[acupa-l] Eliminating Hardcopies

Hi Everyone, We are thinking about doing away with the hardcopy version of our Employee Handbook. I am interested in how your school was able to make a smooth transition to having a printed copy to one that is solely online. We currently have both, but the hardcopy is rarely used. I'm most inter

RE:[acupa-l] acupa-l digest: April 15, 2014

Electronic Signatures Policy: We have a full E-Mail policy, but here is the verbiage related to E-Mail signatures: E-mail signatures: Employees are encouraged to add a signature at the end of their e-mail. Signatures should consist of name and and contact information only. No quotes, Bible vers

RE:[acupa-l] Reminder of ACUPA Proposal Deadline

Hi, I'm wondering when we will receive information about the details of the conference, regarding costs and registration. Thank you, Rachel ___ Rachel King, M.A. Policies and Procedures Manager Adjunct Instructor, Office Systems Technology Wake Technical Community Col

RE:[acupa-l] Social Media policy

Hi Valerie, Here is our policy - Web Communications WWW.WAKETECH.EDU is the only official internet website of the college and as such must be administered by college officials and the college webmaster, on servers maintained by or external services approved by Wake Tech's ITS department. Offici

[acupa-l] Honorary Degree Policies

Good Morning, Our president is looking for examples of policies where institutions grant honorary degrees. Thank you in advance, Rachel ___ Rachel King, M.A. Policies and Procedures Manager Adjunct Instructor, Office Systems Technology Wake Technical Community College

RE: [acupa-l] Honorary Degree Policies

0198-56848...@list.cornell.edu<mailto:bounce-115260198-56848...@list.cornell.edu> [mailto:bounce-115260198-56848...@list.cornell.edu<mailto:bounce-115260198-56848...@list.cornell.edu>] On Behalf Of Rachel Grace King Sent: Thursday, May 08, 2014 7:47 AM To: acup...@list.cornell.edu<mai

RE:[acupa-l] Question about employee responsibility during adverse conditions.

Good Morning, We have an inclement weather policy that is directed at students. I've attached the Emergency Closings policy that directly addresses employees. Emergency Closings In the event of heavy snowfall, power failure, or other conditions that may create an emergency situation, the College

[acupa-l] College Catalog verses Student Handbook publications

Good Morning, We used to have a separate college catalog and student handbook. They contained the same information except the student handbook didn't contain the course descriptions or programs of study. Two years ago, we decided to eliminate the student handbook and only have a college catalog

RE:[acupa-l] Campus Mail/Shipping Service for Employees

Hi Lynda, Ours is very basic; it is a part of our Publications and Duplication policy. I have attached only the requested sections: Mail Regulations Guidelines for Addressing Mail - The United States Postal Service has specific guidelines for the preferred way to address mail and they are availa

[acupa-l] Family Relocation Tuition

Does anyone have a policy on Family Relocation Tuition they would be willing to share? Thanks in advance! ___ Rachel King, M.A. Policies and Procedures Manager Adjunct Instructor, Office Systems Technology Wake Technical Community College 9101 Fayetteville Road Raleig

[acupa-l] Policy Language

Good Morning Everyone, We are revising our Policy Development and Approval policy. We would like to add language in about expedited review for situations that may arise where we have to expedite the policies because of federal regulations, etc. Would you mind sharing any language that you have

RE:[acupa-l] Policy Language

<mailto:rk...@waketech.edu> polic...@waketech.edu<mailto:polic...@waketech.edu> ___ From: Deaton, Marcy [mailto:mdea...@email.uky.edu] Sent: Friday, June 20, 2014 8:46 AM To: Institutional policy-related discussions Cc: Rachel Grace King Subject: RE: Policy L

RE:[acupa-l] ADA Policy

Ours belongs to Human Resources and they normally collaborate with the General Counsel. Thanks, ___ Rachel King, M.A. Policies and Procedures Manager Adjunct Instructor, Office Systems Technology Wake Technical Community College 9101 Fayetteville Road Raleigh, NC 2760

RE:[acupa-l] Examples of Student Complaint Policies?

