 
opinion.

 

HTH

 

From: mylifeorganized@googlegroups.com 
[mailto:mylifeorganized@googlegroups.com] On Behalf Of John . Smith
Sent: Wednesday, February 21, 2018 05:23
To: MyLifeOrganized
Subject: [MLO] Running out of fields! How do you plan today's periods of time? 
How do you allocate goals to tasks?

 

 

 

Hello

 

How do you allocate tasks to specific goals to tasks?

How do you plan today's periods of time?

 

i.e. For any given day, how do you plan which Contexts you are going to do in 
which order?

 

 

[I apologise in advance that this is so long. Partly I am trying to get my own 
thoughts clear!

I've marked it up to make it easier to skim-read. ]

 

BACKGROUND

For any task like to know, some or all of the following:

 

1. What Area of Life it's in 

   ==> this I do through which MLO Folder I've put it in.

 

2. (If it's part of a larger project) what major project it's part of 

===> this I do by 

a) using a hierarchy

b) using the MLO Projects field in the parent task

 

3) "Priority" - what is the real-world Importance & real-world Urgency

==> I use the MLO Importance field, but because I find it too hard to enter 
both values for all tasks

Importance means importance, except if it's importance is "max" in which case 
it means must be done urgently, irrespective of importance!

 

4) "Do today"  status

==> I use the MLO Star field to flag up at the start of each day what I want to 
take on today. 

 

5). Different types of "contexts"

A) What "where context" 

i.e. Physically where must this be done

==> Use of MLO Contexts field (e.g.  @PC, @Office(paperwork), @Home, 
@Errands...)

 

B) What "mood context" 

==> I *also* use the MLO Contexts for this (e.g. @Calls, @DeepThought, 
@LowEnergy ...)

 

C) What "task size" 

This helps me pluck any quick wins - low hanging task 

==> I *also* use the MLO Contexts for this ( @Quickies..)

 

D) What "time of day context" 

I only use this occasionally, but it can be important.
Normally tasks get done at the correct time of day depending on their Area of 
Life

But sometimes a work task must be done during the evening

And sometimes a person task MUST be done during working hours 

==> I *also* use the MLO Contexts for this too (e.g. @Evenings, 
@WorkingHours...)

 

E) What resistance history?

For tasks that have been around too long, I also want to flag up "Frogs" - 
harder/high resistance stuff (witness by the fact that I have put them off). I 
like to start the day with tackling one of these tasks.

This ALSO goes into the MLO Contexts field  (e.g.@Frog)

 

 

6) What "Executable Status" (when would I like see again & execute) 

==> 

a) Partly I kick into the future (change MLO Start Date field) so task 
disappears of Active view  [GTD "Tickler" file]

b) Partly I also use the  MLO Context field too [@Soon/Later, @SomedayMaybe, 
@Bonus ]

 

 

GATHERING MY THOUGHTS


So I am now using the MLO Contexts field for SIX different types of thing: 

 

A) What "Where context"   ==>  (e.g.  @PC, @Office(paperwork), @Home, 
@Errands...)

B) What "Mood context"==>  (e.g. @Calls, @DeepThought, @LowEnergy 
...)

C) What "Size" is the task ==>  (e.g. @Quickies ) 

D) What "Time of day context"  ==>  (e.g. @Evenings, @WorkingHours... )

E) What "Executable Status"==>  (e.g. @Soon/Later, @SomedayMaybe, @Bonus )
F) What "resistance history" ==>  (e.g. @Frog )

 

 

But I'm now running out of fields!!

a) How does one track which personal GOAL any task is part of?

[Explanation: I do find by using task management software it's all too easy to 
keep yourself busy executing lots of tasks... but it's not clear WHY you are 
doing stuff. In fact it's very easy to do all the wrong stuff.]

==> So I am really going to allocate Goals using the MLO Context field, as well 
as for the other SIX things listed above?

 

b) How (the heck) does one plan which Contexts I'm doing to do today and in 
which order... 

...And hopefully tie in which task area part of those Context?

 

J

 

 

 

 

 

 

 

 

 

 

 

 

 

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RE: [MLO] MLO sync suspended

['Michael Emerald, CFA' via MyLifeOrganized]

I get it too, Damiaan.  While I don’t understand how many syncs (transaction 
events) triggers this, it resolves itself almost instantly. Have a Great Day.

 

From: mylifeorganized@googlegroups.com 
[mailto:mylifeorganized@googlegroups.com] On Behalf Of Damiaan
Sent: Friday, February 16, 2018 06:10
To: MyLifeOrganized
Subject: [MLO] MLO sync suspended

 

Hello all,

 

Every now and then I get the message 'MLO sync suspended' on my Android, due to 
'high frequency of updates'. What does this mean exactly, should I worry?

 

Regards,

 

  Damiaan

 

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RE: [MLO] Android too much taps

['Michael Emerald, CFA' via MyLifeOrganized]

Seconded.

 

  I prefer to tap someplace once, and I’m suddenly in edit mode.  Like, other 
apps offer 1-click editing, as an option, where you avoid any preview and go 
into full edit mode directly with one click.

 

From: mylifeorganized@googlegroups.com 
[mailto:mylifeorganized@googlegroups.com] On Behalf Of grizz
Sent: Wednesday, January 24, 2018 03:27
To: MyLifeOrganized
Subject: [MLO] Android too much taps

 

Hi, 

 

I would be nice to get some enhancement in Android app:

 

- When I tap on specific field (ex. reminder or importance) in task preview I 
want to go for editing that field directly not to edit task screen where I have 
to tap appropriate field once more time.

 

Regards,

― grizz 

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RE: [MLO] Re: How can I set a flag called ("~Evenings") to only that show that task after 18:00 in the evening.

['Michael Emerald, CFA' via MyLifeOrganized]

Hi John.

 

My answer will either be reasonable to you, or else insufficient for you, but 
here’s how I’d implement it.  Apologies if you already know this.

 

I’d set up a context with hours, called @Evenings, with hours open from 18:00 
on.

 

If I needed to see what was upcoming but not yet active, I’d play with a couple 
of things.  Maybe a separate view that has “show closed contexts” on, grouped 
by context so that I can glance at it to see what’s upcoming in the evening, 
all the while my primary view has don’t show closed contexts, hence showing 
only active tasks.

 

Not what you’re looking for, and certainly not relating to timed flags, granted.

 

 

 

From: mylifeorganized@googlegroups.com 
[mailto:mylifeorganized@googlegroups.com] On Behalf Of John . Smith
Sent: Wednesday, January 17, 2018 11:16
To: MyLifeOrganized
Subject: [MLO] Re: How can I set a flag called ("~Evenings") to only that show 
that task after 18:00 in the evening.

 

Hello


I am still trying to set up tasks that are only shown after 18:00 in the 
evening.

 

Did "CurrentDateTime"  ever get implemented?

I would like to have time-of-day can be built into my Advanced Filters so that 
I can grey out tasks which are set for "~EveningsOnly", but have them go black 
in the evenings.

 

Thanks

 

J

 

 

 



On Monday, February 27, 2017 at 11:05:56 PM UTC, Dwight wrote:

You can get close. You essentially want a filter that says 
((flag is off) OR ((flag is on) AND (Now isGreaterThan Today+0.75)))

note that Today is the current date and time at Midnight, 0.75 = 18:00 because 
it's 18/24, and you dont have to test if the current time is later than today 
at 23:59 because it never is
The problem is that the last phrase of this filter uses NOW before the operator 
isGreaterThan and you can only use field names there. You need a field name of 
CurrentDateTime and this would be feasible. I would be in favor of a request to 
implement CurrentDateTime, it would make a lot of stuff possible.

Meanwhile, back to reality, do what Andrei says.


On Monday, February 27, 2017 at 8:58:36 AM UTC-5, John . Smith wrote:

Hello

 

How can I create an Advanced filter to hide any tasks that have a flag is set 
(e.g. called "~Evenings"), except for if the time of day is 18:00 or greater?

 

i.e. To show tasks that have a flag called "~Evenings" only between 18:00 and 
23:59.

 

Cheers

 

J

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RE: [MLO] Some thoughts on Workspaces

['Michael Emerald, CFA' via MyLifeOrganized]

Hi Guys.

I hope you're having a good weekend.

First,, Alan, I salute you for being, like me, a tech-slut: as soon as I fall 
in love with one system for more than a month, it seems I think of a better way 
to do things and I'm on to something different.  Like you, though, I always 
come back to MLO.  Second...

...I love workspaces.  I use them for different contexts.  So, today I went 
with Sharon to a coffeeshop and dialed in my "Remote Personal" workspace and 
all the views within it use remote personal contexts.  Next I came back to my 
office, where I use a "Work Office" workspace, again with views using relevant 
contexts.  Finally, when I take a workbreak, I punch up "Break Office" for 
everything I want to do during a break at the office.  I have a similar one 
"Break Home" for breaks at home if I'm working.  I prefer workspaces versus 
different views for these for two reasons.  One is it would result in a lot of 
extra views all appearing at once on my view list.  Second is that it allows me 
to set up one VIEW, called "Active tasks", which varies only as a result of 
changing the workspace (again, the contexts change workspace to workspace).

Have a Great Week, Men.



-Original Message-
From: mylifeorganized@googlegroups.com 
[mailto:mylifeorganized@googlegroups.com] On Behalf Of Dwight
Sent: Sunday, January 14, 2018 14:03
To: mylifeorganized@googlegroups.com
Subject: Re: [MLO] Some thoughts on Workspaces

Hi, Alan. I think that you have created comprehensive and definitive 
documentation of the function of a workspace, omitting just one small point 
which I will get to later. You may or may not want to also mention use cases 
that give the workspace value to the user - my favorite is use of the tab bar 
as a kind of speed dial for views. I keep 26 of my favorite views (or view/zoom 
combinations) in tabs, each locked and pinned so that only the icon shows (I 
have many custom icons). I'm able to bring up the exact view I want in a single 
click almost every time.

The missing piece is synchronization of selection and zoom. I don't use zoom 
synch much but selection synch is very useful. For readers who don't know, I 
will explain that the workspace setup window allows the user to control several 
things about functioning of a workspace, one of which is "synch selection with 
first tab". This is one of several aspects of MLO which dictate that the first 
tab should always be a locked, pinned "All Tasks" view. Here is a scenario that 
shows the use of this option:

My setup has four tabs, all locked and pinned. First is All Tasks. 
Second is Calls, showing every active task whose context includes "call". The 
third is for my customer BVMI, and shows anything with the #BVMI context, 
together with all children. The fourth is "recently modified" showing any task 
modified in the last three days, sorted and grouped by date/time modified, most 
recent first.The workspaces for Calls and BVMI are set to synch with the first 
workspace, RecentMod is not.