Hi Cynthia, Here is the link to our Student Code of Conduct, Rights, and Responsibilities policy. We have two complaint sections (Code of Conduct Grievance Procedures and Other Complaints). http://www.waketech.edu/student-services/catalog/student-code-conduct-rights-and-responsibilities Thanks,

RE:[acupa-l] Parking Policies

Good Morning, Here is a link to our Traffic Policy and I've also answered your questions. http://www.waketech.edu/student-services/catalog/campus-policies-and-procedures#362 Visitor Parking - Yes, we have spots marked specifically visitor. They have to go inside and get a temporary visitor parkin

RE:[acupa-l] policies addressing vaccines

Hi Eunice, We are in the process of approving a Vaccination policy - it has not been formally approved yet and I think they plan on adding some information about our Continuing Education's BLET (Basic Law Enforcement Training) program in there. Thanks, Rachel ___ R

RE:[acupa-l] Lost and Found Policies

Hi, we revised our Lost and Found policy last year. Please view it from the link: http://www.waketech.edu/student-services/catalog/student-services-and-activities#345 Thanks, Rachel ___ Rachel King, M.A. Policies and Procedures Manager Adjunct Instructor, Office Syste

RE:[acupa-l] Nepotism Policy

Good Morning, Ours is pasted below (sorry I can't provide a link; it's for internal users only) Thanks, Rachel Nepotism The college will not employ two or more persons concurrently who are closely related by blood or marriage in positions which would result in one person of such family relation

RE:[acupa-l] Student Newspaper & Other Student Media Policies

Hi Jen, We used to have a student newspaper, but they have done away with it. However, we do have a policy that addresses publications at the college and they do mention student publications. Here is the policy (sorry our link is messed up right now): Publications Policy Publications are defin

RE:[acupa-l] Minors on Campus Policy

Hi Kimberlee, Here is our policy: http://www.waketech.edu/student-services/catalog/campus-policies-and-procedures#266 Thanks, Rachel ___ Rachel King, M.A. Policies and Procedures Manager Adjunct Instructor, Office Systems Technology Wake Technical Community College 910

RE: [acupa-l] Position Description

Hi Jennifer, Attached is my job description. Thanks, Rachel ___ Rachel King, M.A. Policies and Procedures Manager Adjunct Instructor, Office Systems Technology Wake Technical Community College 9101 Fayetteville Road Raleigh, NC 27603 (919) 866-5603, Main Campus – MH 326C

[acupa-l] Policy Routing Question

Good Morning Everyone, Our current routing/approval process involves a word document passing through the required people and using track changes to make edits. Recently our Editorial Content Manager is having to go back and re-edit more changes on the same document and she is concerned that bec

RE:[acupa-l] Policy Routing Question

866 From: bounce-117791506-56848...@list.cornell.edu<mailto:bounce-117791506-56848...@list.cornell.edu> [mailto:bounce-117791506-56848...@list.cornell.edu] On Behalf Of Rachel Grace King Sent: Wednesday, August 27, 2014 8:21 AM To: Institutional policy-related discussions Subject: [a

RE:[acupa-l] Policy Routing Question

ta, Ph.D. Director of Policy Administration UT Southwestern Medical Center 5323 Harry Hines Boulevard B7.104 / Mail Code 9002 Dallas, Texas 75390-9002 214-648-2866 From: bounce-117791506-56848...@list.cornell.edu<mailto:bounce-117791506-56848...@list.cornell.edu> [mailto:bounce-11779

RE:[acupa-l] Smoking Policy Question

We are in the process of revising our Smoking/Tobacco-Free policy to now allow people to smoke and use tobacco-products on campus in designated areas only. (Yes - it is a big headache and A LOT of people did not want this). Anyways, e-cigarettes and vaporizes is a problem on our campuses also. I

RE:[acupa-l] Campus feedback on proposed policies/revisions

Hi Ellen, Here at Wake Tech, to promote shared governance we created a Community Review section for our policy approval/review process. It is a simple blog that was set up and each policy that is open for review/comment is on the blog. We made it a requirement to sign in using their employee key

RE:[acupa-l] Zero-Tolerance for Inappropriate Behaviors

The only policy at Wake Tech that specifically says "zero tolerance" is the Title IX (Sexual Misconduct). Our other policies that fall under the descriptions you provided fall under the Student Code of Conduct, so there are different disciplinary penalties. Thanks, Rachel _

RE:[acupa-l] Infectious Disease Policy

Hi, We have a Communicable and Infectious Disease policy. HR has ownership of this. Communicable and Infectious Diseases Definition Communicable disease shall include, but is not limited to, influenza; tuberculosis; conjunctivitis; infectious mononucleosis; acquired immune deficiency syndrome (A

RE:[acupa-l] .::ACUPA 2014 Conference::. & of course policy requests

Hi Margaret, See below: Student Admissions - http://www.waketech.edu/student-services/catalog/admissions#267 Student Academics - http://www.waketech.edu/student-services/catalog/academic-information Student Services - http://www.waketech.edu/student-services/catalog/student-services-and-activi

RE: [acupa-l] Just one more day to complete the survey! Please help.

Thank you Michelle – I had forgotten about the survey. As far as the membership goes, when will ACUPA be sending out an official registration form? I need something to send to my accounting office for them to pay. Thank you, Rachel ___ Rachel King, M.A. Policies and

RE:[acupa-l] Periodic Policy Communication to University Community

Hi Sheryl, Here at Wake Technical Community College, we don't have an overabundance of policy and procedural changes, so after they are approved I sent an email out college-wide. I've pasted an example of the email I send out. We also have a Policy Updates website, so I don't have to go into gr

RE:[acupa-l] Periodic Policy Communication to University Community

.@list.cornell.edu<mailto:bounce-118361274-56848...@list.cornell.edu> [mailto:bounce-118361274-56848...@list.cornell.edu] On Behalf Of Rachel Grace King Sent: Thursday, November 06, 2014 10:07 AM To: Institutional policy-related discussions Subject: RE:[acupa-l] Periodic Policy Communicat

[acupa-l] ACA Policies

Good Morning, Our HR department has sent me a policy draft showing Wake Tech is in compliance with the next stages of the Affordable Care Act (ACA). It seems like a lot of unnecessary information and I'm not even sure we need a policy that shows how we are in compliance with the ACA. It seems l

RE:[acupa-l] Policy on Social Media

Good Morning, We have a small section on social media within our Web Communications policy. Web Communications WWW.WAKETECH.EDU is the only official internet website of the college and as such must be administered by college officials and the college webmaster (who manages content and design, on

[acupa-l] CPE Credits?

I just logged in to view my CPE credits for the conference. I'm a little confused by it - it says I earned 12. 5 CPE credits on my certificate, but when you click on the EACUBO Annual Meeting, it says I earned 3.50 more (but is not assigned a field of study). How do I get those 3.5 hours to be

RE:[acupa-l] CPE Credits?

463287-65249...@list.cornell.edu] On Behalf Of Rachel Grace King Sent: Tuesday, November 18, 2014 10:48 AM To: Institutional policy-related discussions Subject: [acupa-l] CPE Credits? I just logged in to view my CPE credits for the conference. I'm a little confused by it - it says I earned 12. 5

RE:[acupa-l] Policy Research

Hi Alan, Here is our Breastfeeding/Lactation policy – we do not have one on Telecommuting. Breastfeeding/Lactation Wake Tech provides accommodation for nursing mothers who wish to express breast milk during the workday. For up to one year after the birth of her child, an employee who is breastf

RE:[acupa-l] Policy Approval Form

Good Morning, Attached is the policy approval and routing form that we use. I can send it to you as a Word document if you would like - just let me know. Thanks, Rachel ___ Rachel King, M.A. Policies and Procedures Manager Adjunct Instructor, Office Systems Technology

RE: [acupa-l] There's still time to become a pioneer member of ACUPA!!

Where is the information located to submit to our colleges to pay for the dues? I haven’t seen a link or anything. ___ Rachel King, M.A. Policies and Procedures Manager Adjunct Instructor, Office Systems Technology Wake Technical Community College 9101 Fayetteville Roa

RE: [acupa-l] There's still time to become a pioneer member of ACUPA!!

the sender immediately and delete this email from your system. From: bounce-118611916-56848...@list.cornell.edu<mailto:bounce-118611916-56848...@list.cornell.edu> [mailto:bounce-118611916-56848...@list.cornell.edu] On Behalf Of Rachel Grace King Sent: Wednesday, December 10, 2014 8:42