I see an RFP from BVMI's competitor NJPHC and add a note to my inbox to look 
into submitting a bid. Later, I am making my morning phone calls and the next 
one is Touch base with BVMI >WorkCallsEastern #BVMI. I tap on the task to 
select it and display the note which gives me the phone number and some 
reminders from my last call. I tap the phone number which places the call. 
While the phone is dialing, I tap the BVMI tab. 
The tab comes up, showing me everything in my profile related to this client. 
There are a few pages of it, but the display is open to the project that we 
need to discuss. We discuss the project stats, the weather, and the customer's 
daughter's upcoming wedding. I mention, for full disclosure, that I will be 
considering submitting a bid for NJPHC. 
My client gives me several good reasons to forego this bid so I tap the 
RecentMod tab, delete the note about the bid, tap the BVMI tab and finish 
discussing projects, tap the calls icon, mark the call completed, and go on to 
the next call.

How did selection synch help me?

When I was viewing the CALLS workspace and tapped the Touch Base with BVMI 
task, it became the currently selected task in the Calls workspace. 
Because the Calls workspace does selection synch with the first tab (All 
Tasks), Touch Base With BVMI also becomes the currently selected task in All 
Tasks. Because the BVMI workspace does selection synch with the first tab, 
Touch Base with BVMI is now the selected task in the BVMI tab. (This is all 
really just to make Calls and BVMI synch selection with each other, All Tasks 
is just a necessary intermediary). When I tap the BVMI tab, it will open to the 
correct page because the Touch Base task is the currently selected item and the 
view opens there.

When I tapped the RecentMods tab, it did not try to find the Touch Base item 
because it does not do selection synch. When I go back to the Calls page, it is 
still pointing to my current call. My 

RE: [MLO] Re: Where can I change the size of text in Tab names?

['Michael Emerald, CFA' via MyLifeOrganized]

That’s a great question.  If the answer is you can’t, I’d vote for adding it as 
a feature.

 

From: mylifeorganized@googlegroups.com 
[mailto:mylifeorganized@googlegroups.com] On Behalf Of TMZ
Sent: Tuesday, January 9, 2018 18:04
To: MyLifeOrganized
Subject: [MLO] Re: Where can I change the size of text in Tab names?

 

I haven't found a way to change the size of this text, to show more characters, 
you must close a few tabs (at my resolution, I see 7 characters only if I have 
opened more than about 15 tabs).

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Re: [MLO] Re: New Windows Version

['Michael Emerald, CFA' via MyLifeOrganized]

Thanks I will


On October 5, 2017 11:05:48 PM "MOK | MATSURU"  wrote:


have u try Alt+F1 and Alt+F2 while snapping on the side?

On 6 October 2017 at 05:55, Dwight  wrote:


What I am trying to describe would be a little different from what's on
Android. The Android display has a fixed set of fields that are displayed
in a fixed order. You have some options to include or exclude certain
fields but you have no option to add other fields, for example Importance,
as you do on Windows. Also, if you change the size of the window (eg
switching from portrait to landscape) the arrangement of the fields does
not change, the only result is more blank space in the middle, unless you
have a single field (eg caption) that wraps to multiple lines. Or, if you
switch to a pop-up window (might be Samsung only) the layout remains
unchanged but the font shrinks. What I am describing would allow you to
display or exclude fields exactly as you do now on Windows. If you have a
single-line display of your current view at that time it would switch to a
two or three line display as may be needed to view all of the fields. Same
font size, the displayed fields and the order of their display are exactly
what you set up for the selected view, the nuber of lined needed equals the
total space needed to display a full line divided by the available space.

On Thursday, October 5, 2017 at 4:54:02 PM UTC-4, Holmes245 wrote:


Yes, line wrap would help with that. Andrey has already implemented that
in the Android version. That's a good idea.

Joel


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Re: [MLO] Re: New Windows Version

['Michael Emerald, CFA' via MyLifeOrganized]

Have you tried WINDOWS+LEFTARROW on windows 10? I snap it to the side all 
the time, Joel.


Re your other issue I'd like to see appointments mixed with tasks, per 
time. Plus the option to have them so mixed or not.



On October 4, 2017 17:40:34 Holmes245  wrote:


Aesthetically, MLO looks dated. It's highly functional and I'm okay with it
but if Andrey is looking to draw more users to MLO, a lot of people are
going to care about aesthetics.

Personally, IMO, the only thing about the UI I would like different is
being able to share MLO with at l east one other app on my desktop at the
same time by snapping MLO to one side of the desktop while working out of
another app on the other side.  At present, I can't efficiently do this.
However, not sure it could be done so not something I'd sacrifice for
features.

Joel



On Wednesday, October 4, 2017 at 5:12:58 AM UTC-4, robisme (Olivier R)
wrote:


I agree, please, don't change the GUI, rather ad new features.


Le mercredi 4 octobre 2017 10:38:29 UTC+2, Remy a écrit :


Why isn't the GUI ok? I'm working now many months with MLO, my idea is
that the software is very well designed including the GUI.
Do you know what will be the new features?

Op woensdag 20 september 2017 09:32:52 UTC+2 schreef Edward
Taylor-Robinson:


Is there any update on the Windows Version. When can we expect the
updated GUI. I love mylifeorganized but the GUI is very dated!