RE:[acupa-l] Institute Sexual Misconduct Policy

Hi Tiffany, We used to have a specific sexual misconduct policy, but now have a Title IX policy, which covers it. http://www.waketech.edu/student-services/catalog/campus-policies-and-procedures#348 Thanks, Rachel ___ Rachel King, M.A. Policies and Procedures Manager A

[acupa-l] Other Benefits policies

Good Morning, Here in North Carolina, our community college system has authorized our Board of Trustees to create "Other Benefits" policies for personnel. They include subjects like Social Security Benefits, Death and Retirement Benefits, Flexible Spending Accounts, etc. I am currently taking

RE:[acupa-l] Distance Education Policy

Hello Janelle, We refer to our Distance Education as Online Learning. Here is the link http://www.waketech.edu/student-services/catalog/learning-resources-support-and-services#338 Thanks, Rachel ___ Rachel King, M.A. Policies and Procedures Manager Adjunct Instructor,

RE:[acupa-l] Probationary Period

Good Morning, Attached is our policy on probation. Unsatisfactory Performance/Probationary Status Any employee may be placed on probationary employment status by the president of the college, or a designee, based on the recommendation of the employee's supervisor. Employees may be placed on pro

RE:[acupa-l] Digital Signature Policy

Good Morning, Here is our Electronic Signature policy: Electronic Signatures Consistent with state and federal law, Wake Technical Community College recognizes an electronic signature from faculty, staff, and students. An electronic signature is considered valid when faculty, staff, and st

[acupa-l] Use of Service Marks/Trademarks/Patents for Logs

Good Morning, I am looking for examples of policies for use of service marks, trademarks, or patents for logos for your college/university. Thank you in advance, ___ Rachel King, M.A. Policies and Procedures Manager Adjunct Instructor, Office Systems Technology Wake T

RE:[acupa-l] Policy Administrator Job Description

Good Morning, My job position is attached. Thank you, Rachel ___ Rachel King, M.A. Policies and Procedures Manager Adjunct Instructor, Office Systems Technology Wake Technical Community College 9101 Fayetteville Road Raleigh, NC 27603 (919) 866-5603 rk...@waketech.edu<

RE:[acupa-l] One Question Yes or No Poll

Yes we have one AND it was just revised :) ___ Rachel King, M.A. Policies and Procedures Manager Adjunct Instructor, Office Systems Technology Wake Technical Community College 9101 Fayetteville Road Raleigh, NC 27603 (919) 866-5603 rk...@waketech.edu

[acupa-l] Policy Numbering System

Good Morning, I am in the beginning stages of working on a policy library for my college. Currently, we don't have a specific numbering system for our policies and I wanted to get that down first before trying to incorporate them into a library. There are so many varieties on policy numbering sy

RE:[acupa-l] Discrimination and Sexual Harassment - combined or separate?

Good Morning, We have ours in two separate policies. We have a very small Non-Discrimination policy and an Unlawful Harassment policy, which includes sexual harassment. We also have a Title IX policy which includes sexual misconduct and violence ( I can send that to you if you would like). I ap

RE:[acupa-l] Policy Numbering System

ut/bov.html> http://www.odu.edu/policy/university From: bounce-119206782-56848...@list.cornell.edu<mailto:bounce-119206782-56848...@list.cornell.edu> [mailto:bounce-119206782-56848...@list.cornell.edu] On Behalf Of Rachel Grace King Sent: Thursday, May 14, 2015 9:02 AM To: Asso

RE:[acupa-l] Policy Numbering System

polic...@waketech.edu<mailto:polic...@waketech.edu> ___ From: bounce-119369720-65249...@list.cornell.edu [mailto:bounce-119369720-65249...@list.cornell.edu] On Behalf Of Rachel Grace King Sent: Thursday, June 11, 2015 11:24 AM To: Association of College and Unive

RE:[acupa-l] Policy Handbook PDF

Hi Heather, We used to have our Employee Handbook in a word document that could be converted to a PDF or a printable format but I wanted to get away from that. After doing a lot of research on my end and talking to our attorney, our HR and looking at our state laws to see if it was required that

RE:[acupa-l] Policy Governing Faculty & Student Attendance Reporting

Hi Meg, Our faculty members are required to submit attendance in WebAdvisor. I teach here at the college as an adjunct instructor as well, and adjuncts are held to the same standard as well. We are required to submit attendance weekly but at least no less than every 10 days. They give you a litt