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[MLO] DEAD MLO DOCUMENTATION LINK:How do I restart the syncing between Outlook and MLO?

['Michael Emerald, CFA' via MyLifeOrganized]

Hi Marc (?).

Thanks for your answer.

I don't need to see the documentation (it's not that high a priority) but 
someone at the developers may want to know that the link goes nowhere.


FYI I'm not trying to open a can of worms here, just FYI'ing that the link 
goes nowhere.


Take Care.


On March 16, 2017 1:54:06 AM kitus  wrote:

See the documentation here 
https://www.mylifeorganized.net/downloads/files/MyLifeOrganized%20User's%20Guide.pdf 
just look for the word Outlook


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Re: [MLO] How do I restart the syncing between Outlook and MLO?

['Michael Emerald, CFA' via MyLifeOrganized]

I didn't know you could sync Outlook! Is this a thread I missed? How do you 
do it?



On March 15, 2017 5:41:25 PM kitus  wrote:


Hello,

I've been fiddling with tasks and outlook sync today. I aborted one sync
process, and while I managed to recover my outline (thanks to Dropbox), I
now have part of my outline which has synced (or so it thinks) with
Outlook. Is there anyway I can reset the relationship between Outlook and
MLO so that I can start again?

Thanks

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RE: [MLO] Question about "Profiles" and separating Work from Personal

['Michael Emerald, CFA' via MyLifeOrganized]

Hi.  Sorry for the late reply, but I have two profiles, as you suggested.  I do 
a save-as to create new files from old (that way my flags are preserved).

 

From: mylifeorganized@googlegroups.com 
[mailto:mylifeorganized@googlegroups.com] On Behalf Of Eric Hart
Sent: Wednesday, June 15, 2016 11:43
To: MyLifeOrganized
Subject: [MLO] Question about "Profiles" and separating Work from Personal

 

Hi Folks,

I am looking to separate work and personal.  I currently have them as two 
top-level folders in the outline.  But I would like two inboxes (and two 
"quick-entry" widgets on my Android phone).  So am looking at using "Profiles" 
on the Android platform, which looks to do what I want.

A few questions:

1. Profiles don't look to be the same on the Windows platform.  Would a new 
profile be a new "data file" with a corresponding "Synch Profile"?

2. Is there any way to move or copy existing tasks to the new profile?  Maybe 
copy the entire data file and delete everything I don't want?

3. Is it the case that EVERYTHING gets done from scratch in the new profile?  
What can come over on Windows and Android platforms?

4. Is "profiles" a good way to go at all?  How do others separate work and 
personal?

Cordially,

Eric

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Re: [MLO] Re: Android PUSH sync in public beta

['Michael Emerald, CFA' via MyLifeOrganized]

Hi Andrey.

BOTTOM LINE: Android should sync automatically to cloud every 5 to 15 minutes.

DETAIL:
I have push sync tunrned on, yet doesn't know what it does.  Rather than 
confuse you and everyone else, I'll tell you what I think sync should do, 
and why.


I keep 2 files in 2 places, called work.ml and personal.ml.  If I'm remote 
without my laptop I use work.ml on my tablet.  If I'm in the office and 
taking a break, I use personal.ml on the laptop.  Etcetera.


Anyway, I want these two files to "talk" to each other periodically, 
automatically.   So that if I'm working remotely on my tablet on work.ml, 
it periodically tells the latop (via cloud of course) what changes are 
made.  So that when I turn on my laptop I'm assured that what I see is for 
the most part what I last worked on remotely on the tablet.


I said "for the most part" because I realie the sync shouldn't occur more 
than every 5-15 minutes, so I may have a task or two not synced, which is 
acceptable.


Presently - and correct me if I'm wrong - to do this I have to click the 
cloud icon on the tablet anytime I want to be assured that it syncs to 
cloud.  (The desktop does it perfectly, syncing automatically 
periodically).  Many times, unfortunately, I work on my tablet, turn it 
off, and then realize I never synced, forcing me to turn it back on.


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On November 12, 2016 1:18:57 AM "Andrey Tkachuk (MLO)" 
 wrote:



Hi MG,

From my experience the best products often have high price. Sorry but the
price of our app is not a subject of this thread. You can create new thread
and let us know why you think our app and services should be free, compare
MLO to other best free apps you would use instead and why.

All:
Now back to the topic. Does anyone try the push sync on MLO-Android? Does
it work for you as expected?

Thanks,
Andrey

On Friday, November 11, 2016 at 6:40:54 PM UTC+2, MG wrote:


I have tried the cloud sync for about a year.

Honestly saying I figure that it would be better if this feature was
naturally incorporated instead of being paid.

The reason why I did not renewed my subscription it's because I don't
think it's reasonable to pay for a so basic feature in the world of
Cloud-based apps.

And more, the price paid for the app is not reasonable for many potential
users and much more, the addiction of this periodic subscription neither.

Regarding this, I would suggest the MLO team to free this feature and I
bet the number of users will grow up.

And this beta version for me is hooked in the same opinion.




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Re: [MLO] Re: Currently I see a great future in MLO

['Michael Emerald, CFA' via MyLifeOrganized]

I agree with Lindsey. Moreover, I've already suggested an enterprise 
version of it, for group collaboration.


Another suggestion would be a premium plan for 25 or more cloud files.