RE:[acupa-l] Lactation Support policy

Wake Tech has the following policy: It administered by Human Resources and is considered a benefit, but we are thinking about moving it out from under the Benefits section. Breastfeeding/Lactation Wake Tech provides accommodation for nursing mothers who wish to express breast milk during the work

RE:[acupa-l] Student involuntary leave policy

Good Morning, We have a Threat Assessment policy that addresses some of the concerns that you mentioned of students posing a threat, specifically self-injury, suicidal ideations, etc. It is by no means all conclusive, but you are welcome to look it over. ___ Rachel K

RE:[acupa-l] Campus safety policy

Ours is more of an umbrella policy. Here you go: Campus Security and Safety Threat Assessment and Violence Prevention Thanks,

[acupa-l] Whistle Blower policies

Good Morning, I posted this is the new forums, but I'm not entirely sure of how the forums work yet because I thought I subscribed to them, but when I posted this there I realized there were some posts there and I hadn't received any emails about them, so maybe other members are not aware there

RE:[acupa-l] Designated Public Forums

At our college we have a Solicitation Policy, which designates the area on our campuses where people are allowed to do campus presentations and distribute materials. It is attached. Thanks, Rachel ___ Rachel King, M.A. Policies and Procedures Manager, Legal Services

[acupa-l] Bullying policies

Good Morning ACUPA members, We have drafted a policy on Bullying, but our Systems Office policy is very vague. Before we approve our policy, our general counsel would like to see some examples of other college's Bullying policies. Thank you, Rachel ___ Rachel King,

RE:[acupa-l] Bullying policies

Administrative Planning Director UNM Policy Office, 114B Scholes Hall MSC05 3357 1 University of New Mexico Albuquerque, NM 87131-0001 Tel. 505.277-2069 Web. http://policy.unm.edu<http://policy.unm.edu/> From: mailto:bounce-120230016-56848...@list.cornell.edu>> on behalf of Rachel Grace Kin

RE:[acupa-l] acupa-l digest: March 07, 2016

We don't really have a conflict of commitment policy, but since you asked for anything that may help, we do have a Secondary Employment policy, that may help. Because our personnel policies are on an intranet, I have to provide an attachment instead of a link. Thank you, Rachel __

RE:[acupa-l] Romantic/Consensual Relationships

Hi Jen, We have a blurb about personal relationships in both our Unlawful Harassment policy and our Workplace Integrity policy - both are attached. The section you are looking for will be in the last paragraph in the bottom of both policies. Thanks, Rachel ___ Rache

RE:[acupa-l] Images in directory information

Good Afternoon Theresa, This is the Directory Information section from our FERPA policy. I only copied and pasted the section you requested but provided the link for the entire policy. Directory Information The college may make the following directory information available to the public unless

RE:[acupa-l] Policy approval processes

Good Morning, Our policy approval process is on our internal network so I have provided the documents here instead of the links. Please let me know if you have any questions. Thank you, ___ Rachel King, M.A. Policies and Procedures Manager, Legal Services Adjunct In

RE:[acupa-l] acupa-l digest: April 19, 2016

Good Afternoon All, I am developing a list of Frequently Asked Questions to add to our "Policy Resources" section on our new Policy Library site. If you have a list of FAQs that you have on your policy site somewhere, I would like to see a copy of it. Obviously, some of the answers will be diffe

RE:[acupa-l] Policies on Bonuses and/or Salary Increases

Hi Meredith, I am replying to your question in regards to salary increases for awarding of degrees. I am only pasting part of our policy here because it is embedding in part of a large Salary policy where the rest of it doesn't have anything to do with your question :) (part of our) Classificat

RE:[acupa-l] Question on Nursing Mother's policy

Hi Deena, Our policy is a stand-alone policy and it Human Resources is the policy owner. It is listed under “Human Resources – Working Environment & Related Policies” in the Policy Library. ​Breastfeeding/Lactation Wake Tech provides accommodation for nursing mothers who wish to express breast