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On August 27, 2016 12:14:13 Elizabeth Lindsay  wrote:


I'd like to briefly chime in.  Please understand I am not following the
thread, so I apologize if this seems out of place.  I personally LOVE MLO
and I hope that a discussion with such a negative title doesn't sway the
developers to stop work on this product.  I know I am WAY more productive
at work because of MLO and I want to express my thanks to the team.

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RE: [MLO] Re: Advice needed on how to use Flags & Contexts in MLO. (e.g. Can Flags be set to be 'inherited' ?)

['Michael Emerald, CFA' via MyLifeOrganized]

Hi Wallace.

 

Keep talking.  I agree that if something doesn’t have a TRUE due date, then it 
shouldn’t be shown.  But how do you get tasks to sort by semblance of due date? 
 Like, if I need to check the post office box every 4 days or so, how do I 
implement that task without putting in a due date?  I’ve asked, in the past, 
for another field marked “deliverable”.  

 

Your thoughts?

 

From: Wallace Gilbraith [mailto:gilbra...@gmail.com] On Behalf Of Wallace 
Gilbraith
Sent: Tuesday, August 2, 2016 12:26
To: mylifeorganized@googlegroups.com
Subject: RE: [MLO] Re: Advice needed on how to use Flags & Contexts in MLO. 
(e.g. Can Flags be set to be 'inherited' ?)

 

Hi John

 

Sure I use the Concept, I just don’t use a list for it

The concept is, if a task needs to be done (or reviewed) by a certain date, it 
gets a Due Date

If it doesn’t (and it’s therefore by definition a Someday/ Maybe item), it 
doesn’t

 

Regards

 

Wol 

 

 

 

From: mylifeorganized@googlegroups.com 
[mailto:mylifeorganized@googlegroups.com] On Behalf Of J Smith
Sent: 02 August 2016 11:04
To: MyLifeOrganized 
Cc: h...@gilbraith.co.uk
Subject: Re: [MLO] Re: Advice needed on how to use Flags & Contexts in MLO. 
(e.g. Can Flags be set to be 'inherited' ?)

 

Wol - I'm afraid I don't really understand. Do you not use the concept of a 
Someday/Maybe list at all?

Or if you do, then how do you flag a task as being in that list?

 

And likewise exactly what are you using Due Dates for? I mean are you using Due 
Dates as the date when you want to be reminded to start a task? If so how do 
you remove them from view until that time?

 

Cheers

 

J



On Tuesday, 2 August 2016 00:03:13 UTC+1, Wallace Gilbraith wrote:

Hi John,

 

If I recall, GTD was developed as a paper-based system, eg with lists in 
sections of a filing cabinet.

MLO can do it with Dates, all in one list (profile). When do you want to Do, or 
Be Reminded Of, a task?

I found Due Dates alone to be a good way to start, and I don’t mind postponing 
tasks.

I experimented with Start Dates, but don’t use them much, as I don’t use 
auto-sort. 

Someday/ Maybe doesn’t have dates. They’re usually whole projects. 

What I do probably isn’t ‘Pure GTD’, but it’s enough to keep me on track.

 

Regards

 

Wol 

 

 

 

From: mylifeo...@googlegroups.com   
[mailto:mylifeo...@googlegroups.com  ] On Behalf Of J Smith
Sent: 01 August 2016 16:18
To: MyLifeOrganized 
Subject: [MLO] Re: Advice needed on how to use Flags & Contexts in MLO. (e.g. 
Can Flags be set to be 'inherited' ?)

 

Are there any other fields in MLO (other than Context-tag) that a child task 
does inherit from a parent task?

 

For me these are deeply irritating issues, because I still haven't really 
managed to get MLO to work properly with the GTD method. 

To be honest sometime MLO feels like "The Monkey's Claw" [GRRR]. i.e. MLO has 
so much potential and is so full-featured, but there is always some unintended 
consequence of any new way of doing things that I manage to think up.

 

My main problem I just cant work a good way move tasks & projects between GTD 
'list'. MLO is such a powerful system and yet I feel stuck in 1st gear!

 

For my "waiting for" list I mostly live in Active tasks views and just kick 
things along the road by putting the Start Date into the future, and review 
things then, but that's not ideal.

 

My main problem is moving things between my "Someday-maybe" and my "Active" 
lists.

 

I have experimented by putting everything into one of 2 folder (i.e. one called 
"ASAP" and one folder called "Sometime_Maybe"). I then physically move the 
tasks between the 2 folders, but it's very clunky, particularly when you get 
into the hundreds of tasks.

 

To be honest I'm tempted to move back to pen & paper for a while as this 
technology is slightly getting in the way. 

 

J



On Saturday, 30 July 2016 22:32:17 UTC+1, Stéph wrote:

Hello John,

 

No, I'm afraid there's no way of setting preferences for inheritance. I've 
raised it for consideration a few times - In my case, for example, I'd like to 
switch off inheritance of contexts and I would like new items to have a default 
start date of Today and default end date matching its parent's. All this was 
possible back when I was a Bonsai user, but there's no sign that it's going to 
be introduced in MLO in the near future.

 

All the best,

Stéphane

 



On Wednesday, 27 July 2016 20:43:06 UTC+1, J Smith wrote:



Hello

 

I still need advice on how to structure things.

 

I am finding that putting too much information into my Context-tags gets pretty 
messy - particularly when I use views like "Active Actions by Context"(!)

 

Areas of Life

I am using top level folders to distinguish my Areas of Life (e.g. Work, 
Personal-Admin, Recreation). I think this works well because tasks will almost 
never change Area of Life. (Fwiw, I also have some stuff I dont 

Re: [MLO] Hi, does anyone have any experience sharing MLO task list with other people.

['Michael Emerald, CFA' via MyLifeOrganized]

I collaborate successfully with employees but you are correct they are not 
prevented from using other files on the cloud


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On July 25, 2016 2:34:40 AM Sam  wrote:


Hello MLO Family!

Does anyone have any experience of sharing a MLO task list with work
colleges, so they can use the list to edit and add to, but not giving them
them ability to sync with my other personal MLO task list in the cloud?


Thanks for any input and advice in advance.


Sam

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RE: [MLO] Please help me organise MLO!

['Michael Emerald, CFA' via MyLifeOrganized]

Hi.

 

You probably got an answer to this already.  Admittedly I’m super busy to read 
your whole email but from what I skimmed it sounds like you want to create a 
flag for the status you describe (and others) and then create a custom view 
using the “Advanced filter”.

 

HTH.

 

From: mylifeorganized@googlegroups.com 
[mailto:mylifeorganized@googlegroups.com] On Behalf Of tempo12...@gmail.com
Sent: Friday, April 1, 2016 08:27
To: MyLifeOrganized
Subject: [MLO] Please help me organise MLO!

 

Hi guys,

 

I’m hoping you can help me.

 

I’m about to subscribe to a pro version for Windows and also subscribe on my 
phone. I manage a company of 25 people so I’m hoping this will help me push all 
of our projects forward. 

 

I’ve watched the videos and read the whole manual but, unless I’m being dim, I 
cannot see how I would mark a task/sub-task as ‘waiting on PERSON-ABC’, where 
PERSON-ABC would be one of my employees.

 

What I want is three different views:

1.   shows me all of the tasks, in their hierarchies – this is already 
catered for in Outline

2.   shows me all of my active tasks – i.e. things I can go and do right 
now – which is catered for in Active Tasks

3.   show me all tasks that don’t require action from me, but that I need 
to keep an eye on and ask ‘has this been done yet? - which is catered for by 
telling me to review an action every 3 days, say. 

 

I don’t want views 2 and 3 to be in the same place because I have circa 100 
tasks to track at any one time, but only 10 of those are things I’m going to be 
doing. 

 

The problem is that when I mark a task as requiring as review it does not 
remove it from active tasks, which means even though this task is being done by 
Person-ABC it is appearing as a task for me to complete.

 

CAn anyone help me with this please?

 

Thanks,

David

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RE: [MLO] Re: Soon! The release of MyLifeOrganized for Android V2

['Michael Emerald, CFA' via MyLifeOrganized]

Where I live, mid-November means sometime in 2016.

-Original Message-
From: mylifeorganized@googlegroups.com 
[mailto:mylifeorganized@googlegroups.com] On Behalf Of cirrob
Sent: Wednesday, November 18, 2015 21:52
To: MyLifeOrganized
Subject: [MLO] Re: Soon! The release of MyLifeOrganized for Android V2

Where I live, "Mid November" like every other mid anything, is the middle of 
the "anything"  In this case, mid november would have been the 15th.  Mid"ish" 
november would be a range, I suppose; but when there is in fact a 'middle' then 
saying "mid" strongly suggests the actual middle.  

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RE: [MLO] Re: Assistance required for Hourly Repeating Tasks / Feature Request

['Michael Emerald, CFA' via MyLifeOrganized]

Indeed, that’s my approach, too.  I have tasks that say “09:00 Exercise”, 
“12:00 Exercise”.  Earlier I said I agree with you that I’d like to make them 
all recurring and do away with regeneration (or at least give the choice)

 

From: mylifeorganized@googlegroups.com 
[mailto:mylifeorganized@googlegroups.com] On Behalf Of chrisleeuk
Sent: Wednesday, November 18, 2015 13:21
To: MyLifeOrganized
Subject: [MLO] Re: Assistance required for Hourly Repeating Tasks / Feature 
Request

 

As far as I am aware this is not possible at the moment.

 

Have you considered creating multiple tasks, one for each hour?

 

So you might create sub tasks one for each hour:

 

Regular Task (10am)

Regular Task (11am)

 

etc

 

Then just set each task to daily or weekly at a specific hour.

 

If your concerned about multiple tasks appearing in your to-do list, you could 
use the dependencies option, so that the 11am task is dependent on completion 
of the 10 am one etc.

 

Not perfect, but it would work.  

 

 



On Wednesday, 4 November 2015 03:58:49 UTC-7, R Patel wrote:

Hello,

 

I am writing with a request for help or a feature request. 

 

I am a student and need to create HOURLY recurring (repeating) tasks which 
repeat based on the due date and time AS OPPOSED to regenerate new task after 
each task is completed. 

  

 

 

I have attached screenshots showing that this option exists for both the DAILY 
AND WEEKLY AND MONTHLY OPTIONS. I would greatly appreciate if this could also 
be added to the hourly option.

  

   

 

 

I would greater appreciate any help and guidance. Thank you!

 

R. Patel

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RE: [MLO] MLO Support/ Feature Request

['Michael Emerald, CFA' via MyLifeOrganized]

Hi.

 

I’ve been begging for the same for a while now.  I agree with you.