RE:[acupa-l] Learning Management System

Hi Darlene, Are LMS policy is attached. It belongs to ITS. http://www.waketech.edu/student-services/catalog/campus-policies-and-procedures#461 Thank you, Rachel ___ Rachel King, M.A. Policies and Procedures Manager, Legal Services Adjunct Instructor, Office Administra

RE:[acupa-l] Updating HR Policies

All of personnel policies are in our Employee Handbook, which are on our Intranet. I will attach them here. Attachments include: 1. Employee Benefits policy - I wrote this policy last year when we needed a central place to house all of benefits (leave, sick, service awards, medical, denta

RE:[acupa-l] Updating HR Policies

Hi Logan, I forgot our Volunteer policy from my previous email: Volunteers A volunteer is anyone who performs a task at the direction of and on behalf of the college, without compensation or expectation of compensation. Volunteers are not considered employees of the college. Volunteers are res

RE:[acupa-l] Events (specifically wedding) policies

Hello Leah, We have a Facilities policy that address renting our buildings to off-campus groups, but it doesn't specifically address weddings. I have pasted the policy below: Employee Use of Facilities and Equipment Events Division Wake Technical Community College allows faculty, staff, communi

RE:[acupa-l] HR Checks

Good Morning Todd, Below is our Criminal Background and Credit Record Check policy. Criminal Background and Credit Record Checks Defined A criminal background check (CBC) discloses whether an individual has a history of criminal activity. A credit report provides information on an individual's

[acupa-l] Freedom of Speech for Online Class Forums

Good Afternoon Colleagues, I am looking for examples of your policies that pertain to your freedom of speech as it relates to what students can and can not say in a discussion forum for an online class - not freedom of speech in general. Do you have separate policies for your students for freedo

RE:[acupa-l] Freedom of Speech for Online Class Forums

67582-56848...@list.cornell.edu> [mailto:bounce-121167582-56848...@list.cornell.edu] On Behalf Of Rachel Grace King Sent: Monday, January 23, 2017 11:50 AM To: Association of College and University Policy Administrators mailto:acup...@list.cornell.edu>> Subject: [acupa-l] Freedom of Speech f

[acupa-l] Online Course Etiquette policies?

Good Morning ACUPA members, I am still doing some research for my president and it has evolved into online course etiquette policies. I am finding most colleges do not have an actual policy on online course etiquette, but they have guidelines or suggestions. If you have an actual policy, I would

RE:[acupa-l] LMS Policies, Guidelines and User Guides

Good Morning Anthony, We do not use Cornerstone, but we have an LMS policy. Attached is the link: http://www.waketech.edu/student-services/catalog/campus-policies-and-procedures#461 Thanks, Rachel ___ Rachel King, M.A. Policies and Procedures Manager, Effectiveness &

RE:[acupa-l] Religious Accommodation Policy

Hi Tinu, We only have a religious accommodations policy related to students. Here it is: http://www.waketech.edu/student-services/catalog/academic-information#393 Thanks, Rachel ___ Rachel King, M.A. Policies and Procedures Manager, Effectiveness & Innovation Adjunct

RE:[acupa-l] Description of Policy Changes

Hi Meredith, We have shared governance at our college. So before the policy is even approved, an email is sent out letting everyone know a policy is available on the Policy/Procedure Review site until __. After the Policy and Procedure Committee or the Board of Trustees approves the policy,

RE:[acupa-l] Policy request: ADA Compliance

Good Morning Teresa, Our ADA and ADA Reasonable Accommodations in Employment policies were just revised by outside counsel. They are attached. Thank you, Rachel From: Theresa Rowe [mailto:r...@oakland.edu] Sent: Wednesday, June 07, 2017 4:11 PM Subject: Policy request: ADA Compliance If you hav

RE:[acupa-l] Are your archives visible on your public facing policy site?

Hi Jennifer, Our College Catalog (which houses all of our student/academic policies) have a public archival site, but our employee policies are not. Only I (as the policy manager) have access to them. We do not have a software system yet. I'm curious, which system did you guys go with? Thanks,

[acupa-l] Job Posting at Wake Technical Community College

Hi Everyone, I have accepted a new position at Wake Tech and they finally posted my old job description - Policies and Procedures Manager. We are the largest community college in North Carolina, located in Raleigh. Here is the link below, if you are interested. https://www.governmentjobs.com/ca