 

From: mylifeorganized@googlegroups.com 
[mailto:mylifeorganized@googlegroups.com] On Behalf Of R Patel
Sent: Sunday, November 1, 2015 22:23
To: MyLifeOrganized
Subject: [MLO] MLO Support/ Feature Request

 

Hello 

 

I am writing with a request for support or a feature request. 

 

I am a student and need to create HOURLY reoccuring tasks which repeat based on 
the due date and time AS OPPOSED to regenerate new task after each task is 
completed. 

 

I have attached screenshots showing that this option exists for both the DAILY 
AND WEEKLY AND MONTHLY OPTIONS. I would greatly appreciate if this could also 
be added to the hourly option.

 

Please help. Thank you!

 

R. Patel

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RE: [MLO] How do I stop my bad habit of "ploughing too deeply" (i.e. too perfectionist)?

['Michael Emerald, CFA' via MyLifeOrganized]

Hahaha I do almost the exact things you mention because I have the same 
problem.  So by definition I’m not the person to give advice!

 

But I will share my approach:

1.   I use the review feature to ensure I don’t monkey with task parameters 
too often.

2.   I do allocate blocks of time to everything: 5m, 10m, 15m, 30m, 1 hour. 
 (actually more)

3.   I agree that you can’t block time.  I’ve experimented with blocking 
off time, but

a.   It gets to unwieldy, and

b.  My fav book “Total Workday Control” (from memory), which someone in 
this group recommended, pointed out that when you block of chunks of time you 
don’t usually stick to it, and that blocks should be reserved for time that 
MUST be blocked off.

4.   To limit my big changes, any changes I want to make in the technology 
(like create a new profile) gets scheduled into my organizer, at a certain 
rate, so that I’m not constantly tinkering.  

5.   If I want to tinker with a task, I often use flags to label it for 
later, when I review it.  For example, if I want to do something daily instead 
of every two days, I’ll use a flag that I’ve called “do more often”.  That way 
I don’t have to take the time to edit the task, I can just keep moving through 
my list. (I realize there’s the wisdom that if something takes a minute or less 
you should do it right now; hence, there’s no perfect answer).

6.   For timers, check out the apps SequiTimer, Meditation Helper, or 
Talking Clock, and Stopwatch Pro, all for Android.  I use them all from time to 
time.

 

 

 

From: mylifeorganized@googlegroups.com 
[mailto:mylifeorganized@googlegroups.com] On Behalf Of J Smith
Sent: Friday, October 2, 2015 12:14
To: MyLifeOrganized
Subject: [MLO] How do I stop my bad habit of "ploughing too deeply" (i.e. too 
perfectionist)?

 

Hello

 

I am working at home a lot and I have a problem with the way I am using MLO 
which is that I keep "ploughing too deeply". i.e. I am spending too long on 
tasks and being too perfectionist about things. Part of the problem is that I 
am also not jumping into different Contexts often enough. (In fact I often do 
not bother to add a context for things that must be done at the computer screen 
and this may not help)

 

I rather feel that I should allocate block of time for each context. However I 
can see no obvious way to put this sort of thing into MLO. 

 

Do you have any hints / tricks that you use?

 

e.g. I am toying with using a kitchen timer for this sort of thing... i.e. only 
allow a certain amount of time in one sitting for each context.

 

J

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RE: [MLO] Re: How do I stop my bad habit of "ploughing too deeply" (i.e. too perfectionist)?

['Michael Emerald, CFA' via MyLifeOrganized]

Excellent quote!  Thank you.

 

From: mylifeorganized@googlegroups.com 
[mailto:mylifeorganized@googlegroups.com] On Behalf Of birdv...@gmail.com
Sent: Friday, October 2, 2015 12:25
To: mylifeorganized@googlegroups.com
Subject: Re: [MLO] Re: How do I stop my bad habit of "ploughing too deeply" 
(i.e. too perfectionist)?

 

J:

 

I have this quote on my monitor: 

 

Patton: “A good plan violently executed now is better than a perfect plan 
executed at some indefinite time in the future.”

 

Eddie

 

On Fri, Oct 2, 2015 at 9:23 AM, J Smith  wrote:

P.S. 
To get clear you can add a Start Date and/or a Due Date easily enough for a 
task, but I don't think you can do anything similar for a Context...



On Friday, 2 October 2015 17:14:20 UTC+1, J Smith wrote:

Hello

 

I am working at home a lot and I have a problem with the way I am using MLO 
which is that I keep "ploughing too deeply". i.e. I am spending too long on 
tasks and being too perfectionist about things. Part of the problem is that I 
am also not jumping into different Contexts often enough. (In fact I often do 
not bother to add a context for things that must be done at the computer screen 
and this may not help)

 

I rather feel that I should allocate block of time for each context. However I 
can see no obvious way to put this sort of thing into MLO. 

 

Do you have any hints / tricks that you use?

 

e.g. I am toying with using a kitchen timer for this sort of thing... i.e. only 
allow a certain amount of time in one sitting for each context.

 

J

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RE: [MLO] MLO on Windows Tablets?

['Michael Emerald, CFA' via MyLifeOrganized]

I use MLO on a Samsung Note 10.1 and find it to be fine.  It’s not my main 
workhorse, though, because it doesn’t have auto-refresh.  Meaning, if I do 8 
hours of work in MLO, never does it update itself to show me tasks that have 
become critical at a certain time.  This is only pertinent if you use time in 
your tasks; otherwise, it is fine.

 

From: mylifeorganized@googlegroups.com 
[mailto:mylifeorganized@googlegroups.com] On Behalf Of Steve Kunkel
Sent: Thursday, June 11, 2015 17:08
To: mylifeorganized@googlegroups.com
Subject: [MLO] MLO on Windows Tablets?

 

I know this is somewhat off-topic, but I'm considering getting a Windows 
Tablet.  Maybe a Surface or something I don't know.  Is anyone using MLO on a 
WinTablet?  How is your experience?  Any pitfalls I should avoid?  There's 
quite a price range for the tablets...  Like anything from 70 USD to 1,800 USD! 
 Based on Amazon reviews it looks like the Windows RT devices can NOT install 
third-party apps, but instead can only install apps from the Windows Store.  
Also, most of the reasonably priced ones have only 1Gig of RAM.  Is that enough 
to run MLO, as well as having Outlook open?   Also, can I use my Windows copy 
of MLO, or am I looking at another purchase? 

 

My current device is a Kindle Fire HD 7.  I'll probably x-post this on a couple 
different forums.  Thanks All.

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RE: [MLO] Auto Time Filter

['Michael Emerald, CFA' via MyLifeOrganized]

Craig, I think I know what you are saying.  Is it that you want an auto-refresh 
so that if you don’t touch your screen or buttons, new tasks will automatically 
appear on it without any intervention from you?  If that’s what you mean, I 
agree with you.  I don’t like having to flip screens just in order to have my 
active screen refresh itself.

 

Let me know if that’s what you mean.

 

From: mylifeorganized@googlegroups.com 
[mailto:mylifeorganized@googlegroups.com] On Behalf Of Dwight Arthur
Sent: Wednesday, May 20, 2015 11:13
To: mylifeorganized@googlegroups.com
Subject: RE: [MLO] Auto Time Filter

 

Hi, Craig. I’m not sure that I understand the problem that you are reporting. 
Are you using views with advanced filtering? If so, then you can use filters 
like (StartDateTime OnOrBefore Now) to exclude tasks that start today but the 
start time is still in the future. Or ((DueDateTime Before Now) And 
(DueDateTime OnOrAfter Now-3h)) to show tasks that will be due in the next 
three hours. This isn’t realtime checking, the task will not flash onto your 
screen the instant it’s eligible. It will show up at the next refresh. I don’t 
know what kind of schedule governs when the refreshes happen, but I’m pretty 
sure you can provoke one by clicking on the cloud icon to run a sync.

 

If you are not using views with custom filtering you probably did not 
understand any of that. KLet me know and I will break it down for you.

-Dwight 

 

From: mylifeorganized@googlegroups.com 
[mailto:mylifeorganized@googlegroups.com] On Behalf Of cr...@hivemind.net
Sent: Wednesday, May 20, 2015 9:49 AM
To: mylifeorganized@googlegroups.com
Subject: [MLO] Auto Time Filter

 

Hi All,

I'd like to come back to MLO from another task management system.  

There's one feature that they have that I've grown accustomed to that I would 
like in MLO:
It amounts to an automatic time filter.  Currently MLO will look up the current 
time available in Outlook, then it's static.  
What I'd like is that the time filter is updated regularly to reflect the 
current time available.

The goal here is to only have tasks on the TDL list that I can realistically 
tackle right now, with no exceptions.  It's an anti-procrastination tactic.

Craig

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RE: [MLO] Assigning tasks to others

['Michael Emerald, CFA' via MyLifeOrganized]

There are some brighter minds than mine here, but here’s my attempt:

 

I’d create a context for every resource (person).  Then everyone can filter for 
their own resource.  You can filter for yours, and when you want to see all of 
them remove the filter.

 

 

Regards,

 

Michael Emerald, CFA

 

Performance Business Design

Owner, Business Strategy Consultant

 

Performance Business Design:

http://www.PerformanceBusinessDesign.com 
http://www.performancebusinessdesign.com/  

 

 

 

From: mylifeorganized@googlegroups.com 
[mailto:mylifeorganized@googlegroups.com] On Behalf Of Jared Langson
Sent: Wednesday, April 15, 2015 07:54
To: mylifeorganized@googlegroups.com
Subject: [MLO] Assigning tasks to others

 

I'm managing a complex project that has multiple people collaborating and their 
tasks are dependent on others. I'm in the process of breaking the project into 
tasks and setting up dependencies. Once I've done that, I want to assign tasks 
to others and have them not show up in my to-do view. Since many tasks are 
things that I cannot do, I don't want to see them in my to-do list. However, I 
do want a way to periodically check the tasks that others are doing so I keep 
them on track.

 

I'm new to MLO so I don't know all the features yet, but I bet there's a good 
way to do this. 

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Re: [MLO] Multiple MLO data files sync to multiple devices

['Michael Emerald, CFA' via MyLifeOrganized]

Yes you can. On each device you can select the cloud file you are 
synchronizing.


Sent with AquaMail for Android
http://www.aqua-mail.com


On October 8, 2014 7:01:39 PM ermelindafranci...@gmail.com wrote:




May I synchronize separate MLO data files to separate devices?

I have a personal iPhone and a work iPhone.  I would like to have a work
MLO data file and a personal.  If I use cloud sync I can synchronize to
multiple devices, but can pick the data files I want to synchronize to each
of those devices.

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